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07/17/2019 Agreement "31c.°Y!!do i -a:s°° °4�.. 1 Kevin Madok, CPA P .-4::= Clerk of the Circuit Court&Comptroller—Monroe County, Florida DATE: July 26, 2019 TO: Judith Clarke, PE, Director Engineering/Roads&Bridges ATTN: Nicole Twyrnan, Executive Assistant Engineering Department FROM: Pamela G. Hanco j►.C. SUBJECT: July 17'BOCC Meeting Attached are electronic copies of the following items for your handling: C8 2nd Amendment to the Contract with WSP USA, Inc., for Construction Engineering and Inspection Services for the Pigeon Key Ramp Rehabilitation Project to add Certified Welding Inspector Personnel, in the maximum not to exceed amount of$5,595.79, for a revised total contract amount of$310,993.88. Although the project is funded through a Local Agency Program Agreement with the Florida Department of Transportation, the County will have to fund this Amendment. C9 Task Order for Engineering Design and Permitting Services between Monroe County and HDR Engineering, Inc. for Cudjoe Gardens Drainage Rehabilitation Project.This task order is being awarded under the HDR Engineering on Call Professional Engineering Services in the lump sum not to exceed amount of$35,407.93. And granted approval to use HDR Engineering out of normal rotation for continuing services contracts due to next consultant in regular rotation not being available, in needed time frame, due to commitments on other county project(s). Should you have any questions, please feel free to contact me at (305) 292-3550. cc: Deb London (C8) Clark Briggs (C9) County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 TASK ORDER FOR ENGINEERING DESIGN AND PERMITTING SERVICES BETWEEN MONROE COUNTY AND HDR ENGINEERING, INC. FOR CUDJOE GARDENS DRAINAGE REHABILITATION PROJECT In accordance with the Continuing Contract for On Call Professional Engineering Services made and entered on the 17th day of January 2018, between Monroe County hereinafter referred to as the "County" and HDR Engineering, Inc. hereinafter referred to as "Consultant" where professional services are allowed if construction costs do not exceed $2,000,000. All terms and conditions of the referenced Contract for On Call Professional Engineering Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement of which will be specifically referenced in this Task Order and the modification shall be precisely described. This Task Order is effective on the 17th day of July, 2019. In accordance with Article II Scope of Basic Services, Paragraph 2.1, the Scope of this Task Order is as follows: The scope of services will include Engineering Design and Permitting Services for the Cudjoe Gardens Drainage Rehabilitation Project, included as Exhibit A. -In accordance with Article VII, Paragraph 7.1 Payment Sum, the Payment Sum of this Task Order is as follows: The Consultant shall be paid a total not to exceed Lump Sum amount of Thirty Five Thousand Four Hundred and Seven Dollars and Ninety Three Cents ($35,407.93) will apply. Task No. TASK NO. TASK TITLE HDR LABOR SUBCONSULTANT TOTAL LABOR 1 Pre-Design Analysis $5,178.00 $5,178.00 2 Survey $405.00 $6500 $6,905.00 3.1 Draft Bid Package $8,799.00 $8,799.00 (90% Submittal) 3 2 Bid Package (100% $2,967.00 $2,967.00 Submittal) 4 Permitting Assistance $2,216.00 $2,216.00 5 Bid Phase Services $2,114.00 $2,114.00 6 Construction Phase $6,291.00 $6,291.00 Services Sub—Total $34,470.00 Reimbursable $937.93 Expenses Total $35,407.93 Cudjoe Gardens Drainage Rehabilitation Project July 17,2019 Article IX, Paragraph 9.5 Termination is amended to read as follows: 9.5 TERMINATION A. In the event that the CONSULTANT shall be found to be negligent in any aspect of service, the COUNTY shall have the right to terminate this agreement after five days written notification to the CONSULTANT. B. Either of the parties hereto may cancel this Agreement without cause by giving the other party sixty (60) days written notice of its intention to do so. C. Termination for Cause and Remedies: In the event of breach of any contract terms, the COUNTY retains the right to terminate this Agreement. The COUNTY may also terminate this agreement for cause with CONSULTANT should CONSULTANT fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination, prior to termination, the COUNTY shall provide CONSULTANT with five (5) calendar days' notice and provide the CONSULTANT with an opportunity to cure the breach that has occurred. If the breach is not cured, the Agreement will be terminated for cause. If the COUNTY terminates this agreement with the CONSULTANT, COUNTY shall pay CONSULTANT the sum due the CONSULTANT under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract; however, the COUNTY reserves the right to assert and seek an offset for damages caused by the breach. The maximum amount due to CONSULTANT shall not in any event exceed the spending cap in this Agreement. In addition, the COUNTY reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the right to pursue a claim for violation of the COUNTY's False Claims Ordinance, located at Section 2-721 et al. of the Monroe County Code. D. Termination for Convenience: The COUNTY may terminate this Agreement for convenience, at any time, upon one (1) weeks' notice to CONSULTANT. If the COUNTY terminates this agreement with the CONSULTANT, COUNTY shall pay CONSULTANT the sum due the CONSULTANT under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract. The maximum amount due to CONSULTANT shall not exceed the spending cap in this Agreement. In addition, the COUNTY reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the right to pursue a claim for violation of the COUNTY's False Claims Ordinance, located at Section 2-721 et al. of the Monroe County Code. Article IX, Paragraph 9.8 MAINTENANCE OF RECORDS is amended to read as follows: CONTRACTOR shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Records shall be retained for a period of seven years from the termination of this agreement or for a period of five (5) years from the submission of the final expenditure report as per 2 CFR §200.333, whichever is greater. Each party to this Agreement or its authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for four years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid to CONTRACTOR pursuant to this Agreement were spent for purposes not authorized by this Agreement, or were wrongfully retained by the CONTRACTOR, the CONTRACTOR shall repay the monies together with interest Cudjoe Gardens Drainage Rehabilitation Project July 17,2019 calculated pursuant to Sec. 55.03, of the Florida Statutes, running from the date the monies were paid by the COUNTY. Article IX, Paragraph 9.17 NONDISCRIMINATION is amended to read as follows: 9.17 NONDISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY CONSULTANT and COUNTY agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. CONSULTANT or COUNTY agrees to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685- 1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101), as may be amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. During the performance of this Agreement, the CONSULTANT, in accordance with Equal Employment Opportunity (30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order 11246 Relating to Equal Employment Opportunity, and implementing regulations at 41C.F.R. Part 60 (Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor). See 2 C.F.R. Part 200, Appendix II, ¶C, agrees as follows: 1) The Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in Cudjoe Gardens Drainage Rehabilitation Project July 17,2019 conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. 2) The Consultant will, iin all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. 3) The Consultant will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Consultant's legal duty to furnish information. 4) The contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. 7) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. Cudjoe Gardens Drainage Rehabilitation Project July 17,2019 IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly authorized representative. OEERll�s-... • - .,..iva .... ..'•/yam•, 'l'i4 ?o ATf •fr HDR Engineering, Inc. B,,,4„,,_ 4 � y • B : . _______(::,I-% ♦1V1V 64? taretArcn Vice r ident e......". Title `'1 =` '`R4 �, , L) BOARD OF COUNTY COMMISSIONERS - � . :�1 . KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA r 44 By: By: Deputy Clerk Mayor/ hairman Date: ?"..r Z r y MONROE COUNTY ATTORNEY AP''4 VED AS TO FARM:1 Chitt C—J a //-- CHRISTINE LIMBERT-BARROWS ASSISTANT ATTORNEY Cj s DATE: U to I..... CM ..:--" c w • L.L. CV i.. C.a Lam! ") G . CZ � z Cudjoe Gardens Drainage Rehabilitation Project July 17,2019 • EXHIBIT A - - - Scope of Services - SCOPE OF SERVICES: Task 1 —Provide Professional Engineering Services to develop plans and construction specs required to replace a section of damaged drainage pipe leading to an ouffall located on a canal. The damaged drainage pipe is located on 5th Avenue West, Cudjoe Key, FL. Task 2—Provide Professional Engineering Services to develop plans and construction specs required to replace an existing headwall supporting a culvert that connects two canals located on 4th Avenue West, Cudjoe Key, FL. Cudjoe Gardens Drainage Rehabilitation Project July 17,2019 Task Order No. 001 06/25/2019 Consultant: HDR Engineering, Inc. TASK WORK ORDER NO. 001 MONROE COUNTY ON-CALL PROFESSIONAL ENGINEERING SERVICES CUDJOE GARDENS DRAINAGE REHABILITATION PROJECT This Task Order between the Monroe County and HDR Engineering, Inc., a Nebraska corporation authorized to transact business in the State of Florida ("CONSULTANT") is pursuant to the Agreement for General Engineering Consulting Services dated January 17, 2018, by County Commission on January 17, 2018 and expiring on January 17, 2022 ("MASTER AGREEMENT"). Project Background This Task Order is for providing Professional Engineering Services to develop plans and contract specifications to perform two requested repairs/replacements of existing infrastructure in Cudjoe Key, FL. The first request is to replace a section of drainage piping from roadway structures at 20763 5th Ave W in Cudjoe Key to an existing outfall. The system was compromised during an event in which a property owner mistakenly clogged the pipe with concrete when placing a boat tie down. The existing pipe is 24-inch corrugated steel and connected to 2 catch basins. The second request is to replace an existing headwall that supports the culvert under 4th Ave W, connecting the residential canals north and south of 4th Ave W. This headwall is located approximately between 20925 4th Ave W and 20883 4th Ave W. The headwall became compromised after some support eroded away, and stop-gap measures to repair have since deteriorated as well. Scope of Services Task 1 — Pre-Design Analysis The CONSULTANT will prepare for and attend the initial kickoff meeting to be held at the COUNTY facilities with representatives from the COUNTY. The purpose of this meeting will be to introduce key project personnel, confirm the objectives of this task order, review the schedule, discuss planned execution of the project, identify additional background information, Page 1 of 11 Task Order No. 001 06/25/2019 Consultant: HDR Engineering, Inc. and request additional data needs required for the completion of this task order: The_. _ _ CONSULTANT will have two (2) staff members attend the meeting. The CONSULTANT will also visit the project site as part of this task to document existing conditions and to identify potential constructability issues. Finally, the CONSULTANT will also request information from existing utility owners in the project area for inclusion on the design drawings as part of this task. TASK 1 DELIVERABLES: • Kickoff meeting agenda and meeting summary Task 2 — Survey Field surveying will provide up-to-date field mapping of the proposed project site. Longitude Surveyors, as a SUBCONSULTANT, will perform field survey to develop topographic base mapping for the project. The services will be provided as outlined in the attached Scope and Fee Proposal from Longitude Surveyors. See Attachment B. TASK 2 DELIVERABLES: • CAD files in accordance with COUNTY CAD standards and two (2) signed and sealed hardcopies of survey Task 3 — Construction Documents The CONSULTANT will develop design plans and specifications required for the construction of the new drainage infrastructure. The CONSULTANT will submit one (1) progress submittal for the COUNTY's review at the 90% stage of design completion. The anticipated sheets to be included in the construction drawings are as follows: Construction Set Description 1 Cover sheet 2 General notes and drawing index 3 Quantity summary& utility contacts 4 Key plan and project limits 5 Survey sheet 6 SWPPP plans and notes 7 Construction phasing sheet (Site 1) 8 Construction phasing sheet (Site 2) Page 2 of 11 Task Order No. 001 06/25/2019 Consultant: HDR Engineering, Inc. 9 Civil plans_and details (Site 1) 10 Civil plans and details (Site 2) Task 3.1 Draft Bid Package (90% Submittal) CONSULTANT shall provide design development documents necessary to achieve approximately 90% design completion. TASK 3.1 DELIVERABLES: • 90% design documents O 90% design drawings: ■ Horizontal and vertical alignments of existing and proposed drainage infrastructure and other existing utilities ■ Standard construction details o Opinion of probable construction cost o Bid form in the standardized proposal format (the COUNTY to supply the format) o Draft specifications • 90% review meeting o Preparation for and attendance of 90% design review team meeting with the COUNTY. Key CONSULTANT team staff members will attend the meeting at the COUNTY facilities and additional staff members may attend by teleconference. The CONSULTANT team may have up to two (2) staff attend the meeting. O 90% review meeting summary Task 3.2 Bid Package(100% Submittal) CONSULTANT shall provide design development documents necessary to achieve approximately 100% design completion. The design documents shall incorporate the COUNTY's 90% review comments. TASK 3.4 DELIVERABLES: • 100% design documents O 100% design drawings: • Horizontal and vertical alignments of existing and proposed drainage infrastructure and other existing utilities • Standard construction details o Opinion of probable construction cost Page 3 of 11 Task Order No. 001 06/25/2019 Consultant: HDR Engineering, Inc. o. Final bid form in the standardized proposal format o Final specifications Task 4 — Permitting Assistance The CONSULTANT will provide permitting support to the COUNTY for the installation of the drainage infrastructure. The following is a list of anticipated permit(s)that will be required for the project and for which permitting support is included in the scope of work. • USACE—Department of the Army Permit The permitting phase shall initiate with pre-application meetings prior to the 90% design submittal and conclude with final permitting following the completion of the 90% design phase. TASK 4 DELIVERABLES: • One (1) pre-application meeting with regulatory agency • Completed permit applications for submission to agencies (at 90% design) • Documentation of permit approval(s) (at 100% design) Task 5 — Bidding Phase Services CONSULTANT shall assist COUNTY during the bid phase of the project. CONSULTANT shall perform the following tasks: • Respond to bidder requests for information (RFIs). The COUNTY will receive the bidders' questions and provided them to the CONSULTANT for clarification. The COUNTY will be responsible for distributing the responses to the bidders. The COUNTY will prepare responses to questions relating to the design intent of the contract documents. • Prepare up to one (1) addendum to clarify or expand procurement documents, if necessary. • Consult with and advise the COUNTY as to the acceptability of subcontractors, suppliers and other persons and organizations proposed by the prime contractor(s) for those portions of the work as to which such acceptability is required by the procurement documents. • Review price tabulation sheets and assist the COUNTY in evaluation bids or proposals. The COUNTY will be responsible for setting the bid opening date; advertisement of the bid; producing, developing, and distributing all the necessary procurement documents for the project. The COUNTY is responsible for a contract award to the selected contractor. TASK 5 DELIVERABLES: • Address RFIs, prepare addenda, review and evaluate contractor bids Page 4 of 11 Task Order No. 001 06/25/2019 Consultant: HDR Engineering, Inc. Task 6 — Construction Phase Services The CONSULTANT will provide limited construction phase services. It is assumed that the COUNTY will be responsible for ensuring the project is constructed as designed, including providing resident project observation, and development of a punch list. The scope of services will be limited to the following: Review Shop Drawings The CONSULTANT shall review up to five (5) shop drawings for the improvements designed by the CONSULTANT. The shop drawings shall be forwarded to the COUNTY for their final review and approval, as necessary. Additionally, the CONSULTANT will only review any rejected shop drawings one (1) time following revisions by the CONTRACTOR for compliance with approved plans and specifications. Further review will be considered additional services. Contractor Requests for Additional Information (RFI) The CONSULTANT will respond Contractor's RFIs via email to the COUNTY. Site Visits The CONSULTANT will attend up to three (3) site visits, including the final inspection, to observe the progress of the construction. TASK 6 DELIVERABLES: • Review shop drawings, address RFIs, and prepare three (3) site visit reports Project Assumptions 1. COUNTY will provide as-built drawings of utilities and previous construction plans, if available, for the project upon which CONSULTANT may rely during the design of the project. 2. Deliverables will be provided electronically, except as needed for the purposes of permitting and bidding. 3. Permit application fees will be paid directly by the COUNTY. 4. The awarded CONTRACTOR will be responsible for obtaining right-of-way and dewatering permits. 5. The awarded CONTRACTOR will be responsible for in-kind surface restoration of project affected areas. 6. The COUNTY will provide the primary inspection of the construction. In order to certify the project, the CONSULTANT will rely upon the COUNTY to provide sufficient documentation of Page 5 of 11 Task Order No. 001 06/25/2019 Consultant: HDR Engineering, Inc. _. _ construction progress to demonstrate that the construction is in substantial conformance with_ _ the CONSULTANT's design. 7. The CONSULTANT will not review or approve change order requests as part of this task. Change order reviews will be considered additional services. Change orders that result in a substantial deviation from the CONSULTANT's design and are not addressed with associated RFIs may limit the ability of the CONSULTANT to certify the project. Additional Services If authorized in writing by the COUNTY as an amendment to this Task Order, CONSULTANT shall furnish, or obtain, Additional Services of the types listed in Article III of the MASTER AGREEMENT. COUNTY, as indicated in the MASTER AGREEMENT,will pay for these services. Schedule CONSULTANT shall perform the services identified in this scope of work within 90 working days of written Notice to Proceed, not inclusive of COUNTY review time. Services for Tasks 5 and 6 will be dependent on COUNTY bidding schedule. Compensation The CONSULTANT agrees to perform the work of services for a total lump sum of$35,407.93, which includes direct subconsultant labor costs and reimbursable expenses. Subconsultant labor cost shall include surveyor services. Reimbursable expenses are expected to include travel and meals. The CONSULTANT shall submit monthly invoices. A breakdown of these fees is summarized in the table below. The total hourly rates payable by COUNTY for each of CONSULTANT's employee categories, reimbursable expenses and sub-consultant fees are shown on Attachment "A-1 and A-2" attached hereto and made a part hereof. Page 6 of 11 Task Order No. 001 06/25/2019 Consultant: HDR Engineering, Inc. Task HDR Subconsultant No. Task Title Labor Labor Total 1 Pre-Design Analysis $5,178.00 $ - $5,178.00 2 Survey $405.00 $6500 $6,905.00 3.1 Draft Bid Package $8,799.00 $ - $8,799.00 (90% Submittal) 3 2 Bid Package (100% $2,967.00 $ - $2,967.00 Submittal) 4 Permitting Assistance $2,216.00 $ - $2,216.00 5 Bid Phase Services $2,114.00 $ - $2,114.00 6 Construction Phase $6,291.00 $ - $6,291.00 Services Sub-Total $ $34,470.00 Reimbursable Expenses $937.93 Total $35,407.93 JREMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Page 7 of 11 Task Order No. 001 06/25/2019 Consultant: HDR Engineering, Inc. ATTACHMENT A-1 and A-2 — Fee Proposal Page 8 of 11 Attachment A-1 Cudjoe Gardens Task Order 20190625 5th Avenue Man-Hour and Fee Estimate Task Principal Senior Engineer Staff Lead Administrative By Task Engineer Engineer Engineer Associate Corrales/ Neff/Hamee Suarez Whitehouse Arth d Rodriguez 1.0 Pre-Design Analysis 4 6 1 2 1 $ 2,589.00 2.0 Survey 1 1 $ 282.00 3.0 Construction Documents $ - 3.1 90%Draft Bid Package 1 12 14 3 1 $ 4,528.00 3.2 100%Bid Package 1 4 4 1 1 $ 1,652.00 4.0 Permitting Assistance 1 3 3 1 1 $ 1,370.00 5.0 Bidding Phase Services 1 5 1 1 $ 1,319.00 6.0 Construction Phase Services 1 20 2 1 1 $ 3,950.00 TOTAL HOURS 9 51 25 9 6 Contract Rate(2018 Rate Schedule) $267.00 $159.00 $123.00 $187.00 $70.00 Fee Estimate $2,403.00 $8,109.00 $3,075.00 $1,683.00 $420.00 $15,690.00 Reimbursable Expenses $469.93 Direct Expense-Longitude Surveyors $2,732.17 Total Proposed Fee $18,892.10 Attachment A-2 Cudjoe Gardens Task Order 20190625 4th Avenue Man-Hour and Fee Estimate Principal Staff Lead Administrative Task Senior Engineer By Task Engineer Engineer Engineer Associate Corrales/ Neff/Hamee Suarez Whitehouse Arth d Rodriguez 1.0 Pre-Design Analysis 4 6 1 2 1 $ 2,589.00 2.0 Survey 1 $ 123.00 3.0 Construction Documents $ - 3.1 90%Draft Bid Package 1 12 14 2 $ 4,271.00 3.2 100%Bid Package 0 4 4 1 $ 1,315.00 4.0 Permitting Assistance 0 3 3 $ 846.00 5.0 Bidding Phase Services 0 5 $ 795.00 6.0 Construction Phase Services 0 12 2 1 2,341.00 TOTAL HOURS 5 42 25 6 1 Contract Rate(2018 Rate Schedule) $267.00 $159.00 $123.00 $187.00 $70.00 Fee Estimate $1,335.00 $6,678.00 $3,075.00 $1,122.00 $70.00 $12,280.00 Reimbursable Expenses $468.00 Direct Expense-Longitude Surveyors $3,767.83 Total Proposed Fee $16,515.83 Task Order No. 001 06/25/2019 Consultant: HDR Engineering, Inc. ATTACHMENT B — Longitude Surveyors Scope and Fee Proposal Page 9 of 11 : 'LONGITUDESURVEYORS Monday,June 10,2019 VIA EMAIL:John.Neff@hdrinc.com 4th&5th AVE.W. CUDJOE KEY John F.Neff,PE Senior Project Manager HDR __3250 West Commercial Blvd.,S-1.00 Ft.Lauderdale, FL 33014 RE: Surveying services for drainage pipe and seawall replacement for 4th Ave.W.and 5th Ave.W.,Cudjoe Key, FL Dear Mr.Neff, We understand that Monroe County has requested HDR (the client) to provide a fee proposal for a drainage pipe replacement located on 5th Ave.W and seawall replacement on 4th Ave.W.Cudjoe Key,FL. HDR(the client)is requesting LONGITUDE SURVEYORS, LLC (LS) to provide a fee proposal to provide surveying support for the design related to replacing existing 24-inch corrugated steel pipe and the damaged seawall.Longitudes estimate is based on the attached Exhibit A,provided by client.Pursuant to this request LONGITUDE is pleased to submit the following proposal for your consideration. A. Scope of Work: Site 1-Longitude on 5th Ave.W will perform a Boundary/Topographic Survey to include the following information: • LS will establish the boundary and right of way within the survey limits. • Longitude will locate drainage pipe,outfall,palm/trees,landscaping,edge of water,top of bank,and any other above ground improvements within the survey limits. • LS will attempt to locate the face of the pipe to where the plug begins. • Longitude will provide the rim and inverts for the existing drainage structure as shown in a picture provided by the client. • LS will attempt to provide the invert of the outfall. • Based on Plat Book 6 Page 88"Cudjoe Gardens Fifth&Seventh Additions"recorded in the public records of Monroe County for Lot 22 of Block 20, Lot 22 has a 6-foot drainage easement along the westerly boundary/property line.The total easement is 12 feet wide.Establishing the westerly boundary/property line of Lot 22 the drainage easement lies 6 feet to either side of the property line. • LS will establish a Benchmark at the site.All elevations will be referenced to the National Geodetic Vertical Datum of 1929 (NGVD29)or 1988 North American Datum (NAD 88). • LS will establish horizontal control geo referenced to the Florida State Plane Coordinate System based on the North American Datum of 1983/2011. Site 2-Longitude Surveyors will provide a topographic survey on 4th Ave.West on south side of 4th Ave.at the culvert crossing approximately 475 feet west of the centerline of Drost Dr. • LS will establish the south right of way of 4th Ave.W. • LS will establish a centerline over the center of the drainage pipe on south side of 4th Ave. • LS will collect topographic information 12 feet east and west of the drainage pipe centerline.Coverage will also include 10 feet north of seawall to 25 feet south of seawall into canal. • LS will obtain Mean High Water(MHW)elevation from Department of Environmental Protection.Includes Site 1. • Survey will show damaged seawall limits. • LS will establish a Benchmark at the site.All elevations will be referenced to the National Geodetic Vertical Datum of 1929 (NGVD29)or 1988 North American Datum (NAD 88). • LS will establish horizontal geo referenced to the Florida State Plane Coordinate System based on the North American Datum of 1983/2011. B. Deliverables: LS will deliver hard copy signed and sealed surveys in PDF.and CADD file of the resulting survey. C. Survey Limits: Site 1-20765 5th Ave.W.Cudjoe Key,Florida.The survey limits will be approximately the following;establishing the westerly boundary/property line of 20765 5th Ave.W.Cudjoe Key,Fl as the centerline of the 12 foot easement,the survey will extend from the centerline easterly to the face of the existing building and westerly 20 feet;from the south edge of pavement of 5th Ave.W. to the edge of water(See attached Exhibit provided by the client) Site 2-Is approximately 475 feet west of the centerline of Drost Dr.on 4th Ave.W.Cudjoe Key,Fl.At the Culverts crossing under 4th Ave.W.(See attached Exhibit provided by client) D. Fee: The total professional fee to complete this task shall be a lump sum of$6,500.00 LONGITUDE SURVEYORS 7769 nw 48 street•suite 375• doral, fl 33166• ph:305.463.0912• fax:305.513.5680 • • • LS PAGE 2 OF 2 PROPOSAL FOR HDR 4 5 AVE CUDJOE 060619.DOCX I agree that by signing below"I APPROVE AND ACCEPT"this proposal as a legal binding contract. - - - By: -- - - Date: . - (Authorized Signature) Title: (Typed or printed name) Respectfully Yours, -)6g1/4,1 AI ( Eduardo M.Suarez,PSM/President • LONGITUDE SURVEYORS 4055 NW 97th Avenue•2nd Floor•Doral,FL.33178•ph:305.463.0912•fax:305.513.5680 www.longitudesurveyors.com•LB7335 Task Order No. 001 06/25/2019 Consultant: HDR Engineering, Inc. EXHIBIT C— Project Location Page 10 of 11 Task Order No. 001 06/25/2019 Consultant: HDR Engineering, Inc. J ,- ;. ` 3 ti e -,,- TPr �1ttyL....ff Jn� .d t ' , ,.. •il �y.1 7t! . and,a 1 o lo��gcg..atio` •4 1.3i ATI l'A ..:•:,,, ! •.:?.‘;.e.;-• •. 1• 14',..4.- . '‘' ' 44 41 . A 41% I 1 i AO., ft IrtaillY . : , ' 1 Jr • y i A Headwall Replacement culvert location - 1 ` ih e /�►;\,' x . v Wit elh Ave 41h Ave 41hP W-- -- 41h+Ave© a•• t° { o I ' .)`'� 1 - `'- �tA, :.awv �" ,ii, <, y :_ i ,i r• 1. . { "- C :.1,7 —wm. - 'tom _ 3D w. iir. 44 0* . 'il I j , . ‘.1%,.... I.,._ 5,h7d4 ,� ��,,�• I 511 Ave W . - Ai Sth A e.W e.;. 1 .:_ Z11:IL IWair irs. co©' 1 �A I-, `tia.; ' •• t tea; 1 ■EM + Page 11 of 11 ^ Page 1 of 2 l ® DATE(MMfODIYYYY) ACORD CERTIFICATE OF LIABILITY INSURANCE OS/17/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY'AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(Ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsement(s). PRODUCER CONTACT NAME: Willis Towers Watson Midwest, Inc. fka Willis of Minnesota, Inc. —, P(HONE 1-877-945-7378 (FAX 1-888-467-2378 c/o 26 Century Blvd ,EMAIL,Ertl:___-_____-____._.-___. I.(AIC,No) __ ________ P.O. Box 305191 ADDRESS: certificates8willia.corn Nashville, TN 372305191 USA NSURER(S)AFFORDING COVERAGE NAICA INSURER A: Liberty Mutual Fire Insurance Company 23035 INSURED _ INSURERS: Ohio Casualty Insurance Company 24074 RDA Engineering, Inc. 1917 South 67th Street INSURERC: Liberty Insurance Corporation 42404 Omaha, NE 68106 _INSURER 0: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:.W11284997 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR" AO 04SUUR P EP 1- G'$ POLICY EXP LTR 1 TYPE OF INSURANCE {1NSO9/,rfp POLICY NUMBER I NT MSULNTYYTI liUMfOCUTYYY1I UNITS X I COMMERCIAL,GENERAL LIABILITY I EACH OCCURRENCE S 2,000,000 DAMAGE TO REN1 tO 1,000,000 _ _CLAIMS-MADE X OCCUR PREMISES(Ea acturrapce} $ _ A X Contractual Liability MED EXP(Anyone remon) S 10,000 Y Y TH2-641-444950-039 06/01/2019,06/01/2020 PERSONAL aADVINJURY f 2,000,000 GEM.AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 4,000,000 }POLICY U rier. X LOC PRODUCTS-COMPIOPAGG S 4,000,000 ()OTHER: S AUTOMOBILEUABIUTY 9 fgaaccIident)SINGLE LIMIT $ 2,000,000 X,ANY AUTO BODILY INJURY(Per person) S A ....-.,OWNED SCHEDULED Y Y AS2-641-444950-049 06/01/2019 06/01/2020 BODILY INJURY(Peraccident) S ~ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE S AUTOS ONLY ,AUTOS ONLY - IPor aaJdernl_ aa S e X UMBRELLA UAB B X OCCUR EACH OCCURRENCE _-.S 5,000,000 EXCESS LIAR y CLAIMS-MADE] Y Y EUO(20) 57919363 06/01/2019 06/01/2020 AGGREGATE 5 5,000,000 DED t RETENTIONS . I - • @ { S MIXERS COMPENSATION ° X ,5 PER I (ERH AND EMPLOYERS'LIABILITY - - C ANYPROPRIETORIPARTNER/EXECUTIVE YIN E.L.EACH ACCIDENT I S 1,000,000 OFFICER/MEMBEREXCLUDED7 ElNIA Y WA7-64D-444950-019 06/01/2019 06/01/2020 1,000,000 (Mandatory In NH) E.L.DISEASE•EA EMPLOYEE.S II a,deasmbesnsder d 1,000,000 DESCRIPTION OF OPERATIONS belay ! g ArrF1'4Eh I E.L.DISEASE-POLICY LIMIT I S • ftk‘ DESCRIPTION OF OPERATIONS f LOCATIONS 1 VEHICLES(ACORD 101.Additlonsl RemarksSru Ie,may he attached If mote space to required) Certificate Holder is named as Additional Insured on General Liability, Automobile Liability and Umbrella/Excess Liability on a Primary, Non-contributory basis where required by written contract. Waiver of Subrogation applies on General Liability, Automobile Liability, Umbrella/Excess Liability and Workers Compensation where required by written contract. Umbrella/Excess policy is Follows Form over General Liability, Auto Liability and Employers Liability, Re: Monroe County is in need of consulting and engineering services for various infrastructure projects: CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DEUVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Attn: Engineering Services Department 1100 Simonton Street, Room 2-213 AUTHORIZED REPRESENTATIVE The Gate Building C��, _ ,.ry/. • Bey West, FL 33040 V �Yre ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and Logo are registered marks of ACORD RR ID: 17984041 BATCH: 1204863 AGENCY CUSTOMER ID: LOC#: ACG D® ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED Willis Towara Watson Mideast, Inc. Ika Willis of Minnesota, Inc. RDA Engineering, Inc. 1917 South 67th Street POLICY NUMBER Omaha, NE 68106 See Page 1 CARRIER NAIC CODE See Page 1 See Page 1 EFFECTIVE DATE:See Page 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM 1S A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance transportation engineering services; atormwater and drainage engineering; environmental engineering services; structural engineering services; general engineering services; comprehensive engineering services for work related to sea level rise adaptation work for roads, facilities, utilities and habitat. Additional Insureds: Monroe County HOCC and The State of Florida Department of Transportation. / ACORD 101 (2008101) @ 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SR ID: 17984041 BATCH: 1204863 CERT: W11284997