07/29/2019 Agreement �'"•cyr. BOARD OF COUNTY COMMISSIONERS
County of Monroe
Mayor Sylvia J:Murphy,District 5
The Florida Keys
c Mayor Pro Tern Danny L. Kolhage,District 1
��� � , -,
Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
Monroe County
Board of County Commissioners Office of the County Administrator
The Historic.Gato Cigar Factory.
1100 Simonton Street, Suite 205
Key West,FL 33040
(305)292-4441 —Phone
(305)292-4544-Fax
MEMORANDUM
TO: Pam Hancock, Deputy Clerk
FROM: Lindsey Ballard, Aide to County Administrator,09
DATE: August 2, 2019
SUBJECT: Small Contracts
Small contracts for your records only.
Enclosures:
Erin L. Deady,P.A.— 1 copy enclosed
Perez Engineering - 1 copy enclosed
Baker's Cay Resort 1.copy enclosed
Bizzabo, Inc:— 1 copy enclosed.
Monroe County Purchasing Policy and Procedures
ATTACHMENT D.6
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN $50,000.00
Contract with: Erin L. Deady, P.A. Contract#
Effective Date: July 29,2019
Expiration Date: +,-2cac• Ttl , 39 2pea
Contract Purpose/Description:
DEP Grant Work Plan Agreement No. R1915
This proposed work continues Monroe County's effort to increase resiliency
through Comprehensive Plan amendments to comply with Peril of Flood requirements
and update CP elements to incorporate vulnerability analyses.
Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: Michael Roberts 2502 Planning/11
(Name) (Ext.) (Department/Stop #)
CONTRACT COSTS
Total Dollar Value of Contract: $ Current Year Portion: $
(must be less than$50,000) (If multiyear agreement then
requires BOCC approval,unless the
total cumulative amount is less than
$40,400.00 $50,000.00). $8,000
Budgeted? Yes❑ No ❑ Account Codes: - - - -
Grant: $ 40,400.00 - - -
-
County Match: $ N/A - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $NA /yr For: none
(Not included in dollar value above) (e.g maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Department Head 4,ll-'ldl Yes No[ C 6
Risk Management i i'� I Yes❑NoV
O.M.B./Purchasing .--)/IS<1 Yes No❑ 7 1 I (
County Attorney lit/liq Yes[:] No i•
Comments:
Page 67 of 70
Professional Services Agreement
for
Comprehensive Planning Services
This Professional Services Agreement for Comprehensive Planning Services
("Agreement") datedLfiuyd9, 2019 ("Effective Date") is entered into by and between by
MONROE COUNTY ("County"), a political subdivision of the State of Florida, whose address is
1100 Simonton Street, Key West, Florida 33040, and Erin L. Deady, P.A., a Florida
Corporation duly qualified to do business in the State of Florida (hereinafter, "Contractor").
WHEREAS, the Parties wish to enter into an Agreement to memorialize the terms
and conditions by which the services of the Contractor will be utilized.
NOW THEREFORE, for good and valuable consideration, the receipt of which is
acknowledged through the execution of this Agreement, the Parties agree as follows:
1.0 CONTRACT
This Agreement shall consist of the DEP Grant Work Plan Agreement No. R1915. In the
event of a conflict between the terms of this Agreement and the DEP Grant Work Plan
Agreement No. R1915, the terms in this Agreement shall control.
2.0 SCOPE OF WORK
The primary tasks to be completed by the Contractor shall consist of the following related
to the Comprehensive Plan and the Scope of Services contained within DEP Grant Work
Plan Agreement No. R1915:
1) Gap Analysis- "Gap Memorandum" identifying current and needed data to
support existing and new Comprehensive Plan Amendments, again, focused
on the Conservation and Coastal Management Element.
2) Draft Amendments- "package" of amendments is developed to
comprehensively address these issues through the Comprehensive Plan.
3) Internal and External Engagement with Regional Collaboration- internal,
external and regional engagement components that will ensure internal vetting
as well as strong public involvement. Quarterly internal work sessions and bi-
monthly project management calls/meetings will ensure timelines and
deliverables will be met for completion and submittal to the Grants Office.
Page 1 of 9
3.0 PROJECT DELIVERABLES
Deliverables shall consist of the following:
Task 1.0:
1) Research existing and needed data sources correlated to existing Comprehensive
Plan Goals, Objectives and Policies.
2) Submit a copy of the Gap Memorandum identifying current and needed data to
support existing and new Comprehensive Plan Amendments.
Task 2.0:
1) Review existing elements to determine strategy for Peril of Flood Amendment
compliance.
2) Draft 1 of Peril of Flood Amendments for Conservation and Coastal Management
(with internal review).
3) Draft 2 of Peril of Flood Amendments for Conservation and Coastal Management
(with internal review).
4) Develop recommendations for Amendments and reorganization of related
Comprehensive Plan Elements.
5) Final Draft of Peril of Flood Amendments for Conservation and Coastal
Management (with internal review).
Task 3.0:
1) Quarterly internal work sessions (4 mtgs total) with agendas and minutes.
2) Bi-monthly project management calls/meetings (24 total).
3) 1st Draft public mtgs (3 mtgs total) with sign-in sheets, agendas and minutes.
4) Board of County Commissioners Briefing with agendas and minutes.
5) Final Draft public mtgs (3 mtgs total) with sign-in sheets, agendas and minutes.
6) "Implementation Workshop" offered to the Compact Communities with materials
and agendas.
7) Briefing for the quarterly "Informational Webinar" of the DEP Florida Resiliency
Coastlines Program with materials and agendas.
8) Social media content for public meetings.
Page 2 of 9
4.0 TERM
The term of this Agreement shall begin on the Effective Date shown above and shall
continue until completion of the Scope of Work identified in paragraph 2.0 and until
delivery of the deliverables identified in paragraph 3.0, unless terminated earlier as shown
below.
All work shall be performed in accordance with the Project Schedule shown in paragraph
DEP Grant Work Plan Agreement No. R1915 unless the schedule is amended in writing
by mutual agreement of the Parties. Time is of the essence in this Agreement.
Either party may terminate this Agreement because of the failure of the other party to
perform its obligations under the Agreement.
5.0 COMPENSATION
Compensation shall be as follows: PROJECT BUDGET AND TIMELINE
Task No. Task Title Deliverable Due Date Funding Amount
1 Gap Analysis 09/30/2019 $6,000
2 Draft Amendments 04/30/2020 $16,000
3 Internal and External Engagement with Regional Collaboration
04/30/2020 $18,400
Total $40,400
An invoice may be submitted for each Task as it is completed and the deliverables listed
within that task have been delivered. Tasks can be partially billed as a percentage of time
with the invoice clearly indicating the portion of the task billed and portion of the task
remaining. Total compensation listed above is an all-inclusive price, i.e., there will be no
additional compensation for any expenses, including but not limited to travel, per diems,
postage, or other expenses. All invoices must be submitted no later than ninety (90) days
after completion of the Task including delivery of all deliverables under that Task.
This Agreement is subject to annual appropriation by the Monroe County Board of County
Commissioners. Total compensation for this Agreement, even if amended, shall never
exceed forty-nine thousand nine hundred ninety-nine dollars and ninety-nine cents
($49,999.99).
6.0 INSURANCE
Throughout the term of this Agreement the Contractor shall ensure that the following
insurance coverages are in force, and shall supply current certificates of insurance to
demonstrate proof of insurance for the following or shall submit and obtain approval from
the County's Risk Management for a waiver of the insurance requirements.
Page 3 of 9
Workers' compensation Statutory limits
Employer's liability $500K bodily injury by accident
$500K bodily injury by disease, policy limits
$500K bodily injury by employee
General liability $500K combined single limit
Business auto liability $50K per person
$100K per occurrence
$50K property damage
--or—
$100K combined single limit
7.0 INDEMNIFICATION/LIMITATION OF LIABILITY
Each party agrees to indemnify, defend and hold harmless the other party and its
affiliates, and their directors, officers and employees (each, an "Indemnified Party"), from
and against any and all third party claims, demands, liabilities, suits, damages, expenses
and costs (including reasonable attorneys', experts' and investigators' fees and
expenses) arising solely out of the indemnifying party's acts under this Agreement.
Each party shall be responsible for any acts of negligence, acts or omissions or wrongful
conduct on the part of its own employees, agents, contractors, and subcontractors and
shall defend, indemnify and hold the other party harmless from all claims arising out of
such negligence, acts or omissions or wrongful conduct, and agrees to be liable to the
statutory limits for any damages proximately caused by said acts or omissions, or
intentional tortious acts.
8.0 MISCELLANEOUS
8.1 Entire Agreement. This Agreement, which includes all schedules attached
hereto and/or entered into after the execution hereof, comprises the entire
Agreement between the parties, which supersedes all prior proposals,
purchase orders, understandings and agreements with respect to the subject
matter hereof.
8.2 Force Majeure. Neither party shall be responsible for any failure or delay in
the performance of any obligations (excepting obligations to pay money) to
the extent that failure is caused by acts of God, acts of terror, flood, fire, labor
disputes, acts or omissions of the other party, non-delivery or delays in
delivery by any other supplier of goods or services deliverable under this
Agreement, or other causes beyond such party's reasonable control.
8.3 Severability. If any provision of this Agreement is held to be invalid or
unenforceable under applicable law in any jurisdiction, the validity or
enforceability of the remaining provisions thereof shall be unaffected as to
such jurisdiction and such holding shall not affect the validity or enforceability
of such provision in any other jurisdiction. To the extent that any provision of
Page 4 of 9
this Agreement is held to be invalid or unenforceable because it is overbroad,
that provision shall not be void but rather shall be limited only to the extent
required by applicable law and enforced as so limited.
8.4 Assignment/Modification. Client shall not transfer, assign or otherwise
dispose of (through operation of law or otherwise) any of its rights or
obligations under this Agreement to any other person or entity, without the
express written consent of The Contractor. The Contractor may assign this
Agreement(and any corresponding schedules or attachments)to its affiliates,
successors, or assigns, whether by way of business
reorganization/reassignment, merger, sale of equity or assets, or otherwise,
without the consent of Client. This Agreement will be binding upon, inure to
the benefit of and be enforceable by the parties hereto and their respective
affiliates, successors, and assigns in accordance with this subsection 9.4.
8.5 Notices. Every notice required under this Agreement shall be in writing and
effective three (3) days after being mailed first class postage prepaid, or upon
delivery by an overnight or other courier or delivery service, in either case
addressed as follows:
County: Contractor:
Erin L. Deady, PA
Roman Gastesi 54 1/2 SE 6th Avenue Delray Beach,
Monroe County Administrator FL 33482Attn: Erin Deady
1100 Simonton St.
Key West, FL 33040
Either Party may change its notice address with written notice to the other party.
8.6 Entirety. This Agreement, together with all appendices, exhibits, schedules,
attachments and addenda attached hereto, constitutes the entire agreement
between the parties with respect to its subject matter, and, with respect to that
subject matter, supersedes all previous agreements, promises,
representations, understandings and negotiations, whether written or oral,
between the parties. This Agreement shall control over any other agreement or
any contrary terms contained in any other agreement (including, but not limited
to, master agreement(s), service agreement(s), subscription agreement(s),
business associate agreement(s), or similar agreement(s)).
8.7Authority. Each of the signatories to this Agreement warrants that he is duly
authorized by all requisite corporate action to execute the Agreement and to
bind his respective entity to the terms and conditions of this Agreement.
8.8Counterparts/Execution by Electronic Signature. For the convenience of
the parties, copies of this Agreement, including Schedules hereto, may be
executed in two or more counterparts. This Agreement may be signed
Page 5 of 9
electronically, with electronic signatures equally as binding as original or hard
copy signatures.
8.9SALES AND USE TAXES
Notwithstanding any other terms or conditions contained in the Agreement the
County is not liable for any sales or use taxes.
8.10 PUBLIC RECORDS
Pursuant to Fla. Stat. § 119.0701, the Contractor and its subcontractors shall
comply with all public records laws of the State of Florida, including but not
limited to the obligation to:
a. Keep and maintain public records required by Monroe County BOCC in
order to perform the service.
b. Upon request from the public agency's custodian of public records, provide
the public agency with a copy of the requested records or allow the records to
be inspected or copied within a reasonable time at a cost that does not exceed
the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by
law.
c. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized
by law for the duration of the contract term and following completion of the
contract if the Contractor does not transfer the records to the public agency.
d. Upon completion of the contract, transfer, at no cost, to Monroe County
BOCC all public records in possession of the Contractor or keep and maintain
public records required by the public agency to perform the service. If the
Contractor transfers all public records to the public agency upon completion of
the contract, the Contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. If the Contractor keeps and maintains public records upon
completion of the contract, The Contractor shall meet all applicable
requirements for retaining public records. All records stored electronically must
be provided to Monroe County BOCC, upon request from the public agency's
custodian of records, in a format that is compatible with the information
technology systems of Monroe County BOCC.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS, BRIAN BRADLEY, AT (305) 292-3470,
Bradley-brian(a�monroecounty-fl.gov, 1111 12th Street Suite 408,
Key West, FL 33040.
Page 6 of 9
8.11 AUDITS
The Contractor shall maintain all books, records, and documents directly
pertinent to performance under this Agreement in accordance with generally
accepted accounting principles consistently applied. Each party to this
Agreement or its authorized representatives shall have reasonable and timely
access to such records of each other party to this Agreement for public records
purposes during the term of the Agreement and for four years following the
termination of this Agreement. If an auditor employed by Monroe County or the
Clerk determines that monies paid to Contractor pursuant to this Agreement
were spent for purposes not authorized by this Agreement, the Contractor shall
repay the monies together with interest calculated pursuant to Sec. 55.03, FS,
running from the date the monies were paid to Contractor. This paragraph shall
survive the termination of the Agreement for the time period stated in this
paragraph.
Page 7 of 9
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement.
Erin L. Deady, P.A.
Monroe County, Florida
�! By: .�.
By: �
Name: reo rv1O v1 bGtf-Teri Name: Erin Deady
Title: C ram ty 1.11 i fit°r Title: President
Date: Ob.oI. v 101 Date: 07/16/19
PiPeo V A-5 70 Foe,14-
eArtEti (1.4-1)
Page 8 of 9
Insert: DEP Grant Work Plan Agreement No. R1915
Page 9 of 9
Monroe County Resiliency Planning Grant Agreement#R1915
Task Amount Description of Task Date Comment
.. '0. '.fin;sy f gse�»�"gk �•. -'$ \b ? q t ..
.... � � ��T a}1„s - x<�,.< ml� '4kG��t��.@ej �� 4e.>°r"�°�ian*d'<+ &.. ...��t. t�p�,..»e�.n� � �.. <..�.-.. -�z.,a'�_ _ ....•SJ�m.,t ...v�'- .. ,n S'.I.x.,- k. •aNA... .a <... - --__..... �nM, m..� � -. -. ., e _ _� •u
1 1 2000 Research existing and needed data sources correlated to existing Comprehensive Plan Goals,Objectives and Policies 9/9/2019
1 2 2000 Draft copy of Gap Memorandum to support existing and new Comprehensive Plan Amendments 9/16/2019
1 3 2000 Submit a copy of the Gap Memorandum to support existing and new Comprehensive Plan Amendments. 9/29/2019
Total $6,000
�# <� saF �ij: �: i
"'�'. . ��s°.fi �A .1 s,<'� ..4�}.. 'i�:� .�e':n M ..?v�� �za a,,� .,1.&N- �.��s$. e.�..,x..`. -.a3- -,�. >�,_�m�,...L�:
2 -1, a • $2,000 Review existing elements to determine strategy for Peril of Flood Amendment compliance. 10/15/2019
2 2 $4,000 Draft 1 of Peril of Flood Amendments for Conservation and Coastal Management(with internal review). 12/15//19
2 3 $2,000 Draft 2 of Peril of Flood Amendments for Conservation and Coastal Management(with internal review). 2/1/2020
2 $4,000 Develop recommendations for Amendments and reorganization of related Comprehensive Plan Elements. 2/15/2020
2 5 $4,000 Final Draft of Peril of Flood Amendments for Conservation and Coastal Management(with internal review) 3/15/2020
Total $16,000
F1 2, e a f` $t o,t. T$r .�S 4 ;;� y,
>ix .• '', :,''.,, �� ', f�� �. �.o;�3<f�: �, _ , ae�'.�E��'�§•,.1 �. �.9.?a�r. � s:: . .,s__ a. „�„�.... �sE� „fir �— _ ,.. �.�., . ..�»s < ,.
7/30/2019;
10/20/19;12/17/19;
3 1 $2,000 Quarterly internal work sessions(4 mtgs total)with agendas and minutes. 2/20/20
3 2 $2,400 Bi-monthly project management calls/meetings(24 total). 3 calls/month
3 3 $3,000 1st Draft public mtgs(3 mtgs total)with sign-in sheets,agendas and minutes(including municipalities to be invited) 1/28,29&30J20
3 4 $2,000 Board of County Commissioners Briefing with agendas and minutes. 2/19/2020
3 5 $3,000 Final Draft public mtgs(3 mtgs total)with sign-in sheets,agendas and minutes(including municipalities to be invited) 3/24,25&26/20
3 6 $2,000"Implementation Workshop or Webinar offered to the Compact Communities with meter als and agendas 4/8/2020
3 7 $1,000 Briefing for the quarterly"Informational Webinar"of the DEP Florida Resiliency Coastlines Program with materials and agendas. 2/12/2020 They have one scheduled on their website 2/11/20
Dates for Task 3.3
3 8 $3,000 Social media content for public meetings. and 3.5
Total $18,400
TOTALS $40,4pp
Magen Insurance Inc PROGRESSIVE®
7301 W PALMETTO PK RD AUTO
BOCA RATON,FL 33433
NAIC Company Code: 24252
Policy Number: 927076937
Underwritten by:
Progressive American Insurance Co
Policyholder:
ERIN L DEADY
Page 1 oft
August 6,2019
Magen Insurance Inc
1-561-221-6710
Contact your agent for personalized service.
Customer Service
1-800-876-5581
24 hours a day,7 days a week
Verification of Insurance for
ERIN L DEADY
This verification of insurance is not an insurance policy and does not amend,extend or alter the coverage afforded by
the policies listed herein. Notwithstanding any requirement,term or condition of any contract or other document with
respect to which this verification of insurance may be issued or may pertain,the insurance afforded by the policies
described herein is subject to all the terms, exclusions and conditions of the policies.
Please accept this letter as verification of insurance for this policy.
Policy and driver information
Policy number: 927076937
Policy state: Florida
Policy period: Jul 29,2019-Jan 29,2020
There was no lapse in coverage during this policy period.
Effective date: Jul 29,2019
Drivers: ERIN L DEADY Insured Driver
Address: 620 W BLOXHAM ST
LANTANA,FL 33462
Vehicle information
Vehicle: 2012 Porsche Cayenne Hybrid
Vehicle identification number: WP1AE2A2OCLA91242
Lienholder: ALLY FIN(LOAN)
PO Box 8143
COCKEYSVILLE,MD 21030
Coverage information
Bodily Injury Liability: $50,000 each person/$100,000 each accident
Property Damage Liability: $50,000 each accident
Collision: Deductible: $1,000 deductib
Comprehensive: Deductible: $1,000 deductib
Personal Injury Protection: Basic/$10,000/Named Insured&Resident Relatives/$
BAP Y
SK AGEMENT
DA
WAIVER N/A Y S
Form Vol(07/13) Continued
Policy Number: 927076937
Underwritten by:
Progressive American Insurance Co
Policyholder:
ERIN L DEADY
Page 2 of 2
August 6,2019
Additional interest
ERIN L.DEADY P.A.
541/2 SE 6TH AVE
DELRAY BEACH,FL 33483
Form V01(07/13)