Item C07 C.7
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
August 21, 2019
Agenda Item Number: C.7
Agenda Item Summary #5830
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Dan Bensley (305) 292-4468
N/A
AGENDA ITEM WORDING: Approval of a Task Order with T.Y. Lin International (TY Lin) for
Professional Design and Permitting Services for the Stock Island Detention Center Main Electrical
Upgrades Project in the amount of $90,500.00. This work will be funded out of the Corrections
Facilities Budget.
ITEM BACKGROUND: The electrical system at the Monroe County Detention Center is nearly 30
years old. Due to multiple electrical outages, an emergency study was performed by Schneider
Electric to evaluate the conditions of the building. A report was completed in January and provided
to the County which outlined corrective actions needed in order to ensure the safety of inmates,
employees and visitors. TY Lin currently has a continuing services contract with the County and has
submitted a proposal for design services to address the corrective actions recommended in the
electrical study. This Task Order will provide Monroe County with design phase drawings and
services needed in order to bid the construction phase of this project.
PREVIOUS RELEVANT BOCC ACTION: 1/17/18—BOCC approved an Agreement for On Call
Professional Engineering Services with TY Lin.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval of Task Order.
DOCUMENTATION:
TY Lin Task Order
FINANCIAL IMPACT:
Effective Date: 8/21/19
Expiration Date:
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C.7
Total Dollar Value of Contract: $90,500.00
Total Cost to County: $90,500.00
Current Year Portion: $54,000.00
Budgeted: yes
Source of Funds: 20505
CPI: no
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts: n/a
Revenue Producing: no If yes, amount:
Grant: no
County Match:
Insurance Required: yes
Additional Details:
20505-530340
08/21/19 101-20505 - CORRECTION FACILITIES $90,500.00
REVIEWED BY:
Dan Bensley Completed 07/30/2019 11:18 AM
Cary Knight Completed 07/30/2019 4:01 PM
Chris Ambrosio Completed 07/30/2019 5:10 PM
Budget and Finance Completed 08/01/2019 10:09 AM
Maria Slavik Completed 08/06/2019 9:12 AM
Kathy Peters Completed 08/06/2019 11:08 AM
Board of County Commissioners Pending 08/21/2019 9:00 AM
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C.7.a
TASK ORDER FOR PROFESSIONAL DESIGN AND PERMITTING SERVICES
BETWEEN MONROE COUNTY AND TY LIN INTERNATIONAL
FOR STOCK ISLAND DETENTION CENTER MAIN ELECTRICAL UPGRADES
In accordance with the Agreement for On Call Professional Engineering Services made and
entered on the 17th day of January 2018 between Monroe County hereinafter referred to as the
"County" and TY Lin International hereinafter referred to as "Consultant', where professional
services are allowed if construction costs do not exceed Two Million and 00/100 Dollars
($2,000,000.00), or for study activity if the fee for professional services for each individual study
under the contract does not exceed Two Hundred Thousand and 00/100 Dollars ($200,000.00),
hereinafter referred to as "Agreement".
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All terms and conditions of the Agreement apply to this Task Order, unless this Task Order
amends, adds, or modifies a provision or an Article of the Agreement of which will be specifically
referenced in this Task Order and the amendment, addition, or modification shall be precisely
described. These additions apply only to the project referenced in this Task Order. .
This Task Order is effective on August 21, 2019. Design of the work is anticipated to be
completed within 104 days of issuance of the Notice to Proceed.
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the
parties agree as follows:
In accordance with Article II Scope of Basic Services, Paragraph 2.1,the Scope of this Task
Order is as follows:
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The scope of services will include Design Services/Additional Services and Post Design Services
for the Stock Island Detention Center Main Electrical Upgrades project, which are specified in the
Consultant's proposal dated June 19, 2019 that is made a part of this Task Order and attached -19
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hereto as Attachment A.
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In accordance with Article VII, Paragraph 7.1 Payment Sum, the Payment Sum of this Task
Order is as follows:
The Consultant shall be paid monthly for work performed and deliverables as follows:
Design Services/Additional Studies $78,500.00
Post Design Services $12,000.00 -19
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Total (Lump Sum) $90,500.00
Article IX Miscellaneous, Paragraph 9.29 Federal Contract Requirements do not apply to
this project.
All other Terms and Conditions of the Task Order shall remain in accordance with the Agreement
and as amended.
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C.7.a
IN WITNESS WHEREOF,each party caused the Task Order to be executed by its duly authorized
representative.
CONSULTANT
Consultant Witness: TY LIN INTERN I AL
Signature: fir. Sin iare .w Us
Name: Ae!.. -V L /Z Name_ 011A '
Title: FlW017 Pa_ Title:
Date: 0 0 ® Dater
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: Kevin Madok, Clerk OF MONROE COUNTY, FLORIDA
By: By:
Deputy Clerk Mayor/Chairman
Date: Date;
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MONROE CON >
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C.7.a
ATTACHMENT A
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C.7.a
II 1,,,,11Y INTERNATIONAL
engineers I planners I scientists
Monroe County June 19, 2019
5501 College Road
Key West, FL 33407
Attention: Mr. Dan Bensley
Subject: Stock Island Main Detention Center - Main Electrical Panel Upgrades
Dear Mr. Bensley:
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Thank you for providing TYLIN International (TYLI) an additional opportunity to be of service to Monroe
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County at the Stock Island Main Detention Center for the main electrical service panel upgrades. After
reviewing the provided electrical study by Schneider Electric and our initial investigation, TYLI is pleased
to submit a lump sum proposal for the Design Services of$78,500 with an additional $12,000 for Post CL
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Design Services, as outlined to address the issues listed in the Schneider Electric study. 2-
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0 Design Services/Additional Studies ($78,500):
o Arc Flash - Panel housing modifications for future infrared studies
o Short Circuit — Replacement of obsolete and damaged circuit breakers in main electrical
switchboard is
o Circuit Breaker Settings—Provide new settings based on Schneider Electric's study
o Inrush Issues—Provide upgrades to resolve issues
o Emergency System — Provide upgrades to enhance system coordination with between non-
emergency and emergency modes
o Emergency Generation - Provide quick connect branch and connection methods
o Damaged Surge Suppression Devices — Provide replacement details, review/design surge
suppression system, as needed. o
o NEC Issues/Damaged Equipment—Update riser diagrams based on the in-house modifications U)
to the panel(s).
o Additional Studies 0
■ Ground Fault Protection of Equipment (GFPE) — Determine recommendations for future
design modifications with budget cost estimate CL
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Generator Paralleling Gear- Evaluation of new generator paralleling gear with budget cost
estimate
Post Design Services ($12,000)
o Respond to RFIs 19
o Review submittals and shop drawings
Deliverables
« 60% design submittal — Two hard copy sets of full size plans and corresponding preliminary
specifications,along with preliminary additional study reports,and corresponding electronic PDF files.
a 100%design submittal—Two hard copy sets of full size plans, corresponding specifications,applicable
calculations and additional study reports, and corresponding electronic PDF files.
Final document acceptance - Two hard copy signed/sealed sets of full size plans, corresponding
specifications, applicable calculations, additional study reports and electronic files, in AutoCAD and
PDF formats.
Schedule:
The design work for these services is anticipated to be 60 calendar days from the issuance of the Notice
to Proceed, with an additional 30 calendar days after receipt of the 60% review comments for the 100%
201 Alhambra Circle,Suite 900 ) Coral Gables, Florida 33134 1 T 305,567,1888 1 F 305.567.1771 1 www,tylin.com Packet Pg. 222
C.7.a
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June 19, 2019
Stock Island Main Detention Center - Main Electrical Panel Upgrades
submittal, and 14 calendar days after receipt of the 100% review comments for the final document
submittal.
Prgpgsgo' Pa yment Sc1 eduie
0 60%-at submission of 60%documents.
0 30%- at submission and acceptance of final documents
• 10% -at acceptance of final documents
Exclusions:
1) Pre-construction activities, such as procurement assistance and re-designs due to bidder RFI's. a
2) Post design services during construction are limited to one on-site meeting, responses to RFIs,
review of submittals and review of shop drawings. Other items, such as pre bid meetings, field
supervision and inspection of the installations for compliance, are not included the basic scope of CL
work and will be considered additional services. 2
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3) Only those designs and description of services noted in the previous sections are included and no
other work is intended or inferred.
4) Any additional services required from TYLI will be on a negotiated basis, at the time of service
request, and a supplemental work task order will be issued to authorize the work and payment.
General Re uirei Lrts m sw r r tuor a
1) Allowance for two on -site meetings during the design phase and one one-site meeting during the
post design phase, with additional meetings as additional services, as needed.
2) Any modifications to the general scope described in this proposal will be considered additional
services. 0
Thank you once again for the opportunity to serve. If you have any questions, please feel free to contact
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me at 305-714-4040 or David Russell at 305 341-7200. -19
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Sincerely,
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Ah ad Hammoud, PE, L:Et AP 0
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Vice President U)
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Cc: David Russell
201 Alhambra Circle,Suite 900 ) Coral Gables, Florida 33134 T 305,567.1888 F 305.567.1771 www.tylin.co Page 5 of 5
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