Item N6 N.6
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
August 21, 2019
Agenda Item Number: N.6
Agenda Item Summary #5915
BULK ITEM: No DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pam Radloff(305) 292-3560
N/A
AGENDA ITEM WORDING: Summary and status of the Financial System Upgrade.
ITEM BACKGROUND: The Clerk has been notified that the BOCC's and the Clerk's
financial/payroll systems (Finance Plus) are being retired by the vendor (Central Square) effective
December 2021. As a result, the Clerk has an immediate need to replace the BOCC's and the Clerk's
financial/payroll systems. The Clerk is working with Board staff and a consultant, Berry Dunn, to
identify the Clerk's and the County's business requirements for implementing an Enterprise
Resource Planning (ERP) solution for Monroe County's administrative operations (e.g., accounting,
purchasing, human resources, project/grants management, fixed assets, etc.). Once the business
requirements are defined, the Clerk and Board staff will work with the consultant to issue a Request
for Proposals (RFP) for an ERP system that best meets the County's and the Clerk's needs. The
timeframe is to issue the RFP in October 2019 and have a selection of a system and an implementer
by the end of February 2020.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
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N.6
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Kevin Madok Skipped 08/05/2019 1:44 PM
Cynthia Hall Completed 08/05/2019 2:12 PM
Kathy Peters Completed 08/05/2019 2:20 PM
Board of County Commissioners Pending 08/21/2019 9:00 AM
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