Item M5 M.5
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
August 21, 2019
Agenda Item Number: M.5
Agenda Item Summary #5941
BULK ITEM: No DEPARTMENT: BOCC District 4
TIME APPROXIMATE: STAFF CONTACT: Tamara Lamarche(305) 289-6000
9:OOA
AGENDA ITEM WORDING: Approval to authorize the Executive Assistant to David Rice,
District 4 Commissioner, to expend up to $2,500 for maintenance and repair of the electronic radar
signs and other equipment as necessary to expedite repairs of the signs and equipment located in the
Duck Key Security District.
ITEM BACKGROUND: This item provides authorization for the District 4 Commissioner's
Executive Assistant to expend and authorize repairs for the electronic radar signs and other
equipment up to $2,500 located within the Duck Key Security District. The Duck Key Security
District Advisory Board recommended for the authorization and spending cap to be designated to the
Advisory Board Chair at their July 22, 2019 meeting. But in order to ensure proper internal oversight
of expenditures for the Duck Key Security District, it is staff s recommendation that this authority be
delegated to a County staff person. The District 4 Executive Assistant serves as a liaison to this
advisory board. This pre-authorization will expedite maintenance services and repairs as necessary
for the electronic radar signs or other security equipment and allow for service calls to be made
efficiently and avoid delay in repairs. Any repairs/replacement above this cap would require
approval of the advisory board and BOCC for the additional expenditure. With regard to the
electronic radar signs, after the 1-year warranty expires on each unit, the ongoing maintenance
service and/or repairs must be made by local vendors. The equipment manufacturer is located in
Canada and they can provide telephonic assistance with a sign vendor as needed.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved the purchase of the radar signs
installed on Duck Key residential roads through expenditure of the Duck Key Security Taxing
District funds.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
Packet Pg. 1646
M.5
Min Jul 22 2019 Radar Sign Repair Cap Auth
FINANCIAL IMPACT:
Effective Date: Upon Approval
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted: Yes
Source of Funds: Duck Key Security Taxing District, #001-04501
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
David Rice Skipped 08/06/2019 3:28 PM
Christine Limbert Completed 08/06/2019 4:31 PM
Kathy Peters Completed 08/06/2019 4:37 PM
Board of County Commissioners Pending 08/21/2019 9:00 AM
Packet Pg. 1647
M.5.a
d au1C-,7
j,
Chair Hernandez informed the board members that we have had some trouble with the
radar signs not connecting to the Cloud due to SIM cards from T'-Mobile. She requested SIM
cards from.ATT from Traffic Logix and has received them, The County has told us that they
cannot provide personnel for maintenance and repairs.
MOTION: To authorize the Chairperson to spend funds on repairs to equipment purchased.
by the Security board without waiting for the next meeting,with a cap of 2,500.00.
First Sylvia Hernandez; seconded by Van Waddill.
MOTION; CARRIED
Chair Hernandez pointed out that the online access to the radar signs has expired and we
cannot download reports unless we physically go to each sign with a computer and connect
through Bluetooth,
°
A
m MOTION: To purchase 1 year of online access from Traffic Logix for all 4 Speed Radar signs
M at the oast of$1,600 per year.
First by Bill Grayden; seconded by Laurie Oestreicher,
r
MOTION CARRIED �
B. Camera Update:
Chair Hernandez obtained quotes from ADT and Johnson Controls for updating the four
overview analog cameras. Johnson Controls came dawn $ ,000 after Chair Hernandez cs
informed them their quote was not competitive. We are under contract with Johnson.
Controls until 2,023 and would have to pay them 90% of the maintenance fee ($8,000) if we �
were to terminate the contract now.
Jay Miller requested that we get a new quote showing that the equipment is included since
the current quote showed the price next to installation. Chair Hernandez will do so, and
reassured Jay Miller that County Attorney Christine Limbert checks all our contracts.
MOTION: To have Johnson Controls upgrade the 4 analog 720 Bosch overview cameras to 75
4 digital 1080's Bosch overview cameras at a cost not to exceed $8,025,
First by Sylvia Hernandez.- seconded by Bill Grayden
For; Sylvia Hernandez
For: Laurie aestreicher
For: Van Waddill
For: Bill Grayden
For: Jay Miller
Packet Pg. 1648
t