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Item C22 C.22 BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Sylvia Murphy,District 5 The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1 �pw° Michelle Coldiron,District 2 Heather Carruthers,District 3 David Rice,District 4 County Commission Meeting August 21, 2019 Agenda Item Number: C22 Agenda Item Summary #5888 BULK ITEM: Yes DEPARTMENT: Information Technology TIME APPROXIMATE: STAFF CONTACT: Alan MacEachern (305) 295-5110 N/A AGENDA ITEM WORDING: Approval to purchase equipment and services for the upgrade of the Marathon Government Center broadcast studio and supporting technology, including new Televisions for better viewing, using cooperative purchasing pricing under the General Services Administration (GSA) and The Interlocal Purchasing System (TIPS) contracts in an amount of $105,376.74. ITEM BACKGROUND: The attached quote is for proposed work of audio/visual studio and commission chamber upgrades for the Marathon Government Center in Marathon, Florida. This location is the last of the three Monroe County broadcast facilities to be retrofitted to support High Definition (HD) broadcasts and integration into the county's new broadcast infrastructure. These upgrades will also allow for enhanced capabilities for the Emergency Operations Center (EOC) during any activation. Because of scheduling considerations with the installation team who will come onsite as well as the lead time to take the chambers out of service during November, we are asking for August approval in order to schedule a November implementation. It is understood that this planned November implementation would be put on hold in the event of any Tropical Disturbance appearing which would necessitate EOC activation. This facility last underwent a minimal upgrade in March 2012 to bring it in line with the other two analog studios and a minor update in 2016 to replace the broadcast cameras due to age, deterioration and numerous failures. Acknowledging the impending need for a modern overhaul for all the facilities, the cameras installed in 2016 were future proofed and HD ready. This upgrade will also allow Monroe County television staff to operate the studio remotely from other locations within the county. This component is essential for last minute requests or events that are not necessary to have a technician there in person. This technology has already proven itself invaluable in the 8 months since it was deployed in the Key Largo facility and has allowed Monroe County Television to record and broadcast multiple meetings and events that normally would not have been. This has allowed for greater transparency and citizen participation of said meetings as well as reduced costs associated with extended travel of county staff. Packet Pg. 682 C.22 Pursuant to the Monroe County Purchasing Policy, Chapter 7. Exclusions C. Cooperative Purchasing purchases equal to $50,000.00 or more from vendors holding current "State" and Government Services Administration herein after ("GSA") contracts are exempt from the competitive bidding process. The Policy also allows for purchasing under cooperative purchasing ventures run by other units of governments when the best interests of the County are served. Both the General Service Administration (GSA) and The Interlocal Purchasing System (TIPS) contracts fall under this provision in the Policy. PREVIOUS RELEVANT BOCC ACTION: BOCC bulk approved on August 15, 2018 (KEY LARGO RETROFIT) and February 20, 2019 (KEY WEST RETROFIT) CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approve DOCUMENTATION: 2019 - AVI SPL Currrent Quote- Marathon Facility 2016 - Solutionz HD Camera Purchase 2012 - AVI SPL Marathon Retrofit Quote 2012 - AVI SPL Marathon Retrofit Invoice FINANCIAL IMPACT: Effective Date: November 2019 Expiration Date: January 2020 Total Dollar Value of Contract: $105,376.74 Total Cost to County: $105,376.74 Current Year Portion: $0 Budgeted: Yes Source of Funds: Ad Valorem CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: County Match: Insurance Required: Additional Details: $105,376.74 Packet Pg. 683 C.22 O1/01/20 001-05003 - TECHNOLOGY($105,376.74) REVIEWED BY: Alan MacEachern Completed 08/02/2019 11:55 AM Assistant County Administrator Christine Hurley Completed 08/02/2019 2:24 PM Christine Limbert Completed 08/02/2019 3:41 PM Budget and Finance Completed 08/05/2019 8:57 AM Maria Slavik Completed 08/05/2019 2:02 PM Kathy Peters Completed 08/05/2019 2:24 PM Board of County Commissioners Pending 08/21/2019 9:00 AM Packet Pg. 684 C.22 Audiovisual Solutions Proposal For Monroe County Florida Monroe County Marathon Facility � ....... AV I S P L AV I j SPL//ii //i% Audio Visual Innovations, Inc.-A wholly owned subsidiary of AVI-SPL, Inc. 772 South Military Trail Deerfield Beach, FL 33442 (954) 938-9382 Fax: (954) 776-4772 www.avispl.com Prepared By: Martin Lois Martin.Lois@avispl.com Proposal No: 292890-4 /";fl SPL, n( i' j}/ ,')O 4 Packet Pg. 6 Audio Visual Innovations,Inc.,a wholly owned subsidiary of llrwesbrneurnt Suiturnurn our ...... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. Prepared For: lethon Williams Prepared By: Martin Lois Monroe County Florida Date Prepared: 07/25/2019 102050 Overseas Hwy Key Largo, FL 33037-2763 Proposal#: 292890-4 Valid Until: 09/24/2019 Total Equipment Cost $63,486.46 Includes cable,connectors,hardware,switches,relays,terminal blocks, panels,etc.,to ensure a complete and operational system Professional Integration Services $29,168.00 Includes: Engineering,project management,CAD,on-site installation and wiring,coordination and supervision,testing,checkout,owner training,etc. performed on the Owner's premises. Also includes all fabrication,modification,assembly,rack wiring,programming,warranties,etc.,some performed at AVI-SPL Direct Costs $6,588.23 Includes: Non equipment or labor costs such as travel expenses,per diem,lift and vehicle rentals. General&Administrative $3,094.18 Includes all G&A expenses: bonds,vehicle mileage,shipping&insurance Maintenance Services $3,039.87 Includes room maintenance services and/or customer care hardware and software maintenance services as described in "Room Summary". Subtotal $105,376.74 Tax Exempt (*) Total $105,376.74 * Exemption from sales tax will be recognized only after a valid sales tax exemption certificate or other appropriate documentation of exemption has been provided to and approved by AVI-SPL;otherwise all applicable sales taxes will apply. Purchase orders should be addressed to Audio Visual Innovations, Inc. Signed Printed Date Audio Visual Innovations Inc. and Signal Perfection Ltd are wholly owned subsidiaries of AVI-SPL, Inc. This Entire Document and all information (including drawings, specifications and designs) presented by any subsidiary are the property of AVI-SPL Inc. Proprietary information provided to potential customers,clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence.These Materials may not be copied,distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. ©Copyright AVI-SPL.All Rights Reserved Packet Pg. 6 C.22 Audio Visual Innovations,Inc.,a wholly owned subsidiary of -SPL' 0�%% Roourn Suirruirnary ..... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. Prepared For: lethon Williams Prepared By: Martin Lois Monroe County Florida Date Prepared: 07/25/2019 102050 Overseas Hwy Key Largo, FL 33037-2763 Proposal#: 292890-4 Room Name: Marathon Facility Upgrade Valid Until:�09/24/2019 Eq uii i Ilp rn urn i ...... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. Mfg Model Description Qty Unit Price Extended Price DISPLAY EQUIPMENT LG ELECTRONICS LGE49LV340C **LCD,49" 1080P 400NIT 26LB LED NTSC/8- 6 $653.33 $3,919.98 VSB/ATSC/QAM TUNER GSA CONTRACT GS-35F-0275S CHIEF CHILCMIU MOUNT,SINGLE CEILING, LARGE-BLACK 6 $236.24 $1,417.44 Contract TIPS 170306 Technology Solutions Products and Services CHIEF CHICPA262 ADAPTER, MOUNT,CPA TO MALE NPT 6 $32.94 $197.64 Contract TIPS 170306 Technology Solutions Products and Services CHIEF CHICPA072 ADAPTER, MOUNT,72"CPA COLUMN- BLACK 6 $68.40 $410.40 Contract TIPS 170306 Technology Solutions Products and Services CHIEF CHICPA330 PLATE,OFFSET CEILING,CPA STYLE 6 $43.70 $262.20 Contract TIPS 170306 Technology Solutions Products and Services OFE OFE PROJECTOR 1 $0.00 $0.00 OFE OFE SCREEN 1 $0.00 $0.00 OFE OFE 80" DISPLAY 1 $0.00 $0.00 OFE OFE 80" DISPLAY MOUNT 1 $0.00 $0.00 SWITCHING AND ROUTING CRESTRON CREDMMD16X16 16X16 DigitalMedia SWITCHER 1 $4,777.78 $4,777.78 GSA CONTRACT GS-35F-0275S CRESTRON CREDMCSDI INPUT CARD,SDI FOR DM SWITCHERS 1 $631.58 $631.58 GSA CONTRACT GS-35F-0275S CRESTRON CREDMC4KHDDSPHDCP INPUT CARD,4K HDMI W/DOWNMIXING FOR DM 11 $526.32 $5,789.52 2 SWITCHERS GSA CONTRACT GS-35F-0275S CRESTRON CREDMC4KCHDCP2 INPUT CARD, HDBASET 4K DIGITAL MEDIA 8G+ 3 $578.95 $1,736.85 FOR DM SWITCHERS GSA CONTRACT GS-35F-0275S CRESTRON CREDMTX200C2GWT WALLPLATE, DIGITALMEDIA 8G+TRANSMITTER 1 $736.84 $736.84 Audio Visual Innovations Inc. and Signal Perfection Ltd are wholly owned subsidiaries of AVI-SPL, Inc. This Entire Document and all information (including drawings, specifications and designs) presented by any subsidiary are the property of AVI-SPL Inc. Proprietary information provided to potential customers,clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence.These Materials may not be copied,distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. ©Copyright AVI-SPL.All Rights Reserved /, fl SPL, n( 4 Packet Pg. 6 Audio Visual Innovations,Inc.,a wholly owned subsidiary of -SPL0�%% Mfg Model Description Qty Unit Price Extended Price 200(MATTE WHITE) GSA CONTRACT GS-35F-0275S CRESTRON CREDMTX4K100C1GWT TRANSMITTER,4K Digital Media 8G+WALLPLATE 2 $368.42 $736.84 (WHITE TEXTURED) GSA CONTRACT GS-35F-0275S CRESTRON CREDMC4KHDO DM OUTPUT CARD,2-CHANNEL 4K HDMI 2 $947.37 $1,894.74 GSA CONTRACT GS-35F-0275S CRESTRON CREDMC4KCOHDHDCP2 DM OUTPUT CARD,2-CHANNEL HDBASET 4K,8G+ 4 $684.21 $2,736.84 GSA CONTRACT GS-35F-0275S CRESTRON CREDMCSTRO DM OUTPUT CARD,STREAMING 2 $1,578.95 $3,157.90 GSA CONTRACT GS-35F-0275S CRESTRON CREDMRMC4KSCALERC 4K DigitalMedia 8G+ RECEIVER& ROOM 8 $947.37 $7,578.96 CONTROLLER W/SCALER---- GSA CONTRACT GS-35F-0275S VIDEO EQUIPMENT OFE OFE VADDIO CAM+CCU 4 $0.00 $0.00 GSA CONTRACT GS-35F-0275S VADDIO INC VAD5352000296 MOUNT, DROP DOWN CEILING FOR HD-18 PTZ 2 $246.28 $492.56 CAMERA GSA CONTRACT GS-35F-0275S BLACK MAGIC BLASWATEMTVSTUPRO ATEM TELEVISION STUDIO PRO HD 1 $2,040.00 $2,040.00 DESIGN USA HD Contract TIPS 170306 Technology Solutions Products and Services BLACK MAGIC BLABMDHYPERDSTM VIDEO PROCESSOR, HYPERDECK STUDIO MINI 1 $617.78 $617.78 DESIGN USA Contract TIPS 170306 Technology Solutions Products and Services OFE ESEHD488ESDGPS OWNER FURNISHED EQUIPMENT 1 $0.00 $0.00 BLACK MAGIC BLACONVNTRMABHSDI CONVERTER,TERANEX MINI- HDMI TO SDI 12G 2 $440.00 $880.00 DESIGN USA Contract TIPS 170306 Technology Solutions Products and Services BLACK MAGIC BLABMDCONVNTRMYA RACK SHELF,TERANEX MINI 1 $75.56 $75.56 DESIGN USA RSH Contract TIPS 170306 Technology Solutions Products and Services BLACK MAGIC BLACONVMSDIDA4K MINI CONVERTER,SDI DISTRIBUTION 4K 2 $262.22 $524.44 DESIGN USA Contract TIPS 170306 Technology Solutions Products and Services COBALT DIGITAL COBBBG1078CUS 3G/HD/SD-SDI STANDALONE MONITORING 1 $3,109.41 $3,109.41 PROBE WITH ACCESSORIES AJA VIDEO AJAUDC CONVERTER, MINI SD/HD/3G UP/DOWN/CROSS 1 $613.24 $613.24 SYSTEMS 2-CH UNBALANCED AUDIO OFE OFE CABLE BOXES**VERIFY AMOUNTS** 1 $0.00 $0.00 DENON DENDN50OBDMKII BLU-RAY DISC PLAYER, 1RU 1 $299.25 $299.25 ELECTRONICS Contract TIPS 170306 Technology Solutions Products and Services CONTROL SYSTEM Audio Visual Innovations Inc. and Signal Perfection Ltd are wholly owned subsidiaries of AVI-SPL, Inc. This Entire Document and all informatio (including drawings, specifications and designs) presented by any subsidiary are the property of AVI-SPL Inc. Proprietary information provided t potential customers,clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence.These Materials may not be copied,distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. ©Copyright AVI-SPL.All Rights Reserved /, fl SPL, n( 4 Packet Pg. 6 Audio Visual Innovations,Inc.,a wholly owned subsidiary of -SPL 0�%%/a; Mfg Model Description Qty Unit Price Extended Price OFE OFE CRESTRON PRO 3+NECESSARY COM CARDS 1 $0.00 $0.00 GSA CONTRACT GS-35F-02755 CRESTRON CRETST902 TOUCH SCREEN,8.9"WIRELESS-BLACK 1 $2,000.00 $2,000.00 GSA CONTRACT GS-35F-02755 CRESTRON CRECENGWEXER GATEWAY,infiNET EX& ER,WIRELESS 1 $250.00 $250.00 GSA CONTRACT GS-35F-02755 OFE NETWORK SWITCH OWNER FURNISHED EQUIPMENT 1 $0.00 $0.00 GSA CONTRACT GS-35F-02755 AUDIO EQUIPMENT BIAMP SYSTEMS BIATESIRASERVERIOAVB CHASSIS,UP TO 48-CHAN OF 1/0, 1 AVB-1 1 $4,068.97 $4,068.97 NETWORK/1 DSP CARD GSA CONTRACT GS-35F-02755 BIAMP SYSTEMS BIATESIRASEC4 INPUT CARD,4-CHAN MIC/LINE IN W/ACO ECHO 5 $410.76 $2,053.80 CANX(INSTALLED) GSA CONTRACT GS-35F-02755 BIAMP SYSTEMS BIATESIRASIC4 4-CHANNEL MIC/LINE INPUT CARD(INSTALLED) 1 $201.51 $201.51 GSA CONTRACT GS-35F-02755 BIAMP SYSTEMS BIATESIRASOC4 OUTPUT CARD,4-CHAN MIC/LINE OUT 2 $178.26 $356.52 (INSTALLED) GSA CONTRACT GS-35F-02755 SHURE SHUQLXD124858 BODYPACK AND VOVAL COMBO SYSTEM W/WL 1 $1,214.94 $1,214.94 185 AND SM58 GSA CONTRACT GS-35F-02755 SHURE SHUQLXD24SM58 "WIRELESS SYSTEM W/HANDHELD SM58 5 $843.39 $4,216.95 MICROPHONE GSA CONTRACT GS-35F-02755 SHURE SHUUA844SWBLC ANTENNA DISTRIBUTION SYSTEM FOR BLX4R 2 $347.28 $694.56 (470-952M HZ) GSA CONTRACT GS-35F-02755 SHURE SHUUA221 SPUTTER, PASSIVE ANTENNA/COMBINER KIT 2 $116.11 $232.22 GSA CONTRACT GS-35F-02755 SHURE SHUUA8100 CABLE, 100' UHFANTENNA 2 $179.44 $358.88 GSA CONTRACT GS-35F-02755 MISC EQUIPMENT MIDDLE ATLANTIC MIDERA EQUIPMENT RACK ACCESS. 1 $511.36 $511.36 GSA CONTRACT GS-35F-02755 Total $60,797.46 oorn Mafintenance Services Price One Year-Customer Care Preferred Onsite $3,039.87 Audio Visual Innovations Inc. and Signal Perfection Ltd are wholly owned subsidiaries of AVI-SPL, Inc. This Entire Document and all information (including drawings, specifications and designs) presented by any subsidiary are the property of AVI-SPL Inc. Proprietary information provided to potential customers,clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence.These Materials may not be copied,distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. ©Copyright AVI-SPL.All Rights Reserved /, fl SPL, n( 4 Packet Pg. 6 Audio Visual Innovations,Inc.,a wholly owned subsidiary of -SPL' 0�%%/a; Equipment Total $60,797.46 Installation Materials $2,689.00 Professional Services $29,168.00 Direct Costs $6,588.23 General &Administrative $3,094.18 Maintenance Services $3,039.87 Subtotal $105,376.74 Tax Exempt Total $105,376.74 Purchase orders should be addressed to Audio Visual Innovations, Inc. Audio Visual Innovations Inc. and Signal Perfection Ltd are wholly owned subsidiaries of AVI-SPL, Inc. This Entire Document and all information (including drawings, specifications and designs) presented by any subsidiary are the property of AVI-SPL Inc. Proprietary information provided to potential customers,clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence.These Materials may not be copied,distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. 0 Copyright AVI-SPL.All Rights Reserved /�,-fl SPL, In( �C�t�'1 i' % / �� 4 Packet Pg. 6 Audio Visual Innovations,Inc.,a wholly owned subsidiary of AV�1<11,1116,11";,�ll,��l*""�'�*""Z"�'��- ,', 0l lirlitc, lir ��l airul hrul�,]usii lirul clll usii Irul ........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... IIr�c"IUS10ir�S The following items are INCLUDED in this proposal unless specifically noted otherwise within this proposal document or scope of work statement: • All equipment,wire and accessories required for a fully functional audio/visual system per the agreed upon scope of work. • Non-union labor associated with audio/visual system engineering,installation,programming and testing. • Documentation package including complete as-built AV system diagrams and manufacturer's operation manuals. • Coordination and cooperation with the construction team in regard to installing the system. • User demonstration of full AV system operation for final sign-off. Any additional trips, labor or materials due to failure of the other work forces to have the audiovisual system rough-in work completed as anticipated and previously confirmed,will be added to the project billing as required. Where applicable, the owner's architect will provide AVI-SPL's engineering department with all required architectural floor, reflected ceiling, building elevation,and section plans in AutoCAD°format at no charge to AVI-SPL. Xc"IUSli0 irY S The following items are EXCLUDED from this proposal unless specifically identified otherwise within this proposal document or scope of work statement. • All conduits, high voltage wiring panels, breakers, relays, boxes, receptacles,etc.Any related electrical work including but not limited to 110VAC,conduit,core drilling, raceway and boxes. • Voice/data cabling, IE analogue phone lines, ISDN lines, network ports,etc. • Network connectivity, routing,switching and port configuration necessary to support audiovisual equipment. • Concrete saw cutting and/or core drilling. • Fire wall,ceiling, roof and floor penetration, patching, removal or fire stopping. • Necessary sheet rock replacement,ceiling tile,T-bar replacement and/or wall/ceiling repair. • Any and all millwork (moldings, trim, etc.). All millwork or modifications to project millwork/furniture to accommodate the AV equipment is to be provided by others. • Painting, patching or finishing of architectural surfaces. • Permits • Engineered (P.E.)seals and/or stamped structural/system details. • HVAC and plumbing relocation. • Rough-in, bracing,framing or finish trim carpentry for installation. • Cutting,structural welding,or reinforcement of structural steel members required for support of assemblies, if required. • Owner furnished equipment or equipment furnished by others that is integrated into the systems(as described above) is assumed to be current,industry acceptable and in good working order.If it is determined that this equipment is faulty upon installation,additional project charges may be incurred. • Warranty or Customer Care service coverage for Owner furnished equipment or equipment furnished by others. • Additional or specific manufacturer's"User Adoption"training. • Additional costs for union labor. Audio Visual Innovations Inc.and Signal Perfection Ltd are wholly owned subsidiaries of AVI-SPL,Inc. This Entire Document and all information(including drawings, specifications and designs)presented by any subsidiary are the property of AVI-SPL Inc. Proprietary information provided to potential customers,clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence.These Materials may not be copied,distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. ©Copyright AVI-SPL.All Rights Reserved /`,fl SPL, n( 4 Packet Pg. 6 C.22.b S IA F1 )NZ Customer Quote Page 1 of 2 Date 4/4/2016 901 Bringham Avenue Estimate# 55460 Los Angeles, CA 90049 310.571.1207 Partner Stephen A Price Partner Telephone (941)758-5700 Partner Email sprice@solutionzinc.com Bill To Ship To Lease Options era Andrea Sutherland Andrea Sutherland Polycom 36 Month FMV Lease: $1,024.76 Monroe County IT Monroe County IT Polycom 36 Month$1 Buy-out Lease: $1,117.78 1200 Truman Ave., Suite 211 1200 Truman Ave., Suite 211 Polycom 60 Month FMV Lease: $729.23 Key West FL 33040 Key West FL 33040 Polycom 60 Month$1 Buy-out Lease: $729.23 United States United States * Pricing provided for estimate purposes only. Please contact Solutionz Sales Rep for more information about leasing. a ii aii oii a oo aao o aii o iaa ai aaao aaao o a ioaoii �ioi /oi000ri�roao roi� roio aarioo oir,/ia� o0o aiiaii ioioiiaaa� Vaddio MISC 5 999-9909-000, RoboSHOT 12 HD 5,495.00 4,137.65 20,688.25 PTZ Camera Vaddio MISC 5 999-2225-150, IN-Ceiling 795.00 582.35 2,911.75 Half-Recessed Enclosure for �3 RoboSHOTTM PTZ Cameras MISCA/V 5 VHD-HD2CV, Hall Research, HDMI 0.00 209.00 1,045.00 or DVI to Composite Video&Audio U) Scan Converter Liberty MISC 4 24-4P-P-L5-EN-BLK, Black Category 380.00 219.51 878.04 5e U/UTP EN series 24 AWG 4 pair unshielded cable Reel 1000' Liberty MISC 1 100 003B, Category 5e EZ-RJ45 63.95 60.00 60.00 plugs in a 100-pack Package ENG-CUSTOM 1 Custom Room Engineering 0.00 1,066.67 1,066.67 E -A g, INS-CUSTOM- 1 Installation &Basic User Orientation 0.00 4,400.00 4,400.00 A PROGRAMMIN 1 Programming 0.00 1,333.33 1,333.33 G-A SPEC 1 Class A Cables and Connectors 0.00 400.00 400.00 CABLES-A specified by engineering PC-IM-SILVER- 1 Integrated Maintenance 1 Year, 0.00 3,496.85 3,496.85 1 minimum room value$25,000. *does not cover customer-fabricated products* cv 9 C.22.b S LI H )NZ Customer Quote Page 2 of 2 Date 4/4/2016 901 Bringham Avenue Estimate# 55460 Los Angeles, CA 90049 310.571.1207 a ii aii oii a oo aao o aii o iaa ai aaao aaao o a Total $36,279.89 LO "`ALL SALES ARE FINAL"` Prices good for 30 days.Unless otherwise noted,taxes and shipping charges are not included.Actual shipping charges will appear on the invoice and may be different than quoted. 4- 0 To help us better manage your account, please provide us the following information: Accounts Payable Contact: Phone Number: Email Address: FAX signed Purchase Order to(310)943-2388 0 I,the undersigned,do hereby certify that I am an authorized agent of the above-referenced company or organization. I acknowledge that I have read,understand,and agree to the Solutionz Order Terms&Conditions provided under separate cover. X N r_ 0 0 cv Packet Pg. 693 C.22.c Audio Visual Innovations, Inc.-A wholly owned subsidiary of AVI-SPL, Inc. 718 South Military Trail ��',,, 8 Deerfield Beach, FL 33442 ,,,, "'i�>� j? (954)938-9382 Fax (954)776-4772 oaf/iiiiir SPIL www.avispi.com Martin A.Lois h- Monroe County November 5,2011 h. 2798 Overseas Highway,MM 47.5(Gulf) to EOC Upgrades EJanuary5,2012 Marathon,FL JCOIVII vvuuania � 0 TOTAL EQUIPMENT COST $46,947.21 Includes:cable,connectors,hardware,switches,relays,terminal blocks,panels,etc.,to insure a complete and operational system. PROFESSIONAL INTEGRATION SERVICES $21,720.00 � Includes:Engineering,project management,CAD,on-site installation and wiring,coordination and supervision,testing,checkout,owner training,etc.performed on the Owner's premises. Also includes all E fabrication,modification,assembly,rack wiring,programming,warranties,etc.,some performed at AVI-SPL 0 DIRECT COSTS $3,929.42 Includes:Non equipment or labor costs such as travel expenses,per diem,lift and vehicle rentals. GENERAL&ADMINISTRATIVE $1,730.01 Includes all G&A expenses:clerical,bonds,vehicle mileage,shipping&insurance CUSTOMER SUPPORT $0.00 90 Day Full System Warranty-Includes on site diagnostics and labor,bench repair labor,and all parts ag necessary to complete a repair. 4— SUBTOTAL $74,326.64 TAXES As Applicable 0 TOTAL $74,326.64 Plus Applicable Sales TaxIN � t� AVI-SPL Financial Solutions makes it easy for you to secure the best possible technology solutions. Our leasing options are perfect for companies that demand the best,but don't want to consume valuable capital dollars or credit line. _ 60 Month SHIELD Lease Monthly Expense cd The Shield Program is a unique Operating expense used for the acquisition of today's Video Teleconferencing Solutions. The Shield CD program includes a"System Replacement Guarantee"SRG,that ensures that you will always have access to the best Video N O „„is entire document and all information enclosed including drawings,specifications and designs is the property of AVI SPL.Prop . This g g p Proprietary information provided to our client or his agents is for the sole purpose of demonstrating AVI-SPL's capabilities and shall be held in confidence.These materials may not be copied,distributed or disclosed in any way without the sole written permission of an authorized representative of"Ill Customer Signature Print Date Packet Pg. 694 C.22.c Audio Visual Innovations, Inc.-A wholly owned subsidiary of AVI-SPL, Inc. 718 South Military Trail Deerfield Beach, FL 33442 ii (954)938-9382 Fax (954)776-4772 www.avispi.com Martin A.Lois Monroe County MiJanuary5,2012 November 5,2011 2798 Overseas Highway,MM 47.5(Gulf) LO Marathon,FL EOC Upgrades O IST YEAR CUSTOMER CARE PROGRAM $3,261.69 0 Plus AppI icable Sales Tax YES-I would like the first year Customer Care Program Client Initials em NO-I do don't want the first year Customer Care Program Client Initials M 2ND YEAR CUSTOMER CARE PROGRAM $4,120.03 Plus Applicable Sales Tax YES-I would like the 2nd year Customer Care Program Client Initials O NO-I do don't want the 2nd year Customer Care Program Client Initials e OUTSTANDING CUSTOMER SUPPORT 24/7 Technical Help Desk - Staffed By "I-SPL Engineers O Trouble ticket generation &tracking Dedicated toll free number for access to the help desk 4- CISCO certified experts on staff Certified Videoconferencing Engineers(CVE)on staff � Cisco Certified Network Associate and Professional (CCNA&CCNP)on staff Cisco Certified Design Associate and Professional (CCDA&CCDP)on staff Certified Technology Specialist(CTS)on staff SEMI ANNUAL PREVENTATIVE MAINTENANCE ' IL Inspect all surfaces,electrical and signal connections, clean as needed > Inspect all VCR's, DVD&CD players, clean and lubricate as needed Inspect all displays, clean and adjust as need for optimal image quality Complete system functionality test to ensure 100%functionality cv Perform walk through with client to demonstrate 100%functionality Provide report of findings and recommendations WARRANTY REPAIR BY CERTIFIED TECHNICIANS d•AVI-SPL will provide all labor and parts to effectively perform repairs Unlimited service calls with priority response Overnight shipping on replacement parts Note: Owner provided equipment is not covered under the Customer Care Program Packet Pg. 695 C.22.c Audio Visual Innovations, Inc.-A wholly owned subsidiary of AVI-SPL, Inc. 718 South Military Trail ��� Deerfield Beach, FL 33442 tea,,,����i� (954)938-9382 Fax (954)776-4772 www.avispi.com � � e AVI-SPL is dedicated to making sure that you get the best experience from the products that we recommend for your audio/video solution.We also understand that when you are ready for a new solution, proper steps must be taken to ensure that the components of your old equipment are disposed of in a safe and environmentally responsible manner, which is why we have created formal recycling programs for our customers.Working with an ISO certified third party e6 environmentally responsible recycling company with over 20 years of reliable experience,AVI-SPL provides waste management options to make sure that we keep as much toxic waste out of landfills as possible. em 0 Lamp Recycling AVI-SPL is pleased to offer projector lamp recycling at no cost to you-you pay only the shipping costs to ship the lamp to our recycling center.While many companies offer a recycling service,they often charge for the recycling-AVI- SPL pays the recycling cost-and keeps our carbon footprint small by having you ship directly to our recycling center. It's quick,easy and inexpensive to be environmentally responsible. Did you know? 4-Most projection lamps contain mercury,which is toxic and can leak into the ground water if placed into a landfill Shipping a projection lamp to our centralized recycling facility via standard mail is only about$3 per lamp 0 Recycling for Technology Upgrades Technology upgrades require the safe removal of obsolete equipment before the installation of any new technology is put into your facility.AVI-SPL has partnered with an ISO certified national recycling company to ensure that all waste equipment is disposed of in an environmentally responsible manner. During the recommendation process, our team of specialists will recommend a recycling solution for any outdated AN equipment that you may need removed during the d> installation process. Did you know? Almost all electronic devices contain lead,and such devices are proliferating-and becoming obsolete at breathtaking speed. Using our ISO certified recycling partner on your next new project ensures that old technology is properly recycled-keeping it out of landfills. Recycling during the Fabrication Process During the process of creating your integrated solution,we generate waste products such as cable and wire clippings, connectors, metal plates and parts, and packaging waste,for instance. Our fabrication plants are able to capture and recycle much of this waste to prevent it from being disposed of through standard means. Did you know? E-waste is the fastest growing waste stream in the world today.The EPA and National Safety Council put the annual number of discarded cell phones at more than 130 million with more than 250 million computers becoming obsolete in the next five years,and (� that's just in the U.S. > .•According to the US Environmental Protection Agency,in 2005,discarded electronics totaled about 2 million tons.It's estimated that only about 15 to 20 percent of this was recycled.— C14 Going Green Is Goody for Business cv Utilizing recycling programs, like the programs outlined on this page, can be good for your business. If you are currently planning new construction projects and are working on a LEED Certified building,AVI-SPL can be a resource for your project team. f r, r Q dU"'r TWIQ 101 . Packet Pg. 696 Audio Visual Innovations Inc.-A wholly owned subsidiary of AVI-SPL,Inc. 718 South Military Trail �o • Deerfield Beach,FL 33442 �� (954)938-9382 Fax(954)776-4772 www.avis i Isom ® •` Martin A.Lois Monroe County EJanuary November 5,2011 2798 Overseas Highway,MM 47.5(Gulf) 0 Marathon,FL EOC Upgrades Jethon Williams 4,2012 1 SWITCHING AND ROUTING 14 1 Extron 6085701 __ Switching Frame __ _ _ $3 060 00 _ $3 060 00 Florida State Contrat 880-000 09 01 _ _ __ __ 15 1 Extron 7059103 Composite Video Card $284.20 $284.20 Florida State Contrat 880-000-09-01 L0 16 1 Extron 7059603 VGA Card $1,502.20 $1,502.20 Flonda State Contrat 880-000-09-01 17 1 Extron 7059904 Audio Card $1 212.20 $1 21220 Flonda State Contrat 880 000 09 01 CD 18 1 Extron 6073604 Video Scaler $2,662.20 $2,662.20 Florida State Contrat 880-000-09-01 19 1 Extron 6047701 Scan Converter $1,316.60 $1,316.60 Florida State Contrat 880-000-09-01 20 2 Extron 6089301 VGA DA $806 20 $1 612 40 Florida State Contrat 880 000 09 01 21 1 Extron 7059702 DVI Card $2,778.20 $2,778.20 Florida State Contrat 880-000-09-01 ILL 22 1 Extron 7063301 Blank Card $39.50 1 $39.50 lBroward County School Board Bid 29008R 17%Discount 1 AUDIO EQUIPMENT 64 10 Shure MX418DS Desktop Gooseneck Microphone $244.72 $2,447.20 Seminole County School Board Bid 10305024%Discount 70 2 Clearone 910151900 Audio DSP Main Unit $1,633.24 $3,266.48 Miami Dade County School Board Bid 011-HH11 24%Discount 1 CONTROL SYSTEM 88 1 Crestron PR02 Central Processor $2,136.50 $2,136.50 AVI GSA Contract GS-03F-0037M 90 1 Crestron C2ENET2 Ethernet Input Card _ _ _ $771 51 _ $771 51 AVI GSA Contract GS 03F-0037M _ _ _ _ L- 91 1 Crestron CNTBLOCK Cresnet Distribution Block $100 89 $100 89 AVI GSA Contract GS 03F-0037M 92 1 Crestron PW2420RU Power Supply $148 37 $148 37 AVI GSA Contract GS 03F-0037M _., ,., _., _., 94 1 Crestron TPMCV12TILTB 12'Touchpanel $4 035 61 $4 035 61 AVI GSA Contract GS 03F-0037M 97 3 Crestron STCOM RS232 Controller $415.43 $1,246.29 AVI GSA Contract GS-03F-0037M 98 2 Crestron ISTRMK Rack Mount Kit $89.02 1 $178.04 IAVI GSA Contract GS-03F-0037M 1 MISC EQUIPMENT 121 1 Middle Atlantic ERA _. Equipment Rack Access __ __ __ $1 066 67 __ $1 066 67 St Lucie County School Board Bid 08 05 21%Discount 143 3 Furman PLPLUCC Rack Mount Power Supply $161 40 $484 20 St Lucie County School Board Bid 08 05 21 144 2 Furman F15000PS UPS $779.97 $1,559.94 St.Lucie County School Board Bid 08-05-21% 1 BROADCAST EQUIPMENT 156 3 Marshall VR44P 1 x 4 Rack Mount Video Monitors ,,, $1 342 00 $4 026 00 St.Lucie County School Board Bid 08-05 21% 157 1 Marshall V R151P 15'Rack Mount Display $1 263 21 $1 263 21 St.Lucie County School Board Bid 08 05 21% f� 159 1 Panasonic AGHMX100,.,. Production Switcher _ _$5 800 00 $5 800 00 Panasonic GSA Contract 162 4 Extron 6043910 Video DA $282 20 ,.,$1 128 80 Broward County School Board Bid 29008R 17%Discount 163 2 Extron 6069221 Video Audio DA $410.00 $820.00 Broward Coun School Board Bid 29008R 17%Discount E ui merit Total $44,947.21 Installation Materials $2,000.00 Labor And System Warranties $21,720.00 Direct Costs $3,929.42 General&Administrative $1,730.01 Subtotal $74,326.64 Tax AsApplicable TOTAL a This entire document and all information enclosed including drawings,specifications and designs is the property of AVISPL.Proprietary information provided to our client or his agents is for the sole purpose of demonstrating AVI-SPL's capabilities and shall be held in confidence.These materials may 0 not be copied,distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL 0 CL — CD Page 4 of 4 Packet Pg. 697 C.22.d Audio Visual Innovations,o wholly owned subsidiary of Invoice 764653 ,�/Diii%io/io rn� � � Invoice Date 08/06/12 Gii* Please Remit To: Audio Visual Innovations P.O. Box 62251 Baltimore, MD 21264-2251 888-884-7168 Bill To: Ship To: MONROE COUNTY BOARD OF COUNTY MONROE COUNTY BOARD OF COUNTY COMM. CD ACCOUNTS PAYABLE ACCOUNTS PAYABLE 2798 OVERSEAS HWY 2798 OVERSEAS HWY MARATHON, FL 33050-4277 MARATHON, FL 33050-4277 4- O (D Acct Number Ship Via F.O.B. Job Code Terms MON052 BEST WAY SHIP POINT 0301-12-21500 NET 30 DAYS Purchase Order Number Salesperson Order Date Our Order Number E 00039455 MALE 01/11/12 465250 Item Number Unit of Measure Unit Price Line Item Quantity Extended Price Item Description %Invoiced I Tax O 1 1 EQUIPMENT UPGRADES MARATHON $ 74,326.64 $ 74,326.64 CHANGE ORDER CR-001 $ (3,865.27) $ (3,865.27) (D Ls 0 O (D O e T— CD (D E Please place your acct number and invoice number in the reference section of your check. Thank you so much for your Nontaxable Subtotal $ 70,461.37 business and please remember us in the future! Taxable Subtotal $ - Tax $ - Total for this Invoice $ 70,461.37 Customer Original Page 1 Packet Pg. 698 C.22.d F B 718 South MilitaryTr AV1 ,4 �i�aoS P L � 54) :�€� 32 Fax .�./u 4" . '�Il, Del ����h, L 33442 %iiirfo%j� Audios Visual(Innovations,Inc,-A wholly owned subsidiary of A,VI-SPL, Inc. WWW-avispl.1~nrm o.:: CR-001 TO J'ethon Williams Monroe County gate: July'20,2012 0 2798 Overseas Highway,MM 47.5(Giutf) Jab Number: 0301-12-21500 4- Marathon,FL Job Dame: EOG Upgrades Job Locatill 2798 Overseas Highway,14 M 47, � Original Contract or PO Number: #0003945 r � 'Cate of Original Contract. 11/4112 � Prepared By: Martin A.Lois. N" aft man trot Unit Prim Extended Priam f.$ 1 2 Extras 70-fA6-01 ISM-SIG Scan Convertor output card for ISNw+15'24 $ 1.060.00 1u , 120.00 0 2 "1 E HL'ron 70-1'.01''.-13. :MPINECF@R„SINGLE(1I IS-PIN,HD E"F LB4.VGCKy $ 40,00 $ 40.00 � 6 -1 Panasonic AWIM 100 Prodil Weir $ 6,186.67 $ (6,186.67) � fi 1 l'wURMAN PLPL Llit^C Rack tnimInit po l sill $ 1161.40 $ 161.40 � 0 0 0 (!5 One Year Warren ..0..................... Equipment Subtotal ('3;965.27) Labor'Subtotal $ - Direct Costs $ - cv General Administrative $ Tax As Applicable (3,665.27) 11i, ill's Authmorized Signafure���� „ ���" ACCEPTED-'Thee above prices and specifrcatianras t1f this Change Order are Satisfactory and are hereby accepted. AIII work to be performed under s . and conditions as specified in original contract unless otherwise stipulated. Irate Of Acceptance_ m.._ Packet Pg. 699 C.22.d row, O/%oiiiii%%j� SPL' Audio Visual Innovations, Inc -A wholly owned subsidory of AVI-SPL,Inc. This document provides for acceptance of a installation and sign off/fmnal.acceptance milestone in accordance with the Purchase Order a,greernent.The custoumer'agrees that ltne work they have contracted AVI-SPL to perform has been completed to their satissfactlon. L The Installation is warranted for the period specified below. The warranty begins upon the first beneficial use of the systems,or upon project cornplebon,which ewer occurs first. The warranty protects against'instaltation defects and faulty workmanship,.and does not cover problems caused by associated,equipment that has been provided and/or connected by others,or damage caused by accident, m isuse,improper power source,fore,flood,Lightning,repair,or alteration by other than AV'I-SPL. This warranty is Independent of all _ manufacturers"warranties. PROJIECT'INFORMATION A%q,SPL Job No. 01-12-21500 Sales Engineer.:Martin k Lois (� Client:Monroe County O Purchase Girder No.:#60039455 Location:2798 Overseas Highway',MM 47.5(Gulf) � Marathon,FL. Description:EOC Upgrades > Customer Support Levell:One Year Parts&Labor warranty f.$ SIG,NOFF a® O Milestone Description: Completion gbedulb D'h: ,�l .tr4 Pril Sugnatur n T rtit Name: ✓ .. 1. . . „—... ... .' tl" r' .. _ Date of Acceptance. Conditional Sign Off-This sign off Is provided with the understanding the following Items will be repaired/corrected: � Roan Number Dosed on Of Work To Be Cormpleted Cd CN Conditions]Sign Off items CormphdionPOri'glimat Job Scope Completion O 1 agree that all items specified in the orlginal Job Scope and the items tasted above,based upon the original Job Scope,have been completed. Signature: Print Name: �— Title: Date of Acceptance: _ _ Packet Pg. 700 C.22.d AVI/SPL Conditional Sign Off List for Marathon Retrofit 1. Dias Spots & Incandescence Lights share on/off control on Crestron. 2. Wireless 6 & County Attorney Microphones share mute control on Crestron. ;;F 3. On full power down, the projector retracts into the ceiling, but the LO Projector screen doesn't. Operator has to turn off projector first before full power down in order to do retract the screen. 4. Low resolution on room displays. Dull color and some object ghosting 0 (artifacts), occurs with laptop and room video. 5. Dias 2, Dias 4, and Clerk Microphones low audio, along with early cancellation (compression/ Audio limiting). ClearOne Settings? E 6. Production Switcher should be AV Mixer in Crestron Source menu. 7. Program Audio should be Room Audio in Crestron. 8. Lectern Mic should be Podium Mic in Crestron. �s 0 4- 0 IL Packet Pg. 701