Item I2 1.2
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Flonda,Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
August 21, 2019
Agenda Item Number: I.2
Agenda Item Summary #5859
BULK ITEM: No DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight(305) 292-4527
yes
AGENDA ITEM WORDING: Approval to negotiate a proposed public-private partnership (P3)
comprehensive agreement with the Key West Art & Historical Society (KWAHS) for operations and
management services of an educational and cultural facility and public museum at the Historic
Monroe County Jail at Jackson Square pursuant to §255.065, Fla. Stat. (P3 statute).
ITEM BACKGROUND: Monroe County Project Management (PM) received an unsolicited
proposal from KWAHS for management and operation of the Historic 1892 Monroe County Jail
Museum at Jackson Square to operate as an educational and cultural facility and public museum.
With BOCC approval and pursuant to the P3 statute, PM issued a Request for Qualifications (RFQ)
for competing proposals. The RFQ was open for submissions over 120 days. No competing
proposals were submitted. Pursuant to the P3 statute, in order to move forward with negotiations
with the KWAHS for a comprehensive agreement, Monroe County must make certain affirmations
and findings in support of the P3 qualifying project. §255.065 (3)(d)(e), (5)(d)(e), and (7), Fla. Stat.
A separate associated agenda item is on the August 2019 agenda for the BOCC to approve a
Resolution. The Resolution states the BOCC findings, support and approval in conformance with the
P3 statute and provides PM approval to negotiate a proposed comprehensive agreement with
KWAHS for management and operational services.
This agenda items specifically seeks BOCC approval for PM to negotiate a proposed comprehensive
agreement with KWAHS for management and operational services. The proposed comprehensive
agreement would be presented to the BOCC for approval.
Monroe County has received $1.2 million in TDC funding and a $250,000 grant from the
Department of State, Division of Historical Resources for restoration of the building and conversion
into a public museum.
PREVIOUS RELEVANT BOCC ACTION: 8/15/18 BOCC gave approval to advertise for
competing proposals to an unsolicited proposal for management of the Historic Jail Museum.
4/19/18 BOCC gave approval of submission of a Department of State, Division of Historical
Resources grant application for re-roofing of the historic jail museum at Jackson Square.
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1.2
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval for project management to negotiate a proposed
comprehensive agreement with KWAHS as stated above.
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: n/a
Expiration Date: n/a
Total Dollar Value of Contract: n/a
Total Cost to County: n/a
Current Year Portion: n/a
Budgeted: n/a
Source of Funds: n/a
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Cary Knight Completed 07/30/2019 4:16 PM
Chris Ambrosio Completed 07/31/2019 8:54 AM
Kevin Wilson Completed 07/31/2019 9:01 AM
Budget and Finance Completed 07/31/2019 9:46 AM
Maria Slavik Completed 08/02/2019 12:00 PM
Kathy Peters Completed 08/02/2019 12:45 PM
Board of County Commissioners Pending 08/21/2019 9:00 AM
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