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Item C24 C.24 BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Sylvia Murphy,District 5 The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1 �pw° Michelle Coldiron,District 2 Heather Carruthers,District 3 David Rice,District 4 County Commission Meeting August 21, 2019 Agenda Item Number: C24 Agenda Item Summary #5914 BULK ITEM: Yes DEPARTMENT: Emergency Management TIME APPROXIMATE: STAFF CONTACT: Jeff Manning (305) 289-6325 N/A AGENDA ITEM WORDING: Approval to enter into a contract with AFIMAC USA, Inc., the top- ranked vendor in response to a Request for Proposals for Standby Emergency Services; also authority to negotiate and enter into a contract with the second-ranked vendor if necessary; and authority for the County Administrator or designee to execute the agreements and all other necessary documentation. ITEM BACKGROUND: This item is the result of an RFP process that was approved at the April 17th, 2019 meeting, for the following: "Approval to advertise an RFP for various standby contracts to provide emergency services in times of hurricane or other disasters." In accordance with the County's Purchasing Policy, the RFP was advertised in local newspapers, on DemandStar, and on E 0lcrr ap!i !iCi IC)tt,ce cc)tl;I <]Itttr //w ow jortd tray I� � ��t 1i The deadline for submission of proposals in response to the RFP was May 29th, 2019. A total of 4 proposals were received, two of which were for Base Camp Services. A selection committee met on June 7th, 2019 and ranked the proposals. The rankings and recommendations of the selection committee are shown on the attached ranking sheet. PREVIOUS RELEVANT BOCC ACTION: The BOCC approved advertisement of the related RFP at the April 17th, 2019 meeting. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: FINAL RANKING FORM STANDBY SERVICES AFIMAC_BCS CONTRACT FINAL Blanket Insurance Coverage Packet Pg. 738 C.24 E2-MC Federal Procurement Form - Competitive Solicitations 50000+ E3-Entity Checklist 7.18.18 E4-Hurricane Request for Purchase 7.17.19 Minority Owned Business Declaration Form FINAL RANKING FORM—STANDBY SERVICES 1 FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: TBD Total Cost to County: TBD Current Year Portion: Budgeted: Source of Funds: TBD CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: 08/21/19 001-13500 - EMERGENCY MANAGEMENT $0.00 TBD REVIEWED BY: James Callahan Completed 08/06/2019 3:17 PM Martin Senterfitt Skipped 08/06/2019 3:00 PM Pedro Mercado Completed 08/06/2019 3:18 PM Budget and Finance Completed 08/06/2019 4:08 PM Maria Slavik Completed 08/06/2019 4:23 PM Kathy Peters Completed 08/06/2019 4:25 PM Board of County Commissioners Pending 08/21/2019 9:00 AM Packet Pg. 739 C.24.a RANKING OF RESPONDENTS Consulting Services to Complete Revision of Monroe County's Local Mitigation Strategy June 7th, 2019 0 a At the Evaluation Meeting the Evaluation Committee reviewed the individual RFP evaluations prepared by U) 0. each member. The summary form below was used to collect the scores from all Evaluation Committee members and determined the ranking of the Respondents. U) Summary of Rank Scoring and Ranking of Respondents: w,rw Rank by Each Evaluation Total sank Name of Res onden Committee Member Rank P Points (Lowest total rank score=#1) as Cary Knight Breanne Erickson Jeff Manning 0 SLS AFIMAC W �s Biltmore z ___.......................... _ �s Design Center ........ . ....................... 0 52 „m.. z 1J y, ,�a i ut Breanne Erickson rY g � B ...... Jeff Manning E Packet Pg. 740 C.24.a � I � �I�IU A i kdlihki�IR 1 rti u(�kri�(��`,IJ�i�if��Ik�`I�IFI71'1 kuu��%�(d'rR�d)iJ� �pU�; uoil1 iiJ ri��u IIIkk' �YlJJJJJ�lJ�JkJ(�,U IIUkd dUltl�'N�� k) m��f11 ((1 moor�om Ik 11V�oi(rrWJ,d kllk i(Il �Iki� ' Y;d I f � � IIIIIIII Signature Firm Representing Telephone Number . . ... .. ..... ............. x0611 � ._._ �ha — it ` °° U) 91 .. l � 0 m� 4- ,.... 0 �I 52 ,..._.eee_w..... w_. _, — m ,,,,,,,, ,.. f ... .... .................. ................ l.. Packet Pg. 741 C.24.b MONROE COUNTY CONTRACT FOR BASE CAMP SERVICES THIS AGREEMENT is made and entered into this day of , by MONROE COUNTY ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040 and AFIMAC US, Inc ("CONTRACTOR"), whose address is_15830 Foltz Parkway, 7 Cleveland, OH 44149 0 a� Section 1. SCOPE OF SERVICES U) 0. CONTRACTOR shall do, perform, and carry out in a professional and proper manner certain duties as described in the Scope of Services — Error! Reference source not found. —which is attached hereto and made a part of this agreement. 0 CONTRACTOR warrants that it is authorized by law to engage in the performance of the activities herein described, subject to the terms and conditions set forth in these Agreement documents. The CONTRACTOR shall at all times exercise independent, professional judgment and shall assume professional responsibility E for the services to be provided. Contractor shall provide services using the following standards, as a minimum requirement: A. The CONTRACTOR shall maintain adequate staffing levels to provide the services required under the Scope of Services —ATTACHMENT A. B. To the extent that Contractor uses employees, subcontractors or independent contractors, thi: Agreement specifically requires that the employees, subcontractors and independent contractors shall not bE an employee of or have any contractual relationship with County. C. All personnel engaged in performing services under this Agreement shall be fully qualified, and, i- required, to be authorized or permitted under State and local law to perform such services. Section 2. COUNTY'S RESPONSIBILITIES g a� a� 2.1 The County will provide such data as is required by the Contractor and is mutually agreed upon. 2.2 The County will make payments as outlined in Section 4 of this Agreement. Section 3. TERM OF AGREEMENT 3.1 Except as noted below, this Agreement shall begin on the 1 st day of 2019 and will conclude on the day of 2023 (5 year term). Section 4. PAYMENT TO CONTRACTOR (n 4.1 Payment will be made according to the Florida Local Government Prompt Payment Act, SectionE 218.70-218.80, Florida Statutes. The Provider shall submit to the County an invoice with supportinc documentation in a form acceptable to the Clerk. Acceptability to the Clerk is based on generally acceptec accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds Invoices shall be sent to the County's Emergency Management Department who will review the document: and route them to appropriate County Staff for approval. Upon receiving all required approvals, the invoice(s; will be forwarded to the County Clerk's office for payment. 4.2 Contractor shall invoice the County for services at the Unit Prices set forth in Appendix A. Shoulc additional services not included in Appendix A be required, the additional specific services, and costs foi these services, will be mutually agreed upon in writing, and approved by the County Administrator and by the Contractor. Total payments for services under this contract shall be set at a not to exceed amount of si) million dollars ($6,000,000) Packet Pg. 742 C.24.b 4.3 This Agreement is contingent upon annual appropriation by Monroe County Board of Count} Commissioners. Section 5. CONTRACT TERMINATION Either party may terminate this Agreement because of the failure of the other party to perform its obligationE under the Agreement. The CONTRACTOR may terminate this Agreement with ninety (90) days' notice to the COUNTY. The COUNTY may terminate this Agreement with or without cause upon thirty (30) days' notice tc °2 the CONTRACTOR. COUNTY shall pay CONTRACTOR for work performed through the date of termination. 0. Section 6. CONTRACTOR'S ACCEPTANCE OF CONDITIONS E A. CONTRACTOR hereby agrees that he has carefully examined the RFP which resulted in the award o U) this Agreement, both the RFP and the contractor's response are made part of this Agreement by reference f The contractor has made a determination that he/she has the personnel, equipment, and other requirement: suitable to perform this work and assumes full responsibility therefore. The provisions of the Agreement shal control any inconsistent provisions contained in the specifications. All specifications have been read anc carefully considered by CONTRACTOR, who understands the same and agrees to their sufficiency for the work to be done. Under no circumstances, conditions, or situations shall this Agreement be more strongly construed against COUNTY than against CONTRACTOR. B. Any ambiguity or uncertainty in the specifications shall not be construed against the drafter. C. The passing, approval, and/or acceptance by COUNTY of any of the services furnished by CONTRACTOR shall not operate as a waiver by COUNTY of strict compliance with the terms of thi: Agreement, and specifications covering the services. D. CONTRACTOR agrees that County Administrator or his designated representatives may visit CONTRACTOR'S facility(ies) periodically to conduct random evaluations of services durinc CONTRACTOR'S normal business hours. E. CONTRACTOR has, and shall maintain throughout the term of this Agreement, appropriate licenseE and approvals required to conduct its business, and will at all times conduct its business activities in a °2 reputable manner. Proof of such licenses and approvals shall be submitted to COUNTY upon request. Section 7. NOTICES Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to the following: �s To the COUNTY: Roman Gastesi, Monroe County Administrator 1100 Simonton St. U Key West, Florida 33040 i To the CONTRACTOR: Packet Pg. 743 C.24.b Section 8. Public Records Compliance U) Contractor must comply with Florida public records laws, including but not limited to Chapter 119, Floride Statutes and Section 24 of article I of the Constitution of Florida. The County and Contractor shall allow anc permit reasonable access to, and inspection of, all documents, records, papers, letters or other "public record" materials in its possession or under its control subject to the provisions of Chapter 119, FloridE SO Statutes, and made or received by the County and Contractor in conjunction with this contract and related tc contract performance. The County shall have the right to unilaterally cancel this contract upon violation o this provision by the Contractor. Failure of the Contractor to abide by the terms of this provision shall be deemed a material breach of this contract and the County may enforce the terms of this provision in the forrr of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees anc E costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. The Contractor is encouraged to consult with its advisors about Florida Public Records Law in order tc 5 comply with this provision. 0 0 CONTRACTOR shall maintain all books, records, and documents directly pertinent to performance under thiE Agreement in accordance with generally accepted accounting principles consistently applied. Each party tc this Agreement and their authorized representatives shall have reasonable and timely access to such recordE of each other party to this Agreement for public records and auditing purposes during the term of the agreement and for five (5) years following the termination of this Agreement. If an auditor employed by the a COUNTY or Clerk determines that monies paid to CONTRACTOR pursuant to this Agreement were spent foi purposes not authorized by this Agreement, the CONTRACTOR shall repay the monies together with interes calculated pursuant to Section 55.03 of the Florida Statutes, running from the date the monies were paid tc CONTRACTOR. Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public records laws of the State of Florida, including but not limited to: a. Keep and maintain public records required by Monroe County in order to perform the service. b. Upon request from the public agency's custodian of public records, provide the public agency with a copy i of the requested records or allow the records to be inspected or copied within a reasonable time at a cost tha < does not exceed the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and followinc completion of the contract if the contractor does not transfer the records to the public agency. d. Upon completion of the contract, transfer, at no cost, to Monroe County all public records in possessior of the contractor or keep and maintain public records required by the public agency to perform the service. I- the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public record: disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records storec Packet Pg. 744 C.24.b electronically must be provided to Monroe County, upon request from the public agency's custodian o" records, in a format that is compatible with the information technology systems of Monroe County. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TC PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY, AT (305) 292-3470 brad I v® ria na-mon ro co yz M, c/o Monroe County Attorney's Office, 1111 12t" 'it St., Suite 408, Key West FL 33040. U) 0. Section 9. EMPLOYEES SUBJECT TO COUNTY ORDINANCE NOS. 010 AND 020- 1990 U) M The CONTRACTOR warrants that it has not employed, retained or otherwise had act on its behalf any formes -,a_ County officer or employee subject to the prohibition of Section 2 of Ordinance No. 010-1990 or any Count} officer or employee in violation of Section 3 of Ordinance No. 020-1990. For breach or violation of thi: 0 provision the COUNTY may, in its discretion, terminate this agreement without liability and may also, in itE 0 discretion, deduct from the agreement or purchase price, or otherwise recover the full amount of any fee commission, percentage, gift, or consideration paid to the former County officer or employee. Section 10. CONVICTED VENDOR By signing this agreement, CONTRACTOR represents that the execution of this Agreement will not violate the Public Entities Crime Act (Section 287.133, Florida Statutes). Violation of this section shall result it termination of this Agreement and recovery of all monies paid hereto and may result in debarment frorr County's competitive procurement activities. 0 A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity aLn crime may not submit a bid on an Agreement with a public entity for the construction or repair of a public building or public work, may not perform work as a CONTRACTOR, supplier, subcontractor, of CONTRACTOR under Agreement with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for the Category Twc for a period of 36 months from the date of being placed on the convicted vendor list. Section 11. GOVERNING LAW, VENUE, INTERPRETATION, COSTS AND FEES U This Agreement shall be governed by and construed in accordance with the laws of the State of Floridz applicable to Agreements made and to be performed entirely in the State. i In the event that any cause of action or administrative proceeding is instituted for the enforcement of interpretation of this Agreement, the COUNTY and CONTRACTOR agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. Section 12. SEVERABILITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; anc each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants conditions and provisions of this Agreement would prevent the accomplishment of the original intent of thi: Packet Pg. 745 C.24.b Agreement. The COUNTY and CONTRACTOR agree to reform the Agreement to replace any stricker provision with a valid provision that comes as close as possible to the intent of the stricken provision. Section 13. ATTORNEYS FEES AND COSTS The COUNTY and CONTRACTOR agree that in the event any cause of action or administrative proceedinc is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, and court costs, as an award against the non prevailing party. Mediation proceedings initiated and conducted pursuant to this Agreement shall be it accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the Circuit Court of Monroe County. Section 14. BINDING EFFECT U) The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and CONTRACTOR and their respective legal representatives, successors, and assigns. Section 15. AUTHORITY Each party represents and warrants to the other that the execution, delivery and performance of thi: Agreement have been duly authorized by all necessary County and corporate action, as required by law. Section 16. ADJUDICATION OF DISPUTES OR DISAGREEMENTS 0 COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to be resolvec by meet and confer sessions between representatives of each of the parties. If no resolution can be agreec upon within 30 days after the first meet and confer session, then any party shall have the right to seek su& relief or remedy as may be provided by this Agreement or by Florida law. This Agreement shall not bE subject to arbitration. a� Section 17. COOPERATION In the event any administrative or legal proceeding is instituted against either party relating to the formation execution, performance, or breach of this Agreement, COUNTY and CONTRACTOR agree to participate, tc the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activitieE related to the substance of this Agreement or provision of the services under this Agreement. COUNTY anc CONTRACTOR specifically agree that no party to this Agreement shall be required to enter into an} arbitration proceedings related to this Agreement. Section 18. NONDISCRIMINATION i During the performance of this Agreement, the CONTRACTOR agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because o- race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will takE affirmative action to ensure that applicants are employed, and that employees are treated durinc 5 employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or nations origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, of transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms o- compensation; and selection for training, including apprenticeship. The contractor agrees to post it conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. Packet Pg. 746 C.24.b (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee of applicant for employment because such employee or applicant has inquired about, discussed, or disclosec the compensation of the employee or applicant or another employee or applicant. This provision shall no apply to instances in which an employee who has access to the compensation information of other T employees or applicants as a part of such employee's essential job functions discloses the compensation o- ° such other employees or applicants to individuals who do not otherwise have access to such information unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation OF proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the 8 contractor's legal duty to furnish information. U) (4) The contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contractinc officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous place: E available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and o- the rules, regulations, and relevant orders of the Secretary of Labor. 0 (6) The contractor will furnish all information and reports required by Executive Order 11246 o September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto and will permit access to his books, records, and accounts by the contracting agency and the Secretary o Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract of with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended it °�; whole or in part and the contractor may be declared ineligible for further Government contracts in accordance >0 with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions ma} be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule regulation, or order of the Secretary of Labor, or as otherwise provided by law. Section 19. COVENANT OF NO INTEREST COUNTY and CONTRACTOR covenant that neither presently has any interest, and shall not acquire any U interest, which would conflict in any manner or degree with its performance under this Agreement, and tha- w only interest of each is to perform and receive benefits as recited in this Agreement. i Section 20. CODE OF ETHICS The parties understand that officers and employees of the COUNTY are required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; anc disclosure or use of certain information. Section 21. NO SOLICITATION/PAYMENT The COUNTY and CONTRACTOR warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreemen Packet Pg. 747 C.24.b and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideratior contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONTRACTOR agrees that the COUNTY shall have the right to terminate this Agreemen- without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of suct fee, commission, percentage, gift, or consideration. Section 22. NON-WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the COUNTY and the CONTRACTOR in this Agreement and the acquisition of any commercial liability insurance coverage, self insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver o- immunity to the extent of liability coverage, nor shall any Agreement entered into by the COUNTY be requirec to contain any provision for waiver. Section 23. PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pension: E and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents or employees of any public agents or employees of the COUNTY, when performing their respective functionE under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent tc the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. Section 24. LEGAL OBLIGATIONS AND RESPONSIBILITIES Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement iE not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties >0 of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. Section 25. NON-RELIANCE BY NON-PARTIES No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the COUNTY and the CONTRACTOR agree that neither the COUNTY nor the CONTRACTOR or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for U the purposes contemplated in this Agreement. Section 26. ATTESTATIONS CONTRACTOR agrees to execute such documents as the COUNTY may reasonably require, including, bu not being limited to, a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free WorkplacE Statement, Lobbying and Conflict of Interest Clause, and Non-Collusion Agreement. Section 27. NO PERSONAL LIABILITY No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agen or employee of Monroe County shall be liable personally on this Agreement or be subject to any persona Packet Pg. 748 C.24.b liability or accountability by reason of the execution of this Agreement. Section 28. EXECUTION IN COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be regarded as ar original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. °2 Section 29. SECTION HEADINGS U) Section headings have been inserted in this Agreement as a matter of convenience of reference only, and i is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. Section 30. INSURANCE POLICIES 30.1 General Insurance Requirements for Other Contractors and Subcontractors. E As a pre-requisite of the work governed, the CONTRACTOR shall obtain, at his/her own expense, insurancE as specified in any attached schedules, which are made part of this contract. The CONTRACTOR will ensurE that the insurance obtained will extend protection to all Subcontractors engaged by the CONTRACTOR. A: an alternative, the CONTRACTOR may require all Subcontractors to obtain insurance consistent with the attached schedules; however CONTRACTOR is solely responsible to ensure that said insurance is obtainec and shall submit proof of insurance to COUNTY. Failure to provide proof of insurance shall be grounds foi termination of this Agreement. The CONTRACTOR will not be permitted to commence work governed by this contract until satisfactor} evidence of the required insurance has been furnished to the COUNTY as specified below. Delays in the commencement of work, resulting from the failure of the CONTRACTOR to provide satisfactory evidence o' the required insurance, shall not extend deadlines specified in this contract and any penalties and failure tc >0 perform assessments shall be imposed as if the work commenced on the specified date and time, except foi the CONTRACTOR's failure to provide satisfactory evidence. The CONTRACTOR shall maintain the required insurance throughout the entire term of this contract and any extensions specified in the attached schedules. Failure to comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced and/oi termination of this Agreement and for damages to the COUNTY. Delays in the completion of work resultinc from the failure of the CONTRACTOR to maintain the required insurance shall not extend deadlines specifiec U in this contract and any penalties and failure to perform assessments shall be imposed as if the work had no- w been suspended, except for the CONTRACTOR's failure to maintain the required insurance. i The CONTRACTOR shall provide, to the COUNTY, as satisfactory evidence of the required insurance, either • Certificate of Insurance or • A Certified copy of the actual insurance policy. The County, at its sole option, has the right to request a certified copy of any or all insurance policies requirec by this contract. All insurance policies must specify that they are not subject to cancellation, non-renewal, material change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the County by the insurer. Packet Pg. 749 C.24.b The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving the Contractor from any liability or obligation assumed under this contract or imposed by law. The Monroe County Board of County Commissioners, its employees and officials will be included as "Additional Insured" on all policies, except for Workers' Compensation and Professional Liability. 30.2 Insurance Requirements For Contract Between County And Contractor (Note: amounts of coverage are subject to change in final contract) The Contractor shall be required to maintain the following types and amounts of insurance coverage as indicated below. Certificates of Insurance must be provided to Monroe County within fifteen (15) days after award of contract, with Monroe County BOCC listed as additional insured as indicated. If the proper E insurance forms are not received within the fifteen (15) day period, the contract may be terminated without any financial obligations being imposed on the County. Policies shall be written by companies licensed to do business in the State of Florida and having an agent for service of process in the State of Florida. All insurance companies shall have an A.M. Best rating of A- or better. The required insurance shall be maintained at all times while Contractor is providing service to County. Worker's Compensation Minimum acceptable limits Workers' Compensation Statutory Limits Employers' Liability Insurance Bodily Injury by Accident $100,000 Bodily Injury by Disease, policy limits $500,000 Bodily Injury by Disease, each employee $100,000 General Liability, including Premises Operation g Products and Completed Operations Blanket Contractual Liability Personal Injury Liability Minimum acceptable limits $1,000,000 CSL Vehicle Liability providing coverage for all owned, non-owned and hired vehicles �s Minimum acceptable limits $1,000,000 CSL Professional Liability $1,000,000 per Occurrence 0 $2,000,000 Aggregate i Section 31. INDEMNIFICATION, DEFEND, HOLD HARMLESS Notwithstanding any minimum insurance requirements prescribed elsewhere in this agreement, Contractoi shall defend, indemnify and hold the COUNTY and the COUNTY's elected and appointed officers anc employees harmless from and against (i) any claims, actions or causes of action, (ii) any litigation administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury r (including death), loss, damage, fine, penalty or business interruption, and (iii) any costs or expenses tha may be asserted against, initiated with respect to, or sustained by, any indemnified party by reason of, or it connection with, (A) any activity of Contractor or any of its employees, agents, contractors or other invitee: during the term of this Agreement, (B) the negligence or willful misconduct of Contractor or any of itE employees, agents, sub-contractors or other invitees, or (C) Contractor's default in respect of any of the obligations that it undertakes under the terms of this Agreement, except to the extent the claims, actions causes of action, litigation, proceedings, costs or expenses arise from the intentional or sole negligent acts of Packet Pg. 750 C.24.b omissions of the COUNTY or any of its employees, agents, contractors or invitees (other than Contractor) Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events of circumstances that occur during the term of this Agreement, this section will survive the expiration of the tern of this Agreement or any earlier termination of this Agreement. At all times and for all purposes hereunder, the CONTRACTOR is an independent contractor and not ar employee of the Board of County Commissioners. No statement contained in this agreement shall bE UT construed so as to find the CONTRACTOR or any of his/her employees, contractors, servants or agents to bE employees of the Board of County Commissioners for Monroe County. As an independent contractor the CONTRACTOR shall provide independent, professional judgment and comply with all federal, state, and loca statutes, ordinances, rules and regulations applicable to the services to be provided. The CONTRACTOR shall be responsible for the completeness and accuracy of its work, plan, supportinc u data, and other documents prepared or compiled under its obligation for this project, and shall correct at itE expense all significant errors or omissions therein which may be disclosed. The cost of the work necessar} to correct those errors attributable to the CONTRACTOR and any damage incurred by the COUNTY as E result of additional costs caused by such errors shall be chargeable to the CONTRACTOR. This provisior E shall not apply to any maps, official records, contracts, or other data that may be provided by the COUNTY of other public or semi-public agencies. The CONTRACTOR agrees that no charges or claims for damages shall be made by it for any delays of hindrances attributable to the COUNTY during the progress of any portion of the services specified in thi: contract. Such delays or hindrances, if any, shall be compensated for by the COUNTY by an extension o- time for a reasonable period for the CONTRACTOR to complete the work schedule. Such an agreemen- shall be made between the parties. Section 32. TERMS AND CONDITIONS REQUIRED BY 2 CFR PART 200 a� The CONTRACTOR and its subcontractors must follow the provisions as set forth in Appendix II to Part 200, >0 as amended, including but not limited to: A. Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant tc the Clean Air Act (42 U.S.C. 7401-7671 q) and the Federal Water Pollution Control Act as amended (3: U.S.C. 1251-1387) and will reports violations to FEMA and the Regional Office of the Environmenta Protection Agency (EPA). U B. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the COUNTY in excess of$100,000 that involve the employment of mechanics or laborers must comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations u (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. C. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of"funding agreement' under 37 CFR §401.2 (a) and the recipient or sub-recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the Packet Pg. 751 C.24.b recipient or sub-recipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. D. Clean Air Act (42 U.S.C. 7401-7671 q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as amended—Contracts and subgrants of amounts in excess of$150,000 must comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671 q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to T the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). U) E. Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 0. 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. F. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. G. Procurement of recovered materials as set forth in 2 CFR § 200.322. H. The Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the °� employment eligibility of all new employees hired by the Contractor during the term of the Contract and shal expressly require any subcontractors performing work or providing services pursuant to the Contract tc likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employmen eligibility of all new employees hired by the subcontractor during the Contract term. I. No Obligation by Federal Government. The federal government is not a party to this contract and iE not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining tc any matter resulting from the contract. J. Program Fraud and False or Fraudulent Statements or Related Acts. The Contractor acknowledge: that 31 U.S.C. Chapter 38 (Administrative Remedies for False Claims and Statements) applies to the UI Contractor's actions pertaining to this contract. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the da} of 2019. (SEAL) MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Attest: Kevin Madok, CPA, CLERK OF MONROE COUNTY, FLORIDA By by Deputy Clerk Mayor/Chairman Packet Pg. 752 C.24.b (CORPORATE SEAL) (Name of Contractor) ATTEST: By by Title: a� ATTACHMENT A: SCOPE OF SERVICES 0. 1. Scope of Services U) The County seeks Base Camp Services as immediately after an emergency or declared disaster. Such services shall be fully installed and/or ready to provide the contracted service within 72 hours after release order. A. Base Camp Facilities The Contractor shall provide billeting using climate-controlled facilities, which include floors, doors, lights, sleeping cots and fire extinguishers in accordance with ANSI ZAA, NFPA 102, CH 7,8 and 9 and NFPA 101. Such billeting shall be fully installed and ready for occupancy within 72 hours after release order. Changes to accommodate increases or decreases in camp population shall be completed within 24 days after notice provided by the (POC for Emergency Contracting). Base camp facility pricing should be provided as follows: 1) Mobilization Charge as a standalone price 0. 2) A seven (7) Day Weekly Operations Charge 3) Cost per person/per day based on the seven (7) Day Weekly Operations Charge 4) demobilization charge as a standalone price. .2 a� OVERVIEW 0 The scope calls for a primary contract commercial vendor as the primary source to establish specified emergency crisis base camps providing total turn- key base camp support services inclusive of; 1) camp and subcontractor mobilization, 2) camp site preparation, 3) installation, 4) camp management and operation, and 5) camp demobilization as set forth herein. AFIMAC shall habituate all authorized camp occupants with mobile trailer temporary housing structures and other facilities with air conditioning and/or heating, leveled hard floors, and providing for Bedding & U Linens, Kitchens/Meal Services, Shower Units, Laundries/Service, Restrooms (Toilets), Hand Wash Units, "Certificated" Potable (Drinking) Water, On-Site Removal of Black/Gray Water and Associated On-Site mi Sanitation Systems, Power Generation and Camp Lighting. The primary contract commercial vendor will be responsible for all requisite ablution equipment and commodity reordering necessary to support the camp (including but not limited to) Kitchen/Food Services, Showers, Laundries, and Restrooms. Base Camp Type Personnel 0 Type ISupport 2000+ Type II Support 1501-2000 Type III Support 1001-1500 Type IV Support 751-1000 Type V Support 501-750 Type VI Support 251-500 Type VII Support 101-250 Packet Pg. 753 C.24.b Should the need not require a full base camp solution, an individual Work Order for the tasks of Kitchen/Food Services and/or Showers and/or Laundries and/or Porta-Lets and/or Porta-Trailers may be issued. STATEMENT OF WORK AFIMAC is to provide all services in accordance with Monroe County's "Operations Plan". Li CONTRACTOR'S Scope of Basic Services consists of those described in Attachment A. The CONTRACTOR shall commence work on the services provided for in this Agreement promptly upon his receipt of a written notice to proceed from the COUNTY. The notice to proceed will then be formulized in the form of a task order and will contain a description of the services to be performed, and the time within SO which services will must be performed. Monroe County can expect a full operational crisis response within ninety-six (96) hours of notification as f defined in the Mobilization Plan of the Management Plan located on page 38. Monroe County can expect the services to be established and completely operational within forty-eight to seventy-two hours (48-72) hours. 0 PROJECT DELIVERABLES--Basecap AFIMAC will facilitate the following deliverables as outlined in the Operations Plan of the Camp Management Plan and all sub- requirements as specified for: 0 Housing Kitchen Facilities Dining Facilities > Rest and Relaxation Tent Administration&Clinic Tent Meals CL Showers/Sinks/Toilets Generators& HVAC Laundry CL Fresh Water' Gray Water Storage/Removal' Black Water Containment& Removal' Fuel Signage Security ' Unless water and sewer are available on- site and directed as unnecessary by Monroe County during the a� P.O. issuance process. 0 A) Base Camp Facilities In order to provide a firm-fixed price for base camps, AFIMAC must delineate the number of personnel for which it mobilized as a fixed number. While AFIMAC recognizes the reason for a sliding scale of personnel to be supported, a LL headcount difference of twenty-five percent(25%) prohibits the ability to provide firm fixed pricing.There are ablution and �3 ancillary support costs incurred that cause a reduction in personnel to increase the per person/per day rate. To be considered in accordance with the Base Camp Types,AFIMAC's proposal and pricing is set on the mobilization and pricing of the highest number of personnel in a base camp type. U cas BASE CAMP PRICING WITH PORTA-LETS(OPTION 1)-There is a two-week operations phase minimum;exclusive of t3 mobilization and demobilization. I U Type I--2000+Person Camp LL Mobilization Type II Plus Additional Type Camp Mobilization Cost Weekly Operating Costs Type II Plus Type Camp Operating Costs Demobilization Type II Plus Additional Type Camp Demobilization Cost Type II--2000 Person Camp Mobilization $1,250,927.00 Weekly Operating Costs $3,276,941.00 $234.07 Per Person/Per Day Demobilization $609,855.00 Type III--1500 Person Camp Mobilization $1,018,774.00 Packet Pg. 754 C.24.b Weekly Operating Costs $2,640,986.00 $251.52 Per Person/Per Day Demobilization $509,918.00 Type IV--1000 Person Camp Mobilization $752,710.00 Weekly Operating Costs $1,917,049.00 $273.86 Per Person/Per Day Demobilization $390,690.00 U) 0 Type V--750 Person Camp Mobilization $583,049.00 U) Weekly Operating Costs $1,485,283.00 $282.91 Per Person/Per Day CL Demobilization $301,741.00 cu Type VI--500 Person Camp cu Mobilization $435,685.00 Weekly Operating Costs $1,090,381.00 $311.54 Per Person/Per Day Demobilization $228,295.00 Type VII--250 Person Camp Mobilization $295,103.00 cu Weekly Operating Costs $740,254.00 $423.00 Per Person/Per Day Demobilization $156,709.00 BASE CAMP PRICING WITH PORTA-TRAILERS(OPTION 2)-There is a two-week operations phase minimum; exclusive of mobilization and demobilization. 0 CL Type 1- 2000+Person Camp CL Mobilization Type II Plus Additional Type Camp Mobilization Cost Weekly Operating Costs Type II Plus Type Camp Operating Costs Demobilization Type II Plus Additional Type Camp Demobilization Cost Type II--2000 Person Camp Mobilization $1,510,213.00 Weekly Operating Costs $3,881,941.00 $277.28 Per Person/Per Day Demobilization $696,284.00 Type III--1500 Person Camp Mobilization $1,213,238.00 Weekly Operating Costs $3,094,736.00 $294.74 Per Person/Per Day Demobilization $574,740.00 g, Type IV--1000 Person Camp Mobilization $898,988.00 Weekly Operating Costs $2,258,460.00 $322.64 Per Person/Per Day Demobilization $438,039.00 Type V--750 Person Camp Mobilization $681,674.00 Weekly Operating Costs $1,715,753.00 $326.81 Per Person/Per Day Demobilization $334,685.00 Type VI--500 Person Camp Mobilization $500,506.00 Weekly Operating Costs $1,241,631.00 $354.75 Per Person/Per Day Demobilization $249,902.00 Packet Pg. 755 C.24.b Type VII--250 Person Camp Mobilization $328,907.00 Weekly Operating Costs $819,129.00 $468.07 Per Person/Per Day Demobilization $167,977.00 FENCING PRICING Linear Price Category; Mobilizatibri Feet Price/Week PP/PO Neniabilizatllbn > Type 1 $44,491.20 8,600+ $36,980.00+ $2.64+ $44,491.20 Type II $44,491.20 8,600 $36,980.00 $2.64 $44,491.20 CL Type III $44,491.20 8,600 $36,980.00 $3.52 $44,491.20 Type IV $22,245.60 4,300 $18,490.00 $2.64 $22,245.60 Type V $22,245.60 4,300 $18,490.00 $3.52 $22,245.60 Type VI $22,245.60 4,300 $18,490.00 $5.28 $22,245.60 Type VII $22,245.60 2,508 $10,784.00 $6.16 $22,245.60 PERSONNEL HOURLY RATES&SERVICE PRICING Personnel/Service Elates Project Manager $66.00/hour Project Administrator $55.00/hour Security Officer(s) $38.00/hour Chef(s) $41.00/hour Cook(s) $37.00/hour Driver(s) $48.00/hour CL Utility $38.00/hour CL RN/Paramedic $95.00/hour < Nurse Supervisor/NP/Physician Assistant $114.00/hour Physician $315.00/hour Fuel Distribution Personnel $48.00/hour A Unskilled Labor $38.00/hour Per Diem $45.00/day Communication Equipment $50.00/week Rental Vehicles $250.00/day Hotel Accommodations Actual Rate plus 10% Airfare Actual Rate plus 10% Food AFIMAC will acquire provisions for Monroe County in the most cost-effective manner. Provisions are billed at actual cost plus U a handling fee of 12%. At the conclusion of the contract, Monroe County shall be responsible for taking possession of all perishable and non-returnable U� items, such as fresh fruits and vegetables, pastries, bakery products, dairy products, candies,tobacco products, personal items, broken cartons,etc. We will take charge of all returnable items and credit Monroe County's account for cost, less suppliers' restocking charge, transportation,and unloading costs. Perishable food and supplies become Monroe County's property at the time of purchase. E Packet Pg. 756 C.24.b AFI MAC Ala Carte Equipment Price List-Disaster Response Equipment Item Weekly Rental Rate Mileage Rates/Mile"* 2 Dr Freezer 300.00 2 Dr Refrigerator 300.00 8'Tables 35.00 Area Heaters Not Including Fuel 150.00 Beds&Linen 40.00 U) Box Reefer 1,250.00 $4.95 or$52.50 hr. 2 a� Box Truck 950.00 $4.95 or$52.50 hr. Chafing Dishes 15.00 91 Chairs 5.00 Chest Freezer 225.00 Coffee Maker 50.00 Communication Equipment 50.00 0 Convection Oven 250.00 ' Deep Fryer 175.00 Dining Trailer* 8,200.00 $4.95 or$52.50 hr. Dormitory Trailer* 4,500.00 $4.95 or$52.50 hr. Dry Trailer 350.00 $4.95 or$52.50 hr. Dryers 200.00 Dum sters 555.00 0 Extension Cords 20.00 Food Warmer 250.00 Forklifts 2,550.00 91 9 Fuel Truck diesel 750.00 $4.95 or$52.50 hr. Fuel Truck(gasoline) 750.00 $4.95 or$52.50 hr. Generators 3,000.00 Grill 100.00 2 Hand wash Stations 357.00 > Kitchen Trailer* 9,500.00 $4.95 or$52.50 hr. Laundry Bags/Pins 10.00 Light Strings 50.00 Linen Sets 20.00 Medical Trailer* 8,200.00 $4.95 or$52.50 hr. Microwave Oven 100.00 Mobile Laundry Trailer* 6,500.00 $4.95 or$52.50 hr. Mules 1,025.00 d> MWR Trailer* 8,200.00 $4.95 or$52.50 hr. Port-a-Lets 225.00 CC Portable Flood Lights 300 Watt 200.00 Portable Water Hauling Truck* 12,500.00 $4.95 or$52.50 hr. LL Range 250.00 Recreation Equipment 3,000.00 Refrigerator Trailer 750.00 $4.95 or$52.50 hr. Restroom Trailer 6,500.00 $4.95 or$52.50 hr. Salad Bar 250.00 Shower Trailer* 10,500.00 $4.95 or$52.50 hr. Slicing Machine 125.00 Small Wares 200.00 Steam Table 275.00 Packet Pg. 757 C.24.b Soup Croc 25.00 Toaster 25.00 Tractor 975.00 $4.95 or$52.50 hr. Vacuum Pump Sewage Truck* 12,500.00 $4.95 or$52.50 hr. Washers 200.00 Fuel Actual Cost plus 20% a� —Transportation charges are per vehicle or tractor-trailer combination. � Four 4 Week Minimum U) CL U) 0 C 0 C 0 0 0 C 0 a� a� I C 0 Packet Pg. 758 C.24.c 111 Il;;,ai 'w U ° w,le r III r ni f o a m at i cli n Insurance lithin(15)fifteen days of award of contract AFIMAC will provide the required insurance certificate listing Monroe County BOCC as an additional insured for the liability coverages. USI Insurance Services National(t1E) p,a 'a0i East 9th street.Ste 3300 i3 evela nd.01144114.1874 4r � Branch Phane 1216)241-43" C7 Branch Fac (855)2610367 vmw.usixorn 0. U) May 13,2019 To whom It May Concern, 0 Please be advised that U.S.0 sis,Inc.and irts subsidiaries carry the foHow6ng insurance coverage. 2 cm Comprehensive Gene4 liab1> : Policy Period-,5/10/19 to 5/10120 Po icy Number:BCH0000690 ca Scottsdale Surplus Lines Insurance Company 0 $1,000,000 Bodily Injury and Property Damage per Occurrence $2,000,000 Products and Compieted Operations Annual Aggregate > $2,000,000 Other than Products and Competed Operations Annual Aggregate 0- Commercia Umbrefla L.abi]ty: Policy Number:UMH0001803 Policy Period:5/10/19 to 5/10120 Scottsdale Surplus Lines Insurance Company $15,000,000 SoMy Injury and Property Damage per Occurrence y $15,000,000 Bodby Injury and Property Damage Annuac Aggregate 0 Commercial Auto LiabliAy! c� Policy Period—7/9/18 to 7/9/19 Policy Number:70APB002561 National Indemnity Company t) $1,000,000 Bodily Injury and Property Damage Combined Singe La$mit 0 Please contact our Jeremy Speckman for any additional questions..Contact information as folows. 0 Jeremy Speckman USI Insurance Serv=ces Risk Management Advisor 0 Vrect—(216)777,2821 CeE—(216)262 5094 Ca pi irivv rnec ru nut4Ni u's coln, S7ncerely, Jeremy Speckman ,w pimp"a ty III' to ftn , 8al�l m 9419%"V°J°�dlift _ *M Packet Pg. 759 C.24.c Workers'Compensation—State of Florida a w U) pW .-I T '1 U) CL cu p NN J O }Q 0 to pNM 6Fa� Us cu rl W cu CL CL C a x CL o x�w �L6 N _wa Q r11A (� .. JIM -°ti aoa+s� Packet Pg. 760 C.24.c L�A n+c ASSaj11tl.W WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT FWCJUA 04 05 POLICY NUMBER: (6FR1 3UB-GG44330-1...1 9) FWCJUA POLICY CHANGE NOTICE ENDORSEMENT U) 0. INSURED'S NAME: AFIMAC US INC CHANGE EFFECTIVE DATE: 02141 S U) THIS CHANGE IS ISSUED BY THE FWCJUA AND FORMS A PART OF THE POLICY.IT IS AGREED THAT THE POLICY IS AMENDED AS FOLLOWS- 0 THF—F_OLLOWJNG CHECKED ITEM(S)IS CHANG€RQ BY THE ATTACHED ENOORSEMENT(S) (see checked item(s)below): ❑Insured's Name(WC 89 08 01) [-]item 33.Limits(WC 89 08 12) 0 ❑Policy Number(WC 89 OB 02) ❑Item 3.C.Stales(WC 89 OB 13) []Effective Date(WC 89 06 03) QItem 3.D.Endorsement Numbers(WC 89 06 14) []Expiration Date(WC 89 06 04) X❑Item 4."Class,Rate Other(WC 89 04 15) ❑Insured's Mailing Address(WC 89 06 05) ❑Interim Adjustment of Premium(WC 89 04 16) []Experience Modification(WC 89 04 06) ❑Carrier Servicing Office(WC 89 06 17) y M [)Producer's Name(WC 89 06 07) ❑Interstetellntrastate Risk ID Number(WC 89 D6 18) 91 91 JW ❑Change in Workplace of Insured(WC 89 06 08) []Carder Number(WC 89 06 19) < JW ❑Insured's Legal Status(WC 89 0610) ❑Issuing AgencylProducer Office Address(WC 89 06 25) 0 []Item 3.A.States(WC 89 08 11) [:]FL JUA"If Any"Policy Notice(FWCJUA 03 03) ❑Tier and Premium Surcharge Notice(FWCJUA 04 02) THE FOLLOWING ENDORSEMENTS ARE DELETED: � U) a� Reason for Change: X❑InsuredlPraducar's Request [—]Audit ❑State Mandate 0UTC-6 ❑Other �.. ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. ADDITIONAL PREMIUM $ 2535 RETURN PREMIUM $ NIL _ A revised schedule is attached for all premium bearing changes. DATE OF ISSUE: 02-28-19 JT CHANGE NO: 001 PAGE: 1 OF 1 POL.EFF.DATE: 02-14-19 POL,EXP.DATE: 021420 OFFICE: FLORIDA WC JUA 821 PRODUCER: USI INSURANCE SERV I14C 27RCB DATE OF ISSUE: 02-28-19 OD8459 Packet Pg. 761 C.24.c �Fll� ROASIYn1RKER5'CdIPWTW ,pen awtrMM ASSOCIM RL WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY EXTENSION OF INFO PAGE°°SCHEDULE WC 00 00 01 ( A) POLICY NUMBER: (6FR13UB-6G44330-1-19) a INSURER: FLORIDA W.C. JUA U) 91 INSURED'S NAME: AFIMAC US INC RATE BUREAU ID: 917493839 EXP. MOD. EFFECTIVE DATE: 08-01-18 PREMIUM BASIS U) ESTIMATED RATES ESTIMATED TOTAL ANNUAL PER $100 OF ANNUAL CLASSIFICATION CODE REMUNERATION REMUNERATION PREMIUM 4— LOCATION 001 01 FEIN 341876415 ENTITY CD 001 AFIMAC US INC 703 WATERFORD WAY SUITE 820 MIAMI, FL 33126 SIC CODE: 9221 NAICS: 922120 0 POLICE OFFICERS & DRIVERS 7720 886427 3.83 33950 0 0 0 0 0 0 0 0 0 0 0 0 0 DATE OF ISSUE: 02-28-19 JT ST ASSIGN: FL Page 1 of i" Packet Pg. 762 C.24.c I; WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY EXTENSION OF INFO PAGE-SCHEDULE WC 00 00 01 ( A) POLICY NUMBERS (6FR13UB-6G44330-i-19) PREMIUM BASIS ESTIMATED RATES ESTIMATED U) TOTAL ANNUAL PER $100 OF ANNUAL 91 CLASSIFICATION CODE REMUNERATION REMUNERATION PREMIUM LOCATION 001 01 (CONT'D) � CLERICAL OFFICE EMPLOYEES NOC. 8810 186068 .18 335 0 C; C; 0 w� 0 J .m �3 C; M 1 .40% EMPL. LIAB. INCREASED LIMITS(9812) $ 480 TOTAL PREMIUM SUBJECT TO EXPERIENCE MODIFICATION 34765 TENTATIVE EXP MOD: 98 MODIFIED PREMIUM 34070 Aw .00% ARAP MODIFICATION PROGRAM (0277) NONE ,im TOTAL ESTIMATED ANNUAL STANDARD PREMIUM 34070 c EXPENSE CONSTANT(0900) 160 -� 0.0100 TERRORISM (9740) 107 TIER 3 SURCHARGE 14422 6-3 FWCJUA FLAT FEE(9601 ) 475 FWCJUA MANDATORY DEPOSIT NONE TOTAL ESTIMATED PREMIUM 49234 DEPOSIT AMOUNT DUE 49234 DATE OF ISSUE: 02-28-19 JT ST ASSIGN: FL Page 2 Of 2 001459 Packet Pg. 763 C.24.c F"JA ROMAYOItl(rRS'OOYPEOMN CVO aff M W- WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 89 04 15(00)— 001 POLICY NUMBER: (6FRt MS--6G44330-1-1 9) a POLICY INFORMATION PAGE U) 91 ENDORSEMENT Item#4 Is changed to the following: U) PREMIUM BASIS Total Estimated Rate Per Code Annual $100 of Estimated Classifications No. Remuneration Remuneration Annual Premium 0 7720 886427 3.8300 33950 0 Ego AM 0 0 U) Total Estimated Annual Premium$ Minimum premium$ Deposit Premium$ ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. DATE OF ISSUE: 02-28-19 ST ASSIGN: FL ooe.w i` Packet Pg. 764 C.24.c F"11A FLOW WORM75CMWWFW Off LWffff=As1ot►MK It WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 88 OB 14(00)_, 001 POLICY NUMBER: WR13UB,W44330-1 --19) a POLICY INFORMATION PAGE U) ENDORSEMENT91 Item 3.D.Endorsement numbers Is changed to read: U) 0 0 0 0 U) ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. DATE OF ISSUE: 02-28-19 ST ASSIGN: FL Packet Pg. 765 C.24.c �n nawroac rsaWKaumx WORKERS COMPENSATION JW uKRNn»c usocunar.1C AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 00 03 08(00)— 001 POLICY NUMBER: OF R1 3UB-6G44330-I-19) PARTNERS, OFFICERS, AND OTHERS EXCLUSION ENDORSEMENT it U) 91 The policy does not cover bodily injury to any person described in the Schedule. The premium basis for the policy does not include the remuneration of such persons. You will reimburse us for any payment we must make because of bodily Injury to such persons. U) SCHEDULE PARTNERS O O OFFICERS MARTIN, PETER 91 p� SCALLY, JAMES P OTHERS U) U) DATE OF ISSUE: 02-28-19 ST ASSIGN:FL Page 1 of 1 ooe.e+ Packet Pg. 766 C.24.c State of Ohio Workers'Compensation Bureau of Workers' 30 W.Spring St,. Ohio I Compensation Columbus.OH 43215 CerMcate of Ohio Workers' Compensation This certifies that the employer listed below participates in the Ohio State Insurance fund as required by law.Therefore,the employer is entitled to the rights and benefits of the fund for the period specified.This certificate is only valid if premiums and assessments, including install- e) ments,are paid by the applicable due date.To verify coverage,visit www.bwc.ohio.gov,or call 91 1-800.644-6292. This certificate must be conspicuously posted. Policy number and employer Penod specified below U) 112 2 934—0 07/01/2019 through os/3o/2ore AFIMAC US INC �a IMAC a 15830 FOLTZ INDUSTRIAL PKWY STRONGSVILLE, OH 44149-4745 o www.bwc.ohio.gov Issued by: Administrator/CEO You can reproduce this certificate as needed, O 0 Ohio Bureau of Workers'Compensation Required Posting O Effective Oct. 13, 2004, Section 4123.54 of the Ohio Revised Code requires notice of rebuttable presumption.Rebuttable presumption means an employee may dispute or prove untrue the presumption (or belief)that alcohol or a controlled substance not prescribed by the employee's physician is the proximate cause (main reason) of the work-related injury. The burden of proof is on the employee to prove the presence of alcohol or a controlled substance was not the proximate cause of the work-related injury.An employee who tests positive or refuses to submit to chemical testing may be disqualified for compensation and benefits under the Workers'Compensation Act. Bureau of Workers' Ohio I Compensation You must poll We Hnguage wirh the Certikate of Ohio Workws'Compensallan DR29 BWC-1829(Rev April 11,2016) 4 ., ll Packet Pg. 767 C.24.c 08WC 1/28/2012 12:23:15 PM PAGE 2/003 Fax server i„ Ohio Bureau of Workers'Compensation John R Kasich ,ryr eohen Bahrer 30 W.Spring St. Columbus,OH 43215.2268 Rwamsm iA&QM U) a C� rye Our Employer. 0. m The Ohio Bureau of workers•Compensation t;BWCJ has received your request for basic information regarding Ohio Workers'Compensation coverage and benefits. Atihough Ohio rules r) and laws are extensive regarding workers'compensation m coverage,BWC wanted is provide you with the Wowfng information as a brief overview for siale4und employers. Please keep In mind that this letter does not detail all coverage and compensation benefits the Ohio BWC Offers. , Coveraae Unlike some afalss.Ohio does not issue a'poicy^of coverage. Instead,all previsions of coverage are cod W In statutes,speclicady Ohio Revised Code MRCI Chapters 4121 and 4123,and the corresponding chepfers of the Ohio AdmEnfslrative Code(%MI.Employers who are amenable to Ohio woken$'compensation Jurisdiction must post in plain view a certificate of cm coverage the BWC Issues 10 them upon its receipt of the employer premiums. Assuming that all m Jurisdctiomel requirements are net,then N an employee suffers an injury in the course of,and arising out of,his or her empbymem,the Legislature has gnarled the Bureau of Workers Compensation authority to pay medical benefits and suMrority to pay compensation In Instance$ 4) of lost time celms.In most okcumslances,an Injury must be physical in nature as an employee, O as a general rule,must suffer a physical injury before he or she can file for any non-physical Injuries(e.g.psychiatric conditions,stress,etc.) The statutes provide for no policy limits so long as treatment and compensation arise from the allowed conditions In the claim.N the Bureau of Workers'Compowatlon or the Industrial Commission of Ohio allows the employee's clalrn,then d medical bills thal arise as a result of the allowed conditions In the clalm shag be paid(OAC 4121-17.01 and 4121-17-02).Generally,the only statutory 1fmlls regard the time to fie (within 2 years from when the employee knows or should have known of the Injury or cm occupational disease),or the time the claim remains active(0 years from the dare of fast payment in medicat-only claims,and 10 years from the last payment of compensation in lost time claims), > O gMaMion BWC offers a variety of compensation. However,the four most common types of compensation are temporary total compensation,wage loss compensation,permanem partial compensation, and permanent total disability. rye I. Temporary Total Compensation(ORC 4123.56) When an employee lemporarlfy cannot return to work due to the allowed conditions in his or her claim,he or she may be eligible to collect temporarylotal benefits. Once the employee is capable of reentering the work force,or it a doclor has determined that the employee has reached his or her maximum medical Improvement,Men the employee is no longer eligible to receive temporary total compensaton. 2. Wage Loss Compensation(ORC 4123.56(B),OAC 4125.1-01) C� m Packet Pg. 768 C.24.c OBMC 1/26/2012 12:23:16 PM PAGE 3/003 Fax server When an employee cannot return to the former position of employment due to the physical restrictions that were caused by the allowed oonditlons In the employee's workers' compensation claim,but the employee returns to other employment within his or her restrictions,the employee may receive working wage loss compensation to make up the U) difference bet~what the employee was earning priorlo the Injury and what the employee 0 Can now earn. In addition,if the employee is unable to find employment consistent with his or her physical capabilities,he or she may receve nonworking wage loss compensation while conducting a good laith job search for employment within his or her restrictions. In both m instances of wage loss,an employee may receive such compensation for no longer than 200 0. weeks. m 3. Permanent Partial CompenwOM(ORC 4123.57) An employee may be etigfble 10 receive permanent partial compensation if he or she suffers a U) permanent residual disability as a result of the allowed e0ndrtions in his or her workers' m compensation claim. An employee is not eligible to receive this compensation any earlier than forty(40)weeks from the termination of the latest period of payments under MC 412316. If the claim is a medleal-only claim with no payment of oompensetfar,the employee ' Is not eligible io receive this benerd earlier than forty(4o)weeks from the dais of injury or onset of disability. 0 4. Permanent Tote!Oisabft(ORC 4123.58,OAC 4121 An employee who cannot sustain any remunerator employment as a result of the allowed Conditions in his or her claim and due to various vocational factors,may be eligible ID receive m pemmanerd total disability. Permanent Talal Disability compensates the Injured worker for his or her Impairment of Gaming capacity and is a Matime benefit so long as the employee's condriicn remains permanent. If an employee loses his or her the as a result of an Industrial accident or an occupational disease,his or her dependents may be entitled to death benefits pursuant to ORC 4123.59 and @ ORC 4123,60. 0 Keep In mind that as an employer,you must comply with the requirements set forth in the Ohio L- 91 Revised Code and the Ohio Administrative Cade If you are subject 10 Ohio Jurisdiction for 91 workers'oompensetion purposes. If you am unsure whether you are subject to Ohio Wediction please cal the BWC Law Department at(614)466-MO and ask to speak with an attorney. In addAion,please keep in mind that this memorandum was prepared for state-fund employers. Employers who wish to be or are setf•insured(1.e.pay compensation directly to the Injured worker m and not through the stafe•fund)pursuant to OAC 4123-19-03,are subject to variations on the above-listed rules.Some employers moetrg very specific requirements may be able to y participate In various rating plans,and employers should contact the BWC Customer Assistance O number at 1-800.OHIO-BWC(t-800-044-MA and ask to speak with someone In Risk Technical �3 Services. Finally,it you have any questions about the Ohio Bureau of Workers'Compensatbn,please contact us at the Customer Assistance number haled above,or at wwwxb1abwr-oD . m sm sm nt C 0 ca nt Packet Pg. 769 C.24.d Monroe County Purchasing Policy and Procedures ATTACHMENT E.2 Monroe County Procurement Form (For all Federal Competitive Solicitations of$50,000.00 or more) Solicitation Issue Date: Requirement(goods/services to be procured): Responses/Bids/Offerors Received: Name Date Received/Bid opening Date Checked in SAM/DMS/etc. as > 0 per Entity Checklist Attachment E.3 T a� LO Selected Firm/Person/Entity/Company: .2 Selection Rationale: The bid/Proposal was most advantageous to the County, price and other factors considered because Z 0 �s Price Reasonableness Assessment: 0 ❑Bonding Requirements are included: 5% of the bid price and Performance Bond of 100% of the E contract price and Payment bond of 100% of contract price. *Rationale should be Consistent with RFP's stated evaluation factors 0 *Rational should be consistent with Written Evaluation Plan a Signature Signature Us Printed Name Printed Name W Title/Department Title/ OMB Department E Packet Pg. 770 C.24.e Monroe County Purchasing Policy and Procedures ATTACHMENT E.3 Debarred, Suspended or Ineligible Entity Checklist Entity Name: Federal/State Funding Agency: Federal/State Funding Program: Federal Excluded Parties List System (EPLS): Yes as SAM.gov No U) 0. State Convicted/Suspended/Discriminatory/Complaints Vendor Lists: Yes L..........� dms.myflorida/com No U) US DHHS List of Excluded Individuals and Entities (LEIS): Yes 0 Exclusions/oig.hhs.gov No E Verified By: Signature Date 0 Printed Name Contract/Grant Manager 00 17 00 Title, Department Reviewed By: Signature w Printed Name E Title/OMB Department Packet Pg. 771 Hurricane Request for Purchase ATTACHMENT E C.24.f Date of Request: Requester Name: Requester Signature: Additional Approval: Requester Phone: Requester Email: Requesting Department: Vendor Name/Vendor Number: a Request: U) CL U) cu Reason for Request--how was this caused by the hurricane? 0 C 0 Type of purchase: Replenish Stock New Items/Materials Insurance Claim Claim# Repair work Replacement due to damage (Include copy of all claim-related documents) 0 Where are the items/materials/goods/services being used? 0 What is the location of the repair or replacement work? CL If repair or replacement, is this temporary Priority: Low Routine Urgent or permanent? g .0 Temporary Permanent Order Details: Qty Item Description Cost per Unit Total Expense U) 0 4- U) Cr Total Cost: M a Please attach the required three quotes on purchases $10,000 or greater. This request for purchase must be approved before submitting to BOCC for contract approval. Use this coding 5 for the Agenda Item: Fund/Cost Center Account Project Project Account OMB Purchasing Approval: Hurricane Tracking# Updated 7/17/19 Packet Pg. 772 C.24.g a Minority Owned Business Declaration U) CL a sub-contractor engaged by Monroe County during the completion of work associated with the below indicated project U) M (Check one) 0 is a minority business enterprise, as defined in Section 288.703, Florida Statutes as or cm is not a minority business enterprise, as defined in Section 288.703, Florida Statutes. F.S.288.703(3) "Minority business enterprise"means any small business concern as defined in subsection(6)(see below)which is organized to engage in commercial transactions,which is domiciled in Florida,and which is at least 0 5 1-percent-owned by minority persons who are members of an insular group that is of a particular racial,ethnic,or gender makeup or national origin,which has been subjected historically to disparate treatment due to identification in and with that group resulting in an underrepresentation of commercial enterprises under the group's control,and I whose management and daily operations are controlled by such persons.A minority business enterprise may CL primarily involve the practice of a profession.Ownership by a minority person does not include ownership which is the result of a transfer from a nonminority person to a minority person within a related immediate family group if the combined total net asset value of all members of such family group exceeds$1 million.For purposes of this subsection,the term"related immediate family group"means one or more children under 16 years of age and a 2 parent of such children or the spouse of such parent residing in the same house or living unit. F.S 288.703(6)"Small business" means an independently owned and operated business concern that employs 200 or E fewer permanent full-time employees and that,together with its affiliates,has a net worth of not more than$5 0 million or any firm based in this state which has a Small Business Administration 8(a)certification.As applicable to r_ sole proprietorships,the$5 million net worth requirement shall include both personal and business investments. Contractor may refer to F.S. 288.703 for more information. Contractor Sub-Recipient: Monroe County U) U) U) Signature Signature Print Name: Printed Name: Title: Title/OMB Department: 0 Verified via: Address: DEM Contract: Z0002 City/State/Zip Date: FEMA Project Number: Packet Pg. 773 C.24.h RANKING OF RESPONDENTS Standby Emergency Services June 7th, 2019 U) 0 At the Evaluation Meeting the Evaluation Committee reviewed the individual RFP evaluations prepared by U) 0. each member. The summary form below was used to collect the scores from all Evaluation Committee E members and determined the ranking of the Respondents. U) Summary of R an k Scoring and Ranking of Respondents: 0 4- Rank by Each Evaluation Total Final Rank Committee Member Rank Name of Responden (Lowest total rank Points score=#1) Cary Knight Breanne Erickson Jeff Manning 0 SLS o E CL 6 CL C AFIMAC p Biltmore z Design Center . a 52�, BY: ary .., ig t . By' Breanne Erickson 9 wr..+.�,w,. y° _ ..... m,m.m.. iL Jeff Manning , Packet Pg. 774 � I � �I�IU A i kdlihki�IR 1 rti u(�kri�(��`,IJ�i�if��Ik�`I�IFI71'1 kuu��%�(d'rR�d)iJ� �pU�; uoil1 iiJ ri��u IIIkk' �YlJJJJJ�lJ�JkJ(�,U IIUkd dUltl�'N�� k) m��f11 ((1 moor�om Ik 11V�oi(rrWJ,d kllk i(Il �Iki� ' Y;d C.24.h I f � � IIIIIIII Signature Firm Representing Telephone Number ....... . . ... .......................................................... A g ,!RAY � _.. ._ _.. _ � _ _.w. .� �, U) r � .. 0 4- ,.... ............... ..... .. 0 ....,_ .. .. ......................................... .... ........ w (n ........................... .. ........ . ...... ....... . ... .:. .....—® _,.n _, �............. _ .. .__... __ _ . _..® . �I 52 .............. . .. ........ ... ........ C 0 ............ ............. w_. _, — m ,,,,,,,, f .... .... .................. ................ l.. Packet Pg. 775