Item N2 N.2
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tem Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
June 19, 2019
Agenda Item Number: N2
Agenda Item Summary #5657
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
Not applicable
AGENDA ITEM WORDING: Approval to enter into a no-cost time extension under Amendment
No. 4, to a contract with Michael Baker International, Inc. for professional mobile LiDAR elevation,
surveying and mapping services for County roads and facilities, to extend the term of services
retroactive from March 1, 2019 to June 30, 2019.
ITEM BACKGROUND: This item approves an extension retroactive from March 1, 2019 to June
30, 2019 to finalize the submittal of mobile LiDAR data for County roads. The work was first
delayed due to the debris deposited on the County roads by Hurricane Irma and was further delayed
by unforeseen issues with the data collection equipment of the vendor, Michael Baker International.
MBI recently provided the final data submission to the County and to WSP - our technical expert
and quality control consultant who is reviewing the LiDAR data on behalf of the County. Sufficient
review and editing time are built into the amendment to allow all work to be completed by the June
30 amendment no. 4 termination date.
PREVIOUS RELEVANT BOCC ACTION:
08/17/16: Authorize a contract with Parsons Engineering, Inc. in an amount not to exceed
$33,680.00 to provide professional consulting services to assist the County with evaluating our
LiDAR elevation data mapping needs and preparing a solicitation for LiDAR elevation data
collection.
01/17/17: Approval to advertise a solicitation for professional LiDAR elevation mapping services.
06/21/17: Approval to negotiate a contract with Michael Baker International, Inc., the highest ranked
respondent, for professional mobile LiDAR elevation mapping services for County roads and
facilities. If successful negotiations cannot be reached, approval to negotiate a contract with the next
highest ranked respondent until successful negotiations is reached.
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N.2
06/20/17: Approval to negotiate a contract with Michael Baker International, Inc., the highest ranked
respondent, for professional mobile LiDAR elevation mapping services for County roads and
facilities. If successful negotiations cannot be reached, approval to negotiate a contract with the next
highest ranked respondent until successful negotiations is reached.
10/18/17: Approval to enter into a contract with Michael Baker International, Inc. for professional
mobile LiDAR elevation, surveying and mapping services for County roads and facilities, including
a roadway asset management program, in the amount of$530,886.43, of which $425,000 is
budgeted in Sustainability in Fund 102 and $105,886.43 is budgeted in Engineering & Roads in
Fund 102.
03/21/18: Approval to enter into a no-cost time extension under Amendment No. 1, to a contract
with MBI for professional mobile LiDAR elevation, surveying and mapping services for County
roads and facilities.
11/20/18: Approval to enter into a no-cost time extension under Amendment No. 2, to a contract
with Michael Baker International, Inc. for professional mobile LiDAR elevation, surveying and
mapping services for County roads and facilities, retroactive to September 30, 2018.
01/23/19: Approval to enter into a no-cost time extension under Amendment No. 3, to a contract
with Michael Baker International, Inc. for professional mobile LiDAR elevation, surveying and
mapping services for County roads and facilities, to extend the term of services retroactive from
January 1, 2019 to February 28, 2019.
CONTRACT/AGREEMENT CHANGES:
Time extension through Junel 30, 2019
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
MBI Amendment 4 - Executed by MBI
MBI Monroe County Amendment 3 - Fully Executed
FINANCIAL IMPACT:
Effective Date: March 1, 2019 Expiration Date: June 30, 2019
Total Value of Amendment: $0 Total Dollar Value of Contract: $530,886.43
Total Cost to County: $530,886.43
Current Year Portion: N/A Budgeted: N/A
Source of Funds: N/A
CPI: No
Indirect Costs: None
Estimated Ongoing Costs Not Included in above dollar amounts: Maintenance of data
Revenue Producing: No If yes, amount:
Grant: No County Match: No
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N.2
Insurance Required: No Additional Details:
REVIEWED BY:
Rhonda Haag Completed 06/03/2019 3:00 PM
Pedro Mercado Completed 06/03/2019 3:09 PM
Budget and Finance Completed 06/03/2019 4:09 PM
Maria Slavik Completed 06/04/2019 7:50 AM
Board of County Commissioners Pending 06/19/2019 9:00 AM
Kathy Peters Completed 06/04/2019 9:30 AM
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N.2.a
AMENDMENT NO.
TO THAT CONTRACT FOR
DEVELOPMENT OF LIDAR ELEVATION ATA
BETWEEN
4NROE COUNTY BOARD OF COUNTY COMMI'SSI HERS
AND
MIC AEL BAKER INTERNATIONAL, INC.
THIS AMENDMENT NO. 4 is made and entered into this 2019 to
that AGREEMENT dated the 20th day of September 2017 as amended March! 21 st, 201&,
November 23rd, 2018, and January 23, 2019 between MONROE COUNTY ("COUNTY"), �
a political subdivision of the State of Florida, and MICHAEL BAKER INTERNATIONAL,
INC. ("CONTRACTOR").
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WI�TNESSET
WHEREAS, the parties entered into an AGREEMENT for mobile LiDAR elevation data
gathering services; and
WHEREAS„ work had been further delayed due to, unanticipated equipment faiilures; and
WHEREAS, a time extension is needed so that the work that was delayed can be
completed and submitted to the County.
NOW, THEREFORE, for and in conslidleration of the mutual covenants and promises as
hereinafter set forth and of the faithful performance of such covenants and conditions, the
COUNTY and' CONTRACTOR do hereby agree as foillows:
Section 3. TERM OF AGREEMENT
3.1 Except as noted below, this Agreement shall be retroactively extended from
March 1, 2019 to June 30, 2019.
Section 4. CONTRACT SUM AND PAYMENT TO CONTRACTOR E
4.2 All deliverables are due by June 7, 2'019. A 21-day period to June 30, 2019 will be E
allowed for revisions required to the data after submission to the COUNTY.
Payment will be made according to the Florida Local government Prompt Payment
Act, Section 218.70, Florida Statutes, The Provider shall submit to the County an
invoice with supporting documentation in a form, acceptable to the Clerk and to
Monroe County. Acceptability to the Clerk is based on generally accepted
accounting principles and such laws, rules and regiullations as may govern the
Clerk's disbursal of funds. Acceptability to Monroe County is based on Monroe
Couinty rules. The Project Manager will review the request, note approval on the
request and forward it to the Clerk for payment.
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43 Any extension of this Agreement beyond the term nioted' in Section 3 is contingent
upon annual appropriation by Monroe County.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed
on the day of 2019.
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(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest. KEVIN, MADOK, CLERK OF OE COUNTY, FLORIDA
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By By:
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Deputy Cierk Mayor Sylvia Murphy
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(CORPORATE SEAL) MICHAEL BAKER INTERNATIONAL, INC.
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Kevin Madok, cPA
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;o ........ Clerk of the Circuit Court&Comptroller—Monroe County, Florida
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DATE: January 28, 2019
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TO: Rlionda Haag, Director
Sustainability&Projects
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Lindsey Ballard, Aide Iq
to the County Administrator d
FROM: Pamela G. Hanco C.
SUBJECT: January 23'BOCC Meeting
Attaclied is a duplicate original of Item 06, no-cost time extension under Amendment No.
3, to Contract with Micliael Baker International, Inc. for professional mobile LiDAR elevation,
surveying and mapping services for County roads and facilities, to extend the term of services
retroactive from January 1, 2019 to February 28, 2019, for your handling.
Should you leave any questions, please feel free to contact me at(305) 292-3550. Thank
you.
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cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plan
305-294-4641 305-289-6027 305-852-7145 305- Packet Pg. 1317
N.2.b
AMENDMENT NO. 3
TO THAT CONTRACT FOR
DEVELOPMENT OF LIDAR ELEVATION DATA
BETWEEN
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AND
MICHAEL BAKER INTERNATIONAL, INC.
THIS AMENDMENT NO. 3 is made and entered into this 23,d day of January 2019, to that
AGREEMENT dated the 20th d'ay of September 2017 as amended March 21St 2018 and
November 23rd 2018, between MONROE COUNTY ("COUNTY"), a political subdivision
of the State of Florida, and MICHAEL BAKER INTERNATIONAL, INC.
("CONTRACTOR").
WITNESSETH
WHEREAS, the parties entered into an AGREEMENT for mobile LIDAR elevation data
gathering services; and
WHEREAS, work has been further delayed due to unanticipated equipment failures; and
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WHEREAS, a time extension is needed so that. the work that was delayed can be
completed.
NOW, THEREFORE, for and in consideration of the mutual covenants and promises as
hereinafter set forth and of the faithful performance of such covenants and conditions, the
COUNTY and CONTRACTOR do hereby agree as follows:
,
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Section 3. TERM OF AGREEMENT
3.1 Except as noted below, this Agreement shall be retroactively extended from
January 1, 2019 to February 28, 2019.
Section 4. CONTRACT SUM AND PAYMENT TO CONTRACTOR
4.2 Payment will be made according to the Revised Deliverable Schedule attached
as Exhibit B-1, and according to the Florida Local Government Prompt Payment �s
Act, Section 218.70, Florida Statutes. The Provider shall submit to the County an
invoice with supporting documentation in a form acceptable to the Clerk and to
Monroe County. Acceptability to the Clerk is based on generally accepted
accounting principles and such laws, rules and regulations as may govern the
Clerk's disbursal of funds. Acceptability to Monroe County is based on Monroe
County rules. The Project Manager will review the request, note approval on the
request and forward it to the Clerk for payment.
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N.2.b
4.3 Any extension of this Agreement beyond the term noted in Section 3 is contingent
upon annual appropriation by Monroe County.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed
tithe day of 019.
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BOARD OF COUNTY COMMISSIONERS
Attest ` K. v n Madok, CLERK OF MONROE COUNTY, FLORIDA
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By By.
Deputy Clerk Mayor Sylvia Murphy
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(CORPORATE SEAL) MICHAEL BAKER INTERNATIONAL, INC.
ATTEST:
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EXHIBIT 3 — REVISED DELIVERABLE SCHEDULE
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All Deliverables must be submitted by January 31, 2019. The county will have 1
month to review the data and advise of any corrections needed by MBI.
ID Task Name Start End
1.1 Project Planning Phase 30-Oct 3-Nov- 17 x
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1.1.1 Research Control 30-Oct 1-Nov- 18
1.1.2 Kick-off&Sub Coordination 1-Nov 2-Nov- 18
1.2 Ground Control Surveying 6-Nov 10-Nov- 18
1.2.1 Paint Mobile LIDAR Targets 6-Nov 6-Mar- 18
1.2.2 LIDAR Control Survey 13-Nov 30-Nov-18
1.2.3 LiDAR Validation Points 21-Feb 30-Nov-18 75
1.3 Mobile LIDAR Survey -Mar 10-Dec-18
1.2.1 LIDAR Mission Planning 1-Dec 3-Dec- 18
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1.2.2 LIDAR Mobilization &Collection -Mar 30-Nov-18 0
0
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1.2.3 LiDAR Trajectory&QC 14-Mar 30-Nov-18
1.3 Mobile LIDAR Processing 14-Mar 30-Nov-18
1.3.1 Preliminary Processing 16-Mar 30-Nov-18
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1.3.2 Pilot Data Preparation & Delivery 23-Mar 30-Sep-18
1.3.3 Control Adjustment 18-Mar January 15, 2019
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1.3.4 Breakline Extraction 25-Mar January 15, 2019
1.3.5 Bare Earth DTM 3-May 30-Oct-18
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1.3.6 First Floor Elevations 3-May January 15, 2019
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1.3.7 Roadway Asset Extraction 1-Apr January 15, 2019 d
1.3.8 Final QA/QC 3-Jun January 15, 2019 E
1.3.9 Submit Deliverables 15-Jun January 31, 2019
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