Item C27 C.27
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
August 21, 2019
Agenda Item Number: C.27
Agenda Item Summary #5921
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
no
AGENDA ITEM WORDING: Approval of Amendment 41 to State of Florida Department of
Transportation Public Transportation Grant Agreement G1238 providing $100,000.00 in additional
funding for permitting, design and construction of Airfield Improvements at the Florida Keys
Marathon International Airport to be funded 80% FDOT and 20% Airport operating fund 403.
ITEM BACKGROUND: This grant is for the airport to maintain its level of service and
operations, to include airfield pavement, airfield markings, lighting, signage, drainage, utilities, and
terminal facilities.
PREVIOUS RELEVANT BOCC ACTION: Approval of Public Transportation Grant Agreement
G 123 8 on November 20, 2018.
CONTRACT/AGREEMENT CHANGES:
FY2020 funding allocation of$100,000
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FDOT Amendment 1 G1238
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: December 31, 2023
Total Dollar Value of Contract: $100,000.00
Total Cost to County: -0-
Current Year Portion:
Budgeted: yes
Packet Pg. 790
C.27
Source of Funds: 80% FDOT and 20% MTH Operating fund 403 ($25,000.00)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
08/21/19 403-63502 - MARATHON AIRPORT R & R $25,000.00
REVIEWED BY:
Richard Strickland Completed 08/05/2019 4:32 PM
Pedro Mercado Completed 08/05/2019 4:41 PM
Budget and Finance Completed 08/06/2019 10:31 AM
Maria Slavik Completed 08/06/2019 10:54 AM
Kathy Peters Completed 08/06/2019 11:10 AM
Board of County Commissioners Pending 08/21/2019 9:00 AM
Packet Pg. 791
C.27.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Fonn 726.000.03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION occo2/1s
AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
442421-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org.Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1238 Federal Award Date: Amendment No.: 1
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004 _
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT ("Amendment") is made
and entered into on by and between the State of Florida,
00
Department of Transportation ("Department"), and Monroe County, ("Agency'),collectively referred to as the
"Parties."
RECITALS
WHEREAS, the Department and the Agency on 12/14/2018 (date original Agreement entered)entered
into a Public Transportation Grant Agreement("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment,the Agreement is
amended as follows:
1. Amendment Description. The project is amended FY2020 Funding Allocation. Scope of work
remains unchan00
ged.
cv
2. Program Area. For identification purposes only, this Agreement is implemented as part of the
Department program area selected below(select all programs that apply):
X Aviation
Seaports
Transit
Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
_ Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
_ *Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit B2:Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D:Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
*Exhibit G: Financial Assistance(Single Audit Act)
Packet Pg. 792
C.27.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION o0co2Na
AGREEMENT
*Additional Exhibit(s):
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$125,000 bringing the
revised total cost of the project to$381,250.
The Department's participation is X increased/_ decreased by $100,000. The Department agrees
to participate in the Project cost up to the maximum amount of $305,000, and, additionally the
Department's participation in the Project shall not exceed 80.00% of the total eligible cost of the
Project.
Except as modified,amended,or changed by this Amendment,all of the terms and conditions of the Agreement
and any amendments thereto shall remain in full force and effect.
00
cv
IN WITNESS WHEREOF,the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
By: — By:
Name: Name: Harold Desdunes, P.E.
Title: Title: Director of Transportation Development I
M
cv
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Legal Review:
,:.67OE RNEY
',
J.MERCADO
Daters//
ASSIST
Packet Pg. 793
C.27.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC06Na
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): FL KEYS MARATHON AIRPORT AIRFIELD IMPROVEMENTS
B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airoort/Marathon, FUMonroe
C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size):
D. Deliverable(s):
00
M
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice Iry
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable,to allow for a determination of the amount of
incremental progress that has been made,and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to):
F.Transit Operating Grant Requirements(Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants.
00
cv
Packet Pg. 794
C.27.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Fonn 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC06119
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFA/ CSFA/CFDA Title or
Management Fund Category Fiscal Code CFDA Funding Source Funding
Number Type Year Number Description00
Amount
442421-1-94-01 DPTO 088719 2019 751000 55.004 Aviation Grant Program $205,000
cv
442421-1-94-01 LF 088719 2019 751000 55.004 Aviation Grant Program $51,250
442421-1-94-01 DPTO 088719 2020 751000 55.004 Aviation Grant Program $100,000
442421-1-94-01 L 1 088719 1 2020 1 751000 1 55.004 1 Aviation Grant Program 1 $25,000
Total Financial Assistance $381,250
B. Estimate of Project Costs by Grant Phase:
Phases* State Local Federal Totals
State Local Federal
Land Acquisition $0 $0 $0 $0 0.00 0.00 0.00
Planning $0 $0 $0 $0 0.00 0.00 0.00 00
Environmental/Design/Construction $305,000 $76,250 $0 $381,250 80.00 20.00 0.00 CNI
Capital Equipment $0 $0 $0 $0 0.00 0.00 0.00
Match to Direct Federal Funding $0 $0 $0 $0 0.00 0.00 0.00
Mobility Management $0 $0 $0 $0 0.00 0.00 0.00
Transit Only) E
Totals $305,000 $76,250 $0 $381,250
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
4i
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category(grant phase) has been evaluated and determined to be 0
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Sunshine Cayubit
Department Grant Manager Name
Signature Date
Packet Pg. 795
C.27.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC06119
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
2D
00
m
cv
m
00
m
cv
Packet Pg. 796
C.27.a
To:Sunshine.Cayubita@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1238
7/31/2019
CONTRACT INFORMATION
Contract: G1238
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: ` G-GOVERMENTAL AGENCY(287.057,F.S.) :2
2D
Vendor Name: MONROE COUNTY BOCC
Vendor ID: F596000749053
Beginning Date of This Agreement: 12/14/2018
00
Ending Date of This Agreement: 12/31/2023
cv
ContractiTotal/Budgetary Ceiling: ct=$305,000.00
Description: FL KEYS MARATHON INTERNATIONAL AIRPORT AIRFIELD IMPROVEMENTS
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 7/31/2019 E
Action: Supplemental
Reviewed or Approved: APPROVED
Organization Code: 55062020629
Expansion Option: A9
Object Code: 75100000
.�
Amount: $100,000.00
cv
Financial Project: 44242119401
Work Activity(FCT): 215
CFDA:
Fiscal Year: 2020
Budget Entity: 55100100
Category/Category Year: 088719/20
Amendment ID: S001
Sequence: 00
User Assigned ID: 1
Enc Line;(6s)/Status: 0002/04
Total Amount: $100,000.00
Pagel of 1
Packet Pg. 797