FY2019 1st Amendment 09/18/2019 AR couRra� 1
`.::G;•'.4`.� '. Kevin Madok, CPA
'fin 1^, Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: September 25, 2019
TO: Ammie Machan,Administrative Assistant
Tourist Development Council
Ar
FROM: Pamela G. Hanco IA).C.
SUBJECT: September 18th BOCC Meeting
Attached is an electronic copy of each of the following items for your handling:
E4 Amendment to Agreement with Lower Keys Chamber of Commerce, Inc. for the
Underwater Music Festival to revise Exhibit C (Budget) of Agreement due to a scrivener's error
which inadvertently placed funds within the incorrect category.
E5 Amendment to Agreement with Red Barn Actors Studio for the Red Barn Theater to
extend Agreement due to a scrivener's error with the original expiration date.
E7 Amendment to Extend Agreement with Mote Marine Laboratory, Inc. for Mote's 9th
Annual Ocean Fest Event to allow for payment of invoices that require additional documentation.
T2 Agreement with Ladies Invitational Tarpon Fly Tournament, Inc. for the Ladies
Invitation Tarpon Fly Tournament in an amount not to exceed $3,000.00.
Should you have any questions, please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
AMENDMENT(1ST AMENDMENT)TO AGREEMENT
THIS AMENDMENT to Agreement dated the : . �sl-t day of 2019, is
entered into by and between the Board of County Commissio ers of Monroe
County, a political subdivision of the state of Florida (County), on behalf of the
Tourist Development Council, and Lower Keys Chamber of Commerce, Inc. (Event
Contractor)
WHEREAS, there was an Agreement entered into on October 17, 2018
between the parties, awarding $15,000 to the Lower Keys Chamber of Commerce,
Inc. for the 35th Annual Underwater Music Festival (Event) in July 2019.
WHEREAS, it has become necessary to revise Exhibit C of the Agreement
due to a scrivener's error which inadvertently placed funds within the incorrect
category, Exhibit C is corrected; and
NOW, THEREFORE, in consideration of the mutual convents contained
herein the parties agree to the amended Agreement as follows:
1 . Exhibit C of the Agreement shall be revised and attached hereto.
2. The remaining provisions of the Agreement dated October 17, 2018 remain
in full force and effect.
Amendment #1
Underwater Music Festival - 35 di Annual
ID#2214
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Deputy Clerk ayor/Chairman
Lower Keys Chamber of Commerce, Inc.
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► REVISED EXHIBIT C
DESTINATION EVENT BUDGET - FISCAL YEAR 2019
Applicant is advised prior to completing this budget to refer to Exhibit A of the Sample Contract
showing the Allowable Marketing Expenses. This can be found online at:
http://www.monroecounty-fl.gov/DocumentCenter/View/13418/Sample-Destination-Event-Agreement
THERE WILL BE NO AMENDMENTS TO THIS BUDGET{EXHIBIT C}AFTER BOCC APPROVAL OF AGREEMENT
35th Annual Underwater Music Festival
EVENT NAME
MEDIA PLACEMENT & PRODUCTION COST: $10,600
PROMOTIONAL SIGNS: $150
PROMOTIONAL ITEMS: $1,500
DIRECT MAIL PROMOTIONS:
PROGRAMS
PUBLIC RELATIONS: $2,750
*GENERAL NON-ALLOCATED:
TOTAL $15,000
*The General Non-Allocated line item should not exceed 15% of the total funding allocation, and may
only be utilized for acceptable event marketing expenses (see Exhibit A of application).
Actual expenditures may deviate no more than 10% from the budgeted line items noted above.
TDC will only consider reimbursement of permissible marketing expenditures that highlight the special
event versus the regular programming of a business, organization or the facility.
The County shall pay no more than 10% of the total allocated funds on advertising media costs
attributable to in-county placement.