06/20/2018 Agreement I GO Ri4,1�
` ";)#, Kevin Madok, CPA
����,: Clerk of the Circuit Court & Comptroller — Monroe County, Florida
DATE: July 23, 2018
TO: Steve Sanders
FROM: Sally M. Abrams, D.C.
SUBJECT: June 20th, BOCC Meeting Approved Agenda Item
Attached is an electronic copy of the executed agenda item listed below for your handling.
D6 Board granted approval and authorized execution of a Task Order with s for a Facilities
Condition Assessment, Construction Documents, and Construction Services to document
and repair damage caused by Hurricane Irma to the Marathon Tax Collector's Office in the
amount of $64,561.00 for Phase 1 & 2.
Please contact me at extension 3550 with any questions.
cc: CAY
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 Plantation Key, Florida 33070
305 - 294 -4641 305 - 289 -6027 305 - 852 -7145 305 - 852 -7145
TASK ORDER
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY
AND
AMEC FOSTER WHEELER ENVIRONMENT&INFRASTRUCTURE,INC.
TN A WOOD-ENVIRONMENTAJNFRASTBULTURE.SOLU.TlONS,.INC
FOR
FACILITIES CONDITION ASSESSMENT&REPAIRS'-MONROE COUNTY TAX COLLECTOR'S OFFICE
POST HURRICANE IRMA
In accordance with the Consultant Agreement for Professional Architectural and Engineering
Services ("Professional Services Agreement"), made and entered on March 18, 2015, and as
amended on January 18, 2017, and April 19, 2018, between MONROE COUNTY, hereinafter
referred to as the "County", and AMEC FOSTER WHEELER ENVIRONMENT &
INFRASTRUCTURE, INC:, N/K/A WOOD ENVIRONMENT & INFRASTRUCTURE SOLUTIONS,
INC., hereinafter referred to as "Consultant", wherein professional services are allowed if
construction costs do not exceed$2,000,000.00,or for study activity if the fee for professional
services for each individual study under the contract does not exceed$200,000.00.
All terms and conditions of the Professional Services Agreement apply to this Task Order,
unless the Task Order modifies an Article of the Agreement of which will be specifically
referenced in this Task Order and the modification shall be precisely described. These
additions apply only to the project referenced in this Task Order.
This Task Order is effective on the,D day of Suw e- ,2018.
A portion of the building located at 3101 Overseas Highway, Marathon, Florida 33050,which
houses the Monroe County Tax Collector's office has suffered damage due to Hurricane Irma
on September 10, 2017. County staff requests an assessment condition report to document
the existing damage, and provide design through construction administration services for the
necessary repairs and modifications. County also requests an Evaluation Report to determine if
a flood-mitigation structure will benefit the Tax Collector building in the event of another
hurricane.
In accordance with Article II,Scope of Basic Services, of the Professional Services Agreement,
the Consultant shall provide the following:
SCOPE OF WORK—PHASE
1. Site Visit _ Consultant has conducted a preliminary site visit of the property. An
additional site visit would be necessary to take necessary measurements and
document the specific areas of concern. Observations will be made from grade. No
material sampling is predicted to be taken at the time of site visit.
1
•
2. Construction Documents—Consultant will produce a set of construction documents
and specifications for the repair of the affected area. Construction drawings will be
prepared in AutoCAD format, delivered thru electronic format in PDF and will provide
five(5)sets in 24"x36".Also,a preliminary cost estimate of the proposed repair will be
included.
3. Permitting support-Consultant will prepare and submit the building permit application
to the local municipality having jurisdiction on behalf of the client.The County will be
responsible for providing all permit application fees. Response to agency reviews will
be limited to clarification of the previously submitted material and excludes additional
engineering or analysis. The fees include up to two (2) meetings with the building
department. Permitting and review of additional agencies is not anticipated. If
required,additional agency reviews will be covered under a separate proposal.
4. Bidding Services- Consultant will address request for additional information (RFI's)
during the bid process, as well as review the construction bids for reasonableness and
provide a recommendation to award based on the lowest bidder being qualified,
responsive,and the price being competitive in the market. Consultant will attend one
(1) pre-bid meeting.
5. Construction Administration-Consultant will provide written responses to Requests for
Information(RFI's)submitted by the selected contractor and will also review submittals
related to the disciplines included under this proposal. During the construction phase,
Consultant will perform one (1) field visit. Consultant will submit a field visit report,
Including description of the field work observed at the time,identification of issues and
/or concerns,and photo documentation of the work completed.
6. Geotechnical Exploration- Consultant proposes to perform one (1) Standard
Penetration Test(SPT)borings located along the west perimeter of the existing building
due to the access constraints along the area facing the channel. The SPT borings will be
performed to maximum depths of 25 feet below the existing ground surface, with
continuous sampling to 15 feet below existing grade and then 5-foot intervals from 15
feet to 25 feet below existing grade, in general accordance with ASTM D 1586;
Consultant will use a 24" sampling device for each SPT sample. Based on site
reconnaissance, the SPT boring locations are currently accessible to a truck-mounted
drill rig equipment. Upon completion, the SPT test boreholes will be backfilled with a
mixture of Portland cement and bentonite grout.
In accordance with Article IV of the Professional Services Agreement,the County shall provide
existing record drawings of the building.
2
SCOPE OF SERVICES—PHASE Il
1. Consultant will investigate the possibility of mitigating future,similar hurricane damage
to the building with a flood-mitigation structure; and If warranted, design the
structure. Some hurricane damage cannot be mitigated with structures.
2. Consultant will conduct a site visit to take necessary measurements and images, and
document the specific areas of concern. Observations will be made from grade. No
material sampling is predicted to be taken at the time of the site visit.
3. Consultant will collect information to determine whether a flood-hazard mitigation
structure will likely mitigate similar,future damage to the building,due to hurricanes.
Consultant will collect and synthesize relevant data from Monroe County, the City of
Marathon, the U.S. Geological Survey, the U.S. Army Corps of Engineers, the Federal
Emergency Management Agency, the National Oceanic and Atmospheric
Administration,the South Florida Water Management District,and the State of Florida.
Consultant will use the synthesis to determine whether a structure can mitigate similar
damage, and if so, what type of structure. Consultant will describe its synthesis in a
letter report. If Consultant determines that a flood-mitigation structure cannot
mitigate similar damage,consultant will explain this determination in the letter report.
If Consultant determines that a flood-mitigation structure can mitigate similar damage,
they will describe the structure — conceptually — in the Phase II letter report, and
estimate the construction cost.
4. If Consultant determines in Phase II that a flood-mitigation of the existing structure is
necessary and possible, a new proposal for the proposed remediation and design will
be given. Proposal will include remediation, design, structural plans, assistance with
permit applications, assistance in selection of a construction contractor, oversee
construction, and will create as-built construction documents that describe the
constructed structure.
5. The anticipated time frame for project execution for Phase II is four(4)weeks from a
written Notice-to-Proceed,with key scheduling assumptions as follows:
• Site visit within two(2)weeks of Notice to Proceed.
• Phase II letter report: Six(6)weeks after Notice to Proceed.
COMPENSATION
In accordance with Article VII of the Professional Services Agreement, the County shall pay
Consultant in current U.S. funds for the performance of the Task Order on a percentage
complete basis billed once monthly as follows:
3
• Phase I Facility Repair not to exceed Forty Thousand One Hundred Fifty-Seven
Dollars and 00/100($40,157.00).
• Phase I Geotechnical Exploration not to exceed Seven Thousand Five Hundred Fifty-
Four and 00/100 Dollars($7,554.00).
• Phase II Evaluation Report for flood-mitigation not to exceed Sixteen Tousand Eight
Hundred Fifty Dollars and 00/100($16,850.00).
The total cost for Phase I and Phase II combined is Sixty Four Thousand Five Hundred Sixty-
One Dollars and 00/100($64,561.00).
In accordance with Article 7.3.1 of the Professional Services Agreement,reimbursable expenses
are not allowed as part of this Task Order.
ADDITIONAL SERVICES
In accordance with the Professional Services Agreement,Articles 3.1 and 7.4.1,any additional
services shall be negotiated and agreed to in writing prior to commencement.
SCHEDULE
Consultant will begin work on this project two (2) weeks after receiving written contract
authorization and background data required for Consultant to perform the work. Consultant
has prepared a Preliminary Schedule outlining the major tasks of the proposed work.
The anticipated time frame for proposed facility repair project execution Phase I is eight (8)
weeks from written Notice-to-Proceed with key scheduling assumptions as follows:
• Site visit within two(2)weeks of Notice to Proceed.
• Construction Drawings for Phased-four(4)weeks
• Permitting support-four(4)weeks
• Bidding services-four(4)weeks
• Construction Administration-four(4)weeks
• Geotechnical Exploration-eight(8)weeks.
The anticipated time frame for proposed Evaluation Report for flood-mitigation Phase II is four
(4)weeks from written Notice-to Proceed with key scheduling assumptions as follows:
• Site visit within two(2)weeks of Notice to Proceed.
• Phase II letter report: 6 weeks after Notice to Proceed.
All other terms and conditions of the Task Order shall be in accordance with the Professional
Services Agreement dated March 18,2015,and as amended on January 18,2017,and April 19,
2018.
4
•
IN WITNESS WHEREOF, each party has caused this Task Order to be executed by its duly
authorized representative on the day and year first above written.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK,Clerk OF MONROE COUNTY,FLORIDA
Nl... awnaJ+•O
'50 let, • IC( OWE
• y ✓'1'' - ,puty Clerk �j• I By. Mayor/Cha man
1', a CONSULTANT:
AMEC FOSTER WHEELER ENVIRONMENT
&INFRASTRUCTURE,INC., N/K/A WOOD
ENVIRONMENT&INFRASTRUCTURE
Witnesses to Consultant: SOLUTIONS,INC.
4-2 By: ( I
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Print Name Date Print Name Date'
Title: SI-44107A rot_ Title: 64.Fice //'A-4/4-
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. (.3
IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed.If m
SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this a
certificate does not confer rights to the certificate holder In lieu of such endorsement(s). .c
PRODUCER CONTACT 0
Aon Risk Services;Southwest, Inc. NAME:
NOUSton TX Office-
PHONE 283-7122 FAX (800) 363-0265 9
INC.No.Eoq' (866) IA/C.No.):
5555 San Felipe EMAIL ' o
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HODS ton TX.77056 USA INSURER(S)AFFORDING COVERAGE NAIC II
INSURED INSURER A: ACE American Insurance Company 22667
Wood Group USA. Inc.. INSURER Et: Agri General Insurance Company 42757
fka AmPc Foster wheeler 17325 Park Row INSURERC: ACE Fire underwriters Insurance Co. 20702
Houston TX 77084 USA INSURER LI:. AIG.,Specialty insurance Company 26883
INSURERE; Lloyd's..Syndicate No. 2003 - AA1128003
INSURER Ff
COVERAGES. CERTIFICATE NUMBER:570072104192 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested
INSR ADDL SUER POLICY EFI- POLICY EXP
LTR TYPE OF INSURANCE INSR WVO POLICY NUMBER ItMMIDDrYYYY /fMM10DIYYYY LIMITS
A X COMMERCIAL GENERALLIABIUTY HDOG278741265 . 05/O1/2U18 U1/31/2U1U EACH OCCURRENCE S2,000,000
DAMAGE TORRLNTLD
1 CLAIMS-MADE X❑OCCUR PREMISES(Ea occurrence) 52,000,000
MED EXP(Any one person) 55,000
. PERSONAL&ADV INJURY S2,000,000 m
GEN'LAGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE 54.000,000 0
POLICY ❑X JECT ELOC PRODUCTS•COMP/OP AGO S4,000,000
OTHER S
A AUTOMOBILE LIABILITY ISA H25150132 05/01/2018 01/31/2019 COMBINED SINGLE LIMIT S2,000,000
fEa accident)
X ANYAUTO • BODILY INJURY I Per person) 0
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_AUTOS ONLY AUTOS 1 �lR1 BODILY INJURY(Per accident) Y
HIRED AUTOS NON-OWNED BY + �L(y PROPERTY DAMAGE - Ls
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A ER WORKS A WORKERS COMPENSATION
ION AND WLRC64625196 OS/01/2018 01/31/2019 x 18 ATUTE ,0TH
ANY PROPRIETOR I PARTNER/EXECUTIVE YIN work Comp- A05
B OFFICER:MEMBEREXCLUDED? D NIA WLRC64625202 05/01/2018 01/31/2019 EL EACH ACCIDENT '51,000,000
(Mandatory In NH) work Comp- TN E L.DISEASE•EA EMPLOYEE S1,000,000
If yes.daacnbe undo:
_ DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT S1,000,000—
a Archit&Eng Prof PSDEF1800726 07/01/201B 06/30/2019 Any One Claim S5,000,000—'
SIR applies per policy terns & condi'ions Aggregate Limit S5,000,000 IIII
DESCRIPTION OF OPERATIONS!LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required)
Re: Architectural/Engineering Services Monroe County is included as an additional insured in accordance with the policy
provisions of the General Liability and Automobile Liability policies as required by written contract. SEE ATTACHED ADDENDUM
FOR ADDITIONAL NAMED INSURED AMEC COMPANIES.
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CERTIFICATE HOLDER CANCELLATION o-a
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE VATH THE -
POLICY PROVISIONS. 114.5
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Monroe County AUTHORIZED REPRESENTATIVE 7
1100 Simonton St., Room 216 Pal
Key west FL 33040 USA .g...,24✓ 44. 'G �n
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01988-2015 ACORD CORPORATION.All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: 570000021966
LOC#:
CiCIPMEY
‘ft----- ADDITIONAL REMARKS SCHEDULE Page of,_
AGENCY NAMED INSURED
Aon Risk Services Southwest, Inc. Wood Group USA, Inc.
POLICY NUMBER
See Certificate Number: 570072104192
CARRIER NAM CODE
See Certificate Number: 570072104192 eFFective DATE
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance
INSURER(S)AFFORDING COVERAGE NAIC#
INSURER
INSURFIt
INSURUK
ADDITIONAL POLICIES a policy below does not include limit information.rerer to the corresponding policy on the ACOlti)
certificate limn for policy limits.
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INSII ADM. MIR YDE OF EEFECTIVE ENPIRA1 ION 1431111ti
INS1,11.1Nt E rouc v NUMBER
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WORKERS COMPENSATION
C N/A RwCC64785825 05/01/2018 01/31/2019
work Comp- WI
OTHER
Env Site/Poll CPL12456119 05/01/2018 05/01/2019 Each Loss $S,000,000
• Pollution
Aggregate $5,000,000
Limit
ACORD 101(2008101) 2008 ACORD CORPORATION.All rights reserved.
Tho ACORD name and logo are registered marks ol ACORD
AGENCY CUSTOMER ID: 570000021966 ,
LOC#:
�- ADDITIONAL. REMARKS SCHEDULE Page• _.of,-_,
-AGENCY NAMED INSURED .
Aon Risk Services Southwest, Inc. . wood Group USA, Inc. •
POLICY NUMBER - -
• See Certificate_ Number: 570072104192 • ' •
CARRIER NAIL CODE.. '
See Certificate Number: 570072104192 EFFECnveDATE
•
• ' ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM'IS A SCHEDULE TO ACORD FORM, .
'FORM NUMBER: -ACORD 25 FORM TITLE: Certificate of Liability Insurance
Additional Named Insured & FKA -
Named Insureds: . '
Amec Foster Wheeler
Amec Foster Wheeler E&I, Inc. .
AGRA Pipeline Professionals, Inc. ,
AMEC'AES - '
,AMEC Civil, LLC'
AMEC Construction Management, Inc.
AMEC E&I, Inc.
AmeC Foster Wheeler AES Inc. (formerly AMEC AES, Inc.)
-AMEC E&E, P.C. -
• .. AMEC-Earth and Environmental - Inc. • •- •
. AMEC-Engineering "and Consulting of Michigan, Inc. . . -
.AMEC Environment &-.Infrastructure, Inc..
Amec Foster wheeler-USA Corporation •
Amec Foster wheeler.Programs Inc. • .
Amec Foster Wheeler Constructors, Inc.
Amec Foster wheeler E&C Services, Inc. (formerly AMEC E7C Services, Inc.) .
Amec Foster Wheeler E&I, Inc.- .
' Amec Foster wheeler-Industrial Power Company, Inc.
AMEC Massachusetts; Inc.
Amec Foster Wheeler Martinez-Inc.
Amec Foster wheeler North America Corp - '
Amec Foster wheeler ventures, Inc. (formerly National ventures, Inc.)
AMEC NNC USA, Inc.
-AMEC Nuclear USA Inc.
AMEC Offshore, -Inc.
Amec•.Foster wheeler Oil and.Gas, Inc. (formerly AMEC Oil& Gas, Inc.) .
AMEC Paragon Inc.' . , ' . ' ,
AMEC.PLC - ,
AMEC Technologies, Inc.
Amec Foster Wheeler USA Corporation •
AMEC USA Holding, Inc.
Foster Wheeler Intercontinental Corporation .
OEST.Associates, Inc.
Amec Foster wheeler Kamtech, Inc. (formerly AMEC Kamtech, Inc.)
MACTEC Engineering and Consulting, P.C. -
North American.Shared Services (MASS)
QED International LLC .
Rider Hunt International USA, Inc.
Terra Nova Technologies, Inc. (TNT) •
Oil & Gas US, Central & South America -
Wood Group USA, Inc.
• ,wood-Group Alaska, Inc: '
Wood Group•PSN,..Inc. . .
Altablue, Inc.: ' - .
Cape Software, Inc.
BMA Solutions, Inc..
Global Performance, LLC
7ohn wood Group PLC
RWG-(Repair & Overhauls) USA, Inc: .
sgurrEnergy, Inc.
Ingenious, Inc:, .
Mustang Process-and Industrial -
Mustang International, LP
Mitchell's Oil Field Services, Inc.
C.E.C. Controls Company, Inc. . .
wood Environment& Infrastructure solutions Inc.
Wood E&IS, Inc. - ' .
•
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ADDITIONAL REMARKS SCHEDULE Page _ of-__"
AGENCY NAMED INSURED I
Aon Risk Services Southwest, Inc., Wood Group USA, Inc.
POLICY NUMBER
See Certificate Number: 570072104192
CARRIER NAIL CODE
See Certificate Number: 570072104192 EFFECTNE DATE,
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance
Additional Named Insured & FKA
Formerly Known As:
AMEC Faster.Wheel er"Environment & Infrastructure, Inc.(formerly AMEC. Environmernt & Infrastructure, Inc.)
Wood Group Mustang, Inc..
wood'Group Kenny,. Inc.,-
Wood Group Management services, -Inc.
ODL, Inc..
wood Group production and Consulting Services, Inc. .
Wood Group PSN Commissioning Services, Inc.
Wood Group PSN Lease Maintenance & Construction, LLC
DSI Deepwater Specialists, Inc.
Caliber Services, LP
Infinity Construction Services, LP
Infinity Maintenance Services, LP
United Electrical & Instrumentation, Ltd.
Brazos M&E Ltd.
Elkhorn Holdings, Inc.
Elkhorn construction, Inc.
Elkhorn Pipeline services .
HOAD
ProSafe
Dynamic services
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