Item D5
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: MAY 21. 2003
Division:
TDC
Bulk Item: Yes ----X- No
Department:
AGENDA ITEM WORDING:
Approval of Monroe County Tourist Development Council Operations Manual
funding policy addition.
ITEM BACKGROUND:
TDC approved same at their meeting of April 30, 2003.
PREVIOUS REVELANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $
BUDGETED: Yes ~ No
COST TO COUNTY:
SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes X- No
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty ~
Risk Management N/ A
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
To Follow_
Not Required_
AGENDA ITEM # :2)~
DISPOSITION:
Revised 2/27/01
TDC FUNDING
PROPOSED POLICY/PROCEDURE
Policy: All funding from tourist development revenue (hereinafter "TDC funding)
shall go through TDC review before being placed on the County Commission
agenda.
Procedures:
1. TOC funding is provided through County budget line items for permissible
capital projects and maintenance of public beach park and museum facilities,
and contracts with the following: agencies providing administrative,
advertising and promotional services, chambers of commerce providing
tourist information via telephone and walk-in assistance, entities sponsoring
events which provide a forum for advertising and promoting the destination,
and government agencies and non-profit organizations executing capital
projects which are permissible uses (per Statute & Ordinance) of TDC
funding. All of these funding mechanisms require application through either
the County budgetary process for County-owned facilities which qualify for
maintenance, or the application processes set up for event-funding and
capital project funding.
2. All of the mechanisms set forth in #1 require, at the very least, that the
funding item be reviewed and recommended by the TOe before being acted
upon by the BOCC. In the case of event and capital project funding, the
items are initially reviewed and recommended by the appropriate Oistrict
Advisory Councilor Umbrella agency (Fishing or Cultural) before going to the
TOC.
3. No funding request shall be acted upon by the BOeC without going through
the process designated above. More specific policies and procedures
applicable to event and capital project funding are available in the appropriate
sections of the TDC Policies & Procedures Manual. No item which has the
likely effect, directly or indirectly, of utilizing TDC funding shall be considered
except through this process.
4. The Umbrella/DACITDC process affords applicants an appeal process. The
Umbrella agency or DAC reviews the applications for funding in each annual
funding program. The DAC or umbrella agency shall set forth a chart or
schedule of the applications received, particular information (such as dates,
amounts requested, and other information useful for valuation purposes, and
the amount which the agency or OAC recommends the TOC fund). The TOC
then will have a listing of all applicants and information about the
OAC/umbrella allocations including reduced or zero recommendations.
Applicants may appear before the TDC to request reconsideration of the
amount by submitting to the TDC by no later than the deadline date for the
next TDC meeting agenda a written request to address the TOC for this
purpose. The TDC meeting at which funding denials or reductions, as
recommended by DAC/Umbrella (advisory body), shall be discussed at the
TDC meeting at which the remainder of funding applications will be
considered for adoption.
5. Should a funding applicant request that the funding application be considered
by the TDe notwithstanding the advisory body's recommendation, the total
funding for that district may not be approved by TDC until after the item in
question is considered by the TDC.
6. TDC shall render findings of fact to support whatever decision they reach. If
funding is approved, the TDC should set the amount and from what source
the funding should be derived.
7. For those items initiated by the TDC and require approval by the BOCC, the
item shall
be moved forward to the BOCC.
Any entity that has been denied funding by the TDC may request that the
TDC place the item on the next available BOCC meeting agenda. TDC shall,
in submitting the item for the agenda, note its recommendation of denial of
the item.
If the BOee approves an allocation to an item previously denied by the TOe,
the BOee shall specify the amount which the TOC shall allocate.
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