3. 06/30/2019 to 06/30/2020 ATTACHMENT D.6
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN $50,000.00
Contract with: Contract#
Effective Date: June 30,2019
Expiration Date: June 30,2020
Contract Purpose/Description:
L
rterly Site Visits with Wellness Champion to provide the following services• 1)30 Minute
llness Topic Discussion with handout and information Re•Online wellness topic for viewing; 2)ap of MCBOCC Passport to Wellness Program Guideline/Incentive/Countdowns 3) MCBOCC
lth and benefits plan edpcation item(Item provided by emplov a benefits).
BContract i ri final Agreement Contract Am n "
Contract Manager: Cook 4458 Employee Services/Stop#1
(Name) (Ext.) epartment ,top
CONTRACT COSTS
Total Dollar Value of Contract: $46,995.00 Current Year Portion: $ $23.497.50
(must be less than$50,000) (1f multiyear agreement then
requires BOCC approval,unless the
wtal cunnAadve anttbiunt ds 8css thmi
s rdY x.H.w fjo).
Budgeted? Yes(, N[L-] Account Codes:502-0g005-530490
Gr t: $ - -CountyMatch: $ - - - -
ADDITIONAL COSTS
Estimated ngoig Costs: $ N/A lyr For:
(Not included in dollar value above) (e. .maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed
Department Head ® Yes N r`t
Risk Management 1�09 YesEJ No
r
CP c ing Yes o
� a
L41 &44&�A- 7/,Itg
County Attorney Yes Nop- 44A 1 "
Comments:
Page 70 of 73
County,Monroe
Rodda.and Hlealth Designs,Inc.
Agrewmr)is w*uW into this X day of June
2019 f by and between Monroe County (the i and Heakh Inc. CHeaNh
Designsi a Florida corporation.
plan; WffNESSETH
WHEREAS, Monroe County is the Plan Administrator of Its own self4risured heakh
insurance
WHEREAS, and
benefits,Monroe County desires to engage the services of a consullant with expertise in
health to serve as a Wellness Champion,
program,Monroe County Bereft staff and be an advocate to eqkdn features of the Monroe County
Wiallness
provide welliness topic presentations,
Plan;and provide health and benefit
education to employees who are members of the Health
WHEREAS, and
Health Designs Is famifiar with the Monroe County health plan,
having provided
personnel to man various stations at the Monroe County health&weliness •fors,and
WHEREAS,
program;Heakh Designs has stated that it ties the expertise to peftrm the services
required by Monroe County and wishes to engage in the and
WHEREAS,the parties desire to enter into an agreement for the services ' .
NOWR the parties hereto agree as •
Designs.TERMS
1. Recitalle. The recitals and all statements contained herein are hereby incorporated
kft and made a part of this Agreernent.
2. Services to be Perkoned by HeaM
Health Designs shaill, In copfunction
generalwith the direction of the office of the County the Employee
1
priorServices department and the Beneft office In particular, provide the probseloriall
services described in the Scope of Semices attached hereto as Exhibit A.
At all
1 the Onske Welness Champion referenced in the
paragraph shal
serve as the primay point of contact between Monroe County and Health Designs.
Upon approval of this Agreement by both ® f Health Designs sheil promptly begin
and dlkjei*provide the probasional serAces described in Section 2 of this
Agreement row is of the essence.
The services Providled by Health Design shal Include up to 120 hours per quarter for
vielts shown on Exhibit A. In addition,the services provided by Health Design shall
a. Attendance at the three health fairs offered by Monroe County(Upper Keys,
Middle Keys, Lower Keys);and
b. Up to six(6)hours per month cofrimunication(in person, via telephone or e-
mail)between the Wellness Champion and plan participants who attend any of the
meetings shown on Exhlbft A.to follow up on issues raised by or with the participants
at the meetings.
Deliverables: On at least a quarterly basis, Health Designs shall deliver to Monroe
County a report in a ®
approved by Monroe County, showing a summary of
services provided during the time period.
3. Term of the AgreemanL This Agreement shall become effective upon to later of
signature by Health Designs and execution by Monroe County rEffective Date). This
agreement shall remain in effect unill June 30, 2020.
4L Schedule of Fees. For services to be provided hereunder by Health Designs during
the time period as described an Exhibit A beginning on the Effectim Date arxJ
continuing until June 309 2020, Monroe Courdy shall pay ftV-sk thousand nine
hundred and ninety-five dollars and no cents ($46,995.00). The total amount shall
include eleven thousand two hundred ft dollars and no cents ($1119250.00) per
quarter for the services and one thousand nine hundred ninety-five dollars and no
cents ($1,995.00) for allarklance at the Monroe County annual health fair. The
quarterly fee also includes,specifically,six(6) hours per month of cormunication and
follow-up between the Wellness Champion and Monroe County health plan
participants in addition to the services shown on Sdiedule A
This fee is inclusive of all actual cosb incurred, irKAuding by way of example and not
limitallon, Photocopies. long distance telephone charges, overnight delivery services,
and travel expenses.
All fees shall be paid in accordance with the Flonda Local Government Prompt
Payment Ad, Sections 218-70 ot seq.. Fla. Stat
L ResponaffAltles of Me County.
a. Essential Planning Requirements:
1. The County shall provide ammte total population, in writing, to Health
Designs, no Mw than thirty(30)calendar days prior to any event shown on
Exhibit A and shall provide updated participation count no later than tan
(10) business days prior to any event shown on Exhibit A (TIlenrs
Estlmalzm)-
1. Changes by Monroe County to the ftes. reporting period, sbAWV; or
senkes will be accommodated at the discretionof Haab Designs and may
result in an additional fee. Failure to safi* the Essential Planning
Requirements may result in additional few, which am typically four
hundred ninety-five dollars($495.00)each.
b. To got the best results,the County shall:
2
i. Promote and communicate dbcdvely details about the Wdlhess Program
and any incentives to employew.
ir. Communicate with Health Designs about incentives and any programs
aml"to Plan participants,to permit on-site coaches to support the effort
of the County,and
iil. For on-site servioes, provide collateral material to support promotion
ems, and appropriate space for on-site everts to occur.
s. Termination.The County reserves the right to terminate this Agreement at any tune,
by written nodoe. in the event of such termination Health Designs shall be entitled to a
pro rate amount of fees owed based on the percentage of the quarter for which work
was performed,through the date when Health Designs is notified of terminatiori.
�. Conflict of interests Health Designs covenants that no person under their employ
who presently exercises any functions or responsibilities in connection with this
Agreement has any personal financial interest, direct or indirect, with the County.
Health Designs covenants that, in the performance of this Agreement. no person
having such conflicting interests shall be employed. Any such interests on the part of
Health Designs or its employees, subcontractors or employees of its subcontractors
must be disclosed in writing to the County. Also, Health Designs is aware of the
conflict of interest laws of the State of Florida within the FWWa Code of Ethics,
Section 112.313, Fla. Stat., and agrees that if shall fully comply In all respects with the
terms of said laws. Health Designs further warrants that it has not employed, retained
or otherwise had act on its behalf,any current or former County officer or employee, in
violation of Section 2 or 3 of Monroe County Ordinance No. 10-1990. For breach or
violation of this provision the County may, in its discretion, terminate this Agreement
without liability and may also, in its dWaredon, deduct from the Agreement the fiA
amount of any fee,commission, percentage,gift or consideration paid to the current or
former County officer or employee.
s. Award of Agreement Health Designs warrants that it has neither employed nor
retained any company or person to solicit or secure this Agreemeft that it has not
paid or agreed to pay any company or person any fee, commission, percentage,
brokerage fee,or gifts or any other consideration contingent upon or resulting from the
award or making of this Agreement.
Health Designs also warrants that to the best of its knowledge arid belief no otfioe
holder or employee of the County is interested directly or uhdirre*in the profits or
emoluments of this Agreement.
s. Endre Agreement This Agreement represents the entire and integrated agreement
between the County and Health Designs and supersedes all prior negotiations.
representations or agFeernents, either written or oral. This Agreement may be
amended only by written Instrument executed by the County and Health Designs. The
parties hereto agree that this Agreement shall be construed and enforced according to
the Laws,sues and arse law of the State of Florida.
ie. Successors. This Agreement shag be binding upon the parties hereto and their
3
respective
helm, b tl representatives, arid success=.
11. Insurance. Health Designs shall maintain during the terms of this Agreement
Professional liability in a minimurn amount of
N' 1 e $
amount of $100,000 covering all liability arising
holderHealth Designs shall provide ement.
original insurance cortificatec listing the Monme County
Board of County Commissionem as certificate
and additional insured within ton
(10)days ftftvWnQ approval of this agreement by the Monroe County Board of County
12- Nondiscrimination In EMP[OynwnL Health Designs shall not discriminate against
any employee or applicant for oraPlOyment because of
scolor, rel-® .sexual status.ial
e ® pregnancy e a 6
y, national origin, or Health Designs shall take a
disability, ve action to ensure that appkaft are employed,
without regard to thew
® istatus ® °
9 ® 8
employment,r marital s . Such shall include, but not be
limited to the following:
uPgf8 tutus action
ding, demotion, or trarOW recruitmart of
m a
training, on, mtss Of pay or offm forms of
compensation, and selection for
agrees to post Including apprenticeship. Health Designs
independentempbymeK notices to be PmMded by its Pefumnel oflicer setting forth the proviskm
of this equal oppoMn*clause.
13. Indepondeffl Contradw Rolutlonship. it is the intent of the parties that Health
Designs shall be an
independent
Judgment in the manner and means of carrying out the Servioes under this
AWeemenL The Client has no right to control the means by which Health Designs
Performs such Services.
Simi".the person selected to serve as the Onshe Wellness Champion shall be an
employee of Health Designs, and shall be nelffm an employee nor an independent
contractor as to Monroe County
14. f4on-10islegabIlIty. It is understood and agreed that the obligations undertaken by
Health Designs Pursuant to this Agreement shall not be delegated or assigned to any
Offm person or firm without to COuntys Prior written consaK which may be withheld
at COuhVc sole discretion.
I& Non-801kftdon. Neither of the parties or any of their affiliates shall 301W or employ
any Person who is employed by or serves as
g One (1) after the termination of this
independent contractor with the other
14L cow Party.
Writing and shall be de shall or may be given Pursuant to
registered mail addressed to the Other party at the , or by
same may be changed from time to time. Such r as the
day on which personalty served, i
, if ig
on the
(return receipt requested)or the date of actual f9ce posted
8 r
UONROECOUNTY: HEALTH DESIGNS,1 .:
Roman l
County Administrawtor Ponta Vedra Beach, Florida 32082
Monroe County 49O4V85-20
11 ,
Key West, FL 33040
1
W11h a copy to:
Monroe County A#offw/s Office
Jill 1
Key West FL 33040
(;
shall17. AMOWnuntL No amendments to this Agreement
unless in writing and signed by both parties.
A. Title and paragraph headingsr convenient relbrence and are not a part of
B. In the event of conflict between the terms of this Agreement and any terms or
conditions contained in any ot1w this Agreement
shall the terms in this Agreement shall
No wakw or breach of any provision of this Agreement
® of any subsequent
breach of the same or any oftw provision tweaf, and no
wahm shag be effective unless made in writing.
D. Should any provision,
jurisdiction paragraph, sentence, word or phrase contained in this
Agreement be deWwmined by a court of competent
illegal or otherwise unenforceable urAw the laws of the State of Florida
shall
Monroe County, such ® e sentence, word or phrase laws,
be
deemed modified to the eAent necessary in order to conform with such lam, or
N not modifiable to conform with such
severable, and in either event, the remaining tenns and provisions of this
Agreement shall remain unmodified and then same shall be deerried
vendorE. A person or affiliate who has been placed an the convided rat following
a conviction for public entity aim may not submit a . , proposal,or reply on a
contred to provide any goods or services to a public . ® may not submit a
publicbid, proposal,or reply on a contract with a
i
repair of a public buildingpublic
Property to Public eft, may not be awarded of perform VMrk as a
suPP
isubcontractor, Or 1
may not transact busines's With any Public k t with any public entity,
and
ty
n excess of the threshold
amount provided in Section
• 71 i
months,from tne dab of being Placed on the convicted vendor 119L
F. Each Of the signatories to this Agreement represents and warmnls Viat he or
she has the requisite corporate authority to Wcmft this Agreement and bind his
or her resPOdive entity to the terrns and conditions of the AgreemenL
sPublic Records
F.S.Pursuant to • f Contractor and its subcontraclors shall comply with all
Public records kmm of the State of Florida, Including but not kmftd
.
a. KeW and maintain Public records required by Monroe County In order to
perform the service.
the Upon
® request
records, provide
statutes,Public agency with a copy Of the requested records or allow the records to be
inspected or copied within a reasonable brne at a cost Vw does not exceed the cost
Provided in Florida
Chapter 119 or as OV*x*ise pmvkled by law.
requirementsc- Ensure that Public records UW are exempt Or confidential and exempt hom
public records disclosure
completion of the Cmftd if the contractor
does not trefOler the nxxwde to the public agency.
d- Upon WnVMM of the
Public M00rdS the duration of the contract term and Ma low transW at no cost to Monroe County an
1
requked by the public agency to Pwfwn the sWAW- If the contractor
records to the Public agency upon comPfton of"contract,the contractor shan destroy
n possession Of the contractor Or keep and maintain public records
any duplicate pubnc records that am exempt or conlidenbal and exempt from pubic
records disclosure requirements. If the contiactor, keeps and Maintains public records
mupoaninicrompletion of the contract' the Contractor SW M(Mit all 8pplicable requiremerits for
public records. All records stored electronically must be Provkled to Monroe
County
compatible wft the in1brination technology system of Monroe County.
® upon request kom the Public ageWs i !
CONTRACT, a format that is
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY To PROVIDE PUBLIC RECORDS RELATING TO
THIS
CONTACT THE CUSTODIAN OF PUBLIC RECORDS
• • r
do Monroe County Attorneys i 1 - 8
1
IN WITNESS WHEREOF,the parties ttmft have,through their pmW and duly authorized
officials,exemited this Agreement,as of the day and year first above set forth.
BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA
Of-
Roman Gastesi
Courriy Admi .
Witness 01 for Health Designs: HEALTH DESIGNS, INC.
,.
Britney HoNyoak
Printed Name: Printed Name:
Title: Title: Del'L�'_._--
V
V t wm#2 far Health Designs:
Print Name: V i V�49& PV
Title: L ,.Gld VOWS PJIGi I CW °`
MONFiOE COUNTY ATTORNEY
APP�R0 0 AST
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DATE(MMIDD/YYY`n
A CERTIFICATE LIABILITY 06/17/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsements.
PRODUCER CONTACT Vicky Zelen
Zelen Risk Solutions,Inc. PHONE .904-262-8080 FAx .904-262-1444
7964 Devoe Street -MAIL vicRy@zelenrisk.com
IN ER AFFORDING COVERME N IC#
Jacksonville FL 32220 • The Hartford Casualty Insurance Company
INSURED
Health Designs,Inc. INSURER
35 Executive Way,Suite 110 INSURER :
Ponte Vedra Beach FL 32082
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE DDL UBR POLICY EFF POLICY EXP LIMITS
GENERAL LIABILITY EACH OCCURRENCE
.... ,COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED
CLAWS DE OCCUR MED EXP(Any one rson
PERSONAL&ADV INJURY $ ....
GENERAL AGGREGA'E
GEN`L AGGREGATE LIWT APPLIES PER: PRODUCTS-COMPIOP A
POLICY PRO- LOC
AUTOMOBILE LIABILITYY $ aE COMBINED SINGLt4=:
ANY AUTOi"AA. BODILY INJURY(P .w��..._
ALL OWNED SCHEDULED y —AUTOSBODILY INJURY(Per dero) $
AUTOS NON OWNED
_,.. HRED AUTOS AUTOS t?Ril"E PROPERTY DAMAGE $
$
LEXCESS
LLA LIAR OCCUR EA H OCCURRENCE
LIAB CLAIiMS-�1AOE A GREGATE $
$
WORKERS COMPENSATION X WC STATU- OTH-
AND EMPLOYERS'LJABIL —_ .
ANY PROPRIETORIPARTNEWEXECUTdV Y 6 N E.L.EACH ACCIDENT $1 0 000
A OFFICE EMBER EXCLUDE09 N r A 21 ECAD1 H U 0 051201 0510512020
(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1 00 000
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i E.L.DISEASE-POUCY LIMIT $1,0 0 0 0
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space is required)
CERTIFICATE HOLDER CANCELLATION
Monroe County Board of County Commissioners SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ATTN:Natalie Maddox ACCORDANCE WITH THE POLICY PROVISIONS.
1100 Simonton Street,Suite 2-268
Key West,FL 3304 AUTHORIZED REPRESENTATIVE IV r <V Z>
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