Item C16 C.16
BOARD OF COUNTY COMMISSIONERS
County of Monroe YFfi� Mayor Sylvia Murphy,District 5
The Inollda,Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
July 17, 2019
Agenda Item Number: C.16
Agenda Item Summary #5753
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Approval of Modification 44 to Federally Funded Subgrant
Weatherization Assistance Program (WAP) Agreement 17WX-OG-11-54-01-039 between the State
of Florida, Department of Economic Opportunity (DEO) and Monroe County Board of County
Commissioners/Monroe County Social Services to increase funding by $113,830.00, bringing the
total WAP allocation from $337,961.91 to $451,791.91.
ITEM BACKGROUND: Weatherization Assistance Program (WAP) funds are utilized to perform
energy-saving repairs, and for the installation of energy-saving measures on income-qualified
residents who live in single-family dwellings. These funds will be expended in accordance with the
WAP State Plan and the Local Housing Assistance Plan (LHAP). This is a cost reimbursement
contract. These funds will be leveraged against State Housing Initiative Partnership (SHIP) funds to
ensure the maximum usage of dollars are applied to the most qualified residents countywide.
PREVIOUS RELEVANT BOCC ACTION: Approval on 2/20/2019 of Modification 43 to
Federally Funded Subgrant Weatherization Assistance Program (WAP) Agreement 17WX-OG-11-
54-01-039.
CONTRACT/AGREEMENT CHANGES:
Funding Increase
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
WAP Mod 3 BACKUP
WAP MOD 4
FINANCIAL IMPACT:
Effective Date: 04/01/2017
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C.16
Expiration Date: 09/30/2020
Total Dollar Value of Contract: $451,791.91
Total Cost to County: 10% cash match. Will come from 001-06001
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% cash match from 001-06001
Insurance Required: Yes
Additional Details:
07/17/19 NEW COST CENTER ADDED $451,791.91
125-6155717
REVIEWED BY:
Sheryl Graham Completed 06/28/2019 2:27 PM
Pedro Mercado Completed 06/28/2019 3:26 PM
Budget and Finance Completed 07/01/2019 9:34 AM
Maria Slavik Completed 07/01/2019 10:09 AM
Kathy Peters Completed 07/01/2019 10:26 AM
Board of County Commissioners Pending 07/17/2019 9:00 AM
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DocuSign Fnvelope ID:OOIBFF60-588E-4574-8D8D-3F6413FF3lD6 'y
ExeCLI[I-ed
MODIFICATION NUMBER THREE TO AGREEMENT BETWEEN THE
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
WEATHERIZATION ASSISTANCE PROGRAM
AND
MONROE COUNTY, FLORIDA
CFDA Number(s): 82.042, 91568 Agreement Nurri ber: 17WK-OG-1 1.54-01-039
THIS MODIFICATION Number Three is entered into by the State of Florida, Department of Economic
Opportunity,with headquarters in Tallahassee,Florida, hereinafter referred to as'"DEO,'"and Monroe County, Florida,
hereinafter referred to as"Subrecipient" (each individually a "Party" and collectively"the Parties"').
WHEREAS, DEO and Subrecipient have entered into Agreement Number 17VVX-0G-11-54-01-039, as previously
amended, in which DEO awarded Subrecipient Three Hundred Sixteen Thousand Three Huindred Two Dollars and
Ninety-One Cents($316,302.91); and
WHEREAS, Paragraph(8)of the Agreement provides that modification of the Agreement shall be in writing,on
DEO-approved forms,as applicable, and duly signed by the Parties thereto; and .2
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WHEREAS, additional funds have become available to increase the amount of the funding granted to
'a
Subrecipient. 0
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NOW, THEREFORE, in consideration of the mutual promises of the Parties contained herein, the Parties agree
to the following:
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1. Subparagraph (4)(a), ,FttN!;MlNgJCQNIF�ATICL :3
is hereby deleted in its entirety and replaced with the
following:
(a) This is a cost-reirn b urse me nt agreement, DEO awards Subrecipient Three Hundred Thirty-Seven
0
Thousand Nine Hundred Sixty-One Dollars and Ninety-One Cents($337,961.91), subject to the terms and conditions
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of this Agreement, ava0abihty of funds and appropriate budget authority; however, Subrecipient may incur costs and
submit for reimbursement only up to the Total (Revised) Funds Released dollar amount listed in Subrecipient's most
recently DEO.-issued Notice of Fund Availability (NFA). Each such NFA, and any attachments thereto, duly issued to E
Subrecipient by DEO, including, but not limited to its special terms, conditions, and instructions, is incorporated into
the Agreement by reference."
2. Attachment A,Scope of Work,Section Vil., Deliverable 1, is hereby amended to read as follows:
....................
Deliverable 1 Minimum Level Performance
...................................... --- -------_--- 7
Certification that Subrecipient operated during At a minimum, Subrecipient shall have its office
its regular business hours as identified in open for business, with the entrance door open
Attachment G, Warranties and Representations, to the public,and at least one employee on-site
to include expenses for Administration Monday through Friday from 8:00 AM to 5:00
(Administration costs not to exceed $16,898.10 PM
(5%of Total Modified WAP Allocation award
amount)], Program Support,Technical and
..............- .............
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Docu&gn Envelope ID:00I13FF60-588E-4574-8D8D-3F6413FF36D6
Training Assistance,Single Audit, and Liability
Insurance.
3, To the extent there is any conflict between the provisions of this Modification, including any attachments and
exhibits thereto, and the provisions of the Agreement, including any attachments and exhibits thereto,the provisions
of thi:s Modification shall supersede and control.
4, All provisions of the Agreement,including Modification One and Two,and any attachments or exhibits thereto,,
not amended by or in conflict with this Modification, remain in full force and effect.
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DocuSign Envebpe JD;0018FF60-588E-4574-BD8D-3F6413FF36D6
STATE OF FLORIDA
DEPARTMENT OF ECONOMIC OPPORTUNITY
FEDERALLY FUNDED SUBGRANT AGREEMENT MODIFICATION
SIG NATURE PAGE
IN WITNESS WHEREOF, by signature below,the Parties agree to abide by the terms, conditions and provisions
of the Agreement, as modified.This Modification shall be effective on the date last executed by the Parties,
SUBRECIP,IENT STATE OF FLORIDA
;MONRO /CtOUNTY, FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
By:,
Jgn ure)
igm ure)
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(Print/Type Name and T41le Here) bit ep oi-,
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Date: J-"&AfAA 1
Date CL
-6000749
Approved as to form and legal CL
Federal Identification Number sufficiency,subject only to full and
proper execution by the Parties,
073.871671,5117-.-,.---.-."..,.�------..-.--..,,-.1l.-I.. ca
DU N�,�:Numbgf office of the General Counsel
Department of Econoai,,'cpportunity 0
I 17WX-OG-11-54-Oi-039
..............
"Agreeme�nt NUmbdr',,
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By:
t Approved Date,(SEAL) E
,�EVW MA 0K,'CILE'RK
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C.16.b
DocuSign Envelope ID:7CB48B67-56EE-4F39-819F-85982DBDE593
MODIFICATION NUMBER FOUR TO AGREEMENT BETWEEN THE
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
WEATHERIZATION ASSISTANCE PROGRAM
AND
MONROE COUNTY,FLORIDA
CFDA Number(s):81.042, 93.568 Agreement Number: 17WX-OG-11-54-01-039
FLAIR Contract Number: E1982
THIS MODIFICATION Number Four is entered into by the State of Florida, Department of Economic
Opportunity,with headquarters in Tallahassee, Florida, hereinafter referred to as"DEO,"and Monroe County, Florida,
hereinafter referred to as "Subrecipient" (each individually a "Party"and collectively"the Parties").
WHEREAS, DEO and Subrecipient have entered into Agreement Number 17WX-OG-11-54-01-039,as previously
amended, in which DEO awarded Subrecipient Three Hundred Thirty-Seven Thousand Nine Hundred Sixty-One
Dollars and Ninety-One Cents($337,961.91); and
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WHEREAS, Paragraph(8)of the Agreement provides that modification of the Agreement shall be in writing,on
DEO-approved forms,as applicable,and duly signed by the Parties thereto;and
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WHEREAS, additional funds have become available to increase the amount of the funding granted to
Subrecipient.
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NOW,THEREFORE, in consideration of the mutual promises of the Parties contained herein,the Parties agree
to the following:
1. Subparagraph 4 a FUNDING CONSIDERATION„ is hereby deleted in its entirety and replaced with the E
following:
(a)This is a cost-reimbursement agreement. DEO awards Subrecipient Four Hundred Fifty-One Thousand
Seven Hundred Ninety-One Dollars and Ninety-One Cents ($451,791.91), subject to the terms and conditions of this
Agreement,availability of funds and appropriate budget authority; however,Subrecipient may incur costs and submit
for reimbursement only up to the Total(Revised) Funds Released dollar amount listed in Subrecipient's most recently
DEO-issued Notice of Fund Availability(NFA). Each such NFA,and any attachments thereto,duly issued to Subrecipient
by DEO, including, but not limited to its special terms,conditions,and instructions, is incorporated into the Agreement
by reference.
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C.16.b
DocuSign Envelope ID:7CB48B67-56EE-4F39-819F-85982DBDE593
2. Attachment A,Scope of Work,Section VII., Deliverable 1, is hereby amended to read as follows:
m. Deliverable 1� ... . _ Minimum ..... .......— ....... r__r
Level Performance
Certification that Subreci i p —during —a m �...�u.....,.._. . _p'p ent o erated —At—a minimum Subreci lent shall have its office
its regular business hours as identified in open for business,with the entrance door open
Attachment G,Warranties and Representations, to the public, and at least one employee on-site
to include expenses for Administration Monday through Friday from 8:00 AM to 5:00
[Administration costs not to exceed$22,589.60 PM
(5%of Total Modified WAP Allocation award
amount)], Program Support,Technical and
Training Assistance,Single Audit,and Liability
Insurance.
3. To the extent there is any conflict between the provisions of this Modification, including any attachments and
exhibits thereto,and the provisions of the Agreement, including any attachments and exhibits thereto,the provisions
of this Modification shall supersede and control.
4. All provisions of the Agreement,including Modification One,Two,and Three,and any attachments or exhibits
thereto, not amended by or in conflict with this Modification, remain in full force and effect.
0
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C.16.b
DocuSign Envelope ID:7CB48B67-56EE-4F39-819F-85982DBDE593
STATE OF FLORIDA
DEPARTMENT OF ECONOMIC OPPORTUNITY
FEDERALLY FUNDED SUBGRANT AGREEMENT MODIFICATION
SIGNATURE PAGE
IN WITNESS WHEREOF, by signature below,the Parties agree to abide by the terms,conditions and provisions
of the Agreement,as modified.This Modification shall be effective on the date last executed by the Parties.
SUBRECIPIENT STATE OF FLORIDA
MONROE COUNTY, FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
B .
By: Y'
(Signature)_.. ��.._........ ._. .........._ _.
Brian McManus,Chief of Staff
(Print/Type Name and Title Here) Department of Economic Opportunity
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Date: Date:
_.
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59-6000749 Approved as to form and legal
Federal Identification Number sufficiency,subject only to full and
proper execution by the Parties.
073876757
DUNS Number Office of the General Counsel
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Department of Economic Opportunity
17 W X-OG-11-54-01-039
Agreement Number
BY:_._. �
Approved Date: _._.....-.........
__w.
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