Item D5 D.5
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
August 21, 2019
Agenda Item Number: D.5
Agenda Item Summary #5860
BULK ITEM: Yes DEPARTMENT: Local Disaster Recovery
TIME APPROXIMATE: STAFF CONTACT: Helene Wetherington (305) 289-
2524
10:00am
AGENDA ITEM WORDING: Public Meeting for citizens and municipalities to provide input on
an application for non-matching grant funds for a mitigation project encompassing road
repairs/elevation and drainage improvements in the amount of$2.5 Million in the Sands Subdivision
on Big Pine Key utilizing Community Development Block Grant - Disaster Recovery Infrastructure
Repair and Mitigation Program funding from the Florida Department of Economic Opportunity
(DEO) funded through the Federal Housing and Urban Development Agency (HUD), after being
recommended by the Citizen's Advisory Task Force, after a duly noticed 10 day public comment
period; after a 5 day public notice to municipalities and Approval to submit grant application to
DEO.
ITEM BACKGROUND:
Hurricane Irma, a Category 4 hurricane, made landfall in the Florida Keys on September 10, 2017,
causing the destruction and significant flooding of low-lying areas throughout the Florida Keys.
Congress appropriated $616 Million for the State of Florida in the aftermath of Hurricane Irma. The
Department of Economic Opportunity (DEO) developed a Community Development Block Grant -
Disaster Recovery (CDBG-DR) Action Plan and allocated $85 Million for the Infrastructure
Repair and Mitigation Program. This program does not require a local match.
The purpose of Rebuild Florida's CDBG-DR Infrastructure Repair and Mitigation Program is to
repair damage to infrastructure while mitigating against future damage and make the community
more resilient. These funds will support the elevation and reconstruction with proper drainage
facilities of Father Tony Way in the Sands Subdivision on Big Pine Key. This improvement
addresses drainage issues shown on the attached map in white. It further protects access to abutting
roadways by eliminating the risk of flooding of a main road that connects to residential street show
in yellow on the map. The pilot project should prevent repetitive flooding and ensure continued
access to the residential area creating economic benefit to the community and protecting health and
safety.
DEO Program Parameters follow:
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infrastructure Repair and Mitigat'iioin ActMties
The State of Florida has made,significant investments,in mitigation over the past 25 years to ensure that
in frastructure is a Wie to wit histand the implacts of wind and flood events. HUnricane llirm a was a su cc ess story for
the state in that bifrastructure damage assessments were- inot as high as'linitiaHly projected due to this majoir
statewide ilrivestment., DE O will continue to strengthein the staite,s infirastiructure,Iby creating aiin InfrastirUCtlUire,
Repair and Mitigation Program thait allows communities to use CDBG-DR to leverage other funding sources such
as the Hazard Mifigatibn Grant Progirami JHIMGiP),, 406 PuNlic AsMstaince (4016 PA) Mifigation Program. Some
commuiniUes,are not able to fully utilize these other resources following a disaster because reserve cash funds
are exhalUsted by disaster recovery efforts and they cannot meet Illoc,ail match requirements. AHoMng locall
governments to leverage CD1BG-DR fund'ing ais,match will1 enable commUnities, especially smaller and ruiral local
governments, to better utifiize all resources avaii1able to them.
In,the development of policies aindl procedures,ic�ost benefit will Ilse addressed. DEO acknowledges infrastructure
activities may have unintenided risks that could potent'lafly effect commun'Itiles.,With this understanding,, DEO,
Wul I fOUIOW gUidanicie pirovided in the Fedierdi Register to avoid dispropoirtionatie impacts on VIdlinleirable
popUlations and environmientallinjustice—Additionafly, DEO recognizes theimportanice of resiliency against
future storms and wiUll emjAoy adaptable and rellab[e tiechiniologles to,guaird against premature obsolescence of
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infrastructure.DEC,wil I dascribetheimplementatirm od utilizing thews t,eChfn,0,10,gie-L,,°,w1hen allipliplicalbfe,in its
program Ipollliclies.and procedtj res mainiva 1.
InfraStT L'I riE R�_�palr Bnd PYAl7.lg'&,7,..lIDn Program
DEO has: received an a dd itioiina lal location totaling in approximately$156 rin ill ion.,Appiroxini ate0y S-95 million will
be distiribLited in the Infrastructure Repaiiir and Mitigation Prograim. Hurricane Wma-affected mi roirrimilunity's
infrastructure systeims:SLIch-as daimaging roadways, Lridges aind state beac�hes. FUri vAll be dispersed to
coirnini impacted by Hurricane Irma through a cam,,petitrve allipliplication cycle with priorrtygiven try 1pirojects
that cain dennonstrate urgent need,ureadiuness.to,proceed, and that Iben,efit ILML Where jjpossilb e,DEO Mill
lewer-age cqheir sources such as FELLA Pub lic Assistaince funding to first address rema i1ning Urgent and unmet
needs in communities.
Eligible activities within thits prograirn may ind Lide, but are not limited to,the f&lowing:�
• Restoration of iiinfrastiriluctuire damaged Ilby Hurricane irinna (such as water aiind sewer facilities,streets,
renmovall of debris,dirai'nage,bridges,etc.IL
• Demolition and rehabilitatior of Ilpulallicly or Ipurivateiiy owined commercial or industrial b�jflcllings.
• IRer ourishiment of protective coastal dunes systems and state beaches.
• IRepairs to damaged Ilduildings that are essaintial to the health,safety and welfare Of a coirnimiunity when
irepaiirs to these bluildings cari ain urgent need (this can iiri pelke stations.,fire stations,Ilparts
airi rec�iireatioiinail renteirs,carninn Unity and senior centers,,haspitalts,,cfinics,schooRsand educatiovall
facilities,otheir pubfic properties).
• IRepairs to water Hines and systeims,sewer Ines and systems., drainage and flood iimitigatior systems.
Frior to opening the competitive applicatioincycMe for the Infrastructure IRepair and Mitigation Program,DEG will
send ain ainniouncemaint thirough its ni lost describing the details of this prograiim as weill as an,
an,nfcvLj ricementori DEC'swebpage wNch coin he found"I'h',"e r"e" Al., DEO vl hold a pre-app hicatioin tra lining top those
interested in the program.,The pre-eppi ication traiining w il I go over the fu Ill deta Ris of the pirogram.Thews training
wilil alllso be adve,rUsed oiin the webpiage. Thain, follIewing a tentative award,DEO'will hold another pre-
implaimentation,training.This training willl coverall materials and eKpectatioins for siubrecipients. F&.1owing an
awaird,, DEO will Ilhold traininfgs,,as neaded.
HUD Ilhas anfri that IFlowricla will receive aiin additional allGC3tI0n Of funds specificafly for mitigation.
Additianal Guidance M111 be re4ased in,the federal register oiin hurky the fuindiiing can,Ilbe used by states-'The state
of Floinda will further define its pirograrn aiind adjust the budget iiin an arnaindmeri this action plan,based on
this guidance.,
Co,riwetitive Apiplicatiori Cycle
Appkcants vAll select projects our prograrris to propcvse to IDEO for funding in accoirdaince with DEG thresholds
.and Objectives.These thresholds are:
• Pirojacts li demoinstgate tie-back to H Urricane Ilrnna
• Projects ri unot duplicate beineflits..
DEO will also,consider to what extent proposed projects or programs supprut the followi'ng objectives:
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• PIFOjeCtS MUSt SUPPOIrt.ILM I housing needs in strme way,
• RrOjeCt.S M List priinnarilly serve LIM 1�POPLI lations, or
• Demonstrate ain nurgent need in the comniunity
D,EO wi III first consider ILM I as the niationa I objectiwe for infrastructure projects.The nargent neeid national
o,bjectirve Mill only The used if the ip,,roiect is not LIVII,blUt is uneeded to ailleviate enneirgency comiditions..When using
U rZient need as a irrational objectiwe,DEO wil I obta in justification front the loca I gLawerniment or irniunizipa 11 i,ty to
certify the urgency of the condition.
Apphcants MBY ipinrale a range of eligiVe activities as a Ilovied under CDBG-DR regulations for this appropriation,
so lomig-as they are in a,ccord ance vi ith DEO thres1hoW re1q diremeras amid the requkarnents far the allippi icallble
RCtiVITty RS OlUtlineid in the Action Plain amid Federal Register.Applic-antswill ibe required to-meet HIUIID regulations,
such asp enAroinimenta 1,supp,lication of benefits,fair housing and others.
The state Ihas.adopted umouritoiring standards,including pirOceduireS to(i einSUIFe Ipircgirarn requireiments jincliuding
n,o,n-diLJpfl1Cati0nf of beinefits) are met, and (ii) pirovide for continual qL12lity assiuraince aiind adequate program
oveirsilght..These standards and procedures:are induded in the,pre-awaird lim1plarnentation P"I an as reqIfired Eby the
Feclerall Ipegmsteur,. Monitoring Mill The conducted by DEO who wiril Ilbe supported Eby ain external veiindor procuTed
thirolugh cornpetirtive solicitation toan!illre that prograrn aclNities progress toward firnelycornpletion amid toallow
for the early identificafion of potential issues amid proRblerris so they can be prevented,or corrected.
Monitoring wril:also,include enviroRnimantall cornphaince undar 24 C!FR IPairt 58. DBE O ciurrentlhV has staff that W0111
nveirsee environnientall cortriphaince. Additionally, the current staff MIA be augnmented by exteirniall vendn,rS
p,rocUrefd through competitive s6kitation.
The DEC,Disaster Ipec wary umonitoirimig Ilpurcguram inclUdesdes1k monitoring and onsite monitoring with,1prifDrity and
frequency based on the results of a rislk assressiment ofeach subrecillpient..The puirpose of the risk assessiment is to,
define the scope and focus of the monitoring afforts, including establishing a frairnework for determining the
apprup,riate Ilevel of nrrionitoRring consistent with avaifalWe resources. In addition, the Brisk assessment 'wily The
requhred each state fiscal year to, IgUaraintee cantinfL1101LIS iireview of risks. DEO nrrionitoringg, is based oiin criteria
consistent with,IN UD guidance in assessing(program risk. The fislk-assessnient pircowides:the basis far developing
individuall moinitoiring strategies and dOCAPMentS the decisions and relconlinienclations regarding where to ajpjptV
staffand travel reSDUrres for irnoinitoring,trainiiing,andjoir techinicall assistance.
The Florida AUdiftor,(.3eneral and staff Mill actas the states iiindepenident aliditer and conduct financial audits Hof
the ROCOILlints and records:of state agencies.Where appi icable,RCCOUinting pokies and procedllfeS of DEC,shoLfld
rn irror the reiqlllireinnents of the Office of Auditor 173eineral.
The State of FoRrida is dedicated to, the prevention of fralld,, waste,, and albuse. DEO's Office of the Inspector
Generall seirves as.IDEO's interna I aluditor. Internal audit functions associated wrth Disaster Recoverp fLj nding may
be supp&rted lby e-,dernal vendors pro cured through coirn1petitive solicitatico n. Al I suspected cases of frauldwfllll be
taken seriously and cornpiairas willi The reported to DEO's Offire of the Inspector Geneiral at
J'.'2212 dui E.Ciqn or 21..-F,55-4156-0,61150. Ift.he Offirie of Inspector Geneiral has reasoinable girounds to-beiiieve
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there has been a violation of crinminal law,the Officewilli report ex1pediI tothe appirolpiriate law enforcenrkeint
agency.
All1location for Activit,r$S5,819,653 O=petitwe Cycle
Maxilrnuirn Awaiirdi:N/A
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D.5
espo rsillbHe Entity for Admmmilg: i lk'
Ell il ii iilllity+. �
Naitiounad Objfiectivc Low-aind unno rate-•iincormra beinef"iit or Urgent Need
To be eligible to receive funds, Monroe County must consider the needs of all municipalities within
the incorporated as well as unincorporated area of the county. This meeting serves as a public
meeting with city governments. The County has met the CDBG-DR and DEO requirements for
notice and documentation.
The Type of project is a stormwater repair and road elevation project in an area that frequently
floods.
Deadline for Comments is 8/20/19.
Contact Person: Helene Wetherington, 305-504-3036 and cthcrj�ugor Hcleri�(��,�� �1zro ��a��zt
As per the grant requirements,public notice of this public meeting and public notice of the 10-day
public comment period was published in the Citizen, as the newspaper of general circulation in
Monroe County and also posted to the County's website. The notices are attached for reference.
Monroe County's application for CDBG-DR Infrastructure repair and mitigation funds can be found
at monroecounty-fl.gov/irmarecovery.
PREVIOUS RELEVANT BOCC ACTION: NA
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION: APPROVE
DOCUMENTATION:
Citizens Advisory Task Force Resolution to BOCC only 08-01-19 signed
NOTICE OF 10-day comment period
NOTICE OF PUBLIC MEETING 8 2119
FINANCIAL IMPACT:
Effective Date: PENDING
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D.5
Expiration Date:
Total Dollar Value of Contract: NA
Total Cost to County: None
Current Year Portion: NA
Budgeted: No
Source of Funds: NA
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: NA If yes, amount:
Grant: $2,500,000
County Match: $ 0
Insurance Required: 0
Additional Details:
REVIEWED BY:
Helene Wetherington Completed 07/31/2019 12:22 PM
Assistant County Administrator Christine Hurley Completed
08/05/2019 9:34 AM
Christine Limbert Completed 08/05/2019 3:51 PM
Budget and Finance Completed 08/06/2019 11:19 AM
Maria Slavik Skipped 08/05/2019 1:26 PM
Helene Wetherington Skipped 08/06/2019 9:12 AM
Kathy Peters Completed 08/06/2019 11:31 AM
Board of County Commissioners Pending 08/21/2019 9:00 AM
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D.5.a
RESOLUTION NO. 01- 2019
A RESOLUTION BY THE MONROE COUNTY CLIMATE CHANGE ADVISORY
COMMITTEE ACTING AS THE CITIZENS ADVISORY TASK FORCE ASKING THE
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS TO APPROVE THE
COMMUNITY DEVELOPMENT BLOCK GRANT-DISASTER RECOVERY
PROGRAM INFRASTRUCTURE REPAIR AND MITIGATION GRANT 0
APPLICATION FOR THE SANDS SUBDIVISION ROAD ELEVATION AND
DRAINAGE IMPROVEMENT PROJECT
WHEREAS, the Sands Subdivision on Big Pine Key experienced some of the most extensive damage and
flooding due to Hurricane Irma storm surge which was exacerbated by the low elevation of the area; and
WHEREAS, the repetitive flooding and long-term impacts of sea level rise threaten to limit access to the
residential areas; and
WHEREAS, the County passed a Resolution in January, 2011 establishing the Climate Change 0
Advisory Committee ("CCAC") to make recommendations regarding community mitigation and
adaptation strategies; and
WHEREAS, The Monroe County Climate Action Plan addresses action items and goals including B-2.1
U)
relating to infrastructure resilience; and
WHEREAS, The State of Florida is accepting applications for the Community Development Block Grant— 00
Disaster Recovery Program Infrastructure Repair and Mitigation Program Grant for infrastructure which was Q
impacted by Hurricane Irma; and 0
�s
�s
WHEREAS, the Climate Change Citizens Advisory Committee serving as the Citizen Advisory Task Force
co
reviewed the funding application on July 10, 2019 in compliance with Florida Department of Economic c
Opportunity requirements; and
NOW THEREFORE BE IT RESOLVED by the Monroe County Climate Change Citizen Advisory 0
Committee acting as the Citizen Advisory Task Force recommends:
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Section 1. The Monroe County, Board of County Commissioners approve the submission of the CDBG-DR 0
Infrastructure Repair and Mitigation Grant application for the elevation and drainage improvement of Father
Tony Way between Avenue D and Avenue J on Big Pine Key Florida to ensure long-term access to residential
areas serviced by this road.
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PASSED AND ADOPTED by the Citizen's Advisory Task Force this I" day of August, 2019. �
Signature:
., 1 .�[Xetz, _......
Vicki Boguszewski, Chair, Citizen's Advisory Task Force
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D.5.b
NOTICE OF PUBLIC COMMENT PERIOD
NOTICE IS HEREBY GIVEN TO WHOM IT MAY CONCERN
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PUBLIC COMMENTS PERIOD REGARDING THE "HURRICANE IRMA
INFRASTRUCTURE REPAIR AND MITIGATION PROGRAM":
The State of Florida has allocated $85 Million to the Infrastructure Repair and Mitigation
Program funded through the Community Development Block Grant-Disaster Recovery
(CDBG-DR). The goal of the program is to repair damage to infrastructure while mitigating ,
against future damage to make the community more resilient. Monroe County proposes
applying for $2.5 Million to elevate Father Tony Way on Big Pine Key and to install a storm
water drainage system. The pilot project will prevent repetitive flooding and ensure continued
access to the residential area. The proposed application will be available for comment at
• http://www.monroecounty-fl.gov/infrastructurerepair;
• Copies maybe obtained at the Gato Government Building, 1100 Simonton Street,Key r_
West, Florida 33040 upon request. 2
Comments on the proposed application will be accepted online from August 10-August 20,
2019 at www.monroecounty-fl.gov\infrastructurerepair or by email to Wetherington-
Helene@monroecounty-fl.gov.
Dated at Key West, Florida, this day of August, 2019.
(SEAL) KEVIN MADOK, Clerk of the Circuit Court
and ex officio Clerk of the Board of County
Commissioners of Monroe County, Florida
Publication Dates:
Citizen: Mon., 8/9 U)
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D.5.c
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN TO WHOM IT MAY CONCERN that on Wednesday, August
21,2019 at TBD A.M. at the Harvey Government Center, 1200 Truman Avenue,Key West, Monroe
County, Florida, the Board of County Commissioners of Monroe County, Florida, intends to 2
consider the following:
c�
A PUBLIC MEETING REGARDING THE "HURRICANE IRMA INFRASTRUCTURE U)
REPAIR AND MITIGATION PROGRAM":
The State of Florida has allocated $85 Million to the Infrastructure Repair and Mitigation
Program funded through the Community Development Block Grant-Disaster Recovery
(CDBG-DR). The goal of the program is to repair damage to infrastructure while mitigating
against future damage to make the community more resilient. Monroe County proposes
applying for $2.5 Million to elevate Father Tony Way on Big Pine Key and to install a storm
42
water drainage system. The pilot project will prevent repetitive flooding and ensure continued r_
access to the residential area. The proposed application will be available for review at
cu
• http://www.monroecounty-fl.gov/infrastructurerepair; 2
• Copies maybe obtained at the Gato Government Building, 1100 Simonton Street,Key
West, Florida 33040 upon request.
ADA ASSISTANCE: If you are a person with a disability who needs special accommodation
in order to participate in this meeting, please contact the County Administrator's Office, by
phoning (305)292-4441,between the hours of 8:30 a.m.- 5:00 p.m., no later than five(5)
calendar days prior to the scheduled meetings; if you are hearing or voice impaired, call
"711". 0
Pursuant to Section 286.0105, Florida Statutes,notice is given that if a person decided to appeal any .�
decision made by the Board with respect to any matter considered at such hearings or meetings, such
person will need a record of the proceedings, and that, for such purpose, such person may need to
ensure that a verbatim record of the proceedings is made, which record includes the testimony and
evidence upon which the appeal is to be based.
Dated at Key West, Florida, this day of August, 2019.
N
00
(SEAL) KEVIN MADOK, Clerk of the Circuit Court
and ex officio Clerk of the Board of County P
Commissioners of Monroe County, Florida W
Publication Dates:
Citizen: 8/9,
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