Item C39 C.39
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
August 21, 2019
Agenda Item Number: C.39
Agenda Item Summary #5879
BULK ITEM: Yes DEPARTMENT: Fleet Management
TIME APPROXIMATE: STAFF CONTACT: Roy Sanchez (305) 292-3572
N/A
AGENDA ITEM WORDING: Approval to award surplus units to the highest bidder as set forth in
the attached Budget and Finance Purchasing Department Tabulation Sheet, authorization to award
the surplus items to the next highest bidders if necessary until items are disposed and authorization
for the County Administrator to executed all related documentation. County ID numbers being
awarded: 5523, 5799, 5637, 5343, 5869, 5141, 5951, 1353, 5342, 1703, 5916, 1480, 4028, 7060,
4896.
ITEM BACKGROUND: Surplus units were approved to be removed from inventory at the March
21't and May 22nd, 2019 meetings.
A Notice of Request for Competitive Solicitations was advertised in local newspapers, The Key
West Citizen, Keys Weekly and News Barometer. Sealed bids were opened on August 6, 2019. The
Bid Tabulation sheet noting the bids for each surplus item is attached and sets forth the highest
bidder for each surplus unit to be awarded. If the highest bidder fails to complete the purchase
transaction, after reasonable notification of the award and time limits in which to respond, then
authorization to award to the next highest bidders until final disposition of the surplus units is
complete in accordance with Monroe County Purchasing Department guidelines.
PREVIOUS RELEVANT BOCC ACTION: Board granted approval to dispose of surplus
items and units at the March 21, 2019 and May 22, 2019 meetings.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval to award surplus items to the highest bidders or other
acceptable bidders should high bidders fail to complete transaction(s) after reasonable notification
and time limits.
DOCUMENTATION:
Tabulation Sheet - Sale of Surplus 8.6.2019
Packet Pg. 994
C.39
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: Yes If yes, amount: $18,578.95 approx.
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: N/A
REVIEWED BY:
Roy Sanchez Completed 08/07/2019 11:38 AM
Christine Limbert Completed 08/07/2019 12:59 PM
Budget and Finance Completed 08/07/2019 1:07 PM
Maria Slavik Completed 08/07/2019 1:09 PM
Kevin Wilson Completed 08/07/2019 3:18 PM
Kathy Peters Completed 08/07/2019 8:18 PM
Board of County Commissioners Pending 08/21/2019 9:00 AM
Packet Pg. 995
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