1st Task Order 09/05/2019 ��CO°ere c\�I
/(Tm�JM-OyPv, Kevin Madok, CPA
V.:;..'.e�oo.i4t Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: September 24, 2019
TO: Julie Cuneo, Administrator
Management&Business Services
FROM: Pamela G. Hanco4I.C.
SUBJECT: September 5th BOCC Meeting
Enclosed is a duplicate original of each of the following items for your handling:
Cl Agreement with CDR Maguire, Inc. for FEMA Consulting Services and approval of
Task Order to perform consulting services for the County relating to on-going disaster recovery
from Hurricane Irma.
N1 Task Order Two to perform FEMA Consulting Services for the County relating to
disaster recovery from Hurricane Dorian. Motion carried unanimously.
Should you have any questions, please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
V '
TASK ORDER FOR FEMA Program CONSULTING SERVICES BETWEEN MONROE COUNTY
AND
CDR MAGUIRE,INC FOR HURRICANE DISASTER RECOVERY
In accordance with the contract for FEMA Program Consulting Services made and entered on the 5th day of
September,2019, by and between Monroe County hereinafter referred to as the"County" and CDR Maguire,
Inc. hereinafter referred to as"Consultant".
All terms and conditions of the referenced Contract for FEMA Program Consulting Services apply to the Task
Order, unless the Task Order modifies an Article of the Contract of which will be specifically referenced in this
Task Order and the modification shall be precisely described.
1. CDR Maguire, Inc.is tasked with performing the following services relating to Hurricane Irma in
accordance with Attachment A to the contract,Scope of Work and Pricing:
• General FEMA Program, including but not limited to the Public Assistance program, Sheltering and
Temporary Essential Power (STEP), Hazard Mitigation Grant Program (HMGP), grant management
advice and assistance, insurance advice and assistance, procurement advice and assistance,
• Assistance with development and ongoing activities with a team of County employees to manage the
FEMA Public Assistance process, and other eligible FEMA programs as needed by the County
• Assistance with preparation of correspondence to State of Florida and FEMA when required,
• Advice as to eligibility of expenses,
• Assistance in meeting deadlines imposed by FEMA and the State of Florida for documentation,
appeals, completion of work, etc.,
• Review of current County policies and assistance with development and documentation of new
County policies to ensure compliance with FEMA and State of Florida requirements and guidelines,
• Assistance with hazard mitigation proposals,alternate projects, and improved projects to protect the
County's interests,
• Assistance with preparation of large and small project worksheets, so that scope of work is accurate
and comprehensive,estimates are accurate,expenses are eligible and documented,and that projects
are categorized as small or large in a manner that ensures prompt and sufficient reimbursement to
the County,
• Assistance with dispute resolution and appeals,
• Periodic reports to management as to status of FEMA Public Assistance process and progress and
status and progress other FEMA programs that the County may become eligible for post disaster,
• Assistance with project final inspections,closeout,and audits,and
• Other related activities as requested by the County.
2. The task above shall be performed in accordance with 2.1 of the contract for FEMA Program Consulting
Services.
3. This Task Order shall be effective as of September 5,2019 and shall remain in effect until such services
are no longer required or in accordance with 9.5 of the contract.
FEMA Program Consulting Services Task Order One
September 5, 2019
4. The Task Order is not to exceed this estimated cost for Hurricane Disaster Recovery Services relating to
Hurricane Irma based upon the pricing as set forth in Attachment A-Scope of Work and Pricing to the
Agreement dated September 5, 2019:
Month
On Site Off Site
Monroe County On/Off Site Support Rate Rate Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20
Public Assistance Support
Project Manager 6 months ondte $205 1.00 1.00 1.00 1.00 1.00 1.00
Sr.Grant Specialist (STEP) 1 month onsfte/ 2 month offsite $185 $145 0.50 0.50 0.50 0.00 0.00 0.00
i Sr.Grant Specialist (Training) 1 month onsite/ 1 month offsite $185 $145 0.50 0.50 0.00 0.00 0.00 0.00
Grant Specialist (Closeout) 3 month onsite/3 month offsite $165 $125 1.00 1.00 1.00 1.00 1.00 1.00
SME-Insurance L25 month offsite $220 1.00 0.25 0.00 0.00 0.00 0.00
Admin 6 month onate $40 1.00 1.00 1.00 1.00 1.00 1.00
Est.Monthly Staffing Req. 5.00 4.25 3.50 3.00 3.00 3.00
Monthly Hours 865.00 735.25 605.50 519.00 519.00 519.00
NOT-TO-EXCEED-On site $371,950.00
NOT-TO-EXCEED-Offsite $150,077.50
10%Contingency 1 1 -_- $52,202.75i
NOT-TO-EXCEED r�
$574,230.25
IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly authorized
representative.
(Seal "may
Atte t: I ) Y CDR MAGUIRE, INC.
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� e Title
'' EXPIRES:February 4,2023
Bonded T tv Aaron Notary
I BOARD OF COUNTY COMMISSIONERS
f f/ ,=,i� N MADOK, Clerk OF MONROE COUNTY, FLORIDA
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CHRISTINE LIMBERT-BARROWS 74'7-4 x.s
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FEMA Program Consulting Services Task Order One
September 5, 2019