Item B1 B.1
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
July 22, 2019
Agenda Item Number: B.1
Agenda Item Summary #5801
BULK ITEM: No DEPARTMENT: Local Disaster Recovery
TIME APPROXIMATE: STAFF CONTACT: Helene Wetherington (305) 289-
2524
10:00 A.M. PUBLIC HEARING
AGENDA ITEM WORDING: A Public Hearing regarding the Rebuild Florida Voluntary Home
Buyout Program. This Public hearing is being held in order to allow for citizen participation and for
public comment and input to be gathered in order to determine whether there are additional
interested parties for the Program. It is also requested that the Board authorize staff to post the
application and registration for the Program, which will include a 14-day public
comment/registration period, and approval to apply for non-matching grant funds from the Florida
Department of Economic Opportunity for the acquisition of homes and parcels, potential subsequent
demolition of the residential structure and conversion of the parcel to green space or stormwater
facilities to prevent flooding, in perpetuity, utilizing Community Development Block Grant -
Disaster Recovery funding for all interested or potential applicants in the Voluntary Home Buyout
Program.
ITEM BACKGROUND:
Hurricane Irma, a Category 4 hurricane, made landfall in the Florida Keys on September 10, 2017,
causing the destruction or major damage to over 4000 homes. Congress appropriated $616 Million
for the State of Florida in the aftermath of Hurricane Irma. The Department of Economic
Opportunity (DEO) developed a Community Development Block Grant - Disaster Recovery
(CDBG-DR) Action Plan and allocated $75 Million for the Voluntary Home Buyout Program of
which 10 Million was set aside for the Florida Keys. This program does not require a local match
but will allocate additional priority points to projects that can identify local, state, or federal match.
The purpose of Rebuild Florida's CDBG-DR Voluntary Home Buyout Program is to acquire
properties that are in high-risk flood areas to help reduce the impact of future disasters, and to assist
property owners to relocate to less risk prone areas. These funds will support property acquisition,
structure demolition and conversion of the land to open space or storm water improvements that
alleviate flooding. The property must be deed-restricted in perpetuity to open space uses or to restore
and/or conserve the natural floodplain functions.
Program Parameters follow:
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State of Florida Action,Pil'an for Disaster Recovery
Voluntary Home BUY&L.It Pi"rigIraM
Reduiciling the rils1k of f1loodiling ilia residentiall areas ls a pilonlity for the State of Florida. The Floriida,Division of
Emergency Management(FIDEM) has recommended that all counfles focus on acquisition of properties without
flood insunrance lin Special Flood Hazard Areas. Recognizing this gireat need,DIED Will create a voluntary Ihonroe
buyout pirograni(to encourage rilsk reduction t1hrough,the acquidsitilain of residential propeity in IhiHlh f1lood risk
aireas. DEO wil111111 Ifii�ire a contracted team to work wilth,countiles who are,linteirested lin pLIIT5UiI)g thie buyout projects
to suippoirt and provide:
AppiraisaJs
■ Title and IIleHall seirvices
Homeowner counseling services
Enivironimentall reOew,and
IRelated buyout proc,esses.
Counties that are interested in pairtilcipating will have two potential fUnding olptilonis for pursuing Ihronnie IbuVout.
The first option is to leverage CIDBG-DIR fUn&ng as riniatch for projects that are also eliglIbIle for the Hazard
Mitigation Giraint Pirogirani�(HMGP).The secoind olptlooni us to work dliirectlly with IDIEO on, projects located in low-
and modeirate-incori(e,aireas,to buiryout resildentilal areas in support of perni(aneint open space supp,orting gireen
i nfirastru ctu ire oir other floodIpIlain manage,ment systems.
DIE0 will priorilti2e hoirne buyout projects that focus on the acquisiltion,of concentrations of residential areas that
ni(eet low-and m(oderate-ilincome airea requireri(eints.The CDIBG-D,R dirivein buyaut prograim wii1l de iregUiirred to
ni(eet a low-ni(odeirate area (LIVIA) beinefit for fundingso thiat DIEO meets or exceeds its overall low-and
ni(oderate-ilincome support requirements.
Cities and counties thiiat are interested in this program will work wilth the DEO contracted teann to deterniiine
feasilbilility of the project.Once a project is determined feasible, it M1111 lbe eligible for funding in this prograim.
Local governments are encouraged to Illeveraige inmatching funds under this program and Mill also be eligilible to
include honiieownieir incentives to eincouiirage irelocatiorn.
Addiltionall criteria for the Idoth,homeowner bLIVOUt pirogiraim options,inicIlludiling a process map for coordination
wilth the Florida Divilisilain of IEnnergeincy Managennentwill be detailed lin Home Buyout Prograni�guinciance to Ibe
relleased afteir the approval of this actlion plain. DEO will manage subrecipient agireenients directly with elNgible
local governments and coordlinate with,ouiir partners at FDEIM on project application evalluation,required
enviroinniental and cultuirall iresouurce ireviewws and program lirnpleirnentatoon,where appllilcaiblle.
For all Ipro,peirrtiies acquired by SUIbreci pie nits,through the Voluntary Horne IBuwyoiut Progirairn, a restrictive
covenant, �in perpetillity fi.e.runining with the land),prohibiting all futUire redevelopment of the suite imust Be
recorded upon c1losin8,of the transact on. Nle�w development wouiild be on an alternative site t1hat is less at risk of
flooding and would be buill't to building code,ellevation,standards„and nieet irrepuiiurreirnents of CDBG,-IDIR.
Properties t1hat have received rehalb,oir repailirs through the IHlomusing,Repair Pirogiraill,wilIl not be eligible for
assistance undeir the Volluintary Horne Buyout lPirogirarr(. However,on,a case-by-case basis, houising,units that
have been demolished t1hirouigh,t1he Voluintairy Honi(e Bill-VOLIt Progirairin may be,eligible for inew
coni,,t�irructioi,i/re,pla�o,erneriit,,ilia an,area other than the ibuuyouut,zoine,through thie Home Repair Progrann at DIEO's
discretilan. No specific site or piropeirty ineeds to be acqUired,althouigh,DEO nuay liniiilt its search for alterniatime
sites to a general geograplMc airea.Where DEO wishes to purchase niiore than ore suite withlin a general
geographic area on this baslis,aIIIIII owneirs acre to be treated sriml4arlly.The property to Ibe acquired is not i of aim
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intended, planned,or desIlginated project airea where ailll or substantially ailllll of the property withIlin the area is to
be aCqLlliired wIthin,specific time liniJts. DEO will snot acquire the property If negotiatloins fail to resuilt in aim
ainnicable agreeni�ent,and the owiner is so informed In writIling. DEO will inform the owiner In wribing of what lt
believes to I the ni�arlket valuie of the Ipropeirty. Florida Licensed Real Estate AppiraJseirs will be used to valuie
propeity ilia the II pirogranim. I will offer the IhormmeoWrmeir tlhe VaIlUe of the home as appraised pirior to the
storm.Addiblonally, DEO will estailblhlshi policies on resettlement incentIlves. I 1polllIicies M111111 ensure that lIts-
resettlement incentives coirplly with applicable CIvIll Rights and AffilinnatIveIV Furthering IFair
requireiments,and thiat theme is no discrhminationi agaIlinst a,Protected class.
Allocatiloii for Actlivilty: $75,000,000
Eligible Applicaintsa Countives and rnunicipalitlues within those couinties that receWecl a declIarafion of both I
IA and IPA afteir HurrIlcaine Irma.
Efiglibility Criteria: Buyout aireas,thiat resuilt in a feasible project that will nimeet a LIMA benefilt.
Mlaxiinnuinii Avdar&$5,000,000
RespoinsilbIle Entlity for Admihflsteflin& Units of General ILocal Government(UGLG)
Eligibility: 105(a)(1),83 FIR 5844-35 Housing incentives lin cilsasteir-affected coni(imunitIies
National Objective: Low-and moderate-income ibenefiiit
Proposed bLIVOut areas will undergo a review of e1lloglibility to ensure that the end use of the properties results in
a I service area where at least 51 p,erce,int of the residents are LIMIL
Creative compatible reuse of the property
DEO will create,guIlclance and II practIlces for connni�uinities to consider on Ihow property that is,acquired
thirough thiis progrann can be utilized for Ipulhkc II that nneet HUID requirements for Ipernnanent green,
space This may inicllluide cireatIlve stoirni(wateir design, I space and other examples. Coiii(muinifles that
pairdlcipate uin this program will II encouraged to have a plan for ihiow t1hIls iproperty wIlIll I used in,the future to
further reduce flood rl&k andlor serve as a recreationall space for the Ipurlddlliic.
To date, County staff have identified two distinct groups of homeowners to include in the CDBG-
DR Voluntary Home Buyout program application:
• Thirty-Five (35) Voluntary Home Buyout survey respondents/Previous HMGP Uplicants, and
• Sixty-Three (63) Owners of structures deemed"Unsafe" by Code Compliance and the Special
Magistrate who may potentially want to participate in voluntary home buyout.
Voluntary Home Buyout survey respondents/Previous HMGP Uplicants
Post Hurricane Irma, Monroe County conducted a countywide survey of impacted residents who
were interested in housing disaster assistance funds and then further, these listed participants signed
Notices of Voluntary Interest forms indicating they wanted to sell out. These homes were initially
placed on the Local Mitigation Strategy (LMS) Project Prioritization List (PPL) for funding through
the Hazard Mitigation Grant Program. None of the submitted applications were ranked sufficiently
high on the LMS PPL to receive grant funds. Therefore, we are now resubmitting these 35
properties from the Voluntary Survey for funding through the CDBG-DR Voluntary Home Buyout
Program in the first phase of the Voluntary Home Buyout Program. Each of these homeowners has
completed the required Notice of Interest form.
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Owners of structures deemed "Unsafe" by Code Compliance and the Special Magistrate who may
potentially want to participate in voluntary buyout.
The second group of homeowners that we are submitting to the CDBG-DR Voluntary Home Buyout
Program, include 63 properties that have been deemed "Unsafe" by Code Compliance and the
Special Magistrate through Code Compliance proceedings, due to Hurricane Irma. At this time, we
have excluded "Unsafe" homes that are registered for the Rebuild Florida program currently
awaiting program eligibility determination. The "Unsafe" homes will be submitted along with the
first group to illustrate to DEO the need for additional Buyout funding beyond the currently
allocated $10 Million Monroe County set aside.
The two combined program populations currently total 98 properties with an initial estimated pre-
storm Just Market Value according to the Property Appraiser's database at $38,550,790.
Adding the Monroe County standard valuation adjustment of an additional 20 percent, the total
proposed value of the listed properties is $46,260,948.
As we continue to move forward in program application, approval, and implementation, we
anticipate that additional interested property owners may volunteer to participate in the program due
to changing personal circumstances, increasing code compliance activity (1200 properties were
deemed destroyed) violation fees, or other circumstances. Other property owners may have sold their
properties privately since the survey was conducted in 2018 or identified alternative housing
solutions; and, therefore, may no longer choose to participate in the program. Our goal is to
maximize the benefits of the Voluntary Home Buyout Program to the greatest number of impacted
residents countywide, including municipalities who can meet eligibility requirements and would like
to participate in the program. We will continue to solicit additional applications and additional home
buyout funding allocations.
If approved by the DEO, the County will work cooperatively with the DEO, the cities located within
Monroe County, and the Land Acquisition Authority to implement a program to prioritize buyouts in
accordance with CDBG-DR requirements. Prior to the grant application deadline, staff will finalize
the CDBG-DR Voluntary Home Buyout grant application with property owners to submit to the
DEO. If awarded, staff will support program implementation. The submission of properties for buy-
out does not guarantee that the DEO will award grant funds for the purchase of the land. All details
related to award amount and sales price will be determined upon award allocation, in compliance
with CDBG-DR requirements, and approval by DEO.
PREVIOUS RELEVANT BOCC ACTION: NA
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION: APPROVE
DOCUMENTATION:
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Application for CDBG-DR VHB Program
FAQs for CDBG-DR VHB Program
Guidelines for CDBG-DR VHB Program
Instructions for CDBG DR VHB Program
Maps Voluntary_Home_Buyout 7-9-19 with LMI
Willing List of Sellers 7-10-19
FINANCIAL IMPACT:
Effective Date: PENDING
Expiration Date:
Total Dollar Value of Contract: NA
Total Cost to County: NA
Current Year Portion: NA
Budgeted: No
Source of Funds: NA
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: NA If yes, amount:
Grant: Initial $10 Million Monroe County Set Aside
County Match: $ 0
Insurance Required: 0
Additional Details: Total grant award allocation may increase or decrease based upon the
determination of priority need by the DEO.
REVIEWED BY:
Helene Wetherington Completed 07/08/2019 3:06 PM
Assistant County Administrator Christine Hurley Completed
07/09/2019 1:03 PM
Christine Limbert Completed 07/09/2019 4:01 PM
Budget and Finance Completed 07/09/2019 6:10 PM
Maria Slavik Completed 07/09/2019 8:13 PM
Helene Wetherington Completed 07/11/2019 10:19 AM
Kathy Peters Completed 07/11/2019 10:53 AM
Board of County Commissioners Pending 07/22/2019 10:00 AM
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This application is to be used by Units of General Local Government to apply to the Flor
Department of Economic Opportunity to receive funding as a subrecipient.
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APPLICANT NAME
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COUNTY COG/Regional Planning Commission
DR-4332 - 2017
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Disaster Declaration Number and Year
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LOCALGO'VrR MENT'INFORMATION,
Local Government Applicant: Eligible
County:
Local Contact: DUNS#:
Title: E-mail:
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Phone
Mailing Street Address:
Number
City: State: Zip Code:
Executive Official with Phone
Authority to Sign Application: Number
Title: E-mail:
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Executive Official Address
(if different):
City: State: Zip Code:
Please list any other UGLG members of this Application
Team,if any: Contact Person: Email Address:
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Please confirm you submitted a signed resolution authorizing Executive
Yes:FF-7
No:
Official to sign application and certifications.
APPLICATION PREPARER INFORMATION
Application Preparation
Agency or Firm: y
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Contact: L_
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Address:
Phone Number: Email
Check Type of Agency Private Firm: ElGovernment Agency: ❑
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Preparing Application: IL
Regional Planning Council: EJ Other,specify:
APPLICATION INFORMATION
Total CDBG-DR Funding
Requested:
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Listjurisdictions for proposed recover activities.................................................................................................................................................................................................................................................................................................................................................................
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(munici alities Tribal governments,unincorporated areas): a®
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Please confirm the local government covered by the National Flood
Insurance Program? Yes: El El
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Yes:........ ....................
Please confirm the proposed activities are consistent with the local ❑
comprehensive plan? No:
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APPLICATION FOR FEDERAL ASSISTANCE SF-424
Each applicant for Community Development Block Grant Disaster Recovery(CDBG-DR)funding must certify by signing Form SF-424 that local
certifications included in the application guide governing this funding have been followed in the preparation of any CDBG-DR progr
application,and,if funded,will continue to be followed. (Note:False certification can result in legal action against the jurisdiction).
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"Warning:Any person who knowingly makes a false claim or statement to HUD may be subject to civil or criminal penalties under 18 L
287, 1001 and 31 U.S.C. 3729."
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Further,by signing the SF-424 and submitting with the application,the signee authorizes the state or any of its duly authorized representati
to verify the information contained therein.Title 18,Section 1001 of the U.S.code states that a person is guilty of a FELONY for knowingly
willingly making false statements to any department of the United States Government.
I xppkcatio ns must be accompanied Ioy a compl eted and signed App icatio n for Fedei 4 Assistance SF..424, CII B Number: 404000 2
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INTRODUCTION AND INSTRUCTIONS
INTRODUCTION: This application is for the Rebuild Florida Voluntary Home Buyout Program. It is to be used by Units of General Lc
Government (UGLGs) to apply as a subrecipient for funding of Hurricane Irma damaged residential home buyouts in the UGLG's Ic
community.This program is administered by the Florida Department of Economic Opportunity (DEO) and funded by the U.S. Department
Housing and Urban Development(HUD) Community Development Block Grant-Disaster Recovery(CDBG-DR)allocation as described in Pul
Laws 115-56 and 115-123.
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CDBG-DR funds must be used for disaster-related expenses in the most impacted and distressed areas,for low-moderate-income househo CL
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with a focus on those households that did not have flood insurance at the time of Hurricane Irma.
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UGLG applicants are required to provide sufficient detail about the buyout of residential property, national objective,geographic/target a
that will receive benefit, estimated costs and materials needed, projected schedule to completion, any potential environmental impact,
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other details specific to the buyout or activity involved.The application must be completed in its entirety in order to be considered for fundi
Applicants are encouraged to develop residential home buyout activities in a manner that considers an integrated approach to housing,
housing obligations, economic revitalization, and overall community recovery. Applicants must document how the residential home buy,
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activities will address long-term recovery and promote community resilience. CL
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Applicants are required to comply with the Federal Fair Housing Law (The Fair Housing Amendment 1988) 24 C.F.R. § 570.487(b), and
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,as amended (URA),42 USC 4601—4655,49 CFR part 24, 2
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CFR part 42,and 24 CFR 570.606.
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All applicants funded as subrecipients must carry out all activities in a manner that does not result in a prohibited duplication of benefits
defined by Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1974(42 U.S.C.5155 et seq.)and descril >
in Appropriations Acts.As a funded subrecipient,all successful applicants must comply with HUD's requirements for duplication of benef
imposed by the Stafford Act, applicable Federal Register Notice(s), HUD's duplication of benefit guidance, and DEO's duplication of bene
policies and procedures. The Subrecipient shall also develop and implement duplication of benefit policies and procedures consistent w
these regulatory and guidance sources. DEO will monitor each subrecipient for compliance with duplication of benefits rules, regulatic
guidance, policies and procedures,as well as compliance with all other federally required cross-cutting regulations.
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INSTRUCTIONS:
1. Complete and sign the SF-424 as indicated above.
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2. Complete this Voluntary Home Buyout application. CL
3. AUDIT: If applicable, provide the most recent Single Audit in accordance with 2 CFR Part 200, Uniform Administration Requirements, C
Principles,and Audit Requirements for Federal Awards. Rebuild Florida staff will review single audit requirements for applicable subrecipiet 0
who have open contracts with DEO.
4. ANNUAL FINANCIAL STATEMENTS: Provide the most recent financial statement prepared in accordance with 2 CFR 200.510. Includ
schedule of expenditures and schedule of findings and questioned costs.
5. KEY STAFF: Provide the names and contact information for staff that will provide local oversight of the application,the potential contri
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and all applicable requirements.
6. Provide LOCAL PROCUREMENT POLICIES AND PROCEDURES along with other required documentation.
For detailed instructions on completing the application,see page 14 of this application.
CITIZEN PARTICIPATION DETERMINED THE NEEDS IN THIS PLAN BY:
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Did the applicant carry out citizen participation procedures in accordance with the Citizen Participation Plan as required by the govern
documentation? Refer to your governing Federal Register and the Voluntary Home Buyout Program Designs for specific information
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regarding Citizen Participation Plans. Yes ❑ No ❑ 0
Detail where citizens of the target area,with low to moderate income were given opportunities to participate in the determination proc
Once die apgkanL ckks on die opporla,.mr t"y' Do , errenLs inay oe added b,'V c dk, k;wra;," the bodN,:Non 1 ,'atM d to the rmght
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Opportunity: Date: Chalk oi,tali Lo¢r n Le it a dale
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Date of resolution authorizing application submission: 0liCk Or La Lo en Ler a da Le. r-
COMMUNITY NEEDS ASSESSMENT CL
DESCRIPTION OF THE NEED(S)ADDRESSED IN THIS APPLICATION
In this section, provide full and complete answers to each of the questions below. Descriptions should include the cause of the dama
current condition of the activity, and a detailed description of the project that coincides with the information contained in both Table
and 2.
The Buyout oractivity must demonstrate impacts from Hurricane Irma.CDBG-DR funds must be used to buyout residential areas in supr
of permanent open space supporting green infrastructure or other floodplain management systems.
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The situation addressed in this application first occurred: Ckk or Lap Lo enLeie a dale
1. Please describe the impact from Hurricane Irma and any subsequent flooding or storm related conditions that continue to
exacerbate the flood prone areas (include date and duration),the areas(example:subdivisions, cities, etc.) receiving disaster-relates
damage,and the threat that was posed to public health and safety: IL
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2. Describe the impacts to the community(especially overtime):
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3. Describe the proposed project.
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4. Describe how the proposed activities will address damage affected by Hurricane Irma and a benefit to LMI if applicable. CL
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5. Describe the impact of not taking action.
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6. List and attach materials submitted as documentation of the Hurricane Irma related condition:
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APPIOMAMLY FURTHERING FAIR HOUSING
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Any locality receiving CDBG-DR funds must certify that it will affirmatively further fair housing as stated on page 3 uni LL
"Introductions and Instructions" of this application. Using the drop-down box below, identify the activities already achieved
affirmatively further fair housing, and those new activities to be undertaken if an award is made from CDBG-DR and when tl
activity will be complete. Localities should be aware that, in the event of funding, these fair housing efforts will be monitor
Other activities may be eligible, and the applicant should contact Rebuild Florida to determine eligibility. CL
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What methods and criteria were used to prioritize the projects in the application, including affirmatively furthering fair housir <
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Activity(ies)
Ch6i wv dhiir die areaand add ::v nts b,!Ir c hm king,the ..a. Iwut:ton 1 x'atM d to the rm;,;ht �3
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Date Achieved hc[1 or Lap Lo enLeie a r`aLe To be complete by I c[: or Lap Lo enLeie a r`aLe 2
LIST OF UNMET NEEDS a
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Taking into consideration the disaster-related damage described,citizen participation responses,and the assessment of housing z
affirmatively furthering fair housing, provide a list(in priority order)of all the disaster-related needs still unmet from Hurricane Irm
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�` Nor �vidhw�� die r¢� and add � ��� Oaf � ��
",r c hm wren,the ..a.. IouLt n IocaL d Lo die ingh
I nLei, n conLenl llhaL YOU n L ir��:II eaL, u1116Lr ling l�Jlhei, conLenL Q u iLIV .YOU n II Vu�sei'L�G'llNs nUVo l ir Un
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LONG-TERM PLANNING
Applicants must develop their community recovery projects in a manner that considers an integrated approach to housing, 1
housing obligations, infrastructure, economic revitalization, and overall community recovery. Long-term planning proces
should also be considered. Disaster recovery presents communities with unique opportunities to examine a wide range of isst E
including (1) housing quality and availability, (2) road and rail networks, (3) environmental issues, (4) the adequacy of exist
infrastructure, (5) opportunities for the modernization of public facilities and the built environment, (6) the development
regional and integrated systems, and (7)the stimulation of the local economy impacted by the disaster.
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Applicants must provide a brief description of how the project addressed in this application forms part of an integrated appro� W
to recovery or long-term planning efforts in the community.
Describe the applicant's overall recovery plan and how the project addressed in this application furthers that plan. Inclul
information about how the project will specifically address the long-term recovery and restoration of housing in the me
impacted and distressed areas. Include how the community will be more resilient against future disasters as a result of the
projects.
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PROCUREMENT INFORMATION
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All applicants are required to follow the procurement guidelines set forth in 2 CFR §200.318-§200.326 for grant administratioi �
environmental, and engineering services if using CDBG-DR funds to pay third-party vendors for thoseservices.
Along with this application, applicants must provide a copy of local procurement policies and procedures. Further, the applicar co
must provide copies of any procurement solicitations, bids, awards and contracts during DEO monitoring visits.
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1. Has the applicant chosen to use a third-party administrator to administer the proposed project? ❑ I 2
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Yes
If Yes, will the vendor also provide environmental services?
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If Yes to either question, and the vendor has been procured, provide the vendor's name, phone, and email.
If Yes, but the vendor has not been procured, adhere to 2 CFR §200.318-§200.326 regulations in the procurement
process.
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Company Name
Contact Name Phone
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Email
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2. Has the applicant procured any other services?
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If Yes,and the vendor has been procured, provide the vendor's name, phone,and email.
If Yes, but the vendor has not been procured,adhere to 2 CFR §200.318-§200.326 regulations in the procurement process.
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Type of Service
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Company Name
Contact Name Phone
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Email
UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION ACT(LIRA)
a.Does the project require relocation assistance or any other activity requiring compliance with the URA? Yes, No or N/A
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b. Will the assistance requested cause the displacement of families, individuals,farms,orbusinesses? Yes or No
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If yes, CL
explain
Should any proposed projects cause the displacement of people, Rebuild Florida will work with the Subrecipient to follow the requirement
set forth under the Uniform Relocation Assistance and Real Property Acquisition Policies Act,and applicable waivers.
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PROJECT'SUM MARY, B.1.a
The Project Summary consists of three parts for each target area, Disaster Risk Reduction Area designation,and/or activity: (1) summarize
problem(s),(2) location and buyout description,and (3)detailed actions to address problems.
1.Summarize the problem(s)to be addressed within the application by target area.
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2. Identify the project title and location of each activity and all buyouts. Provide a map identifying the project location.
NOTE: For the title, the spelling and capitalization of the project titles/locations identified in this application must be consistently u!
throughout to ensure clear identification of each project. For example, a project title of "Big Grounds, Site 3" here should appear as "
Grounds, Site 3" at every other reference in this application. An inconsistent reference such as "big grounds subdivision" or "#3 Big Stre
elsewhere in the application could cause delays in the eligibility review process >
Project Title:
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Location:
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What is the
end use of 2
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the property:
Incentives or
Additional
activities
3. Identify the action(s)to resolve the problem(s)and their anticipated outcomes. Include specific materials and quantities.
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4. If you are leveraging funds, provide the source of the funds,the funding amount,and a description of its use.
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NATIONAL.OBJECTIVES'''
National Objective being met:
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❑ 1.Activities benefiting low-and moderate-income persons.
❑ LMHI (Housing Incentive ❑ LMB Household Buyout) ❑LMH Area Benefit 0
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❑2. Prevention/Elimination of Slums or Blight. ❑ Area Basis ❑Spot Basis CL
Yes No
Has the proposed project area been officially designated as a slum or blighted area? ❑ ❑
If yes,what conditions are present in the area to designate and qualify the area as a slum or blighted area?
Packet Pg. 17
Describe the boundaries of the slum or blighted area. (Do not use this field to document the Census Tract/Block Group data.) 113.1.a
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Enter the percentage of deteriorated buildings/properties in the area at the time it was designated a slum or
blighted area (enter value as decimal).
If the activity qualifies for CDBG-DR assistance on the basis that public improvements throughout the area are in a general state of
deterioration,enter a description of each type of improvement in the area and its condition at the time the area was designated as
slum/blight.
Enter the year the area was designated as a slum/blighted area. >
❑ 3. Urgent Need
Yes I
Do the existing conditions pose a serious and immediate threat to the health or welfare of the community? ❑
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B.1.a
LOCAL CERTIFICATIONS
Every application must be signed by the authorized signatory. By signing this application, the signee authorizes the state or
of its duly authorized representatives to verify the information contained herein. It should be noted that 18 USC § 1001 sta
that any person who (1) knowingly or willfully falsifies, conceals, or covers up by any trick, scheme, or device of material fact,
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makes any materially false, fictitious, or fraudulent statement or representation; or (3) makes or uses any false writing
document knowing the same to contain any materially false fact, fictitious, or fraudulent statement is a federal offense a
punishable under the law. Title 18, Section 1001 of the U.S. code states that a person is guilty of a FELONY for knowingly a
willingly making false statements to any department of the United States Government.
Each application for CDBG Disaster Recovery funding must also be accompanied by a completed and signed Application for Fede
Assistance Standard Form 424 (SF-424).
Each applicant must comply with the provisions of the National Environmental Policy Act (NEPA), the Council on Environmer
Quality (CEQ) regulations, the requirements set forth in title 24 of the Code of Federal Regulations (CFR) part 58, and applica
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DEO-Rebuild Florida policy directives. All applicable federal and state laws, including environmental, labor (Davis-Bacc
procurement procedures and contract requirements of 2 CFR 200.318 -200.326, and civil rights requirements apply to the use M
these funds. Each applicant certifies, in compliance with the requirements presented in Volume 81, Number 224 of the Fede CL
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Register effective February 9, 2018,that:
a. It has in effect and is following a residential anti-displacement and relocation assistance plan in connection with any activit
assisted with funding under the CDBG-DR program;
b. It follows and is compliant with restrictions on lobbying required by 24 CFR part 87, together with disclosure forms, if requi
by part 87;
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c. It will comply with the acquisition and relocation requirements of the Uniform Act (URA), as amended, and implementing CL
regulations at 49 CFR part 24, except where waivers or alternative requirements are provided in the Federal Register <
notice.
d. It will comply with section 3 of the Housing and Urban Development Act of 1968(12 U.S.C. 1701u) and implementing
regulations at 24 CFR part 135.
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• It is following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105 Public
Participation Plan as it pertains to local government administration of CDBG-DR funds. or 91.115 Public Participat
Plan as it pertains to State administration of CDBG-DR funds., as applicable (except as provided for in notices >
providing waivers and alternative requirements for this grant). Also, each Unit of General Local Government (UGI
receiving assistance from a state rantee must follow a detailed citizen participation plan that satisfies the
requirements of 24 CFR 570.486 except as provided for in notices providing waivers and alternative requirement
for this grant). It is the responsibi ity of the UGLG receiving assistance to develop and implement a compliant citi;
participation plan.
2
• Funds will be used solely for necessary expenses related to disaster relief, long-term recovery, restoration of
infrastructure and housing, and economic revitalization in the most impacted and distressed areas for which the
President declared a ma or
disaster in 2017 pursuant to the Robert T. Stafford Disaster Relief and Emergency'
Assistance Act of 1974 (�42 U.S.C. 5121 etseq.) related to the consequences of Hurricane Irma.
• The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.0
2000d) and the Fair Housing Act (42 U.S.C. 3601-3619) and implementing regulations, and that it will affirmative
further fair housing.
a. It has adopted the following policies:
i. A policy prohibiting the use of excessive force bylaw enforcement agencies within its jurisdiction against any
Packet Pg. 22
B.1.a
individuals engaged in non-violent civil rights demonstrations; and
ii. A policy of enforcing applicable state and local laws against physically barring entrance to or exit from a facility or locatioi
that is the subject of such nonviolent civil rights demonstrations within its jurisdiction.
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B.1.b
Voluntary Home Buyout Program
,
Frequently Asked Questions 7PbridE.
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Q. What entities are eligible to apply for funding from the Rebuild Florida Voluntary Home Buyout
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Program (the Program)?
A. All impacted counties and municipalities that received a declaration of both Individual Assistance
and Public Assistance from the Federal Emergency Management Agency (FEMA) after Hurricane
Irma are eligible to apply for assistance for non-commercial properties. City and county
governments that are within the federal and state designated Most Impacted and Distressed (MID)
areas are shown lheire and below.
...............................
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Alachua, Baker, Bradford, Brevard, Broward, Charlotte, Citrus, Clay, Collier, Columbia, DeSoto, Dixie, >
Duval, Flagler, Gilchrist, Glades, Hamilton, Hardee, Hendry, Hernando, Highlands, Hillsborough,
Indian River, Lafayette, Lake, Lee, Levy, Manatee, Marion, Martin, Miami-Dade, Monroe, Nassau,
Okeechobee, Orange, Osceola, Palm Beach, Pasco, Pinellas, Polk, Putnam, Sarasota, Seminole, St. �s
Johns, Seminole, St. Johns, St. Lucie, Sumter, Suwannee, Union and Volusia.
Q. Do specific properties/addresses need to be identified in an application?
A. All properties must be identified as having been damaged by Hurricane Irma. Applicants have two
options: Leveraging CDBG-DR funding as a match for existing FEMA HMGP projects or applying
directly to the LMI Area Benefit and/or LMI Household. For either option, the property must be
identified in the application.
Q. If specific properties are identified, do the owners need to provide commitment to sell before the
application is submitted to DEO?
A. All owners must sign a Voluntary Acknowledge Form at the time of the application; however, an
applicant has the right to withdraw from the program at any time prior to closing.
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Q. What activities are eligible for funding in the Program: >
A. Allowable costs for property buyout projects depend upon the scope of the project.The following
costs associated with the buyout of hazard-prone real property and the demolition of structures are
allowable:
• Market value of the real property (i.e., land and structure) either at the time of sale or
immediately prior to Hurricane Irma depending upon the ownership status at the time of a
Hurricane Irma. Therefore, if the appraisal of the property is prior to the disaster then all
Duplication of Benefits (DOB) must be subtracted from this amount unless the owner can
provide proof that funds were used for another eligible purpose and should be excluded as
an offset to the amount of the DOB.
• Fees for necessary appraisal costs, title search, title insurance, property inspection, and
survey if applicable.
Packet Pg. 24
Re B.1.b
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• Demolition and removal of property.
• Fees paid for environmental review services.
• Relocation costs associated with displaced tenants under the Uniform Relocation Act.
Q:After the Request for Application is published, when will the application submission cycle open?
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A. The application submission cycle will open on July 16, 2019.
Q:When the application submission cycle opens, how long will applications be accepted?
A. Applications can be submitted from July 16, 2019, through August 15, 2019.
Q. What are the criteria for the property to qualify for the Program?
A. Each property must meet the following qualifications listed below:
• The property is purchased from a willing, voluntary seller.
• The property contains a structure that has been damaged or destroyed due to Hurricane
Irma, or the property is in a SFHA, or a High- Risk Flood Area.
• All compatible easements or encumbrances can and must be extinguished.
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• The property cannot be contaminated with hazardous materials at the time of buyout, other
than incidental demolition or household waste.
• The property cannot be part of an intended, planned, or designated project area for which 2
the land is to be acquired by a certain date, and/or where there is an intention to use the
property for any public or private future use inconsistent with the open space deed
restrictions and FEMA acquisition requirements (e.g., roads and flood control levees).
• The property will not be subdivided prior to the buyout, except for portions outside the
identified hazard area, such as within a SFHA or any risk zone identified by FEMA.
• Properties that have received rehabilitation or repairs through the Housing Repair and
Replacement Program will not be eligible for assistance under the Voluntary Home Buyout
Program.
Q. Is there an income qualification component to the Program?
A. When city and county governments are applying for the Low-and Moderate-Income (LMI) Area
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Benefit Program, at least 51% of the households in that area must meet the low and moderate
median income of that area, as defined by HUD. When applying for the LMI Household Program, all >
households must meet the LMI median income of that area.
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Q. How will it be determined which applications are awarded funding?
A. All applications will be scored using the scoring methodology outlined in the Program guidebook.
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Awards are determined by those scores, awarding first to those who have scored the highest and
subsequent awards going to those who have scored second highest and so on. ..
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Q. How will DEO evaluate local government's applications?
A. DEO will rate all subrecipient applications by a process using a scoring method based on:
• Low- and moderate-income persons;
Packet Pg. 25
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• Households that are occupied by a disabled individual, and persons that are 62 years of age
and older;
• Benefit target areas;
• Activity need and justification;
• Cost reasonableness and effectiveness;
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• Environmental justice; and application completion.
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Q. What professional services may be procured to achieve success for the Program? co
A. Local governments are responsible to hire contract teams that are licensed in the state of Florida E
to provide the following:
• Appraisals;
• Title and legal services;
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• Environmental reviews; >
• Demolition of the property; and
• Other related buyout processes.
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Q. Are there any types of ownership that are ineligible for the Program?
A. Yes, the following types of ownership are ineligible for the Program:
• Applicants who lost ownership of their home due to foreclosure;
• Applicants who have outstanding judgments or lawsuits that would prevent the issuance of a
clear title on the property.
Q. Who is responsible for the property after the Buyout or Acquisition is completed?
A. The Local entity is responsible for the property after the buyout or acquisition is completed. For
Buyouts, the property must be maintained in perpetuity for open space, recreation, wetland or
flood control and limited structures may be erected.
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Q. Is a property appraisal required?
A. Yes. The property value, either current or pre-event depending upon ownership status at the
time of Hurricane Irma, must be derived from a method that results in a reasonable determination
of Fair Market Value (FMV). The value for each property identified for buyout will be established by IL
the subrecipient based on the pre-event FMV, minus any Duplication of Benefits (DOB) for
applicants that owned the property at the time of the disaster. Owners that purchased the property
after the date of the disaster will be limited to the price the owner paid for the property, which is
not to exceed the pre-event FMV. If repairs have been made to the property, eligible repair receipts
are added to the post-event price of the buyout.
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Q. What if the property owner disagrees with the appraiser's determination for market value?
A. If the property owner disagrees with the appraisal, the property owner may, at their expense,
have a second appraisal performed. The Program shall not reimburse the owner for the second
appraisal. In the event of a pre-storm disaster appraisal, the Program can determine in policy if they
want to accept an independent appraisal for a third-party transaction—like a refinancing—that was
done relatively close in time to the storm as an appeal
Packet Pg. 26
Re B.1.b
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Q. Does the Duplication of Benefits review apply?
A. Yes, under the Stafford Act: Sec. 312 — Duplication of benefits (DOB), any agency administering a
federal grant must ensure that their assistance does not duplicate the benefits of any other
assistance. If duplicate funding is discovered, the amount of the buyout award shall be decreased.
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Q. How can Duplication of Benefits be prevented?
A. Property flood claim damage payments can be verified by the National Flood Insurance Program
and a thorough review of the applicant's information will be conducted and evaluated.
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Q. Is an environmental review necessary?
A. Yes, the subrecipient is responsible for conducting environmental reviews or causing such
reviews to occur through contracted providers of environmental services. The subrecipient will be
responsible for ensuring that all reviews are completed on all properties, including damaged >
properties that are to be acquired by the local government as well as properties to be obtained by
the seller through the housing replacement assistance.
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Q. Is a damage assessment required?
A. Yes, an assessment by a certified or licensed inspector (HQS, TREC, or similar license) is required
to specifically and clearly document storm related property damage via photographic evidence and
detailed narratives.
Q. If a homeowner has negative equity on their mortgage, can they still participate in the Program?
A. Participation in the Program requires a clear title. If a clear title cannot be obtained, then the
property does not qualify for the Program.
Q. Who is responsible for the demolition?
A. The local Program is responsible for the demolition of improvements on the property, but it is an 00.
allowable expense under the CDBG-DR Program.
Q. How long do we (local governments) have to complete the Program?
A. All subrecipients have 24 months to complete the program. IL
Q. Are residential rental properties eligible?
A. Yes.
Q. What if houses have renters?
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A. Tenants who are displaced as a result of the owner's sale of the property to the subrecipient are U)
entitled to assistance under the Uniform Relocation Act (URA) and Real Property Acquisition Policies
Act. The subrecipient must develop and implement URA policies and procedures and ensure that all
required notices, services and payments afforded to tenants qualified under URA are provided in a
timely manner.
Q. Can Housing Replacement Assistance be provided?
Packet Pg. 27
Re B.1.b
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A. Yes, all property owners participating in the buyout are eligible for up to the maximum housing
replacement assistance allowed by the Robert T. Stafford Act. All income-qualified buyout
participants are eligible for up to $25,000 in the housing replacement assistance plus pre-event
market value of their buyout home.Those that are not income qualified will be eligible for up to
$10,000 in housing replacement allowance only if the damaged property is located within the
designated area.
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Q. If a homeowner demolished the home after the event, but applies to the buyout program, can the
lot/home be purchased if they can prove the home previously existed?
A. Yes, the subrecipient can purchase the home.The use of the County Appraisal District's records
could be used to establish a value.
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Q. Can funding be applied only for new projects, or can existing projects be funded?
A. Applicants have two options.The first option is to leverage CDBG-DR funding as a match for
existing FEMA HMGP projects. The second option is to apply for properties that that can be
identified as LMI Area Benefit where at least 51%of the residents are LMI persons, and/or apply for
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the LMI Households that will also be required to participate in the replacement housing incentive
program in order to meet the National Objective.
Q. How do you submit an application for the Voluntary Home Buyout Program?
A. Rebuild Florida prefers electronic submissions, but mailed applications are also acceptable.
Submit applications electronically to f iill Fll„irii „ „,irn„yffi-)irii_ a, �„�im with "Voluntary Home
Buyout Program Application" as the subject line:
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Submit applications via mail to:
Florida Department of Economic Opportunity E
Office of Disaster Recovery
Attention:Joshua Bradt
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The Caldwell Building
107 East Madison Street, MSC-400 >
Tallahassee, FL 32399
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Voluntary Home Buyout Program Guidelines
Table � Contents
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Introduction ....................................................................................................................................................1
Definitions................................................................................................................................................1 om
Application and Administration of the Buyout.....................................................................................2
NationalObjectives .................................................................................................................................2 -�
How hm meet the National Objective----------------------------------2
Locations..................................................................................................................................................3 0
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PrioritizingProjects.................................................................................................................................3
Property Valuation ---------------------------------------------..4
Appraisals ................................................................................................................................................4
Titl»and Legal Services..........................................................................................................................4 ��
EnvinmnnmentaReviews..........................................................................................................................5
Eligible Property Types and Requirements.................................................................................................5
ProjectEligibility............................................................................................................................................5
Eligible (Allowable) Cost.........................................................................................................................G
Ineligible(Not Allowable) Cost...............................................................................................................G
AwardDetermination.....................................................................................................................................7 �
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Award Calculation Methodology..................................................................................................................7
Duplication mf Benefits Process...................................................................................................................8
Housing Replacement Assistance Determination......................................................................................9
Open Space Restrictions.............................................................................................................................1O �
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B.1.c
Re Voluntary Home Buyout Program Guidelines
Introduction O_
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The Florida Department of Economic Opportunity(DEO) Office of Disaster Recovery(ODR) is the
administrator of a Community Development Block Grant—Disaster Recovery(CDBG-DR) program funded by
the U.S. Department of Housing and Urban development(HUD) under Public Laws 115-56 and 115-123.
DEO is the agency responsible for the administration of disaster funds allocated to housing, economic
development, and infrastructure activities. DEO is administering Rebuild Florida's Voluntary Home Buyout
Program. The purpose of Rebuild Florida's CDBG-DR Voluntary Home Buyout Program is to acquire
properties that are in a Special Flood Hazard Area (SFHA), and in high-risk flood areas to help reduce the
impact of future disasters, and to assist property owners to relocate outside the threat of flooding. To
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administer this program, city and county governments that are within the Most Impacted and Distressed >
(MID)areas, as defined by HUD and DEO in the 2018 State of Florida Action Plan for Disaster Recovery,
may apply.
There are two options for cities and counties to apply for assistance under the Rebuild Florida Voluntary g,
Home Buyout Program. The first option is to use the available CDBG-DR funding as leverage to match
funding for projects that are also eligible for the Hazard Mitigation Grant Program (HMGP). The second
option is to work with the cities and counties directly in low-to moderate-income areas to acquire contiguous
parcels of properties, and to acquire property from low-to moderate- income households (LMH)with a focus
on LMH that did not have flood insurance at the time of Hurricane Irma.
Cities or counties participating in this program must purchase properties at the pre-event fair market value
(FMV)of the land and the structure for all sellers that were owners of the property at the time of Hurricane
Irma. For all sellers that own the property post Hurricane Irma, post-event FMV must be used to purchase the
property and may not exceed the pre-event FMV and properties located in the designated area must be
deed-restricted to remain green space in perpetuity. In addition to the pre-event FMV of the property, eligible
owners with qualified income may also receive a housing replacement assistance incentive up to $25,000,
and owners with non-qualified income may receive a housing replacement allowance up to $10,000. All
awards are subject to the Robert T. Stafford Act, requiring that all funds used for disaster-related purposes
be deducted as a duplication of benefit, which is discussed in greater detail below.
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Definitions
• "CDBG-DR"means Community Development Block Grant-Disaster Recovery.
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• "100-year flood plain"means the geographical area defined by FEMA as having a one percent IL
chance of being inundated by a flooding event in any given year.
• "500-year flood plain"means the geographical area defined by FEMA as having a 0.2
percent chance of being inundated by a flooding event in any given year.
• "Duplication of Benefits" (DOB) means any assistance provided to a homeowner for the
same purpose (i.e., for repair, replacement or reconstruction) as any previous financial or in-
kind assistance provided to a property owner for the repair, replacement, or reconstruction of
his or her home. Rebuild Florida is prohibited from creating a DOB. This prohibition comes U)
from the Robert T. Stafford Disaster Assistance and Emergency Relief Act(Stafford Act)and
therefore, these other sources of funds must be deducted from any potential award.
• "Pre-event fair market value"means the land and dwelling value for parcels, as determined
by each subrecipient, prior to the disaster.
• "Post-event fair market value"means the land and dwelling value for parcels, as determined
by each subrecipient, after the disaster.
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Packet Pg. 31
B.1.c
Re Voluntary Home Buyout Program Guidelines
• "Eligible receipts"means proof of payment for items that are strictly for rebuilding the
disaster-affected structure. Receipts must consist of permanent fixtures only, such as wood E
panels, drywall, paint, carpet, etc.
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• "Ineligible receipts"means receipts for repairs that are completed on detached buildings such CL
as garages or sheds, and personal items such as food and clothing, gasoline, tools, and
equipment.
• "Eligible Property"means a property that is located within designated areas or is located outside
of the designated area and is substantially damaged and is a health and safety risk.
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• "Designated Area"means the land determined by the subrecipient that is eligible for the
Voluntary Home Buyout Program.
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• "Low- to Moderate-Income (LMI)"means an income is less than 80% of the local area median
income. >
• "Low-to Moderate-Income Household(LMH)"means a household with an income that is
less than 80% of the local area median income (AMI).
• "Special flood hazard area (SFHA)"means the area where the National Flood Insurance
Program's (NFIP's)floodplain management regulations must be enforced and the area where the
mandatory purchase of flood insurance applies.
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• "Subrecipient"means a city or a county that has applied for and has been awarded a CDBG-DR
buyout project by the Florida Department of Economic Opportunity(DEO). M
Application i i i
i5
A city or county must apply for the CDBG-DR Voluntary Home Buyout Program offered in their community.
At the time of the application, the subrecipient identifies properties that would qualify for the program. A
budget will be determined based on the pre-event FMV of all properties identified eligible for the program C
that were owned by the sellers at the time of the disaster; however, all properties identified as eligible for
the program that were purchased post disaster will have budgets determined on the basis purchase price,
which is not to exceed the pre-event FMV. If awarded, the city or county would enter into a contract with
DEO to administer and oversee their jurisdiction in which the program applies. CL
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The property owners that apply for the voluntary home buyout program submit their applications directly to
the subrecipient. Once the local level of government approves an individual property owner's application E
for buyout assistance, the subrecipient must submit the application to DEO for verification that the property
is not receiving or has not received Rebuild Florida housing repair or replacement assistance. A property
owner cannot be eligible for buyout assistance if the property owner has received CDBG-DR funding to IL
repair the property. A subrecipient may subcontract with a third-party administrator to administer the
program for them. >
National 'Objectives
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The Voluntary Home Buyout Program will meet the Low- Moderate-Income (LMI)Area Benefit, and the Low-
to Moderate-Income Housing (LMH) National Objective. To meet the LMI Area Benefit, the properties U)
acquired through buyouts will be used in a way that benefits all the residents in an area where at least 51
percent of the residents are low- and moderate-income persons. To meet the National Objective of LMH, the
households to be assisted must be LMI and occupy the replacement housing. Occupying replacement
housing means that CDBG-DR funds will be provided for an eligible activity that benefits the LMH by
supporting their move from high risk areas.
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How to meet the National Objective
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When undertaking buyout activities and to demonstrate that a buyout meets the LMH National Objective, and
according to the State CDBG regulations at 24 CFR 570.483(b)(3), entitlement CDBG regulations at 24 CFR E
570.208 you must apply the LMH National Objective to eligible activity carried out for the purpose of
providing or improving permanent residential structures that, upon completion, will be occupied by low- and
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moderate- income households. Therefore, a buyout program that merely pays homeowners to leave their
existing homes does not result in a low- and moderate- income household occupying a residential structure
and, thus, cannot meet the requirements of the LMH National Objective.
If the subrecipient chooses to buyout low-and moderate-income households, the buyout can be structured in E
one of the following ways to meet the National Objective:
• The subrecipient must combine the acquisitions of the properties with another direct benefit, such as
the housing replacement assistance and allowance program that Rebuild Florida has established as
an incentive for the Voluntary Home Buyout Program, or >
• The subrecipient must meet the low- and moderate-income area benefit criteria, provided that the
subrecipient can document that the properties acquired through the buyouts will be used in a way
that benefits all the residents in an area where at least 51 percent of the residents are low- and
moderate-income persons. When using this approach, the subrecipient must define the service area t3
based on the end use of the buyout properties.
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Locations
Those counties that received a declaration of both FEMA Individual Disaster Assistance (IA)and CL
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Public Disaster Assistance (PA) after Hurricane Irma are eligible to apply to DEO to be a subrecipient
of funding and administer a local Voluntary Home Buyout Program.
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Prioritizing
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All local governments that apply will prioritize all home buyouts by focusing on acquisition of properties that
are in concentrated residential areas that meet the low- and moderate-income area definition. DEO will rate
all subrecipient applications by a process using a scoring method based on low-and moderate-income
persons; households that are occupied by the disabled, and persons that are 62 years of age and older; CL
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benefit target areas; activity need and justification; cost reasonableness and effectiveness; environmental
justice; and application completion. E
Each subrecipient can score a maximum 55 points per household plus an additional 15 bonus points for an
early submission and application completion. The scoring method will be as follows:
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1. Benefit to LMI households—maximum of 20 points combined:
A. LMI household: 5 points.
B. LMI household that occupies anyone 62 or older: 5 points.
C. LMI household that occupies anyone under age 18: 5 points.
D. LMI household that includes anyone that is disabled, handicapped, or has special needs: 5
points. U)
2. Low- and moderate-income households that did not have flood insurance at the time of the disaster: E
10 points.
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3. Matching contributions—maximum of 25 points combined:
A. Efforts leverage funding with HMGP: A maximum of 10 points will be awarded based on the C
applicant's efforts to secure funding with HMGP as part of the match program offered as
option one of the Voluntary Home Buyout Program.
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B. Matching: A maximum of 15 points will be awarded based on the ratio of the amount of
eligible matching funds to the amount of CDBG funds request: 1.1 or more, 15 points; 0.75— E
1, 10 points; 0.50-1, 7 points; 0.25-1, 5 points; and less than 0.25, 0 points.
0
4. Application submitted 10 days prior to the deadline: 10 points—application must be completed in its IL
entirety. An incomplete application will not receive these 10 points.
0
5. Application Completeness: A maximum of 5 points—applications will receive up to 5 bonus points
based on completeness.Applications that have not been signed will not be considered.
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Property Valuation
The value for each property identified for buyout will be established by the subrecipient based on the pre-
event FMV, minus any DOB for applicants that owned the property at the time of the disaster. Owners
that purchased the property after the date of the disaster will be limited to the price the owner paid for the >
property, which is not to exceed the pre-event FMV. If repairs have been made to the property, eligible
repair receipts are added to the post-event price of the buyout. Local governments are responsible to hire
contract teams that are licensed in the State of Florida to provide the following:
• Appraisals;
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• Title and legal services;
• Environmental reviews;
• Demolition of the property; and
• Other related buyout processes.
Appraisals
The property value, either current or pre-event depending upon ownership status at the time of Hurricane
Irma, must be derived from a method that results in a reasonable determination of FMV. The appraisal
methodology shall be used in this program, and appraisals must be conducted by an appraiser in
accordance with the Uniform Standards of Professional Appraisal Practice. The appraiser must comply
with relevant State laws and requirements and shall have the appropriate certification, qualifications, and CL
CL
competencies based on the type of property being appraised. When determining the value of many
structures, the subrecipient may choose to perform appraisals to establish a statistical sampling of
property values and develop an adjustment factor to apply to tax assessed values so that they
reasonably reflect each property's market value. DEO will monitor each subrecipient's appraisal
practices.
Title i
The subrecipient shall conduct a title search for each property it plans to acquire. The purpose of
the title search is to ensure that the owner is the sole and actual titleholder to the property, identify other
persons with a property interest, and to ensure that the title is clear. Clear title means that there are no
mortgages or liens outstanding at the time of sale. In addition, there may not be incompatible easements
or other encumbrances to the property that would make it either ineligible for acquisition or noncompliant U)
with open space land use restrictions.
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Other requirements include:
• A title insurance policy, demonstrating a clear(fee)title conveyance, must be obtained for each
approved property that will be acquired.
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• A physical site inspection for each property verifying the property has no physical encumbrances,
which may require a site survey to clearly establish property boundaries. E
• Title to the property must transfer by a warranty deed in all jurisdictions that recognize warranty
deeds. IL
• All incompatible easements or encumbrances must be extinguished.
• The subrecipient shall take possession at settlement.
• The subrecipient must record the deed at the same time as and along with the programmatic deed
restrictions.
• The deed transferring title to the property and the programmatic deed restrictions will be recorded
according to State law and within 14 days after settlement.
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Environmental i
The subrecipient is responsible for conducting environmental reviews or causing such reviews to occur
through contracted providers of environmental services. The subrecipient will be responsible for
ensuring that all reviews are completed on all properties, which includes damaged properties that are to
be acquired by the local government as well as properties to be obtained by the seller through the
housing replacement assistance. This review is to be completed prior to an award for both acquired and
allocated properties. The new property must meet the minimum Department of Social Services
Standards (DSS), as determined by the Housing Quality Standards (HQS) under HUD guidelines, or an
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inspection equivalent. This is not to be completed until the property owner has completed the eligibility CL
phase and has been confirmed to be eligible for assistance.
Eligible Property Types and Requirements U_
The eligible property types are non-commercial properties, which may include owner-occupied structures,
residential rental properties, or vacant lots. To be considered an eligible property for the buyout program,
the property must satisfy at least one of the following requirements:
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• The property is located within the designated areas (Special Flood Hazard Area (SFHA)or High-Risk CL
Flood Area)or
• The property is located outside of the designated areas and satisfies one of the following E
requirements:
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The property is substantially damaged (51% or more of the pre-event fair market value of CL
the structure is damaged); or
The property is considered a health/safety risk;or
The property is located within a floodway.
Project Eligibility
Properties eligible for buyout must meet the following requirements: U)
• The property will be purchased from a willing, voluntary seller.
• The property contains a structure that has been damaged or destroyed due to Hurricane Irma, or the
property is in a SFHA, or a High- Risk Flood Area.
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• All compatible easements or encumbrances can and must be extinguished. 0
• The property cannot be contaminated with hazardous materials at the time of buyout, otherthan
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Re Voluntary Home Buyout Program Guidelines
incidental demolition or household waste.
• The property cannot be part of an intended, planned, or designated project area for which the
land is to be acquired by a certain date, and/or where there is an intention to use the propertyfor
any public or private future use inconsistent with the open space deed restrictions and FEMA IL
acquisition requirements (e.g., roads and flood control levees).
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• The property will not be subdivided prior to the buyout, except for portions outside the identified
co
hazard area, such as within a SFHA or any risk zone identified by FEMA. 0
• Properties that have received rehabilitation or repairs through the Housing Repair and
Replacement Program will not be eligible for assistance under the Voluntary Home Buyout
Program.
I 1 >
Allowable costs for property buyout projects depend upon the scope of the project. The following costs
associated with the buyout of hazard-prone real property and the demolition of structures are allowable:
• Market value of the real property(i.e., land and structure) either at the time of sale or immediately
prior to Hurricane Irma depending upon the ownership status at the time of Hurricane Irma.
Therefore, if the appraisal of the property is prior to the disaster then all Duplication of Benefits
(DOB) must be subtracted from this amount unless the owner can provide proof that funds were
used for another eligible purpose and should be excluded as an offset to the amount of the DOB. 2
CL
• Fees for necessary appraisal costs, title search, title insurance, property inspection, and survey if CL
applicable.
• Demolition and removal of property.
• Fees paid for environmental review services.
• Relocation costs associated with displaced tenants under the Uniform Relocation Act.
The following costs of demolition activities at the vacated site are generally allowable if necessary:
0
• Removal of demolition debris to an approved landfill, which includes debris from the demolition of CL
houses, garages, driveways, sidewalks, and above-grade concrete slabs.
• Asbestos abatement. E
• Removal of septic tanks. If not removed, the floors and walls of the tank must be cracked or
crumbled so the tank will not hold water and then be filled with sand or other type of clean fill. IL
• Removal of all structure foundation and basement walls to a point at least one foot below the
finish grade of the site.
• Removal of only those trees that restrict the demolition work on any structure.
• Termination of all abandoned utilities to a point at least two feet below the finish grade of the site.
• Capping of all wells and/or removal of associated components.
• Grading, leveling, and site stabilization of all demolition sites.
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Ineligible
Costs that are not allowable under this Voluntary Home Buyout Program include, but are not
limited to:
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Re Voluntary Home Buyout Program Guidelines
• Compensation for land that is already held by an eligible entity. This is the case even if the
eligible entity is not the subrecipient for the project. However, in that event compensation for
development rights (e.g., obtaining an open space easement) may be an allowable cost.
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• The cleanup or remediation of contaminated properties, except for permitted disposal of IL
incidental demolition and household hazardous wastes.
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Award Determination E
Cities and counties will use the applicable FMV methodology to determine the fair market value of a
property for sellers based on the ownership status at the time of Hurricane Irma, and must provide
documentation within the application to DEO to support that methodology:
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• Owners of eligible properties at the time of Hurricane Irma receive an offer to purchase the >
property minus any duplication of benefits (DOB).
• Owners that purchased eligible property after Hurricane Irma will receive an offer to purchase the
property based on pre-event FMV as the basis of their buyout, subject to the following limitations
and DOB review:
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1. The amount of the award is limited to the price the owner paid for the property, not to exceed
the pre-event fair market value. If repairs have been made to the property, eligible repair 2
receipts are to be added to the post-disaster price of the acquisition.
2. Banks or mortgage companies that have been deeded the property on a post Hurricane Irma CL
basis will be limited to the amount of the mortgage balance (pay-off). This is all that the
bank(s)or mortgage company(ies)would receive if the owner of the property had participated
in the program.
3. Properties that are in foreclosure and with the same owner as that prior to Hurricane Irma will
receive any remaining proceeds (i.e., after sales expenses, taxes, liens) after the sale of the
property, with the award being based on pre-event FMV.
4. Trusts, probates, and living wills will receive an offer based on the pre-event fair market value >
as if the pre-event owner is participating and subject to a DOB review. This is the same offer
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the owner would have received if they had participated in the program. CL
5. If the property is in the court of bankruptcy, the bankruptcy trustee will provide the valuation .E
documentation that was used to value the property at the time of the bankruptcy. The award
amount is not to exceed the pre-event fair market value; however, if the property is being
held in the trust with the owner remaining the current deed holder and has not been acquired
IL
by the trustee, documentation must be provided to demonstrate that the property is still
deeded to the owner and only held in the trust. If this proof is provided, the owner will
receive an award based on the pre-event fair market value of the property.
Award Calculation Methodology
Rebuild Florida has developed multiple disaster recovery housing programs based on the nature and
scope of damage in order to meet the objectives of recovery efforts. This Award Calculation Methodology U)
demonstrates a method of calculating an individual's award in the context of the Voluntary Home Buyout E
Program by using the pre-event FMV, and in combination with other housing programs, such as HMGP
and the Housing Replacement Assistance and Housing Replacement Allowance programs. All awards
are subject to DOBs.
The following provides four examples of calculating duplication of benefits for the subrecipient to offer in
combination with other housing programs:
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Re Voluntary Home Buyout Program Guidelines
• Hazard Mitigation Grant Program (HMGP): Subrecipients may use CDBG-DR funds as the
required matching funds for residential properties that will be purchased through the local E
jurisdiction's HMGP program. This is a voluntary real property acquisition program funded by
FEMA to acquire flood damaged homes at FMV. HUD has provided a CDBG-DR matching
IL
component funded with 75% FEMA funds (with up to 25% CDBG-DR match funds)or 90% FEMA
funds (with up to 10% CDBG- DR match funds).
• CDBG-DR Buyout Program: Subrecipients may fund 100%of the buyout with CDBG-DR funds.
This is a voluntary real property acquisition program with awards that are limited to the pre-event
FVM of the land and structure.
• Housing Replacement Assistance: Subrecipients may offer incentives to low-to moderate-income
qualified applicants as part of the buyout program design. This is a program to retain an area's
population, awarding up to $25,000 in addition to the pre-event FMV of the buyout home for
income-qualified buyout applicants. 0
• Housing Replacement Allowance: Subrecipients may offer a lower value incentive to
qualified participants who do not meet low-to moderate-income requirements. This is a
program for those who are not income-qualified for the Housing Replacement Assistance.
Participants can be eligible for up to $10,000 in Housing Replacement Assistance if their t3
damaged home meets certain requirements.
Both housing replacement awards are subject to the Robert T. Stafford Act, requiring that these
funds be considered duplication of benefits. This funding may only be used to purchase a new
home within the same taxing jurisdiction. Additionally, applicants may only qualify for this 2
additional assistance if they relocate outside of the floodplain to a lower-risk area. Subrecipients CL
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must maintain documentation describing how the amount of assistance was determined to be
necessary and reasonable.
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Duplication of Benefits Process
Costs that duplicate amounts received by or available to the property owner or affected tenant from
another source for the same purpose are not allowable. The deduction will be taken from the purchase
offer if the offer is determined by an appraised market value prior to Hurricane Irma. The program will
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recoup duplicative amounts identified after grant funds have been expended. Property owners who CL
receive duplicative payments following the conclusion of the property settlement are responsible for
reimbursing the subrecipient for those duplicated funds.
State grant program funding is supplemental to other funding sources and must be reduced by amounts
reasonably available (even if not sought or received)from other sources to address the same purpose or IL
loss. DEO, subrecipients, and project participants, including property owners and tenants, must take
reasonable steps to recover all such amounts. Amounts that are reasonably available to the individual or >
entity shall be treated as benefits available for the same purpose, even if he/she/it did not seek them.
All subrecipients must create and implement a subrogation policy to address recoupment of duplicative
funds received by a program participant after the settlement of grant funds. All subrecipients must enter
into a subrogation agreement with each program participant.
0
Tax adjustments resulting from filings related to losses to the rental property are not considered a DOB U)
and do not affect the award. E
For property valuations based on post-disaster FMV, no DOB will be taken from the offer. A program that
provides post-disaster FMV to buyout applicants only provides the actual value of the property; thus, the
seller is not considered a beneficiary of CDBG-DR assistance; therefore, this activity does not fall under
the Stafford Act.
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Re Voluntary Home Buyout Program Guidelines
For property valuations based on pre-disaster FMV, the following procedures assist in preventing grant
funds from duplicating benefits available from other sources: E
• Property owners who have a U.S. Small Business Administration loan with a mortgage on the
property that is to be acquired are required to repay the loan or roll it over to a new loan at IL
closing.
• The subrecipient shall identify any other potential sources of benefits to the property owner, or
tenant.
• The subrecipient is responsible to verify information via FEMA Data for structural repairs and
replacement, and rental or relocation assistance provided to tenants along with verifying all
National Flood Insurance Program (NFIP) coverage information, including the amount paid on a
claim and the amount of coverage available.
• The subrecipient shall coordinate with property owners who shall disclose all potential amounts >
available to them for the same purpose, as described above, including repair or replacement
assistance received, all insurance benefits available to them under an existing policy(whether
they submitted a claim or not), and any potential recovery based on litigation or other legal
obligations. The property owner must take reasonable steps to recover such amounts.Amounts
that are reasonably available or anticipated to the property owner shall be treated as benefits
available for the same purpose, even if the property owner did not seek them.
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• The subrecipient shall coordinate with tenants who shall disclose any amounts received from
rental or relocation assistance. M
Housing Replacement Assistance Determination
Because this is a voluntary home buyout program, owners are not eligible for assistance under the Uniform
Relocation Assistance (URA)and Real Property Acquisition Policies Act. However, tenants who are
displaced as a result of the owner's sale of the property to the subrecipient are entitled to assistance under
the URA.
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All property owners participating in the buyout are eligible for up to the maximum housing replacement CL
CL
assistance allowed by the Robert T. Stafford Act. All income qualified buyout participants are eligible
for up to $25,000 in the housing replacement assistance plus pre-event market value of their buyout E
home. Those that are not income qualified will be eligible for up to $10,000 in housing replacement
allowance only if the damaged property is located within the designated area.
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The following requirements must be met to qualify for housing replacement assistance:
• The buyout home must be in the designated area or house a low-to moderate-income family. >
• The homeowner must purchase a replacement home that is more expensive than the buyout
home.
• The replacement home must be located within the jurisdiction of the subrecipient.
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• The replacement home must be considered decent, safe, and sanitary. U)
If income qualified, the housing replacement assistance would be a maximum of$25,000. However, the E
replacement home purchased must be valued at$25,000 greater than the buyout home to receive the full
award. If the value of the replacement home is less than $25,000 but is more than the pre-event fair
market value of the buyout home, the applicant's housing replacement assistance will be capped at the
difference. If the applicant is not income-qualified, the maximum amount of replacement housing the C
applicant can receive is $10,000. Pre-event owners of vacant lots and rental properties are not eligible to
receive housing replacement assistance, as they did not occupy the structure at the time of the disaster.
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Re Voluntary Home Buyout Program Guidelines
In addition, post-event owners are not eligible to receive a replacement housing award, as they were not
required to relocate due to the disaster. E
If a rental home is purchased through the Voluntary Home Buyout Program and houses tenants that will be
IL
required to relocate, they are considered displaced persons that are eligible for relocation benefits under
the Uniform Relocation Act (URA). The subrecipient must develop and implement URA policies and
procedures and ensure that all required notices, services and payments afforded to tenants qualified under
URA are provided in a timely manner.
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Open Space Restrictions
To be eligible, a project must result in property buyout that meets all the requirements governing the use
of grant funds and the use of acquired real property, including:
0
• The property acquired, accepted, or from which structures are removed will carry a permanent
deed restriction requiring the property be maintained for open space, recreational, or wetlands
management purposes only.
• The subrecipient will dedicate and maintain the property in perpetuity for uses compatible with g,
open space, recreational, or wetlands management practices, and be consistent with
conservation of natural floodplain functions.
• The subrecipient must record the deed restrictions consistent with the model deed.
Construction of new structures is only allowed where: CL
• A public building is open on all sides and functionally related to a designated open space or
recreational use.
• The structure is a public restroom.
• The structure is compatible with open-space, recreational, or wetlands management usage and
floodplain management policies and practices and has DEO and FEMA approval in writing
before the construction of the structure begins.
0
• Any new structures built on the property according to the third subparagraph above will be elevated CL
CL
or flood-proofed to the Base Flood Elevation (BFE) plus two foot of freeboard as defined in the
Federal Register 24 CFR 55.2(b)(10) and meet applicable requirements of the National Flood
Insurance Program (NFIP)floodplain management regulations or local codes. E
• After settlement, no federal disaster assistance for any purpose from any federal source, nor flood
insurance payments will be made with respect to the property, and no person or entity shall seek IL
such amounts.
The subrecipient must obtain the approval of DEO and the FEMA Regional Administrator before
conveying ownership (fee title)of the property to another public agency or qualified conservation
organization. Property transfer to private citizens and corporations will not be approved.
• All development rights in the form of a conservation easement on the property must be conveyed to g,
the conservation organization or retained by the subrecipient or other public entity.
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• The subrecipient must accept responsibility for monitoring and enforcing the deed restriction
and/or easement. E
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Packet Pg.40
@IIIIII II ����� UIIIII II IIII 13.1.d
The following are the directions on completing the Rebuild Florida Voluntary Home Buyout Application:
1. Cover Page. Enter the Applicant Name, the applicable County, and the Region (Council of Governments or Reginal Plani o
0
Commission).
2. Local Government Information. Complete this form in its entirety.
3. Application for Federal Assistance. All applications must be accompanied by a completed and signed Application for Fec (D I
Assistance SF-424, OMB Number: 4040-0004, Expiration Date: 10/31/2019. SF424_2_1-V2.1 By completing, signing o I
submitting the SF-424 with the application, each applicant for CDBG-DR funding is providing local certifications indict ;
that the application guide has been followed in the preparation of any CDBG-DR program application, and that they I
continue to be followed in the event of funding.
"Warning:Any person who knowingly makes a false claim or statement to HUD maybe subject to civil or criminal pena
under 18 U.S.C. 287, 1001 and 31 U.S.C. 3729."
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4. Introduction and Instructions. As identified in the INSTRUCTIONS, applicants must provide the following documentation
addition to the SF-424 already specified. o
• A completed Housing Application. a
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• Audit: If applicable,the most recent Single Audit in accordance with 2 CFR Part 200, Uniform Administration CL
Requirements, Cost Principles, and Audit Requirements for Federal Awards. Rebuild Florida staff will review sir
audit requirements for applicable subrecipients, who have open contracts with DEO.
• ANNUAL FINANCIAL STATEMENTS: Provide the most recent financial statement prepared in accordance with 2 C
200.510. Include a schedule of expenditures and schedule of findings and questioned costs.
• KEY STAFF: Provide the names and contact information for staff that will provide local oversight of the applicati(
the potential contract, and all applicable requirements.
• Provide LOCAL PROCUREMENT POLICIES AND PROCEDURES along with other required documentation.
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5. Citizen Participation. A grant to a locality under the CDBG-DR program may be awarded only if the locality certifies that
following a detailed citizen participation plan that provides for and encourages citizen participation at all stages of the disZ
recovery program.
CDBG-DR applicants are required to carry out citizen participation procedures in accordance with the Citizen Participa i
Plan as described in the Rebuild Florida Voluntary Home Buyout Plans and Designs. Each applicant must conduct at least CL
(1) public hearing prior to submitting the application and post the application for a 14-day public comment.
Each applicant must maintain a citizen participation file which includes(1)a copy of the Plan Requirements,(2)the applicz
compliant procedures, (3)any technical assistance provided by the applicant,and (4) public notices, minutes,and attends
lists for any public hearings.Applicants are cautioned that despite the expedited application process,they are still respon�
for ensuring that all citizens have equal access to information about project activities.
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6. Community Needs Assessment. Provide information about how the declared disaster impacted the community and the
overall plan for recovery and resiliency. Description should identify the specific disaster(date and duration), describe he
the disaster threatened health and safety in the community, facilities that were damaged,the current condition of thos,
facilities, and detail of how the specific project will resolve the issue and ensure a more safe and resilient community.
Provide a thorough response for each question. Any response considered incomplete will likely result in a deficiency not
to the applicant and delays in review. E
U
In the space provided, list documentation provided to support the specific disaster condition. Provide all listed
documentation. In addition, provide photos (dated with specific location detail enough to identify the proposed project
Packet Pg.41
@IIIIII II ����� UIIIII II IIII 13.1.d
site(s)), maps, National Weather information, FEMA Project Worksheets, news reports, local declarations, Disaster
summary outlines, or other documentation that provides evidence of the specific damage(s)to the proposed project
addressed in this application. For any photos included, provide a map identifying each photo location by number. E
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All activities must show documentation proof of impact by the declared disaster. CDBG-DR funds must be used for disasCL
related expenses ONLY.
7. Housing Needs Assessment. Provide information regarding the community's current supply of affordable housing, as w
as past and planned efforts to increase the supply of affordable housing. Also, provide instances where the community
applied for and received or declined funds for use toward affordable housing. Finally, describe any current and/or planr
compliance codes that will mitigate hazard risks.
8. Affirmatively Furthering Fair Housing. Any locality receiving CDBG-DR funds must certify that it will affirmatively furthe o
fair housing. Using the drop-down box in the application, identify the activities already achieved to affirmatively further
housing, new activities to be undertaken if an award is made and when those new activities will be complete. Communi
should be aware that, in the event of funding, these fair housing efforts will be monitored. Other activities may be eligik
and the applicant should contact DEO to determine eligibility.
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9. List Unmet Needs.Taking into consideration the direct damage described, citizen participation responses, and the
assessment of housing and affirmatively furthering fair housing, provide a list(in priority order) of all the disaster-relate CL
CL
needs still unmet.
Use the+to add a line in order to list unmet needs separately. -
10. Lone Term Planning. Applicants must develop their community recovery project in a manner that considers an integrat(
approach to housing, fair housing obligations, infrastructure, economic revitalization, and overall community recovery.
Applicants must identify how each project addresses unmet housing needs or how economic revitalization or infrastruci
CL
activities will contribute to long-term recovery and restoration of housing in the most impacted and distressed areas. Sr CL
how the project forms part of an integrated approach to recovery.
E
Describe the community's overall recovery plan and how the project addressed in this application would further that pli
Include information about how the project will specifically address the long-term recovery and restoration of housing in
CL
most impacted and distressed areas. Include how the community will be more resilient against future disaster as a resul
these projects.
A sample response follows:
"The Johnson Bayou Community project has been selected in consideration of housing, and overall community recovery.
community was heavily damaged during the 2016 floods and storms, resulting in massive devastation in a nearby low- L I
moderate-income housing neighborhood in Little Chenier in Cameron County. The Regional Hazard Mitigation Plan Ii! i
priority goal to identify and implement housing projects that reduce the impact of hazard events and reduce base f
elevations. The Johnson Bayou Community 2025 Comprehensive Plan recommends improvements to assist with mitigz i
in and around Little Chenier. Construction of this project will: U)
(1) repair the damage sustained during the 2016 floods and storms;
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(2) increase base flood elevations with and add one foot of freeboard, will in turn, reduce flood insurance cost E i
homeowners; and
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(3) protect the investment of additional disaster recovery funds in the rehabilitation and reconstruction of homes in the
neighborhood needed to support the workforce necessary to reopen businesses and attract new ones."
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11. Procurement Information. If CDBG-DR funds are used to pay a third-party vendor, all applicants must comply with the
guidelines that are set forth under the 2 CFR §200.318-§200.326, Procurement Guidelines. Along with the application,
applicants must provide a copy of local procurement policies and procedures.
Please provide a response for each question. Any questions not answered will be considered incomplete and may resin E
a deficiency notice to the applicant. o
ADMINISTRATION- Does the applicant intend to use a third-party vendor to administer the proposed projects?
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If the answer is "No", continue to the next question.
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If the answer is "Yes", and the vendor has been procured, provide the vendor's name, phone, and email.
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If"Yes", but the vendor has not been procured, adhere to 2 CFR 200.318-200.326 regulations in the procurement prod
In many cases, firms with the capacity to administer a contract also have skills, requirements, and capacity to provide
environmental services. 0
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If a vendor has been procured that will also provide environmental services, note so on the application.
ENVIRONMENTAL- Does the applicant intend to use a third-party vendor to administer the proposed projects?
If the answer is "No", continue to the next question.
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If the answer is "Yes", and the vendor has been procured, provide the vendor's name, phone, and email.
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If"Yes", but the vendor has not been procured, adhere to 2 CFR 200.318-200.326 regulations in the procurement prod ',
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ENGINEERING- Does the applicant intend to use a third-party vendor to administer the proposed projects?
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If the answer is "No", continue to the next question.
If the answer is "Yes", and the vendor has been procured, provide the vendor's name, phone, and email.
If"Yes", but the vendor has not been procured, adhere to 2 CFR 200.318-200.326 regulations in the procurement proc,
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12. Uniform Relocation Assistance. -Applicants must comply with the Uniform Relocation Assistance and Real Property
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Acquisition Policies Act of 1970, as amended (URA),42 USC 4601—4655,49 CFR part 24, 24 CFR part 42, and 24 CFR o
570.606. If your project involves displacement of a tenant, the tenant will qualify for assistance under the URA guidelinE
Please answer each question. If the answer is yes, please explain by entering the information within the box.The box is
designed to let you input as much information as needed.
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13. Proiect Summary. Project summary and detail must be completed for the proposed project.
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Provide a response for each question. Any questions not answered will be considered incomplete and may result in a
deficiency notice to the applicant.
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All activities proposed in this application must have documented proof of impact by the major disaster declared in 2017
(DR-4337). CDBG-DR funds must be used for disaster related expenses in the most impacted and distressed areas. An CL
activity underway prior to the Presidential disaster declaration will not qualify unless the disaster impacted the project.
A project is defined as a discrete combination of entity(i.e., city, or county), beneficiary population, and national object!
Asite is defined as a discrete location for activities within the project. A project can have more than one site.
Each Project Summary must provide sufficient information to clearly identify the proposed project, define the location,
clearly describe the scope of work, specify the populations who will receive benefit from the project, identify _
environmental assessment information, and outline funding detail to include any Non-CDBG-DR funds being used.
Select the Type of Project Proposed from the Drop-Down List Available in the Application.
Provide a title for the project.
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Provide a physical address and the approximate GPS coordinates (in decimal degrees)for each proposed site along with
Project Map(s) and Beneficiary Map(s). If the proposed project includes one site, include the physical address and the
Latitude and Longitude (in decimal degrees)for the site. If the proposed project does not have a physical address, prov CL
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a site description (e.g., Smith Ridge). If the proposed project includes more than one site, start with Site#1 from the dry
down list and use the= button to add additional sites. Use the X to remove a site as needed.
For each project, identify how the proposed project will be accomplished by selecting one of the following options form
drop-down menu provided. For other activities, the applicant may provide a descriptive narrative in the corresponding
field.
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PROJECT/SITE MAP(S)-A map must be provided for each project and/or site proposed in this application that clearly plc CL
GPS Coordinates and includes project/site numbers with any other necessary identifying information. Maps should be ti
and/or numbered with the corresponding project title. E
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PROJECT BENEFICIARY MAP(S)-All applications must include a project map(s).Target areas must use current Low and
Moderate-Income Summary Data to document beneficiaries and must provide current Low and Moderate-Income
Summary Data maps which clearly show all the census geographic areas within the applicant's jurisdiction. Locations an
boundaries of all project target areas must be clearly delineated clearly identifiable features, such as street names,
railroads, and streams.
Maps must clearly show boundaries of the city, county, and/or service area, locations of the target area community or Lo
communities within the city, county, and/or service area, and locations of proposed project activities within the target z .
If project beneficiaries are determined based on area benefit, the project area or service area boundaries must also be
clearly delineated on the map.The applicant is required to use maps based on one of the three following options:
• GIS(Geographic Information System) and/or AutoCAD (Computer Aided Design or Computer Aided Drafting) m
Electronic files of maps produced through GIS or AutoCAD should also be submitted with the application;
• The U.S. Census Bureau for maps based on entire cities or census designated places (CDPs); or
• Another map format as approved by DEO prior to submitting with the application.
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Maps must be legible and reproducible. Care should be taken in copying maps so that project activities which may havc
been designated by color mark are still identifiable.
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Again,consistently use the correct project and site idenification for all refereneces to a particular site on maps,suppoi ;
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doucmentation,and in the application.
The applicant will also be required to list the number of sites for each project recorded in the Table 1 section of ,
application. Instructions for Table 1 will be provided later in this Guide.
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14. National Objectives. Each proposed project included in an application for CDBG-DR funds must meet one of the two nati ol
objectives of the Voluntary Home Buyout Program. Depending upon the activity and the national objective addressed b)
activity, following is the outline of the criteria for meeting a national objective. Tools to identify the beneficiaries of C[
DR eligible activities are also included:
1. Principally benefit low-and moderate income persons.
a. Area Benefit Activities.
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b. Direct Benefit Activities.
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The method(s) used by the applicant to idenify the beneficiaries of an activity are based on the type of activity propo
and the person that could or will actually benefit from the proposed actvity. DEO staff will review the beneficiaries repo ° 1
on Table 1 of the application for (1) accuracy, (2) the acceptability of the method(s) used by the applicant to idenify
beneficiaries for each proposed activity, and (3) compliance with the criteria for national objectives. Again, information I
instructions regarding Table 1 are provided in this Guide.
To qualify an application activity under the national objective of principally benefitting low-and moderate-income pers
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at least fifty-one percent(51%) of the benficiaries of the activity must be low-and moderate-income persons.
Applicant may use the Census data to determine low- and moderant income benefit areas. When CDBG-DR requirem
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are met, the applicant must use the current low and moderate income summary data (LMISD) to idenify the numb( CL
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beneficiaries and the extent of the benefit to low-to moderate-income persons for an applicant's proposed activities.
When an applicant activity will only benefit a portion of a Census Geographic Area (CGA).The applicant must demonsi E
that a significant number of persons in the CGA(at least 60 percent of the persons)will benefit from the activity.The CC o
DR program will not allow an applicant to use the HUD-caluculated low-and moderate-income percentage for a block gi i
unless at least 60 percent of the persons located in that block group will benefit from the activity.
The Rebuild Florida program will only allow the use of the Census-based information to qualify an activity and to
document the activity beneficiaries under the following conditions:
1. The project activity will benefit all the persons within a CGA or a significant number of the persons (at least 60%of
persons)within a CGA.The CGA could be a count lace census tract block group, or logical record number.
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2. If only Census-based information is used to document the LMI beneficiaries of an application activity,the low-and
moderate-income benefit percentage must be at least 51 percent (not 50.99 percent) for a single CGA, or for
combinations of two or more CGAs.
3. The Census-based information may be used in combination with CDBG-DR survey beneficiaries (survey completion
more than 5 years prior to the application), income eligible beneficiaries, and condition eligible beneficiaries to E
document the LMI beneficiaries of an application activity. Again, the activity must benefit at least 51 percent low-i
moderate-income persons.
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ACTIVITES PRINCIPALLY BENFITTING LOW-AND MODERATE-INCOME PERSONS-An activity will be regarded as addres
the national objective of principally benefitting low-and moderate-income persons if it meets the area benefit activity E
limited clientele activity criteria described here, unless there is substantial evidence that the activity does not principal
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benefit low-and moderate-income persons.
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AREA BENEFIT ACTIVITIES-Activities, of which the benefits are available to all the residents in an area, where at least E
percent of the residents are low-and moderate-income persons.The residents claimed as beneficiaries in the target ar
must be based on the entire area served by the activity. An activity that serves an area that is not primarily residential
character shall not qualify under the area benefit criterion. o
15. TABLE 1: CONTRACT BUDGET AND BENEFICIARY IDENTIFICATION. Table 1 is a comprehensive summary of the ov I
application budget and beneficiary data.
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Complete Table 1 using the Project Title(s) and other related information presented in the Project Detail section(s) of
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application.
Provide comprehensive budget information to include CDBG-DR Construction (demo), CDBG-DR Engineering, CDBC
Buyout, CDBR-DR Environmental, and CDBG-DR Administration Cost. These totals must equal the amount requested or
required Application for Federal Assistance SF-424 (SF-424). o
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Also include all other Funds (FEMA, insurance, local, etc.) committed to the completion of the proposed projects. CL
PROJECTTITLE(S)-Use the project title and other related information presented in the project detail section of the applicz i
to complete the Budget Table and Beneficiary Identification Method(s).
TOTAL BENEFICIARIES COLUMN- Beneficiaries may be determined using the LMISD file information, the use of informz 2 1
obtained from the CDBG-DR approved survey, or based CDBG-DR accepted limited clientele information. Regardless of as
method chosen, this column should reflect all persons to benefit from the project, irrespective of income status.
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The Summary Total at the bottom of the"Total Benefit" column will automatically sum the total beneficiaries for all proji
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LMI BENEFICIARIES COLUMN (LMI BENEFICIARIES)-Of the total beneficiaries reported,this column should reflect only tl o
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persons whose income falls below 80 percent of the local median family income (Low/Mod Persons). CL
The Summary Total at the bottom of the "LMI Benefit" column will automatically sum the total beneficiaries for all proj(
LMI % COLUMN (PERCENTAGE OF LOW-AND MODERATE- INCOME BENEFICIARIES)-This field automatically calculate<_
low- moderate-income percentage by dividing the LMI Beneficiaries by the Total Beneficiaries for each project.This nun
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must exceed 51 percent to be considered eligible under the LMI national objective.
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The Summary Total at the bottom of the"LMI%" column will automatically calculate the percentage of LMI beneficiarie '
all projects.
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16. Table 2: Budget Justification. The completion of Table 2 is required for all housing projects. Use the Project Title and o
related information in the Project Detail section(s)of the application to ensure that each project's Table 2 is clearly ident (D I
and associated. U
ACTIVITY DESCRIPTION-Select an activity for the specific allocation from the drop-down list.
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DESCRIPTION OF TASK-Select a description for the specific task from the drop-down list.
FUNDING TYPE-All funding should be for the project only.
EXPLANATION- Explain briefly how the funding will be used. (i.e. demo, buyout, administration, etc.). o
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Budget-Total amount of funding needed for the specific allocation of activity.
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17. Project Schedule. Most projects should be completed in 24 months, once the project contract between the applicant
(subrecipient) and DEO is executed. If the proposed project requires a schedule longer than 24 months,justification mu E
be provided. o
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