1st Change Order 06/21/2019 County of Monroe BOARD OF COUNTY COMMISSIONERS
Mayor Sylvia J.Murphy,District 5
The Florida Ke s Mayor Pro Tern Danny L.Kolhage,District 1
r
y -tz, t Michelle Coldiron,District 2
�- '- Heather Caruthers,District 3
David Rice,District 4
MEMORANDUM
TO: Board of County Commissioner
From: Kevin G. Wils
Date: June 28, 2019
RE: Proposed Change Order to be Approved
Attached is a proposed Change Order#1 for the Hurricane Irma Roadway Repairs II. This change
order increases the final contract sum by$ 34,652.50. The date of substantial completion as of
this change order remains the same.
Monroe County ordinance 004-1999 provides authority for the Administrator to approve
change orders within specific limits after providing the Board of County Commissioners
with at least 24 hours to review them and pose any questions or objections they may have. It is
the Administrator's intent to approve the attached change order under that authority.
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Hurricane Irma Roadway Repairs II CHANGE ORDER NO: 1
INITIATION DATE: 6/20/19
TO CONTRACTOR: Grader Mike, LLC CONTRACT DATE: 4/17/19
The Contract is changed as follows:
The original Contract Sum $350,503.30
Net change by previously authorized Change Order $0
The Contract Sum prior to this Change order was .$350,503.30
The Contract Sum is (increased) by this Change Order#1 ..$34,652.50
•
The Revised 1 Contract Sum including this Change Order $385,155.80
Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work shall be
determined in one or more of the following:
7.2.2.1 mutual acceptance of lump sum properly itemized and supported by sufficient substantiating data to permit
evaluation
7.2.2.2 unit prices stated in the Contract Documents or subsequently agreed upon
7.2.2.3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or
percentage fee
The addition of line item in Schedule of Values for Long Beach Road for Sediment Barrier that was omitted in Bid
Documents:
Bid item No Description Quantity UOM Unit Cost Amount
104 10 3 Sediment Barrier 13,861 LF $2.50 $34,652.50
This Change Order is 9.99°!° of the original contract price.
CONTRACTOR777/1,6-„,44/ �ii4 /cf
Date
ENGINEERING SERVICES DIRECTOR �' Ar ( c /' L619
ASSISTANT COUNTY ADMINISTRATO/ WA tef�
Date
MAYOR
Date
Grader Mike, LLC.
2__ Bay Drive
Key West, FL 33040
•
05/07/2019
Change Order#1
Director of Engineering Services
Monroe County Engineering Dept.
1100 Simonton Street
Key West, Fl.33040
Pursuant to that agreement between Monroe County,described herein as OWNER and Grader Mike,
LLC.described as Contractor,dated 04/17/2019.
The following change is made in the specifications and scope of work to be performed:
The addition of line item in Schedule of Values for Long Beach Road for Sediment Barrier that was
omitted in Bid Documents:
13,861 LF. @ $2,50/If.=34,652.50
All payments agreements and contract conditions will remain the same as contained within the above
mentioned contract dated 04/17/21019
Not Valid until signed by Owner and Contractor
The Original Contract sum was $350,503.30
Net Change by previous authorized change orders $ .00
The contract sum prior to this change order $ 350,503.30
The contract amount will be increased by this change order by amount of $ 34,652.50
The new contract sum including this change order is $385,155.80
The contract time will be unchanged by 0 days
The substantial completion date will remain unchanged
CONTRACTOR: OWNER:
By:. 744.,c. .r✓ /ieret By:
Title: //1 I70 I /y4L Title:
Date: (...57//? Date:
Change Order Attachment per Ordinance No. 004-1999
• • Change-Order was not included ih the original contract specifications. Yes ® No ❑
If Yes, explanation:
Engineer of Record (Metric Engineering, Inc) plan quantity error
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$25,000 or 5% of contract price (whichever is greater). Yes ® No ❑
If Yes, explanation as to why it is not subject for a calling for bids:
Construction in progress.
• Project engineer/architect approves the change order. Yes ❑ No
If no, explanation of why: Approved by Monroe County staff.
• Change Order is correcting an error or omission in design document. Yes ❑No IZ
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
Sediment Barrier quantities were omitted from the bid documents.
6.20.19 Grader Mike C.O. 1
Hurricane Request for Purchase ATTACHMENT E.4.
Date of Request: Requester Name: R ster Signature: Additional Approval:
6-27-19 Olympia Newton
6f9 /1(4746,
Requester Phone: Requester Email:
305-292-4521 Newton-olympia@monroecounty-fl.gov
Requesting Department: Vendor Name/Vendor Number:
Engineering Grader Mike, LLC/92388
Request: Construction contract for roadway repairs.
Reason for Request--how was this caused by the hurricane? Hurricane winds and storm surge.
Type of purchase:
Replenish Stock New Items/Materials Insurance Claim
X Repair work Replacement due to damage
Where are the items/materials/goods/services being used? Roadways in Sugarloaf Key and Big Pine Key.
What is the location of the repair or replacement work?Sugarloaf Blvd, Sugarloaf Key, FL
Long Beach Rd, Big Pine Key, FL
If repair or replacement, is this temporary Priority: Low Routine Urgent
or permanent?
Temporary X Permanent
Order Details:
Qty Item Description Cost per Unit Total Expense
1 Construction Contract $350,503.30 $350,503.30
Change Order No. 1 addition of line item in Schedule of
Values for Long Beach Rd for Sediment Barrier that was
1 omitted in the Bid Documents $34,652.50 $34,652.50
Total Cost: $385,155.80
Please attach the required three quotes on purchases $10,000 or greater.
OMB Purchasing Approval: Fund/Cost Center Account Project Project Account
125-0459110 560630 IRMONRCI 560630
Hurricane Tracking Number: 58566
Updated 7/18/18