Item C29 C.29
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
August 21, 2019
Agenda Item Number: C.29
Agenda Item Summary #5923
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
no
AGENDA ITEM WORDING: Approval of Amendment No. 2 to State of Florida Department of
Transportation Public Transportation Grant Agreement G1008 providing increased funding in the
amount of $950,000.00 for permitting, design and construction of a new maintenance/storage
building at the Key West International Airport to be funded 50% FDOT and 50% Airport operating
fund 404.
ITEM BACKGROUND: The new maintenance/storage building will protect equipment while it is
not in use and provide a safe environment for airport staff to perform routine maintenance.
PREVIOUS RELEVANT BOCC ACTION: Approval of original State of Florida Department of
Transportation Public Transportation Grant Agreement G1008 on October 17, 2018, approval of
Revised Exhibit A on November 20, 2018, removing planning from the scope of work, and approval
of Amendment No. 1 on April 17, 2019
CONTRACT/AGREEMENT CHANGES:
FY2020 funding allocation of$950,000
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FDOT Amendment 2 G1008
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: December 31, 2023
Total Dollar Value of Contract: $950,000.00
Total Cost to County: -0-
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Current Year Portion:
Budgeted:
Source of Funds: 50% FDOT and 50% EYW Operating Fund ($950,000.00)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
08/21/19 404-63002 - KEY WEST AIRPORT R & R $950,000.00
REVIEWED BY:
Richard Strickland Completed 08/05/2019 4:33 PM
Pedro Mercado Completed 08/05/2019 4:42 PM
Budget and Finance Completed 08/06/2019 11:00 AM
Maria Slavik Completed 08/06/2019 1:57 PM
Kathy Peters Completed 08/06/2019 2:11 PM
Board of County Commissioners Pending 08/21/2019 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OOc02H9
AGREEMENT
Financial Project Number(s): Fund(s): DDR/DPTO FLAIR Category: 088719
(i tem-segment-phawsequence)
442418-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org.Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1008 Federal Award Date: Amendment No.: 2
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
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THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT ("Amendment") is made
and entered into on , by and between the State of Florida,
Department of Transportation ("Department"), and Key West International Aimort, ("Agency"),collectively
referred to as the"Parties." 00
RECITALS
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WHEREAS, the Department and the Agency on 12/14/2018 (date original Agreement entered)entered
into a Public Transportation Grant Agreement("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment,the Agreement is
amended as follows:
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1. Amendment Description. The project is amended Additional funds for FY2020
2. Program Area. For identification purposes only,this Agreement is implemented as part of the 00
Department program area selected below(select all programs that apply):
X Aviation
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_ Seaports
_ Transit
Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit) E
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
_ *Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D:Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
*Exhibit G: Financial Assistance(Single Audit Act)
*Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION occ02Ha
AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$1,380,764 bringing the
revised total cost of the project to$2,761,528.
The Department's participation is X increased/ decreased by $950,000. The Department agrees
to participate in the Project cost up to the maximum amount of 1 380 764, and, additionally the 0
Department's participation in the Project shall not exceed 50.00% of the total eligible cost of the
Project.
Except as modified,amended,or changed by this Amendment,all of the terms and conditions of the Agreement
and any amendments thereto shall remain in full force and effect.
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IN WITNESS WHEREOF,the Parties have executed this Amendment on the day and year written above.
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AGENCY Key West International STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION E
Airport
By: By:
Name: Name: Harold Desdunes, P.E. LO
Title: Title: Director of Transportation Development
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STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
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Legal Review:
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PEDRO MERCA TODO— �
N1Y ATRNEY^.
Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC06Na
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): Design and Construction of Key West International Airport Maintenance
Building.
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B. Project Location (limits, city, county, map): Key West International Airport/Key West, FUMonroe County Airports
C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): This project includes the necessary permitting, design and construction of a
new maintenance/storage building. The building will protect the equipment while it is not in use and provide a safe
environment for airport staff to perform routine maintenance.
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D. Deliverable(s): As stated in the Project Scope.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice `d
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable,to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs(including but not limited to): N/A
F.Transit Operating Grant Requirements(Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report,will be the required deliverables for
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Transit Operating Grants.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Farts 725-000-02
PUBLIC TRANSPORTATION DESTRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC06119
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFA/ CSFA/CFDA Title or
Management Fund Category Fiscal Code CFDA Funding Source Funding °E
Number Type Year Number Description Amount
442418-1-94-01 DPTO 088719 2019 751000 55.004 Aviation Grant Program $220,000
442418-1-94-01 LF 088719 2019 751000 55.004 Aviation Grant Program $220,000
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442418-1-94-01 DDR 088719 2019 751000 55.004 Aviation Grant Program $210,764
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442418-1-94-01 LF 088719 2019 751000 55.004 Aviation Grant Program $210,764
442418-1-94-01 DDR 088719 2020 751000 55.004 Aviation Grant Program $833,477
442418-1-94-01 DPTO 088719 2020 751000 55.004 Aviation Grant Program $116,523
442418-1-94-01 f__LF 088719 2020 751000 55.004 Aviation Grant Program $950,000
Total! Financial Assistance $2,761,528
B. Estimate of Project Costs by Grant Phase: —
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CD
State Local Federal
Phases* State Local Federal Totals oyo %
Land Ac uisition $0 $0 $0 $0 0.00 0.00 0.00 CNI
Planning $0 $0 $0 $0 0.00 0.00 0.00
Environmental/Design/Construction $1,380,764 $1,380,764 $0 $2,761,528 50.00 50.00 0. 00 E
Ca ital E ui ment $0 $0 $0 $0 0.00 0.00 0.00
Match to Direct Federal Funding $0 $0 $0 $0 0.00 0.00 0.00
Mobility Management $0 $0 $0 $0 0.00 0.00 0.00
Transit Only)
Totals $1380,764 $1,380,764 $0 $2,761,528
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category(grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Key West International Airport
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC06119
Department Grant Manager Name
Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION DEVELOPMENT
VELOPMENT
GRANT AGREEMENT EXHIBITS occ08Na
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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To:Sunshine.Cayubit@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1008
8/2/2019
CONTRACT INFORMATION
Contract: G1008
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
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Vendor Name: MONROE COUNTY BOCC
Vendor ID; F596000749053
Beginning Date of This Agreement: 12/14/2018
Ending Date of This Agreement: 12/31/2023
ContractTotalBudgetary Ceiling: 00
ct=$1,380.764.00
Description:.. KEY WEST INTERNATIONAL AIRPORT MAINTENANCE BUILDING-DESIGNAND
CONSTRUCTION
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FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 8/2/2019
Action: Supplemental
Reviewed or Approved: APPROVED
Organization Code: 55062020629
Expansion Option: A9 uO
Object Code: 751000
Amount: $950,000.00
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Financial Project: 44241819401
Work Activity(FCT): 215
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CFDA:
Fiscal Year: 2020
Budget Entity: 55100100
Category/Category Year. 088719/20
Amendment ID: S002
Sequence: 00
User Assigned ID: 2
Enc Line'(6s)/Status: 0003/04
Total Amount: $950,000.00
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