08/12/1998 Agreement
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888~0 OVERSE~ HIGHWAY
PLANTATION KEY, FL<DRIDA 33070
TEL. (~5) 852.7145
FAX (/ 5) 852-7146
J)annp 1.. J101bage
BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARAlHON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNlY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
MEM.QBAli~YM
TO:
Dent Pierce, Director
Public Works Division
FROM:
Isabel C. DeSantis, Deputy Clerk ~ C.~
October 9, 1998
DATE:
1-
As you know, at the August 12, 1998 meeting, the Board g~anted! I
approval to award bid to Ecosystematics, Inc. (the lowest
responsive bidder) for operation and maintenance of the
Plantation Key Government Complex Sewage Treatment Plant, and
authorized execution of same.
Enclosed is a fUlly-executed duplicate original of the above
document for your return to the contractor.
Should you have any questions concerning the above, please do not
hesitate to contact this office.
cc: Finance
County Administrator, w/o doc.
County Attorney
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SECTION THREE ::ry",,?~~ g:
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THIS AGREEMENT, made and entered into this 12th day of ~~t,~
1998 between Monroe County, Florida, party of the first ~~ ==
(hereinafter sometimes called the "Owner"), and ECOSystEtila!titc~~
Inc., party of the second part (hereinafter sometimes c~llem
"Contractor" ) .
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WIT N E SSE S:
That the parties hereto, for the consideration hereinafter set
forth, mutually agree as follows:
3.01 SCOPE OF THE WORK
The Contractor shall furnish all material, labor, and
equipment to operate and maintain the Plantation Key
Government Complex Sewage Treatment Plant in accordance with
the Contract Specifications and his bid dated July 31, 1998,
each attached hereto and incorporated as part of this
contract document.
3.02 INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the
Contractor is an independent contractor and not an employee
of the Board of County Commissioners for Monroe County. No
statement contained in this agreement shall be construed so
as to find the contractor or any of his/her employees,
contractors, servants, or agents to be employees of the Board
of County Commissioners for Monroe County.
3.03 ASSURANCE AGAINST DISCRIMINATION
The Contractor shall not discriminate against any person on
the basis of race, creed, color, national origin, sex, age,
or any other characteristic or aspect which is not job
related, in its recruiting, hiring, promoting, terminating,
or any other area affecting employment under this agreement
or with the provision of services or goods under this
agreement.
3.04 ASSIGNMENT
The Contractor shall not assign this agreement, except in
writing and with the prior written approval of the Board of
County Commissioners for Monroe County and Contractor, which
approval shall be subject to such conditions and provisions
as the Board and Contractor may deem necessary. Thi~
agreement shall be incorporated by reference into any
assignment and any assignee shall comply with all of the
Section:) - Page I
provisions of this agreement. Unless expressly provided for
therein, such approval shall in no manner or event be deemed
to impose any obligation upon the Board in addition to the
total agreed-upon price of the services/goods of the contrac-
tor.
3.05 COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement,
the contractor shall abide by all statutes, ordinances, rules
and regulations pertaining to, or regulating the provisions
of, such services, including those now in effect and
hereinafter adopted. Any violation of said statutes,
ordinances, rules and regulations shall constitute a material
breach of this agreement and shall entitle the Board to
terminate this contract immediately upon delivery of written
notice of termination to the contractor.
3.06 INSURANCE
The CONTRACTOR will be responsible for all necessary
insurance coverage as indicated by an "X" on the attached
forms identified as INSCKLST 1-5, as further detailed on
forms GLl, VLl, WCl, GIRl, & GIR2, each attached hereto and
incorporated as part of this contract agreement.
3.07 HOLD HARMLESS
The CONTRACTOR shall defend, indemnify and hold harmless the
County as outlined on the attached form identified as TCS1,
attached hereto and incorporated as part of this contract
agreement.
3.08 TERM OF CONTRACT
This contract shall be for a period of one year, commencing
on August 15, 1998 and terminating on August 14, 1999.
Services shall commence on the effective date of this
agreement.
3.09 CANCELLATION
A) The County may cancel this contract for cause with seven (7)
days notice to the Contractor. Cause shall constitute a
breach of the obligations of the Contractor to perform the
services enumerated as the Contractor's obligations under this
contract.
B) Either of the parties hereto may cancel this agreement without
cause by giving the other party sixty (60) days written notice
of its intention to do so.
Section :l - Page 2
3.10 RENEWAL
The Owner shall have the option to renew this agreement after
the first year, and each succeeding year, for four (4)
additional one year periods. The contract amount agreed
herein may be adjusted annually in accordance with the
percentage change in the Consumer Price Index (CPI) for Wage
Earners and Clerical Workers in the Miami, Florida area
index, and shall be based upon the annual average cPt
computation from January 1 through December 31 of the
previous year, or by the actual increase in cost and labor,
whichever is less. Increases in the contract amount during
each option year period shall be extended into the succeeding
years.
3.11 FUNDING AVAILABILITY
Notwithstanding anything contained elsewhere in this
contract, if funds for Facilities Maintenance Contractual
Services are partially reduced or cannot be obtained or
cannot be continued at level sufficient to allow for the
purchase of the services/goods specified herein, this
agreement may then be terminated immediately at the option of
the Board by written notice of termination delivered in
person or by mail to the contractor. The Board shall not be
obligated to pay for any services provided by the contractor
after the contractor has received written notice of
termination.
3.12 PROFESSIONAL RESPONSIBILITY
The Contractor warrants that it is authorized by law to
engage in the performance of the activities encompassed by
the project herein described, subject to the terms and
conditions set forth in the Specification Manual dated
December 27, 1994, which is attached hereto and incorporated
herein as a part of this contract/agreement. The provider
shall at all times exercise independent, professional
judgment and shall assume professional responsibility for the
services to be provided. Continued funding by the Board is
contingent upon retention of appropriate local, state, and/or
federal certification and/or licensure of contractor.
3.13 NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall
be in writing and hand delivered or mailed, postage prepaid,
to the other party by certified mail, returned receipt
requested, to the following:
FOR COUNTY
Monroe County Public Works
Facilities Maintenance Dept.
3583 S. Roosevelt Boulevard
Key West, FL 33040
FOR CONTRACTOR
Ecosystematics, Inc.
203 Apache Street
Tavernier, FL 33070
Section] - Page]
3.14 PAYMENT
The County shall pay to the Contractor for the performance of
said service on a per month in arrears basis on or before the
30th day of the following month in each of twelve (12)
months. The Contractor shall invoice the County monthly for
sewage treatment plant operation and maintenance performed
under the Specifications contained herein. The Contract
amount shall be as stated in the contractor's proposal as
follows:
A. Monthly operation and maintenance services - $342.00 per
month.
B. Repairs (routine, prior approval required) - Normal working
hours of 8:00 a.m. to 5:00 p.m. Monday through Friday -
$30.00 per hour.
C. Emergency service call - Overtime rate for hours other than
the normal working hours as stated in Article 3.14B,
including holidays - $30.00 per hour.
D. Handling Fee for parts required for operation, maintenance,
repairs, and emergency service - Cost + 15%.
E. Handling Fee for materials, chemicals, and repairs by
subcontractors - Cost + 15%.
F. Chlorine tablets - $90.00 per forty (40) pound pail.
G. Sludge removal above and beyond the three (3) per year
included as regular maintenance - Cost + 13.5%
Payment for repairs, emergency service call, handling fee for
parts, materials, chemicals, and chlorine tablets shall not
exceed $500.00 per month.
Section 3 - Page 4
In witness whereof, the parties hereto have executed this agree-
ment the day and year first above written,
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Mayor/Chairman
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ECOSYSTEMATICS, INC.
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Section:; - Page 5
MONROE COUNTY PUBLIC WORKS DIVISION
FAC" ,!TIES MAINTENANCE DEPARTMENT
CONTRACT SPECIFICATIONS
OPERATION AND MAINTFNANCF OF SEWAGE TREATl\.lENT PLANT
PI ~;\NTATION KLY GOVERNJ'vlENT COI\.1PI ,EX
PLANTATION KEY
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Mayor Jack London, District 2
Mayor Pro- Tem Wilhelmina G. Harvey, District 1
Shirley Freeman, District 3
Keith Douglass, District 4
Mary Kay Reich, District 5
COUNTY ADMINISTRATOR
James L. Roberts
DIRECTOR OF PUBLIC WORKS
Dent Pierce
CLERK OF THE CIRCUIT COURT
Danny L. Kolhage
FACILITIES MAINTENANCE DIRECTOR
Carlos Zarate
Prepared By:
Cindy Sawyer, Contract Monitor
JUNE, 1998
SECTION ONE
INSTRUCTIONS TO BIDDERS
1.01 INSURANCE/INDEMNIFICATION/HOLD HARMLESS
A. The CONTRACTOR shall defend, indemnify and hold harmless the
County as outlined on the attached form identified as TCS1.
B. The CONTRACTOR will be responsible for all necessary insur-
ance coverage as indicated by an "X" on the attached forms
identified as INSCKLST 1-5, as further detailed on forms GL1,
VL1, WC1, GIRl, & GIR2, and all other requirements found to
be in the best interest of Monroe County as may be imposed by
the Monroe County Risk Management Department.
C. If the bidder is exempt from Workers Compensation under
Florida Statute 440, a copy of the exemption certificate is
to be submitted with the proposal. Workers Compensation
Insurance will only be waived for those companies that
demonstrate that they are exempt employers.
D. Certificates of Insurance must be provided to Monroe County
within fifteen days after award of bid/proposal. If the
proper insurance forms are not received within the fifteen
days, bid/proposal may be awarded to the next selected
bidder.
1.02 DISQUALIFICATION OF BIDDERS
A. One Proposal: Only one proposal from an individual, firm,
partnership or corporation under the same or under different
names will be considered. If it is discovered that a bidder
is interested in more than one proposal for the work in-
volved, all proposals in which such a bidder is interested
may be rejected.
B. NON-COLLUSION AFFIDAVIT: Any person submitting a bid or
proposal in response to this invitation must execute the
enclosed NON-COLLUSION AFFIDAVIT. If it is discovered that
collusion exists among the bidders, the bid or proposals of
all participants in such collusion will be rejected, and no
participants in such collusion will be considered in future
bids or proposals for the same work.
C. PUBLIC ENTITY CRIME: A person or affiliate who has been
placed on the convicted vendor list following a conviction
for a public entity crime may not submit a bid on a contract
to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the
construction or repair of a public building or public work,
may not submit bids on leases or perform work as a
contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact
business with any public entity in excess of the threshold
Section I - Page I
amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the
convicted vendor list. Category Two: $10,000.00.
D. ETHICS CLAUSE: Any person submitting a bid or proposal in
response to this invitation must execute the enclosed ETHICS
CLAUSE and submit it with his bid or proposal. Failure to
complete this form in every detail and submit it with your
bid or proposal may result in disqualification of your bid or
proposal.
E. DRUG-FREE WORKPLACE FORM: Any person submitting a bid or
proposal in response to this invitation must execute the
enclosed DRUG-FREE WORKPLACE FORM and submit it with his bid
or proposal. Failure to complete this form in every detail
and submit it with your bid or proposal may result in
immediate disqualification of your bid or proposal.
F. Failure to attend the mandatory site inspection as stipulated
in Article 1.03A will result in the immediate
disqualification of your bid or proposal.
1.03 EXAMINATION OF SITE CONDITIONS
A. There will be a mandatory site inspection of the facility on
July 14, 1998 at 2:00 p.m. Failure to attend the site
inspection will result in the immediate disqualification of
your bid or proposal.
B. Each bidder, by and through the submission of his proposal,
agrees that he shall be held responsible for having examined
the sites, the location of all proposed work, and knowledge
and experience or professional advice as to the character and
location of the sites and any other conditions surrounding
and affecting the work, any obstructions, the nature of any
existing construction, and all other physical characteristics
of the job, in order that he may include in the prices which
he bids all costs pertaining to the work and thereby provide
for the satisfactory completion thereof.
1.04 EXAMINATION OF CONTRACT DOCUMENTS
A. Each bidder shall carefully examine the specifications and
other contract documents, and inform himself thoroughly re-
garding any and all conditions and requirements that may in
any manner affect cost, progress, or performance of the work
to be performed under the contract. Ignorance on the part of
the CONTRACTOR will in no way relieve him of the obligations
and responsibilities assumed under the contract.
B. Should a bidder find discrepancies or ambiguities in, or
omissions from, the specifications, or should he be in doubt
as to their meaning, he shall at once notify the OWNER.
Seclion I - Page 2
C. The OWNER'S designated representative shall be the Facilities
Maintenance Building Maintenance Administrator. The Building
Maintenance Administrator can be reached via telephone at
(305) 852-7161.
1.05 INTERPRETATIONS, CLARIFICATIONS, AND ADDENDA
No oral interpretations will be made to any bidder as to the
meaning of the contract documents. Any inquiry or request
for interpretation received seven (7) or more days prior to
the date fixed for opening of bids will be given conSidera-
tion. All such changes or interpretations will be made in
writing in the form of an addendum and, if issued, will be
mailed or sent by available means to all known prospective
bidders prior to the established proposal opening date. Each
bidder shall acknowledge receipt of such addenda in the space
provided therefore in the proposal form. In case any bidder
fails to acknowledge receipt of such addenda or addendum, his
proposal will nevertheless be construed as though it had been
received and acknowledged and the submission of his proposal
will constitute acknowledgment of the receipt of same. All
addenda are a part of the contract documents and each bidder
will be bound by such addenda, whether or not received by
him. It is the responsibility of each bidder to verify that
he has received all addenda issued before proposals are
opened.
1.06 GOVERNING LAWS AND REGULATIONS
A. The bidder is required to be familiar with and shall be re-
sponsible for complying with all federal, state and local
laws, ordinances, rules, and regulations that in any manner
affect the work.
B. The bidder shall include in his proposal prices all sales,
consumer, use, and other taxes required to be paid in accor-
dance with the law of the State of Florida and the County of
Monroe.
c. The bidder shall possess proper licenses to perform work in
accordance with these specifications.
1.07 PREPARATION OF PROPOSALS
A. Signature of the bidder: The bidder must sign the Proposal
forms in the space provided for the signature. If the bidder
is an individual, the words "doing business as
", or "Sole Owner" must appear beneath
such signature. In the case of a partnership, the signature
of at least one of the partners must follow the firm name and
the words "Member of the Firm" should be written beneath such
signature. If the bidder is a corporation, the title of the
officer signing the proposal in behalf of the corporation
must be stated and evidence of his authority to sign the
Section I - Page 3
proposal must be submitted. The bidder shall state in the
proposal the name and address of each person interested
therein.
B. Basis for Bidding: The price proposal for each item shall be
on a unit price basis according to the form of the proposal.
The proposal prices shall remain unchanged for the duration
of the contract and no claims for cost escalation during the
progress of the work will be considered.
1.08 SUBMISSION OF PROPOSALS
Two (2) signed originals and one (1) copy of each proposal
shall be submitted in a sealed envelope which shall be marked
so as to clearly indicate its contents and the name of the
bidder. If forwarded by mail, the above mentioned envelope
shall be enclosed in another envelope addressed to the entity
and address stated in the Notice of Calling For Proposals,
and preferably by special delivery, registered mail; if
forwarded otherwise than by mail, it shall be delivered to
the same address. Proposals will be received until the date
and hour stated in the Notice of Calling For Proposals.
1.09 WITHDRAWAL OF PROPOSAL
Any proposal may be withdrawn prior to the time scheduled in
the Notice of Calling For Proposals for the opening thereof.
A proposal may also be withdrawn thirty (30) days after the
date of the opening of the proposals, provided that the
bidder has not been notified that his proposal has been
accepted.
1.10 MODIFICATION OF PROPOSALS
A. Written proposal modification will be accepted from bidders
if addressed to the entity and address indicated in the No-
tice of Calling For Proposals and received prior to proposal
due date and time.
B. A bidder may modify his proposal by telegraphic communication
at any time prior to the scheduled closing time for receipt
of proposals, provided such telegraphic communication is
received prior to the closing time, and provided further, the
OWNER is satisfied that a written confirmation of the
telegraphic modification over the signature of the bidder was
mailed prior to the closing time. The telegraphic
communication should not reveal the proposal price, but
should provide the addition or subtraction or other
modification so that the final prices or terms will not be
known until the sealed proposal is opened. If written
confirmation is not received within two days from the closing
time, no consideration will be given to the telegraphic
modification.
Section I - Page 4
1.11 RECEIPT AND OPENING OF PROPOSALS
Proposals will be received until the designated time and will
be publicly opened and read aloud at the appointed time and
place stated in the Notice of Calling For Proposals. The
person whose duty it is to open them will decide when the
specified time has arrived and no proposals received
thereafter will be considered. No responsibility will be
attached to anyone for the premature opening of a proposal
not properly addressed and identified. Bidders or their
authorized agents are invited to be present.
1.12 DETERMINATION OF SUCCESSFUL BIDDER
Until the final award of the contract, the OWNER is not bound
to accept the minimum proposal, but reserves the right to
reject any and all proposals and to waive technical errors
and irregularities as may be deemed best for the interests of
the OWNER. Proposals which contain modifications, are
incomplete, unbalanced, conditional, obscure, or which
contain additions not requested or irregularities of any
kind, or which do not comply in every respect with the
Instructions to Bidders, and the contract documents, may be
rejected at the option of the OWNER.
1.13 AWARD OF CONTRACT
A. The OWNER reserves the right to reject any or all proposals,
or any part of any proposal, to waive any informality in any
proposal, or to re-advertise for all or part of the work
contemplated. If proposals are found to be acceptable by the
OWNER, written notice will be given to the selected bidder of
the acceptance of his proposal and of the award of the
contract to him.
B. If the award of the contract is annulled, the OWNER may award
the contract to another bidder or the work may be
re-advertised or may be performed by day labor as the OWNER
decides.
C. The contract will be awarded to the qualified bidder comply-
ing with the applicable conditions of the contract documents.
D. The OWNER also reserves the right to reject the proposal of a
bidder who has previously failed to perform properly or to
complete contracts of a similar nature on time.
E. The OWNER reserves the right to consider previous work
history and contract performance.
F. The bidder shall include with his bid all existing and future
obligations, and references.
Section 1 - Page 5
1.14 EXECUTION OF CONTRACT
The bidder to whom a contract is awarded will be required to
return to the OWNER four (4) executed counterparts of the
prescribed contract together with the required certificate of
insurance within fifteen (15) days from the date of notice of
acceptance of the bidder's proposal.
1.15 BID FORM
Any person submitting a proposal in response to this invita-
tion shall utilize the attached Bid Form.
Section] - Page ()
CONTRACT SPECIFICATIONS
2.01 SCOPE OF WORK:
The Contractor's services shall include all DEP requirements
stipulated in the Operating Permit (Permit) in order to
operate the facility efficiently AND reliably and to maintain
the facility according to the Permit. The Contractor shall
invoice the County for these operation and maintenance
services on a monthly basis, in arrears, at the fee schedule
rate as stipulated in the contract. (Any additional costs
for parts needed to maintain the facility shall be invoiced
separately on a cost reimbursement basis - the actual cost of
the parts plus the handling charge as indicated in the
contract). The contractor shall keep current all logs
required by the Permit and an on-site log which shall include
the date of service, time in/time out, the plant serviced,
description of service, parts used, etc. During, but not
limited to, the hours of 8:00 a.m. to 5:00 p.m., the
contractor shall provide five (5) routine service visits per
week to the plant which shall be performed by at least a
Class C certified plant operator, and routine maintenance
which does not require additional charges and extensive labor
beyond thirty (30) minutes per visit per plant. The
contractor shall provide all labor, parts and equipment
necessary to perform the tasks required under this contract.
These tasks include, but are not limited to, those listed
below.
A. Comply with all conditions specified within the current
Permit for this facility.
B. Comply with all DEP rules, Florida Statutes, and county and
local regulations pertaining to the operation and maintenance
of wastewater facilities, systems of treatment and control,
and related appurtenances.
C. Notify the County Facilities Maintenance Department, by
written notice, of changes in DEP rules, Florida Statutes,
county and local regulations as they apply to plant
permitting or operations.
D. Become familiar with all Permit requirements, DEP rules,
Florida Statutes, and county and local regulations which
affect the above referenced wastewater facility. In
addition, the contractor shall advise and make recommendation
to the County on matters concerning the operation of the
facility, and shall provide written notification to the
County of any and all deficiencies encountered that may
result in a non-compliance operating violation. This
notification shall include the observation of the
deficiencies, recommended corrections, and cost estimates.
Said notification shall be delivered to the Facilities
Section 2 - Page I
Maintenance Director for review and approval. In the event
that the County shall receive a notice of non-compliance or
of potential violation, written notice shall be given the
contractor.
E. Provide, and maintain on site, records as required by the
Permit conditions. The contractor shall submit supplemental
copies of record documents and monthly operation reports
(MaR) to the Facilities Maintenance Director.
F. Inspect and maintain the facility's equipment, practices, and
operations regulated or required by the Permit conditions.
G. Perform all other routine operation and maintenance tasks for
the facility as part of the monthly service and included in
the monthly fee such as, but not limited to, the following:
1. Operate the wastewater facility according to the
manufacturer's specifications and pursuant to the
Federal, State, county, and local regulatory rules with
particular attention to Florida Laws, Chapter 403 and the
Florida Administrative Codes, 62-600, 62-604, 62-610,
62-611, 62-640, and other applicable sections;
2. Inspect and lubricate all equipment which requires
lubrication in accordance with the manufacturer's
specification and recommendations;
3. Supply, monitor, and record chlorine feed and effluent
residuals regularly (chlorine tablets shall be supplied
by the contractor at the price stipulated in the
contract);
4. Replace motor/blower belts when required (labor and parts
furnished by the contractor);
5. Clean blower filters on a regular basis;
6. Repair minor electrical and plumbing problems;
7. Perform minor repairs of pump station equipment and
controls;
8. Maintain proper adjustment of all apparatus controls;
9. Record the daily flow in gallons per day;
10. Record the Ph of effluent;
11. Daily maintain air to all required components of the
treatment plant. The contractor shall individually check
and clean all air diffusers and skimmers as required,
then adjust aeration as required to maintain plant
balance;
12. Check sludge return;
13. Transfer sludge as required to various plant components
and concentrate into the digester as necessary to
maintain plant operating efficiency;
14. Mechanically check standby equipment weekly;
15. Clean and hose down plant regularly to maintain good
housekeeping of the facility, and remove all unsightly
debris and materials from facility area on a regular
basis;
16. Provide all sludge removal services: maximum of three
(3) removals annually, when required. Any additional
Section 2 - Page 2
removals require the County's prior written approval; the
contractor shall notify the Facilities Maintenance
Department when such additional removals are anticipated.
The cost breakdown for any removals beyond the three (3)
cited above shall consist of the total actual cost to the
contractor plus \~.S% handling charge. The contractor
shall be solely responsible for all sludge removal
services and any required testing. The contractor shall
submit to the Facilities Maintenance Department a copy of
the invoice(s) after every sludge removal service; and,
17. Provide for emergency standby pumping services for the
facility (inclusive of all necessary equipment,
materials, and labor) in the event that an unusual
occurrence makes it necessary to immediately pump out a
plant to prevent untreated wastewater from improperly
escaping into the environment. The contractor shall
perform this function to the best of the contractor's
ability considering the circumstances surrounding the
unusual occurrence, and such occurrences shall qualify
this as an emergency service.
H. Provide sampling, testing, results, and monitoring of any
substances or parameters at any locations reasonably
necessary to assure compliance with the Permit conditions or
DEP rules.
I. Protect the County from any conditions which may result in
non-compliance with DEP rules, Florida Statutes, or county or
local regulations to the best extent possible. Inform the
County immediately and in writing at once upon recognition of
a potential problem.
J. Maintain a copy of the current Operating Permit on site.
K. Maintain monitoring and record keeping as required by the
Permit conditions, DEP rules, county and local regulations.
2.02 REPAIRS
The Contractor shall make all repairs as necessary to assure
that the facility is operating efficiently, reliably, AND in
accordance with all requirements of the DEP and the DEP
Operating Permit. When the contractor deems a repair to be
necessary, the contractor shall prepare a detailed cost
estimate based on the fee schedule rates stipulated in the
contract for labor, actual cost of parts needed to make the
repair, plus the handling charge as indicated in the
contract. The contractor shall initiate the approved repairs
within 48 hours of said approval. Upon completion of
repairs, the contractor shall document the work performed as
is required by the DEP Operating Permit and other on-site
service logs.
&ct~n2-~~3
2.03 EMERGENCY SERVICE
The County shall contact the contractor immediately when an
emergency call is needed. The contractor shall also notify
the County immediately in the event of a facility emergency.
The contractor and the County shall make entries into a log
which shall include; the date and time the problem was
discovered, a description of the problem, the date and time
the contractor was notified, the date and time the contractor
arrived at the facility, the date and time the contractor
departed, and a summary of the steps taken to rectify the
problem. The contractor shall respond to all emergency calls
which occur during normal working hours (Monday - Friday 8:00
a.m. to 5:00 p.m.) within three (3) hours of notification by
the County (see Section V. Exceptions); and to those
emergency calls which occur during weekend and holidays,
within three (3) hours after notification by the County. The
contractor and the County shall simultaneously log the time
the County contacted the contractor for an emergency service
call and the time the contractor arrived on-site for
documentation of the above time requirements. The contractor
shall invoice the County for after-hour, weekend and holiday
emergencies based on the applicable hourly rate indicated in
the contract, the actual costs of any parts used to rectify
the problem, plus the applicable percentage as stipulated in
the contract.
2.04 ADDITIONAL SERVICES
When requested by the County, the Contractor shall advise and
recommend, in writing to the County, any needed improvements,
and shall invoice the County at the fee schedule rates for
labor as specified in the contract.
2.05 EXCEPTIONS
All of the above described tasks or requirements shall be
considered routine duties of the contractor except:
A. Repairs which require special tools, equipment and extensive
labor (beyond a 30-minute visit) resulting from normal wear
and tear. Invoices for such repairs shall be based on the
fee schedule rates for labor for "Emergency Service Calls
(Monday - Friday after normal working hours)" outlined in the
contract.
B. The Contractor shall not be held responsible for inability to
perform due to factors beyond the contractor's control.
2.06 CANCELLATION
In the event that the contractor shall be found to be
negligent in any aspect of plant operation, maintenance,
Section 2 - Page 4
repair, or service, the County shall have the right to
terminate this agreement after thirty (30) days written
notification to the contractor.
2.07 INVOICING AND PAYMENT
The contractor shall invoice the County in arrears, monthly,
for operating and maintenance services at the fee schedule
rate indicated in the contract. The contractor shall
separately invoice the County for any repairs or emergency
services which are provided after normal working hours,
weekends or holidays at the fee schedule rates stated in the
contract. The contractor shall also submit, together with
the monthly and emergency service invoices, detailed invoices
for parts which are needed for proper operation, maintenance,
and repairs. Said detailed parts invoices shall outline the
actual cost of the parts plus the handling fee as stated in
the contract, listing the parts by description and parts
number, the date, time and type of service performed for
which the parts were used. Invoices substantiating the
actual cost of parts shall be submitted for supporting
documentation; invoices not accompanied by said documentation
shall be returned for compliance to these terms and
conditions. The contractor shall submit all invoices to the
Facilities Maintenance Director at the address provided in
the contract. Upon review and approval of the services
provided, and confirmation by service log, the Facilities
Maintenance Director shall process the invoices for payment.
The contractor shall retain all original records in support
of costs included in the payment requests for a period of
three (3) fiscal years after the end of each agreement period
in which final payment was made to the contractor by the
County, except that such records shall continue to be
retained until resolution of all matters resulting from any
litigation, claim, or audit that started prior to the
expiration of the aforementioned three (3) year retention
period.
2.08 LIQUIDATED DAMAGES
In the event that the contractor does not respond to an
emergency service call within the time period as specified in
Section III above, the County shall assess a $50.00 per hour
charge to the contractor for each hour, or portion thereof,
to be prorated at the beginning of each 15-minute interval
beyond the allowable time period, during which the contractor
has not appropriately responded. The total amount of this
assessment shall be charged against the total invoice for the
emergency service call.
In the event that the County is cited for deficiencies as a
result of the contractor's inability to perform in accordance
Section 2 - Page 5
with the agreement, the contractor shall assume 100% of any
and all fines which are assessed to the County.
2.09 SUBCONTRACTORS
The contractor shall be responsible for all work performed
under the terms of this agreement. The contractor may
subcontract as necessary to perform the services; however,
any subcontract shall require the review and written approval
of the County prior to the execution of the subcontract. It
is understood that the County shall not be liable to any
subcontractor for any expenses or liabilities incurred under
the subcontract and that the contractor shall be solely
liable to all subcontractors for all expenses and liabilities
incurred under the subcontract. The cost of materials,
chemicals, and repairs by subcontractors shall be billed at a
cost reimbursement basis plus the handling fee stated in the
contract.
Section 2 - Page 6
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-
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287,mn hereby certifies that:
E C 4'J ..r / s Ie ~ <'L h 'G-.5 ..:J:x..c..,
, .-
(Name of Busllless)
1. Publish a statement nOli(ying employees that the unlawful manufacture. distribution. dispensing.
possession. or use of a controlled substance is prohibited in the workplace and speci(ying the actions that
will be taken against employees for \iolations of such prohibition,
2, Inform employees about the dangers of drug abuse in the workplace. lhe business's policy of
maintaining a drug-free workplace. any available drug counseling. rehabilitation. and employee assistance
programs. and the penalties thai may be imposed upon employees for drug abuse violations,
3, Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specified in subsection (I),
4, In the statement specified in subsection (I). notifY the employees that. as a condition of working on the
commodities or contractual services that arc under bid. the employee will abide by the terms of the
statement and will noti(y the employer of any conviction of. or plea of guilty or nolo contendere to. any
violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any
state. for a violation occurring in the workplace no later than five (5) days after such conviction,
5, Impose a sanction on. or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community. or any employee who is so
convicted,
6, Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
section.
As the pcr5,,2n authorized to sign the statement. I certi(v that this firm complies fully with the above
requirements.
e~ ~d~
B;dd~;~ / '7 yI
Date .j I
..- PJU-a ,
......
Ie. -J.
,
NON-COLLUSION AFFIDAVIT
S Q..' I' a..d2-e r .'
r
Pl'eg. ~<:c.rY.r~~ of the city
I .2.~ '"
according to law on my oath, and under
of Tc Ic...,~oll'--o...l}~_
penalty of perjury, depose and say that;
1) I am G. T. f G t... y exQ~. E e-c..J Y s ~Ul ~~ bidder making the
Proposal for the project described as follows: I
O.f-J,j:: + ~ln:I-,i' ,k(% ~~f ~
p!p... 1-}cv- k~ Gilt ~ I
2) The prices in this bid have been arrived at independently without collusion,
consultation, communication or agreement for the purpose of restricting competition, as
to any matter relating to such prices with any other bidder or with any competitor;
3) Unless otherwise required by law, the prices which have been quoted in this
bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed
by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any
competitor; and
4) No attempt has been made or will be made by the bidder to induce any other
person, partnership or corporation to submit, or not to submit, a bid for the purpose of
restricting competition;
STATE OF
5) The statements contained in this affidavit are true and correct, and made with
full knowledge that Monroe County relies upon the truth of the statements contained in
~
this affidavit in awarding contracts for said project. ? /J /'
~L e~ ~~-
(5i90 ;/1f1
I ! r.
DATE
COUNTY OF j4tl) h Y' 0 e
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
~ ~ , ~ \ 6 c ~ \t "" J 'l111 who, after first being sworn by me, (name of
individual signing) affixed his/her signature in the space provided above on this
1"/ \
~daYOf,:} 0 '1 ,19C1~
...-2L -/ ~ ~ My commission expiles: J... ~ e 00
~.v~ARYP~f~
OMB - MCP FORM #1
~&..ft'~tI~ JOHNNY~.
~ l' COMMISSION . 50872
~ ~ EXPIRES JUN..
~.f ~ ICltGD
Of f\: AlNAHrNJlf. Nt1IMr IlCIOA
SWORN STATEMENT UNDER ORDINANCE NO, 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
G - :r. .5 Co ~ r c... Jl. Q..-r- Fre..s. warrants that he/it has not employed, retained
; i
iiCDSrS/~~'T',l~3: ~.
or otherv.'isc had act on hislits bchalf any formcr County officer or cmployec in violation of
Section 2 of Ordinancc No, 10- [990 or any County officcr or cmploycc in violation of
Scction 3 of Ordinancc No, 1O-1990, For brcach or violation of this provision thc County
may, in its discrction. terminatc this contract without liability and may also. in its discretion,
deduct from thc contract or purchase price. or otherwise rccovcr. thc full amount of any fcc,
conmlission, pcrccntagc. gift, or considcration paid to thc formcr County officer or employee.
(?-:] ~
(/ 1?;S7;;~/
Datc: 7 J(s
/
STATE OF
rL
!'nO /i1 vc)~
COUNTY OF
PERSONALLY APPEARED BEFORE ME, thc undcrsigned authority,
C ~riG 5c ~ f~Jt9~
who, aftcr first being swom by me, affixed hislher
signaturc (namc of individual signing) in the space provided abovc on this 3 {
-:s \J , l; . 19 ~
/
~/~
N ARYPUBLIC
11
day of
My commission expircs: '-:f 0 V\ -e 00
~~y '''f, JOHNNY L. MIlLER
"~'ft~;CC7"
~ ~~....
~Of~ N:N~~
OMB - MCP FORM #4
~
~'.~ ys tedlipt.~S
203 Apache Street
Tavernier, Florida 33070
July 31,1998
To Whom It May Concern:
This is notify you that Christopher 1. Schrader is the President of Ecosystematics Inc. and is
registered as such with the FL Department of State.
./~ 4.L~
<-7 ~~n Schrader, Sect.
Biologist Water Pollution Control Specialist Sewage Treatment Operation, Testing, Consultation
Laboratory Location: 89111 Overseas Highway Fax (305) 852-5897 Bus, (305) 852-5103
I ()')(, Edition
MONI~OE COliNTY, FLORII)A
INSURANCE CIIFCKUST
FOR
VENDORS SUBMITTING PROPOSALS
FOR WORK
To assist in the development of your proposal, the insurance coverages marked with an "X" will
be required in the event an award is made to your firm, Please review this form with your
insurance agent and have him/her sign it in the place provided It is also required that the bidder
sign the form and submit it with each proposal
WORKERS' COMPENSATION
AND
EMPLOYERS' LIABILITY
WCI
WC2
WC3
WCUSLH
WCJA
X
~X_
Workers' Compensation
Employers Liability
Employers Liability
Employers Liability
US Longshoremen &
Harbor Workers Act
Federal Jones Act
Statutory Limits
$100,000/$500,000/$100,000
$500,000/$500,000/$500,000
$1,000,000/$1,000,0001$1,000,000
Same as Employers'
Liability
Same as Employers'
Liability
INSCKLST - 1
^dministration Instruction
#4709,2
I ~)l)() Ldillon
GENERAL LIABILITY
-- --- --- --------------------- ---- - ---.-.------
As a minimum, thc required gcncralliability co\cr<:1ges \vill includc
.
Premises Operations
Blanket Contractual
Expanded Ddinition
of Property Damage
.
.
Products and COl11p1cll'd Opera1 ions
Personal Injury
.
.
GLl
Required Limits:
GL2
GL3
GL4
x
$100,000 per Person, $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
$250,000 per Person; $500,000 per Occurrence
$50,000 Property Damage
or
$500,000 Combined Single Limit
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
Required Endorsement:
$5,000,000 Combined Single Limit
GLXCU
GLLIQ
GLS
Underground, Explosion and Collapse (XCU)
Liquor Liability
All endorsements are required to have the same limits as the basic policy,
Security Services
INSCKLST - 2
Administration Instruction
#~7()l),2
2
11)\)(1 j',dll11)]l
YEJ:UCkELI&I3UJIY
As a minimum, clwclagc should extend to liabilit,v for
. Owned, ;\oIHw,ncd, and Ilired Vehicles
Required Limits
VLI
x
$50,000 per Person: $100,000 per Occurrence
$25,000 Property Damage
or
$100,000 Combined Single Limit
VL2
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage I
or
$300,000 Combined Single Limit
VL3
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
$5,000,000 Combined Single Limit
VL4
MISCELLANEOUS COVERAGES
BRI
Builders'
Risk
Limits equal to the
completed project.
MVC
Motor Truck
Cargo
Limits equal to the maximum
value of anyone shipment.
Employee
Dishonesty
$ 250,000 per Occurrence/$ 500,000 Agg.
$ 500,000 per Occurrence/$l,OOO,OOO Agg,
$1,000,000 per Occurrence/$2,000,000 Agg,
$ 500,000 per Occurrence/$l ,000,000 Agg,
$1,000,000 per Occurrence/$2,000,000 Agg,
$5,000,000 per Occurrence/$l 0,000,000 Agg,
$ 10,000
$100,000
$ 300,000 ($ 25,000 per Veh)
$ 500,000 ($100,000 per Veh)
$1,000,000 ($250,000 per Veh)
INSCKLST - 3
PROl
PR02
PR03
POLl
POL2
POL3
EDl
ED2
GKl
GK2
GK3
Professional
Liability
Pollution
Liability
Garage
Keepers
Administration Instruction
#47()<),2
3
MED]
MED2
MED)
MED4
IF
VLP]
VLP2
VLP3
BLL
HKLl
HKL2
HKL3
AIR]
AIR2
AIR3
AEO]
AE02
AE03
EO]
E02
E03
Administration Instruction
#4709,2
Medical
Professional
Il1stallatiun
Floater
Hazardous
Cargo
Transporter
Bailee Liab
Hangarkeepers
Liability
Aircraft
Liability
Architects Errors
& Omissions
Engineers Errors
& Omissions
1')<)(, Edition
$ 250,000/$ 750,000 Agg,
$ 500,000/$ ] ,000,000 Agg,
$1,000,000/$ 3JJOO,000 Agg
$\000,000/$10,000,000 Agg
i\la:\iIllUIl1 value of Equipment
Installed
$ 300,000 (Requires MCS-90)
$ 500,000 (Requires MCS-90)
$1,000,000 (Requires MCS-90)
Maximum Value of Property
$ 300,000
$ 500,000
$ 1,000,000
$ ] ,000,000
$ 5,000,€J00
$50,000,000
$ 250,000 per Occurrence/$ 500,000 Agg,
$ 500,000 per Occurrence/$ 1 ,000,000 Agg,
$ ] ,000,000 per Occurrence/$3,000,000 Agg,
$ 250,000 per Occurrence/$ 500,000 Agg,
$ 500,000 per Occurrence/$I,OOO,OOO Agg,
$ ] ,000,000 per Occurrence/$3,000,000 Agg,
INSCKLST - 4
4
1 '}')(, Edition
11'J5URANCEAGfNT'SST A TEMENT
I have reviewed the above requirements \...ith the bidder named belm'" The following deductibJes
apply to the corresponding policy
PO[ol("{
DEDUCTlBLES
Liability policies are
Occurrence
Claims Made
Insurance Agency
Signature
BIDDERS _STATEMENT
I understand the insurance that will be mandatory if awarded the contract and will comply in full
with all the requirements,
Bidder
Signature
INSCKLST - 5
^dministmtion Instruction
#4709,2
5
19'H, Edition
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
--~-----._---,-~------~
BETWEEN
MONROE COUNTY, FLORII)A
ANI>
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General Liability Insurance, Coverage shall be maintained throughout the life of the contract and
include, as a minimum:
· Premises Operations
· Products and Completed Operations
· Blanket Contractual Liability
· Personal Injury Liability
· Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred, If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County,
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfY the above requirements,
GLl
Administration Instruction
#4709,2
5
1 ')'J(, hill;on
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MON ROE COUNTY, FLORII)A
ANI>
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throughout the life of the contract and include, as a minimum, liability co~erage for:
· Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfY the above requirements,
VLl
Administration Inslruclion
#470'i,2
19
1'.1'.1(, Edition
WORKERS' COMPENSATION
INSURANCE REQlIIRE1\lENTS
FOR
CONTRACT
B.~T\VEEN
MONROE COUNTY, FLORII)A
ANI)
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$] 00,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$] 00,000 Bodily h~ury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the
state of Florida,
I f the Contractor has been approved by the Florida's Department of Labor, as an authorized self-
insurer, the County shall recognize and honor the Contractor's status, The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program,
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required,
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County,
wet
Administration Instruction
#4709,2
23
.I Department of
I
Environmental Protection
Law~on Chiles
Governor
South District
2295 Victoria Avenue, Suite 364
Fort Myers. Florida 3390 I
Virginia B, Vietherell
SecreL:wy
PERMITTEE:
I.D. No: 5244C00170
Permit/Certification
Number: D044-251944
Date of Issue: August 1, 1994
Expiration Date: August 1, 1999
County: Monroe '
Latitude: 240 58' 45" N
Longitude: 800 33' 05" W
Section/TQwn/Range: 08/63S/38E
Project: Plantation Key
Government Center
Monroe County Public Works
5100 College Road
Key West, Florida 33050
This permit is issued under the provisions of Chapter 403, Florida
statutes (F.S.), and Florida Administrative Code (F.A.C.) Rules 17-3,
17-4, 17-520, 17-522, 17-600, 17-601, 17-640, 17-699 and 17-28. The
above named permittee is hereby authorized to perform the work or
operate the facility shown on the application and approved drawing(s),
plans, and other documents, attached hereto or on file with the
Department and made a part hereof and specifically described as
follows:
Operate a 0.010 MGD (annual average daily flow) extended aeration
process domestic wastewater treatment facility with filtered secondary
effluent discharged to two,Class V injection wells (251945 and 251947)
located on site. Project is described on the application for an
operation permit, DER Form 17-600.910(2), application to operate Class
V Wells, DER Form 17-1.209(9), agricultural use plan, DER ~orm
17-640.900(1), initial capacity analysis report, reuse feasibility
study, operation arid maintenance performance report and o.ther
information submitted in support of this permit. The treatment
facility is located at 2 High Point Road, Tavernier. .
Subject to General Conditions 1 through 15 and Specific Conditions 1
through 15.
Page 1 of 8
"Protect, Conserve and Manage Florida's Environment and Natural Resources"
Prinrf"t1 nn r('ryd"rf hn("lr>'
PERMITTEE:
I.D. No.: 5244C00170
PermitjCert. No.: D044-251944
Date of Issue: August 1, 1994
Expiration Date: August 1, 1999
Monroe County Public Works
GENERAL CONDITIONS:
1. The terms, conditions, requirements, limitations, and restrictions
set forth in this permit are "permit conditions" and are binding and
enforceable pursuant to sections 403.141, 403.727, or 403.859 through
403.861, F.S. The permittee is placed on notice that the Department
will review this permit periodically and may initiat~ enforcement
action for any violation of these conditions. '
2. This permit is valid only for the specific processes and
operations applied for and indicated in the approved drawi~gs or
exhibits. Any unauthorized deviation from the approved drawings,
exhibits, specifications, or conditions of this permit may constitute
grounds for revocation and enforcement action by the Department.
3. As provided in Subsections 403.087(6) and 403.722(5) F.S., the
issuance of this permit does not convey any vested rights or any
exclusive privileges. Neither does it authorize any injury to public
or private property or any invasion of personal rights, nor any
infringement of federal, state or local laws or regulations. This
permit is not a waiver of or approval of any other Department permit
that may be required for other aspects of the total project which are
not addressed in the permit.
4. This permit conveys no title to land or water, does not constitute
State recognition or acknowledgment of title, and does not constitute
authority for the use of submerged lands unless herein provided and
the necessary title or leasehold interests have been obtained from the
State. Only the Trustees of the Internal Improvement Trust Fund may
express State opinion as to title.
5. This permit does not relieve the permittee from liability for harm
or injury to human health or welfare, animal, or plant life, or
property caused by the construction or operation of this permitted
source, or from penalties therefore; nor does it allow the permittee
to cause pollution\ in contravention of Florida Statutes 'and Department
rules, unless specifically authorized by any order from the
Department. t .
.'
~.
6. The permittee~shall properly operate and maintain th~ facility and
systems of treatment and control (and related appurtenances) that are
installed and used by the permittee to achieve compliance with the
conditions of this permit, as required by Department rules. This
provision includes the operation of backup or auxiliary facilities or
similar systems when necessary to achieve compliance with the
conditiqns of the permit and when required by Department rules.
Page 2 of 8
PERMITTEE:
I.D. No.: 5244C00170
Permit/Cert. No.: D044-251944
Date of Issue: August 1, 1994
Expiration Date: August 1, 1999
Monroe County Public Works
GENERAL CONDITIONS:
7. The permittee, by accepting this permit, specifically agrees to
allow authorized Department personnel, upon presentation of
credential or other documents as may be required by law, and at
reasonable times, access to the premises where the, permitted activity
is located or conducted to: .
a. Have access to and copy any records that must be kept under the
conditions of the permit; _
b. Inspect the facility, equipment, practices, or operations
regulated or required under this permit; and I
c. Sample or monitor any substances or parameters at any location
reasonably necessary to assure compliance with this permit or
Department rules.
Reasonable time may depend on the nature of the concern being
investigated.
8. If, for any reason, the permittee does not comply with or will be
unable to comply with any condition or limitation specified in this
permit, the permittee shall immediately provide the Department with
the following information:
a. A description of and cause of non-compliance; and
b. The period of non-compliance, including dates and times; or, if
not corrected, the anticipated time the non-compliance is expected
to continue, and steps being taken to reduce, eliminate, and
prevent recurrence of the non-compliance. The permittee shall be
responsible for any and all damages which may result and may be
subject to enforcement action by the Department for penalties or
revocation of this permit.
9. In accepting this permit, the permittee understands and agrees
that all records, notes, m9nitoring data and other information
relating to the construction or operation of this permitted source,
which are submitted to the Department, may be used by the Department
as evidence in any enforcement case involving the permi~ted source
arising under the Florida Statutes or Department rules, except where
such use is prescribed by Section 403.111 and 403.73, F~~.~ Such
evidence shall only be used to the extent it is consiste~t':with the
Florida Rules of civil Procedure and appropriate evident~ary rules.
10. The permitte~ agrees to comply with changes in Department rules
and Florida Statutes after a reasonable time for compliance, provided
however, the permittee does not waive any other rights granted by
Florida Statutes or Department rules. A reasonable time for
compliance with a new or amended surface water quality standard, other
than those standards addressed in Rule 17-3.051, shall include a
reasonable time to obtain or be denied a mixing zone for the new or
amended standard.
Page 3 of 8
PERMITTEE:
1.0. No.: 5244C00170
Permit/Cert. No.: 0044-251944
Date of Issue: August 1, 1994
Expiration Date: August 1, 1999
Monroe County Public Works
GENERAL CONDITIONS:
11. This permit is transferable only upon Department approval in
accordance with F.A.C. Rules 17-4.120 and 17-30.300, F.A.C. as
applicable. The permittee shall be liable for any non-compliance of
the permitted activity until the transfer is approved by the
Department.
12. This permit or a copy thereof shall be kept at the work site of
the permitted activity.
13. This permit also constitutes:
(a) Determination of Best Available Control Technology (BACT)
(b) Determination of Prevention of Significa~t Deterioration (PSD)
(c) Certification of compliance with state Water Quality standards
(Section 401, PL 92-500)
(d) Compliance with New Source Performance Standards
14. The permittee shall comply with the following:
(a) Upon request, the permittee shall furnish all records and plans
required under Department rules. During enforcement actions, the
retention period for all records will be extended automatically,
unless otherwise stipulated by the Department.
(b) The permittee shall hold at the facility or other location
designated by this permit records of all monitoring information
(including all calibration and maintenance records and all original
strip chart recordings for continuous monitoring instrumentation),
required by the permit, copies of all reports required by this permit,
and records of all data used to complete the application f9r~this
permit. These materials shall be retained at least three years from
the date of the sample, measurement, report or application unless
otherwise specified by Department rule. \
(c) Records of monitoring information shall include: '..
1. the date, exact place, and time of sampling or measurements;
2. the person responsible for performing the sampliDg or
measureme~ts;
3. the dates analyses were performed;
4. the person responsible for performing the analyses;
5. the analytical techniques or methods used;
6. the results of such analyses.
15. When requested by the Department, the permittee shall within a
reasonable time furnish any information required by law which is
needed to determine compliance with the permit. If the permittee
becomes aware the relevant facts were not submitted or were incorrect
in the. permit application or in any report to the Department, such
facts or information shall be corrected promptly.
Page 4 of 8
PERMITTEE:
I.D. No.: 5244C00170
Permit/Cert. No.: D044-251944
Date of Issue: August 1, 1994
Expiration Date: August 1, 1999
Monroe County Public Works
SPECIFIC CONDITIONS:
1. Drawings, plans, documents or specifications submitted by the
Permittee, not attached hereto, but retained on file at the South
Florida District Office, are made a part hereof.
2. Where chlorine is used for disinfection, a total cchlorine residual
of at least 0.5 milligrams per liter shall be maintained after at
least 15 minutes contact time at peak hourly flow. Higher residuals
or longer contact times may be needed to meet the operational criteria
for basic disinfection. Reference Rule 17-600.440 F.A.C.
3. The permittee shall submit a monthly operations report (MOR), DER
Form 17-601.900(1), to the Department no later than the twenty-eighth
of each succeeding month.
4. The permittee shall submit residual (sludge) analysis on an annual
basis. Samples shall be analyzed and reported for the parameters as
follows:
Parameter Reported Parameter Reported
Total nitrogen ~ dry weight Lead mg/kg dry weight
0
Total phosphorus ~ dry weight Nickel mg/kg dry weight
0
Total potassium ~ dry weight zinc mg/kg dry weight
0
Cadmium mg/kg dry wt. pH Standard Units
Copper mg/kg dry wt. Total solids ~
0
Samples and domestic
accordance with the U.S.
POTW Sludqe Samplinq and
F.A.C. 17-640.700(1) (f).
wastewater residuals analysis shall be in
Environmental Protection Agency publication.
Analvsis Guidance Document 198~~ Reference
.;, :
~, ~,
5. The facility is a category III, requiring a Class D Qr higher
operator on site for 3 nonconsecutive visits per week for 1 1/2 hours
per week, F.A.C. Rule 17-699.310(3) (c). Operator shall be on call
during periods when the plant is unattended. Daily checks of all
plants shall be performed by the permittee, or supplier, or his
representative or agent 5 days per week for all Class C and D plants.
Section 17-699.311(1), F.A.C.
6. The 'parameters and minimum sampling schedule for this domestic
wastewater treatment plant are as follows:
Page 5 of 8
PERMITTEE:
1.0. No.: 5244C00170
PermitjCert. No.: D044-251944
Date of Issue: August 1, 1994
Expiration Date: August 1, 1999
Monroe County Public Works
SPECIFIC CONDITIONS:
Sample Reference
Parameter Frequency Type (F.A.C. )
A. Flow Daily 5jwk Elapse Timej -- 17 - 601 . 506 ( 6 )
Water Meter
B. pH Daily 5jwk Grab - 17-601.500(1)
figure 2 & (3) (a)
\
C. Chlorine Daily 5/wk Grab 17-601.500(1)
Residual figure 2 & (3) (a)
(Disinfection)
D. TSS Monthly Grab 17-601.500(1)
Influent figure 2 & (3) (b)
Effluent Monthly Grab 17-601.500(3) (b)
Class V Well figure 2 & (3) (b)
E. CBOD5 Monthly Grab 17-601. 500 (1)
Influent figure 2, & (3) (c)
Effluent Monthly Grab 17-601.500(1)
Class V Well figure 2, & (3) (c)
F. Fecal Monthly Grab 17-601. 500 (1)
Coliform figure 2 & (3) (a)
Effluent
Total nitrogen (N) shall be sampled within 60 days of this_permit and
at 12 months intervals thereafter. All grab samples shall be obtained
during peak hourly flow conditions. The time, date and type of
samples will be clearly indicated on the MOR. \
7. The arithmetic~mean, whether grab or composite, of effluent CBOD5
or TSS shall not exceed 20 mg/l for an annual period,3~mgjl monthly,
45 mg/l weekly. The maximum permissible concentrations 9f CBOD5 or
TSS values in anYcgrab sample at any time shall not exceed 60 mg/l.
Reference Rule 17-600.740(1) (b)1, F.A.C.
8. For basic disinfection, (using either MF or equivalent MPN
methods) the arithmetic mean of the-monthly fecal coliform values
collected during an annual period shall not exceed 200 per 100 ml of
effluen~ sample, the geometric mean for a minimum of ten effluent
samples collected on separate days during thirty consecutive days
(monthly) shall not exceed 200 per 100 ml of sample, and no more than
ten percent of the samples collected during thirty consecutive days
Page 6 of 8
PERMITTEE:
1.0. No.: 5244C00170
PermitjCert. No.: 0044-251944
Date of Issue: August 1, 1994
Expiration Date: August 1, 1999
Monroe County Public Works
SPECIFIC CONDITIONS:
shall exceed 400 fecal coliform values per 100 ml of sample. Anyone
sample shall not exceed 800 fecal coliform values per 100 ml of
sample. Reference Rule 17-600.440(4) (c), F.A.C.
9. The Environmental Protection Agency (EPA), Chapter 40 Code of
Federal Regulations Part 503 were promulgated November 1992. The
conditions for this permit shall be modified, if necessary, to
incorporate changes. EPA 40 CFR Part 503 increases~he number of
heavy metals to be tested. The additional metals are: arsenic,
chromium, mercury, mOlybdenum, and selenium. These additional metals
should be sampled and test results submitted. Pollutant limits are
more stringent for ceiling concentrations in Part 503 for land
applications than 17-640 for cadmium, lead, hickel, and zinc. Metal
criteria for land application should be no less stringent than the
parameters listed in either of the regulations with the more stringent
criteria applicable.
10. The residuals generated by this facility shall be stabilized by
either of two methods submitted with the permit application. These
are as follows: Lime stabilization or aerobic digestion. The
stabilization methods must be documented. Domestic wastewater
residuals may not be taken to another treatment plant without prior
consent of that system. Reference F.A.C. Rule 17-640.
11. Residuals disposal under the Plantation Key Government Center
hauler contract shall be conducted under the conditions contained in
OGC Case 92-2117. Residuals are now taken to another wastewater
treatment facility. If they are to be disposed of by land
application, either the Monroe County Contractor or permittee shall
submit an agricultural use, plan for the site. The site must-.be an
approved FDEP site. Agricultural use plans shall be updated annually
to show changes in residuals characteristics or agricultural practices
and to provide a summary of the application for that year. Changing
sites requires Dep~rtment notification prior to disposing of the
residuals at the new site.
12. 40 CFR Part 503 provides for pathogen and vector at~raction
reduction requirements which will be incorporated in F.A.C. Rule
17~640. Both criteria should be satisfied before residualsi can be
land applied for disposal. Residual stabilization classif1cation
depends on the process used to reduce pathogens. Residuals generated
by this facility are stabilized by lime stabilization. Pro~ide an
operating protocol and assurance that the product complies with a
Process to Significantly Reduce Pathogens (PSRP) or to Further Reduce
Pathogens (PFRP). Identify the criteria that will be met to provide
for vector attraction reduction and the method to assure compliance.
" :
~
Page 7 of 8
PERMITTEE:
I.D. No.: 5244C00170
PermitjCert. No.: D044-251944
Date of Issue: August 1, 1994
Expiration Date: August 1, 1999
Monroe County Public Works
SPECIFIC CONDITIONS:
13. In the event a well must be plugged or abandoned, the permittee
shall obtain a permit from the Department as required by Chapter
17-28, F.A.C. The permittee shall notify the Department and obtain
approval prior to any well work or modification. __
14. Maintain a copy, available for reference, of the operations and
maintenance manuals for the wastewater treatment and disposal system
on file at the plant's office or other approved site.
\
15. The permittee is reminded of'the necessity to comply with the
pertinent regulations of any other regulatory agency, as well as any
county, municipal, and federal regulations applicable to the project.
These regulations may include, but are not limited to, those of the
Federal Emergency Management Agency in implementing flood control
measures. This permit should not be construed to imply compliance
with the rules and regulations of other regulatory agencies.
-#-
Note: In the event of an emergency the permittee shall contact the
Department by calling (904)488-1320. During normal business hours,
the permittee shall call (813)332-6975.
Issued this 1st day of August, 1994
STATE OF FLORIDA DEPARTMENT
OF ENVIRONMENTAL PROTECTION
, @U~burn
Acting Director of
District Management \
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