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05/21/2003 Agenda AGENDA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Any person who wishes to be heard shall provide the Clerk with his or her name and residence and the agenda item on which he or she wishes to be heard, Such information shall be on a card provided by the County. Once public input begins, there will be no further speaker cards allowed to be submitted to the Clerk for that subject. An individual has three minutes and a person representing an organization has five minutes to address the Board (except that individuals wishing to speak during public hearings pertaining to land use issues will have five minutes). The first person representing the organization will be allowed the five minutes. Subsequently, all other speakers on behalf of that organization have three minutes to address the Board. Once an individual has addressed the Board, he or she will not be permitted to return to the podium for follow-up comments, unless the issue involved is quasi judicial in nature. In that case, the applicant may return to the podium to conclude his or her position at the end of the public hearing, Please note that all time approximate items are listed in bold. Wednesday, May 21,2003 Key Largo Library Tradewinds Shopping Plaza 101485 Overseas Highway Key Largo, Florida Regular Meeting 9:00 A.M. Land Authority 10:00 A.M. Fire & Ambulance District 1 Board of Governors 11 :30 A.M. Public Hearings 3:00 P.M. Public Hearings 5:01 P.M. TIME APPROXIMATE REGULAR MEETING 9:00 A.M. CALL TO ORDER INVOCATION SALUTE TO FLAG A. ADDITIONS, CORRECTIONS, DELETIONS ~SENTATIONOF AWARDS v'1 ~- Presentation of Proclamation proclaiming the month of May, 2003 / as Civility Month t/2, Presentation of Proclamation proclaiming the month of May, 2003 /' as Older Americans Month V"'J, Presentation of Proclamation proclaiming the month of May, 2003 / as Foster Care Month vcr. Presentation of Proclamation proclaiming the month of May, 2003 as Florida State Parks month 5. Presentation of Proclamation proclaiming the month of May, 2003 as Elder Law Month 6, Presentation of Proclamation proclaiming the month of July, 2003 as Veterans and Military Awareness Month 7. Presentation of Proclamation proclaiming the week of May 17 _ 23,2003 as Safe Boating Week in ~nroe County r. e,..,oc.(. - (Vr,ovcc'Cl(-e ~Q :eT~ I0LK APPROVALS - COMMISSIONER NEUGENT vi, Approval to close the Marathon Library from July 14, 2003 through July 25, 2003 to enable carpet installation throughout the building Approval to exe~ute Notice of Grant Award with the Florida Department of Transportation Appfoval of amendment to Contract #XM194 adding a renewal option to current Contract with the State of Florida, Department of Elder Affairs Approval for the Monroe County Florida Keys Council For People With Disabilities to use outside consulting services for the FKCFPWD Council Board in matters pertaining to the American Disabilities Act (ADA) Federal Law in an advisory capacity and to use the consulting services to provide a workshop for Monroe County businesses and associations in ADA awareness training to better promote ADA requirement compliance, awareness, education, and understanding in Monroe County Approval of renewal agreement with the Florida Keys Society for the Prevention of Cruelty to Animals, Inc, for operation of the Key / West Animal Shelter in the amount of $333,102.00 per year (3% CPI increase of $9,702.00 over current year's contract of $323,400,00), and approval of Resolution transferring funds 0, Approval of Renewal Agreement with Stand Up for Animals, Inc. for operation of the Big Pine Key and Marathon Animal Shelters in the amount of$215,600,OO B. c. ~ vi , o~,~ 2 ByLK APPROVALS - CONTINUED VI, Approval to award bid and issue a Purchase Order in the amount of $116,280 to South Florida Boiler & Gas Services, Inc, to furnish and install a new Hot Water System at the Monroe County / Detention Facility on Stock Island, and approval of Resolution transferring funds , Approval to renew and amend the Lease Agreement with F, James Chaplin, d/b/a Island Marina, Inc. for office space in Marathon for / the State Attorney and Public Defender ...fi, Approval of a two year Lease Agreement (four years upon re- election) with State Representative Ken Sorensen for office space / in the Marathon Government Center Annex vO ____ 10, Approval to renew Contract with Synagro of Florida - Anti / Pollution, Inc, for operation and maintenance of the wastewater treatment plant located at the Old Mariner's Hospital in Tavernier . Receipt of monthly report on Change Orders reviewed by the / County Administrator 7\11. Approval to obtain Purchase Order from Lenge~nn of Florida.. for the purchase of Top con Surveying Equipment ( (~.-..) . Approval of Contract with General Asphalt Co, Inc, in the amount of $326,578.70 for Key Largo Roads XVII, subject to verification L / of bid with Contractor JA: // Approval of pla,que design for the Joe London Fire Rescue v,/ Training Facility eJ ....- GJ15, Approval to award and execute Contract with Heery International, Inc. for the planning, design, contract documents, project administration and coordination for the Marathon Courthouse / Renovation Project ~. Approval to award and execute Contract with Heery International, Inc, for the planning, design, contract documents, project / administration and coordination for the Plantation Key Courthouse Renovation! Addition L 7. Approval to enter into Modification Number One to the Hazard Mitigation Grant Agreement Number 01HM-4R-II-54-15-009 with the Department of Community Affairs for the Gato Building Retrofitting Project ....- 18. Approval to award and execute Contract with Electrical / Contracting Service, Inc. for removal of existing lighting units and /n / installation of new high intensity lights at Harry Harris Park v I ~ Approval to remove surplus equipment from inventory via disposal <..26. Approval of Purchase Service Order with URS to prepare vi Passenger Facility Charge Application #8 for the Key West International Airport 21. Approval of URS Purchase Service Order to provide final design, permitting, and bidding process for the Hangar Development Project at the Key West International Airport C. 3 ByLK APPROVALS - CONTINUED v12. Approval to appoint Jon Allen to the Key West International Airport Ad Hoc Committee on Noise as a representative from Old / Town ,}If. Approval of issuance of Certificate of Public Convenience and Necessity to Ocean Reef Volunteer Fire Department, Inc., d/b/a Ocean Reef Public Safety Department for the operation of an ALS Transport Ambulance Service Approval of Amendment to Trauma Care Agreement between the Monroe County Board of County Commissioners acting as governing board to the Upper Keys Health Care Taxing District and the Keys Hospital Foundation, mc" d/b/a Mariners Hospital which eliminates the requirement for the response of a Trauma Transport Officer to Mariners Hospital to certify the eligibility of patients for transfer to a regional trauma center Approval of various resolutions for the transfer of funds and resolutions for the receipt of unanticipated revenue uthorization for the Mayor to execute the fiscal year 2004 Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Certificate of Participation with the Florida Department of Law Enforcement Approval of the recommendations of the Substance Abuse Policy Advisory Board ~oncerning the uses of Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant funds and authorization for the County Administrator to execute the fiscal year 2004 FDLE Byrne Grant applications Approval to spend library impact fees to purchase shelving and furnishings for the Big Pine Key Branch Library Expansion Approval to change wording in Chapter p, Surplus Items, item #3, page 22 of current Purchasing Policies (( ~ Ti v.- ) Approval of a Federally Funded Subgrant Agreement with the Florida Department of Community Affairs in the amount of $25,000 for the purpose of develop!pg a Communi{y of Operations Plan (COOP) for Monroe County ( C Ci'V'l.-<A r,,,,,-,,, ) Approval to rescind the approval of Contract #03CG-1 0-11-54-01- 083 which was granted at the February 19, 2003 BOCC meeting, and approve the same Contract ab initio to the date of August 5, 2002, to correct for the existence of two documents containing the same matter but with differing dates and, therefore, mayoral signatures Approval of a Modification of Contract for existing Agreement #03BG-04-11-54-01-044 with the Florida Department of Community Affairs, increasing the original grant amount by $29,756 c. 1 6~1 ~ / / / 4 C. ~~ APPROVALS - CONTINUED Y Approval of Contract 030CT-95-11-54-01-372 with Florida Department of Community Affairs regarding a FEMA Supplemental Sub-Grant in the amount of $8,000 for the ~ recruitment and training of Community Emergency Response Teams (CERT) 4. Approval of Change Order No, 1 with DL Porter Contractors, Inc" /1or the Sheriffs Hangar project at the Florida Keys Marathon Airport, in the amount of$48,49I,89 , Approval of Lease Extension Agreement with Keys Woodworker, Inc. for lease of premises located at the Florida Keys Marathon Airport for use as a public parking lot for an additional five year f <term, commencing June 11,2003 and ending June 10,2008 36. Approval of Lease Agreement for the trailer at the Long Key Transfer Station to be used as an office and break room by Waste '/ Management, Inc. 3. Acceptance of a proposal dated May 6, 2003 from Government Service Group, Inc, (GSG), as a sole source, to provide specialized assistance to update the solid waste assessment roll for the unincorporated area, update and reconcile data for the City of Marathon and create a fiscal year 2003-04 combined assessment roll and certify it to the Monroe County Tax Collector by September 15,2003, for a total lump sum fee of$19, 642 D. ~T DEVELOPMENT COUNCIL vrUR Board of County Commissioners - Announcement of one vacant / position on the Tourist Development Council District III Advisory Committee for an "At Large" appointment ,;(2. Board of County Commissioners - Announcement of one vacant position on the Tourist Development Council District V Advisory Committee for an "At Large" appointment 3. Board of County Commissioners - Discussion and approval of one (I) "At Large" appointment to the Tourist Development Council Y District IV Advisory Committee \/4. . Approval of a resolution transferring funds . Approval of Monroe County Tourist Development Council Operations Manual funding policy addition 5 ADJOURNMENT 11 :30 A.M. I. E. DNISION COMMUNITY SERVICES eport F, D~NSION PUBLIC WORKS 1. port a) Update on Old Settler's Park in Tavernier G. H, FIRE & A ULANCE DISTRICT 1 F GOVERNORS 1. Report /:1\pprOVal of Business Associate Addendum with Advanced Data Processing, Inc. (ADPI) to ensure that ADPI is carrying out its obligation under the Health Insurance Portability and Accountability Act (HIPP A) which protects the privacy of protected health insurance information of patients that are being billed by ADPI for Monroe County ADJOURNMENT K. 6 ADJOURNMENT /- /' / LAND AUTHO 1. App' al of minutes for the April 16, 2003 meeting 2. proval to purchase property: a) Key Largo Park subdivision b) Stirrup Key Hammock c) Eden Pines Colony subdivision 3. Presentation on land in public ownership l)IVISION OF GROWTH MANAGEMENT - BULK APPROVALS vi. Approval for a Grant Conservation Easement for Lot 49, Block 8 and a part of Tract A, Harbor Course South Section 4, Ocean Reef Plat 19, RE #00573720-004900 Approval for a Grant Conservation Easement for Lot 27 and part of Lot 26, Block 7 Harbor Course South Section 3, Monroe County PB 7 pg, 53, RE#0057371 0-002700 Approval for one Affordable Housing Deed Restriction for a dwelling unit from Robert D. & Lorna G. Williams Approval for th~ transfer of two buildable lots from Warren Werling for Mark Berman to Monroe County by Warranty Deeds Approval for the transfer of three buildable lots from Gary & Sally Land for Anthony Parkinson to Monroe County by Warranty Deeds Approval for the transfer of one buildable lot from Sergio & Pastora Sotolongo for M & S Key Largo Construction to Monroe County by Warranty Deed Approval for the transfer of one buildable lot from Luz M. & Raul Rodriguez to Monroe County by Warranty Deed Approval for the transfer of one buildable lot from Claudia Ferrara Gonzalez to Monroe County by Warranty Deed Approval for the transfer of two buildable lots from Kenneth & / Sandy Kloza to Monroe County by Warranty Deed ~. Approval for the transfer of two buildable lots from Todd A. . . . / Suzanne P. Greager to Monroe County by Warranty Deed JY Approval for a Single Family Residence Restrictive Covenant from Gary C, Weiss and Sandra W, Libbey to have one single family residence and a guest house on Part Lot 7, Big Pine Key RE: 00109540,000000 10:00 A.M. L. ADJOURNMENT M. / vi / / ~ vi ~ / 7 M, L GRJJWTH MANAGEMENT - CONTINUED J7' Approval of recommendations of the Selection Committee to select the firm of Bermello, Ajamil & Partners, Inc. (B&A) to prepare a Tavernier Creek Bridge to approximately Mile Marker 97/US-l ~COrridOr area enhancement plan for Monroe County and direct staff to enter into contract negotiations with this firm . Approval of an amendment to Contract SP527 between Monroe /county and the Florida Department of Environmental Protection to revise the Scope of Work . Approval of a Resolution amending the Memorandum of Agreement (MOD) between the Monroe County and the Florida /1eys Aqueduct Authority for wastewater services on the Little Venice Project, Marathon . Approval of an Agreement between Monroe County and Tamarac Park Homeowners Association for management of the Geiger Key / Boat Ramp ~ Approval of a Resolution to rescind the attached "Policy and Procedure for Expenditure of Boating Improvement Funds" in favor of the general Policies and Procedures as adopted in Administrative Instruction 4801.5 or its predecessor Approval to void the contract with Florida Marine Research Institute (FMRI) and authorize instead a Purchase Order for the services of FMRI, in completing a Boater's Guide for the Middle and Lower Florida Keys Request to advertise an Ordinance revising Chapter 5.5-17, Boat, Docks and Waterways, to eliminate the definition of "navigable canal, substituting the definition "man-made water body" and to further revise the Chapter to consolidate all definitions within the Chapter into Article I of the Chapter Approval to advertise an ordinance amending Section 6-27(D)(2), Monroe County Code, to provide for full exemption from building application and permitting fees for affordable housing construction projects receiving financial assistance from Monroe County Approval of a Resolution establishing policy guidelines for approving the exchange of privately-owned lands of conservation value for lands dedicated to the County for conservation under the County's Rate of Growth Ordinance Amendment to Contract with North Key Largo Utilities to provide additional funding for sewer service Approval of Amendment 2 to FDEP Agreement LP0337 which provides additional funding for the North Key Largo Utility sewer project Approval of Contract between Monroe County and REEF to provide monitoring of the Artificial Reef, Spiegel Grove / vi L ~ vi / / 8 M. G&e5"wrn MANAGEMENT - CONTINUED ~. Approval of the Contract Agreement between Monroe County and Spirit Marine Towing and Assistance for the Emergency repair of / channel markers #1 & #20, Kemp Channel "y. Approval ofthe Contract Agreement between Monroe County and Arnold's Auto & Marine Repair, Inc. for the emergency removal /OfDV3A3733 located off of Big Pine Key 2. Approval of the Contract Agreement between Monroe County and /;erican Underwater Contractors, Inc. for the emergency repair of channel marker #9 Cow Key Channel 2. Approval ofthe Contract Agreement between Monroe County and American Underwater Contractors, Inc. for the emergency ~. stallation of 15 regulatory buoys at the Whale Harbor Channel andbar - MJ- JIV- N. y/" 2 10:30 A.M. /' / vt ON OF GROWTH MANAGEMENT Report a) Memorandum attached addressing Hurricane Shelter Development (UHSD") requested by Mr. Joel Rosenblatt, P.E, Update on legal is~ues - Litigation Report Discussion of Florida Communities Trust (FCT) grant program and possible action to approve submittal of a grant application(s) to FCT to help underwrite the purchase of conservation lands within Tier 1 areas Presentation of the Post Disaster Recovery & Redevelopment Plan produced by Analytica concluding an agreement for professional services between Monroe County and Analytica 2:00 P.M. 1 :30 P.M. 0, fUNDING BOARD . Discussion to learn more about the Just 4 Kids program _ Paula Ciavolino, Executive Director P. ~~NROE COUNTY SHERIFF DEPARTMENT vfy'~ Approval to act as Jurisdiction Designee (grant administration) for the Monroe County Sheriff's Office Bullet Proof Vest Grant , Approval of disposition of inventory items for the month of May, 2003 totaling $57,526.40 9 P. '~OE COUNTY SHERIFF DEPARTMENT - CONTINUED ~Ul""J Approval of request for expenditures from Law Enforcement Trust Fund ~~ c..lSMMIS S lONERS ' ITEMS vI. - MAYOR SPEHAR - Approval of Resolution supporting "No Reduction in the Current United States Tariff on Imported Citrus Products" MAYOR SPEHAR - Approval of Resolution declaring Monroe County's Open and Accepting Use of the Spanish Language MAYOR SPEHAR - Approval of Resolution recognizing the importance of the Latin American Chamber of Commerce and of encouraging Minority Business COMMISSIONER MCCOY - Approval to appoint Jim Malcolm to the Florida Keys Council for People with Disabilities as the ~istrict 3 appointment, filling the seat recently vacated by Charles Ingraham . COMMISSIONER RICE - Discussion and conceptual approval of a proposal between Monroe County and the City of Marathon to jointly construct a new fire facility at the Marathon Airport to /1rovide emergency fire and rescue services to the Airport and the surrounding community . COMMISSIONER RICE - Discussion and conceptual approval of proposal to establish a U,S. Customs Services facility at the Marathon Airport and allow for local customs services for inbound flights to the U.S, By providing expanded services to private and corporate-owned aircraft, including customs and other international support, the utility of all airport infrastructure would improve dramatically COMMISSIONER NELSON - Discussion and approval of a future meeting with Colleen Castille, DCA, State Representative Ken Sorensen, and Land Authority Director Mark Rosch on issues relating to the Florida Communities Trust Fund COMMISSIONER NELSON - Approval of Resolution recognizing the late Doris Kemp of Key Largo COMMISSIONER NELSON - Discussion of timelines for the purchase of the Quay property for the site of a Key Largo Community Center R. ~ / / / / MONROE COUNTY COURT ADMINISTRATION 1, Approval of the write-off of uncollectible accounts of the Court Reporting Department 10 / R. OMMISSIONERS' ITEMS - CONTINUED 10, COMMISSIONER NELSON - Discussion of the division of wastewater funds to unincorporated Monroe County of state and federal funds under the agreement reached by the / Intergovernmental Task Force and the signers of the Tallahassee agreement signed on April 25, 2001 11. COMMISSIONER NEUGENT - Discussion and action on multi-loads of mulch being dumped on residential lots thereby t "ti<! ~:'tial enviromnentaI - but, certainly visual detraction S, COUNTY CLERK Report Approval of Warrants Approval of Fines & Forfeitures Approval of Tourist Development Council expenditures for the month of April, 2003 Official approval of the Board of County Commissioners' Minutes of the Regular Meeting of March 19,2003 (previously distributed) T, rr(UNTY ADMINISTRATOR vl'7' Report 0, Approval of appointment of Bruce McClenithan to the L Contractor's Examining Board to fill a position left vacant by the resignation of Monica Haskell /3. Confirmation by the Board of County Commissioners of the appointment of Fire Chief Clark Martin to be Monroe County Fire Marshal 4. Discussion of request by various municipalities that the County 1. .. '? consider new sharing arrangements for gas taxes ;1lf-~ 'C') U. COUNTY ATTORNEY ---y;..' eport 2. Request for authority to institute legal action at a time to be determined by the County Attorney relative to the manufacture and installation of the windows at the Gato Building which do not meet the wind load and water proofing standards of the specifications 11 3:00 P.M. 4:00 P.M. u. cmlmv ATTORNEY - CONTINUED ~ Approval of a Resolution authorizing the temporary closing of the Northbound lanes of US 1 from MM 98,2 to MM 100 from 10:00 A.M, to 11 :30 A.M. on the 4th of July, 2003 Approval of Resolution amending Resolution No. 001-2001 in order to provide that the members of the Monroe County Industrial Development Authority are members of the Monroe County Board of County Commissioners Approval of County Attorney's Office Legal Internship Program Approval to advertise an ordinance revising definition of Aluminum Specialty Contractor to include vinyl and plastic products Approval to advertise an ordinance amending Sec, 6-90, MCC, Powers and Duties of the Contractors Examining Board, in order to enhance fines for aiding and abetting unlicensed activities and amending the assessment of administrative fees Approval to advertise an ordinance amending Sec. 6-59(1), (II), and 6-62, MCC, in order to delete references to the firm Block & Associates as the examination agency for the Contractors / Examining Board v9'. Approval to advertise an ordinance amending Sec. 13.5-5(d), ~ MCC, in order to amend the park hours of the Key Largo Community Park. O. Approval of resolution setting the date, time and place for a public hearing concerning the proposed abandonment of a portion of La Paloma Road, Winston Waterways Subdivision, Key Largo, Florida J Approval of Amended Settlement Agreement in Conch Contrada LC portion of Richard Osborne & Conch Contrada LC v. Monroe County & Joe Paskalik, CA K 01-108 ~ f / / V!PUBLIC HEARINGS 1. Public hearing concerning an Ordinance that provides for a Uniform Wastewater System Connection Standard (One public hearing required.) W. jASTEWATERISSUES 1. Update briefing on wastewater management projects and issues 12 5:01 P.M. W. WASTEWATER ISSUES - CONTINUED 2. COMMISSIONER RICE - Discussion and approval to rescind Resolution #200-2001 and approval of revised resolution to transfer a portion of the County Solid Waste Transfer and Land Fill property located on Long Key to the ownership of the City of Layton instead of the Florida Keys Aqueduct Authority x. P~ HEARINGS V ~ublic hearing to adopt an ordinance amending the Monroe County Land Development Regulations by amending Section 9.5-(A-5), (M-6.2) and (M-I0), Section 9.5-122(c) and Section 9.5-266(a), (b), (c), (d), (e), (I), (g) and (h). (Revisions to Affordable Housing Regulations) (One public hearing ~qUired.) (IrEM WILL BE REQUESTED TO BE CONTINUED) . Public hearing to adopt an ordinance by amending Section 9.5- 252, Airport District (AD), (c)(3)h. (AICUZ) and creation of Sec. 9.5-258. AICUZ OVERLAY of the Monroe County Land I Development Regulations (One public hearing required.) . Public hearing to consider a DCA Transmittal Resolution on the request of the Planning Department to amend Policy 212.2.3 of the Monroe County Year 2010 Comprehensive Plan concerning Shoreline Setbacks and to amend Section 9.5-349 (Shoreline Setbacks) of the Monroe County Land Development Regulations (One transmittal hearing required.) ADA Assistance: Anyone needing special assistance at the Board of County Commissioners' meeting due to a disability should contact the County Administrator's office at 292-4441 by 12:00 p.m. on Friday, May 16,2003, 13 AGENDA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS 9:00 A.M, / 10:00 A.M, / 10:30 A.M. / 11:30 A.M. / 12:00 P.M, /' 1:30 P.M, / 2:00 P.M. V 2:30 P,M,/ 3:00 P.M. ~ 4:00 P.M,~ 5:01 P.M, WEDNESDAY, MAY 21,2003 T~ESAPPROX~ATE Board of County Commissioners Regular Meeting Ll/L3 - Land Authority N3 - Growth Management 12 - Board of Governors j.- Lunch Break Reconvene 01 - Sounding Board N4 - Growth Management T 4 - County Administrator VI - Public Hearing WI/W2 - Wastewater Issues XlIX3 - Public Hearings ~ -~, mcC'-:-;;- ~,~ ??7~-"1-J~ ".r~ 7VJ~, L.~ Cc,.,-n.~