Item K2 K.2
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
September 18, 2019
Agenda Item Number: K.2
Agenda Item Summary #5967
BULK ITEM: Yes DEPARTMENT: Sheriffs Office
TIME APPROXIMATE: STAFF CONTACT: Michelle Quad (305) 292-7020
N/A
AGENDA ITEM WORDING: Approval of First Amendment to Contract for Law Enforcement
and Security Services at Key West Airport with the Monroe County Sheriffs Office and the BOCC
ITEM BACKGROUND: First Amendment to Contract for Law Enforcement and Security
Services for FY 2019-2020
PREVIOUS RELEVANT BOCC ACTION: The BOCC approved a (3) year Contract for Law
Enforcement and Security Services and the price revisions for each contract year
CONTRACT/AGREEMENT CHANGES:
Patrick McCullah
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
First Amendment 2019-2020
FINANCIAL IMPACT:
Effective Date: 10/1/2019
Expiration Date: 9/30/2020
Total Dollar Value of Contract: $2,693,062.00
Total Cost to County: 0
Current Year Portion:
Budgeted: Yes
Source of Funds:
CPI:
Indirect Costs:
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K.2
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: Yes If yes, amount: $2,693,062.00
Grant:
County Match:
Insurance Required: N/A
Additional Details:
09/18/19 404-63001 - KEY WEST AIRPORT O & M $2,693,062.00
Law Enforcement Security
REVIEWED BY:
Pedro Mercado Completed 09/04/2019 8:40 AM
Budget and Finance Completed 09/04/2019 10:01 AM
Maria Slavik Completed 09/04/2019 10:03 AM
Kathy Peters Completed 09/04/2019 10:18 AM
Board of County Commissioners Pending 09/18/2019 9:00 AM
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K.2.a
FIRST AMENDMENT TO CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
This First Amendment to Contract for Law Enforcement and Security Services at Key
West International Airport between Monroe County and Monroe County Sheriffs Office, is
made and entered into as of the date last written below by and between Monroe County Sheriff's
Office("MCSO'), a subdivision of the State of Florida, and Monroe County, a political
subdivision of the State of Florida("County").
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WITNESSETH
WHEREAS, In September 19, 2018 Monroe County entered into a three year Contract
with MCSO to provide Law Enforcement and Security Services at Key West International
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Airport(the"Contract"), a copy of the Contract is attached as Exhibit"1"; and
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WHEREAS,pursuant to Section 8a of the Contract, compensation for Law Enforcement
and Security Services for each fiscal year shall be set by amendment to the Contract; and
WHEREAS,Monroe County desires to amend the Contract to set the compensation for
Fiscal Year 2019-2020(the"First Amendment"). o
NOW THEREFORE, in consideration of the mutual covenants set forth in this First
Amendment, the parties agree as follows:
Section 1. Amendment to A areement. Section 5 of the Contract is amended to read as
follows:
5. PAYMENT FOR SERVICES.
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5a. Monroe County agrees to pay the sum of$ 2,693,062.00 (Two Million Six
Hundred Ninety Three Thousand and Sixty Two Dollars) for services, equipment and supplies
provided during the second year of this Contract (10/1/2019-9/30/2020). This sum is referred to
as the "Contract Price."
5c. Monroe County will pay the Sheriffs Office twelve(12) equal installments in
advance, on the first day of the month.
First Amendment to Contract for KWIA Law Enforcement and Security Services Page 1
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Section 2. Second Year Payment Terms., Exhibit"A"of the Contract is replaced in its
entirety with replacement Exhibit"A-2019"attached. All references to Exhibit"A"in the
Contract shall be from October 1, 2019 forward refer to the replacement Exhibit"A-2019".
Section 3. No Further Modifications. All other provisions of the Contract, other than
as specifically addressed herein, shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have accepted,made and executed this
First Amendment upon the terms and conditions above stated on the day and year last below
written. 0
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By
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Mayor/Chairperson _...
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Date:
(SEAL)
Attest: Kevin Madok, Clerk of Court o
By:. __..m,. ..n.......... .....
Deputy Clerk..... —--
Date:
.......................... ..............._...__.....
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(SEAL)
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MONROE COUNTY SHERIFF'S OFFICE:
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Richard A. Ramsay, Sheriff" a
Date:
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Monroe County Sheriffs Office
Approved as to form
By:
.._..... ..... ".. ............
,McCullah General
Pa � � Counsel
First Amendment to Contract for KWIA Law Enforcement and Security Services Page 2
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K.2.a
MONROE COUNTY ATTORNEY a
APPROVED AS TO FORM Cv
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County Attorney.......................... ... .
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Date:
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First Amendment to Contract for KWIA Law Enforcement and Security Services Page 3
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CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
Monroe County Sheriff's Office
And
Monroe County Board of County Commissioners
THIS CONTRACT is entered into by and between the Monroe County Sheriff's Office
erred to as"MCSO"or the
Monroe Counf '
( ereinafter referred t asthe`Coun�a ne County ssiothe da of m rers of
Boarn!f i
tY tY'} Y
2018. U)
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1-PURPOSE: The County has an obligation to provide law enforcement and security services
for the protection of all who use Key West International Airport("KWIA"). The County and the
Sheriff have agreed that MCSO will provide those services. This Contract states the terms of the 2
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agreement. IL
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2-SCOPE OF SERVICES:
A-Services: The Sheriff will assign a Director of Airport Security and certified law
enforcement officers and non-sworn Airport Security Technicians("AST's")to KWIA to protect
people and property and enforce the criminal law, traffic and parking regulations,and airport
rules and regulations. e
The Director of Airport Security will manage and supervise Sheriffs personnel at KWIA
and provide the services described herein.
B-Stafrmg Levels: The Sheriff agrees to assign deputies and AST's to KWIA as set
forth on Exhibit A(attached). If the County requires the assignment of additional personnel,the
Sheriff will post the position internally when the County provides written notification that the
non-tax revenues (or other funds)to fund the position have been secured. Additional personnel
will be assigned to KWIA after completing the Sheriffs hiring process.
3-APPOINTMENT AND SELECTION:
A. The Sheriff retains complete control over and responsibility for the appointment of
his employees.
B. The Director of Airports, or his designee, shall be consulted and be an integral part of
the selection of personnel assigned to KWIA,however,MCSO must retain final
authority regarding personnel selection.,
C. The Sheriff agrees to maintain Airport Security Technician(AST) fitness standards
testing. The AST fitness standards shall only apply to individuals assigned to be
Airport Security Technicians after October 20, 2010. Upon consultation with the
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Director of Airports,the AST fitness standards shall be subject to modification or
termination.
4-SHERIFF"S RESPONSIBILITIES FOR KWIA PERSONNEL:
A. Employees assigned to workall remain the Sheriffs personnel. They
all be subject to all policies,rules,regulations, discipline of the MCSO. C1,4
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B. The County will not conduct investigations into any alleged misconduct of Sheriffs 0
personnel,but must promptly report such matters to the MCSO supervisor,MCSO it
Internal ` s, or the Sheriff. Upon completionof the investigation into the alleged
act f misconduct,the Director of Airports shall be informed of the outcome 2
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investigation.
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5mPAYMENT FOR SERVICES:
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A. COST REIMBURSEMENT: e County shall, while this Contract is in effect
reimburse e Sheriff the actualcost of each assigned-employee's s (at rates i e
effects ofthe executi of this Contract, and including all fature r ` s h c
effective), including all benefits, whether providedor through
MCSO, retirement contributions, social security and Medicare payments and any
other surns required by the federal or state government owed in connection with the E
payment of wages or benefits, salary incentive ets,professional liability
or vehicle insurance premiums,a fully equippedl car,weapons,uniforms,
citation and report formsy and all other items furnished to deputies 's
to perform their duties. The Countyremains responsible for the costs of health
insurance,life insurance, and worker's compensation coverage as now or in the future
provided to MCSO personnel. All vehicles i for by the County will,at the end of
their service life,be property of the County.
EstimatedB. ESTIMATED CONTRACT COST: The Contract Cost is an estimate of
e cost of providing service for a 12 month period. The Estimated Contract Cost for
year one of this Contract(10/ 1/ 01 - / / 01 ) is the sum describedx ' it A,
attached incorporated by reference herein. This sum is referred to as the E
"Contract
The Estimated Contract Cost assumes that the security requirements of the U.S.
Transportation a °t iistrtion("FSA") do not increase. If TSA issues any
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new Security Directives, or escalates the threat level,then the Estimated Contract
Cost will not be adequate to fimd this Contract.
If the federal government notifies the County of elevated airport security
requirements,then the County will give the Sheriff written notice of the new
requirements and specify any additional staff or staff hours required. In the next
billing cycle,the County will reimburse the Sheriff all costs, over and above budgeted
costs,incurred as a result of federal action.
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C. PAYMENT PROCEDURE: The County will pay the Sheriff in(12) equal monthly
installments, in advance, on the first day of the month.
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D. YEAR-END RECONCILLATION: At the end of each fiscal year, incurred costs 0
will be reconciled with total payments made by the County. MCSO and County
external auditors will determine the final balance. If incurred costs exceed total U)
payments,the County will reimburse MCSO for the excess costs. If total payments 3:
exceed incurred costs,MCSO will reimburse the County fort excess payment no
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It than November 1, along with all year-end financial budget paperwork so that the
County can complete their required year-end budget paperwork.
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E. MINIMUM STAFFING LEVELS:
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The County recognizes that certified law enforcement officers and AST's require
continued training throughout their careers. Every deputy assigned to KWIA must C14
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receive training identical to that is required by law and MCSO policy for all Sheriff's C1,4
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deputies.
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When a meraber of Sheriff s KWIA personnel is absent from KWIA due to training,
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sick leave,vacation,retirement,resignation,discipline, union business or other
authorized leave, Sheriff will fill the post with additional staff where necessary as E
determined by the Director of Airport Security. The additional staff will be paid for
by County. The County shall not be liable for overtime ors detail pay in excess
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of the amount approved in the attached budget without the prior authorization of the
Airport Director or his superiors. E
Every reasonable effort shall be made by MCSO to schedule training and vacations to
minimize absence from KWIA.
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6-APPLICABLE LAW;
A. This Contract shall be governed by and construed under the laws of the to of
Florida. Venue for all actions hereunder shall be in Monroe County,Florida.
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B. The County and MCSO agree that they will comply with all relevant federal,state C"4
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and county laws and regulations and specifically agree not to discriminate against any
person based on race,religion, gender, ethnicity,national origin, disability,or sexual
preference. They agree to comply in all respects with the provisions of the federal U)
Fair Labor Standards Act with regard to overtime pay and conditions of work. They
acknowledge that certified law enforcement deputies are member of a collective
bargaining unit represented by the Fraternal Order of Police, and agree totake no .2
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action contrary to the terms of any collective bargaining agreement. a.
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C. The County and MCSO have and will maintain policies prohibiting sexual
harassment. The County agrees to report any incident or complaint regarding sexual
harassment on the part of any MCSO personnel to a MCSO supervisor,MCSO
Internal Affairs, or the Sheriff. 0
7-TERM:
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The to of this Contract begins October 1, 2018 and ends September 30, 2021. It will
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terminate early after thirty days written notice by MCSO to the County that MCSO's actual
expenses have exceeded or can reasonably be expected to exceed the Estimated Contract Cost.
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8-FUTURE YEAR PRICING:
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A. County and MCSO will negotiate payment for the second and third years of this
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Contract in time sufficient for preparation of budgets and tax rolls. When agreement E
is reached, MCSO shall prepare and amended Exhibit A showing the agreed
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Estimated Contract Cost amounts and the County shall prepare an amendment tothis
agreement incorporating the amended Exhibit A.
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B. If the parties are unable to agree on payments for ftiture years on a timely basis, then
and in that event this Contract shall termin thate on September 30 of the then current
Contract period.
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or/Chairperson
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tK ,VIN MADOK, Clerk N
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Deputy"°Clerk
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MONROE UNTO SHERIFF'S FICE
By: w _
Richard A. Ramsay
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MUNROE COUNTY SHERIFF-S OFFICE
APPI on r l, S TO FORM:
i,/_BRICK J.McC
ULEAH
GENERAL COUNSEL
DATE: � �� � �`" � CD
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1 PAS O ORM.
NROE COUNTY ATTORNEY E
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CHRISTINE LIMBBRT-BARRO S� E
ASSISTANT CO 'I`I'OgNgy
DATE: ,' )t
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MONROE COUNTY SHERIFF'S OFFICE
BUDGET-AIRPORT
2 YEAR COMPARISON FOR FYE 2018 TO FYE 2019
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FY 2010 FY 2019 +OR
PERSONNEL SERMCES
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Headcount 29 29 Q
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Executive Salary
Regular Salaries 1,527,303 1,603,908 76,605
Overtime 5,410 5,410 -
Incentive 7,080 7,660 480 U)
Employer Taxes 117,794 123,691 5,897 0
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Retirement Contribution 214,507 239,231 24,724
Life Insurance 1,719 1,719 -
Unemployment Compensation - - -
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Total Personnel Services 1,873,813 1,981,519 107,706 0
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OPERATING EXPENSES
Expenses Other Than Salaries
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Professional Services 3,825 3,825
Other Contractual Services 15,000 16,000
investigations - -
Travel&Per Diem 1,650 2,000 350
Communications(Telephones) 11,400 9,000 (2,400) 0
Postage 100 100
Transportation (Freight)
Utility Services - E
Rentals - - -
Insurance 25,200 29,000 3,800
Repairs&Maintenance 37,000 37,000 - E
Printing -
Office Supplies 4,000 4,000
Operating Supplies 45,646 45,646
Operating Supplies Computer<$1,000 - -
Books,Subs&Memberships - C14
Training 9,000 9,000 C14
Total Operating Expenses 152,821 154,571 1,750 Q
CAPITAL OUTLAY
Other Building Improvements
Machinery&Equipment-Radios
Automobiles/Machinery/Equip. 40,000 40,000
............ ....................
Total Capital Outlay 40,000 40,000
C•O•NTINGENCY
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TOTAL 2,066,634 2,176,090 109,456
COUNTY COSTS:*
-Health Insurances 383,611 383,611
-Workers Compensation 76,914 66,437 (10,477)
-County Allocation -
Total County Expenses 11 4 1 60 -(10,477)
*Estimates
TOTAL BUDGET 2,527,159 2,626,137 98,978
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3.92%
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MONROE COUNTY SHERIFF'S OFFICE
BUDGET-AIRPORT
2 YEAR COMPARISON FOR FYE 2019 TO FYE 2020
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FY 2019 FY 2020 +OR
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Headcount 29 29
Executive Salary - -
Regular Salaries 1,603,908 1,693.671 89,764
Overtime 5,410 9,048 3,638 U)
Incentive 7,560 6,360 (1,200) 0
Employer Taxes 123,691 130,745 7,053
Retirement Contribution 239,231 249,451 10,220
Life Insurance 1,719 1.831 113
Unemployment Compensation
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Total Personnel Services 1,981,519 2,091 106 109,588
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OPERATING SES
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Expenses OtheEXPEN r Than Salaries -
Professional Services 3,825 3,000 (825)
Other Contractual Services 15,000 10.100 (4,900)
Investigations
Travel&Per Diem 2,000 1,900 (100) 0
Communications(Telephones) 9,000 8,100 (900)
Postage 100 70 (30)
Transportation (Freight) E
Utility Services
Rentals
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Insurance 29,000 26,500 (2,500) <
Repairs&Maintenance 37,000 28,500 (8,500)
Printing
Office Supplies 4,000 1.000 (3,000)
Operating Supplies 45,646 29,500 (16,146)
Operating Supplies Computer<$1,000 C14
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Books,Subs&Memberships C14
Training 9,000 6,000 (3,000)
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Total Operating Expenses 154,571 114,670 (39,901)
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CAPITAL OUTLAY
Other Building Improvements as
Machinery&Equipment-Radios E
Automobiles/Machinery/Equip.
40 000 40,000
Total Capital Outlay 40,000 40,000
TOTAL 2,176,090 2,245,776 69,687
COUNTY COSTS:"
-Health Insurances 383,611 383,611
-Worker's Compensation 66,437 63,675 (2,762)
-County Allocation
Total County Expenses 450,04' 447 286 (�,"7 62)
*Estimates
TOTAL BUDGET 2,6�6j'37 -11 66,1 924
2.55%
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