Item T1 T.1
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
August 21, 2019
Agenda Item Number: T.1
Agenda Item Summary #5945
BULK ITEM: Yes DEPARTMENT: Engineering/Roads
TIME APPROXIMATE: STAFF CONTACT: Clark Briggs (305)295-4306
N/A
AGENDA ITEM WORDING: Approval to engage in direct negotiation process in accordance
with Monroe County Purchasing Policy Chapter 3 Competitive Solicitation Process Section D.
Rejection of Responses for the Hurricane Irma Roadway Repairs I Upper Keys Project.
ITEM BACKGROUND: The Hurricane Irma Roadway Repairs I Upper Keys Project was
advertised for bids on two separate occasions January 12, 2019 and June 8,2019. At the February 27,
2019 bid opening we received one bid which was significantly higher that the construction cost
estimate and did not meet FEMA cost reasonableness. At the second bid opening on July 10, 2019
there were no timely bids received.
This project will be submitted for FEMA reimbursement and therefore federal procurement
regulations apply. 2 CFR 200.320(f)(4) allows for procurement by noncompetitive proposals when
after soliciting a number of sources, competitive is determined inadequate. As noted above, this
project has been bid twice, through the normal competitive solicitation process which includes
posting to DemandStar where numerous vendors are solicited. Since no viable response was received
through the competitive solicitation process, competitive is determined to be inadequate for this
proj ect.
The County therefore seeks to directly negotiation with contractor(s) to complete the project. If
negotiations are successful, the contract will be brought back before the Board for approval.
PREVIOUS RELEVANT BOCC ACTION:
The BOCC approved Task Order for Engineering Design and Permitting Services with CSA Central,
Inc. for the Hurricane Irma Roadway Repairs Project at the May 2018 meeting.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Authorize Staff to engage in direct negotiation for the Project.
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T.1
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: 8/21/19
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: N/A
Additional Details:
REVIEWED BY:
Judith Clarke Completed 08/12/2019 10:30 AM
Christine Limbert Completed 08/12/2019 12:02 PM
Budget and Finance Completed 08/12/2019 12:05 PM
Maria Slavik Completed 08/12/2019 2:27 PM
Kathy Peters Completed 08/13/2019 9:33 AM
Board of County Commissioners Pending 08/21/2019 9:00 AM
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