2nd Change Order 05/24/2019 County of Monroe FIn' Mayor Sylvia J.Murphy,District 5
Mayor Pro Tem Danny L.Kolhage,District 1
. Michelle Coldiron,District 2
The Florida Keys w 4 Heather Carruthers,District 3
David Rice,District 4
BOARD OF COUNTY COMMISSIONERS
Memorandum
DATE: 05/24/2019
TO: BOCC
(5�
FROM: Kevin G. Wilson, P.E./ '
SUBJECT: Proposed Change Order to be Approved
Attached is proposed Change Order#2 for the Key Largo II Roadway and Drainage project. This
change order decreases the final contract sum by$69,279.90. The substantial completion date remains
the same.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they may
have. It is the Administrator's intent to approve the attached change order under that authority.
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Key Largo II Roadway and Drainage Project CHANGE ORDER NO: 2
INITIATION DATE: 5/22/19
TO CONTRACTOR:Weekley Asphalt Paving, Inc. CONTRACT DATE: 6/20/18
The Contract is changed as follows:
The original Contract Sum ......................................................................................$1,622,981.58
Net change by previously authorized Change Order..................................................... $(37,200.00)
The Contract Sum prior to this Change order was.........................................................$1,585,781.58
The Contract Sum is(decreased)by this Final Reconciliation Change Order#2 ($69,279.90)
The Revised 1 Contract Sum including this Change Order............................................ $1,516,501.68
Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work shall be
determined in one or more of the following:
7.2.2.1 mutual acceptance of lump sum properly itemized and supported by sufficient substantiating data to permit
evaluation
7.2.2.2 unit prices stated in the Contract Documents or subsequently agreed upon
7.2.2.3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or
percentage fee
Bid Item No. Description Underrun UOM Unit cost $Amount
Decrease/Overrun
Increase Quantity
160-4 Type B Stabilization (13192) SY $3.40 $(44,852.80)
334-1-11 Superpave Asphalt Concrete (126) TN $156.00 $(19,656.00)
Traffic A
430-175-115 Pipe Culvert 15" (39) LF $180.00 $(7020.00)
443-70-4 French Drain 24" 12 LF $300.00 $3,600.00
522-2 Concrete Driveway 6" (44) SY $89.00 $(3,916.00)
526-1-2 Pavers Architectural (98) SY $110.00 $(10,780.00)
530-74 Bedding Stone Pea Rock 367 TN $59.00 $21,653.00
706-3 Reflective Pavement Markers 236 EA $4.00 $944.00
710-9 Pavement Markings (1) LS $5,900.00 $(5,900.00)
711-16-201 Thermoplastic OTH Yellow (.384) GM $6,900.00 $(2649.60)
Solid 6"
711-16-231 Thermoplastic OTH Yellow (.281) GM $2,500.00 $(702.50)
Skip 6"
Total Final Reconciliation Deduct Change Order 2$(69,279.90)
The project commencement was August 22,2018. Substantial Completion was achieved on April 21,2019 and weather
extended the contract 14 days, 17 holidays were granted and contractor rework extended the contract 19 days for a
final contract 262 days. Contractor agrees to accept the decrease in monetary compensation and hereby waives and
releases any and all claims for any additional compensation related to these bid items. The CEI has provided the
attached summary of over and underruns and concurs with this final reconciliation change order.
This Change Order is(.04268%)of the original contract price.
Not valid until signed by Owner,Architect(if applicable), and Contractor
DANIEL a WEEKLEY
PRESIDENT CONTRACTOR 5 23.`10\
r Date
ENGINEERING SERVICES DIRECTOR ` '
2 _ISi
Date
ASSISTANT COUNTY ADMINISTRATOR pitt_ i/" 4" '
2-C't f
Date
FDOT acknowledment:FDOT SCOP Contract GOU09 -FM#441888-1-58-01
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No❑
If Yes, explanation:
Final Project Reconciliation Change Order
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$25,000 or 5% of contract price(whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project engineer/architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
3100 Overseas Highway
Marathon Florida
Monroe County Engineering Department May 22,2019
Judith Clarke,P.E.
110 Simonton Street
Key West,FL 33040
Project: Key Largo II 441888-1-54-01
Subject: Overrun and Underruns
The summary of contract dollar changes is shown below:
Original contract amount $1,622,981.58
Net change by previous authorized change orders#1 ($37,200.00)
The contract sum prior to this change order $1,585,781.58
The contract sum will decrease due to overrun/underruns ($69,279.90)
The new contract sum including overruns/underruns $1,516,501.68
The contract time was increased 14 days due to weather, 17 days for Holidays,and 19 days for rework.
The summary of contract time changes is shown below:
Original contract 212 days
Weather 14 days
Holidays 17 days
Contractor rework 19 days
Total Contract days 262 days
Below is a detailed description of pay item overruns and underruns for the contract;
Pay Item 160-4 Type"B" Stabilization
Based on the test results the existing subgrade exceeded the min requirement of a 40 LBR our
results were a 95 LBR. Based on that it was decided to leave in place at no pay. This resulted in
an underrun of 13192 SY.
Pay Item 334-1-11 Superpave Asphalt Concrete Traffic A
Based on the contractor certification of quantities.This resulted in an underrun of 126 TN.
Pay Item 430-175-115 Pipe Culvert,optional Material, 15" S/O
The solid pipe crossing the roadway were eliminated by the FOR at the request of the contractor.
This resulted in an underrun of 263 LF.
Pay Item 443-70-4 French Drain,24"
Due to minor field adjustment and adding additional French drain pipe on Bonito.This resulted
in an overrun of 12 LF.
Pay Item 522-2 Concrete Sidewalk and Driveway 6"
The contractor did not have to adjust the sidewalk or driveway as indicated in the plans.This
resulted in an underrun of 44 SY.
Pay Item 526-1-2 Pavers,Architectural Sidewalk
Due the existing condition of the brick pavers and there actual grade the contractor did not have
to make as many adjustments to the pavers.This resulted in an underrun of 98 SY.
Pay Item 530-74 Bedding Stone(Pea Rock)
There's a plan quantity error with this pay item,based on actual field measurements and the
tonnage tickets.This resulted in an overrun of 367 Tons.
Pay Item 706-3 Reflective Pavement Markings
This pay item was added to the contract instead of using pay item 710-90 as show below.This
resulted in an overrun of 236 EA.
Pay Item 710-90 Painted Pavement Markings,Final Surface
This pay item was not used. This resulted in an underrun of 1 LS.
Pay Item 711-16-201 Thermoplastic, Standard OTH Yellow Solid 6"
Based on certified quantities and field measurements there was a slight underrun.This resulted
in an underrun of 0.03 84 GM.
Pay Item 711-16-231 Thermoplastic,Standard OTH Yellow Skip 6"
Based on certified quantities and field measurements there was a slight underrun.This resulted
in an underrun of 0.281 GM
Page 2 of 3
The final reconciliation of actual quantities installed resulted in the following overruns and underruns for
this contract.
Overruns/Underruns
Pay
Item Item Description Under/Over Unit Quantity Unit Price Amount
160-4 TYPE B STABILIZATION Under SY -13192.00 $ 3.40 $ (44,852.80)
334-1- SUPERPAVE ASPHALT CONCRETE,
11 TRAFFIC A Under TN -126.00 $ 156.00 $ (19,656.00)
430-
175- PIPE CULVERT,OPTIONAL
115 MATERIAL, 15"S/CD Under LF -39.00 $ 180.00 $ (7,020.00)
443-
70-4 FRENCH DRAIN, 24" Over LF 12.00 $ 300.00 $ 3,600.00
CONCRETE SIDEWAL AND
522-2 DRIVEWAYS 6" Under SY -44.00 $ 89.00 $ (3,916.00)
526-1- PAVERS,ARCHITECTURAL
2 SIDEWALK Under SY -98.00 $ 110.00 $ (10,780.00)
530-74 BEDDING STONE(PEA Rock) Over TN 367.00 $ 59.00 $ 21,653.00
706-3 REFLECTIVE PAVEMENT MARKERS Over EA 236.00 $ 4.00 $ 944.00
PAINTED PAVEMENT MARKINGS,
710-90 FINAL SURFACE Under LS -1.00 $ 5,900.00 $ (5,900.00)
711- THERMOPLASTIC,STANDARD OTH
16-201 YELLOW SOLID 6" Under GM -0.384 $ 6,900.00 $ (2,649.60)
711- THERMOPLASTIC STANDARD OTH
16-231 YELLOW SKIP 6" Under GM -0.281 $ 2,500.00 $ (702.50)
Total Overrun/Overrun Final Reconciliation $ (69,279.90)
If you have any questions or need clarification of the above item summaries,please call Jackson Taylor at
561-436-2860.
Sincerely,
Jackson Taylor
Project Administrator,RSH
Cc: Judith Clarke,Debra London,Jacki Hart,P.E,File
Page 3 of 3
County of Monroe "
t\ BOARD OF COUNTY COMMISSIONERS
The Florida Keys �,' Mayor Sylvia J.Murphy,District 5
l, Mayor Pro Tern Danny L.Kolhagc,District
•
David Rice,District 4
Michelle Coldiron,District 2
' • Hcathcr Carrathcrs,District 3 - -
June 17, 2019
Debra London
Monroe County
Engineering Services Department
102050 Overseas Hwy Suite 229
Key Largo Florida 33037
Xiomara Nunez,M.B.A.
FDOT District VI Local Program Administrator
Program Management Room 6112A
1000 N.W. 111 tt'Avenue
Miami, Florida 33172
Re: FDOT contract number GOU09/FDIP 441888-1-54-01 -Key Largo II
Time Extension Request
Dear Xiomara:
We respectfully request a time extension of the subject SCOP funding agreement for the Key Largo
II Roadway and Drainage Improvement Project from June 30, 2019 to July 31, 2019. The project is
100% complete but we need a 30 day extension in order to process the contractor final retainage
invoice.
Thank you.
Respectfully,
De ra London
Project Manager
102050 Overseas Highway, Suite 229
Key Largo,Florida 33037
London-debra(«monroecounty-fl.gov.
305-453-8754
g17/1/i
larol es 'u
FDOT District VI
Director of Transportation Development