FY2019 1st Amendment 09/18/2019 �R couRrQc��1
Kevin Madok, CPA
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�=:: 4 4 s Clerk of the Circuit Court& Comptroller—Monroe County, Florida
DATE: September 25, 2019
TO: Aininie Machan, Administrative Assistant
Tourist Development Council
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FROM: Pamela G. Hanco roils.C.
SUBJECT: September 18'h BOCC Meeting
Attached is an electronic copy of each of the following items for your handling:
E4 Amendment to Agreement with Lower Keys Chamber of Commerce, Inc. for the
Underwater Music Festival to revise Exhibit C (Budget) of Agreement due to a scrivener's error
which inadvertently placed funds within the incorrect category.
E5 Amendment to Agreement with Red Barn Actors Studio for the Red Barn Theater to
extend Agreement due to a scrivener's error with the original expiration date.
E7 Amendment to Extend Agreement with Mote Marine Laboratory, Inc. for Mote's 9th
Annual Ocean Fest Event to allow for payment of invoices that require additional documentation.
T2 Agreement with Ladies Invitational Tarpon Fly Tournament, Inc. for the Ladies
Invitation Tarpon Fly Tournament in an amount not to exceed $3,000.00.
Should you have any questions, please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
AMENDMENT (1ST AMENDMENT) TO AGREEMENT
THIS AMENDMENT to Agreement dated the Illy' day of c6Ic-nber 2019,
is entered into by and between the Board of County Commissioners of Monroe County,
a political subdivision of the state of Florida (County), on behalf of the Tourist
Development Council, and Red Barn Actors' Studio, Inc. (Event Contractor)
WHEREAS, there was an Agreement entered into on October 17, 2018 between
the parties, awarding $13,373 to Red Barn Actors' Studio, Inc. for the Red Barn Theatre
(Event) in October 2018 — May 2019
WHEREAS, it has become necessary to revise the expiration date within the
Agreement to November 29, 2019 to allow for submission of invoices due to a
scrivener's error within the original expiration date; and
NOW, THEREFORE, in consideration of the mutual convents contained herein
the parties agree to the amended Agreement as follows:
1. Paragraph 3 of the Agreement shall be revised to read: 3. Invoicing: Event
Contractor agrees to submit all invoices and supporting documentation as
required by the County's Finance Department rules and policies no later than
November 29, 2019 unless the date of the event is amended upon written
approval of the Cultural Umbrella and TDC Director. Event Contractor shall not
be reimbursed nor will Event Contractor's vendors be paid directly for any
invoices received by the County after November 29, 2019 unless the date of the
event is amended upon written approval of the Cultural Umbrella and TDC
Director, and the County shall not be obligated to pay for any services provided
by Event Contractor under this agreement if documentation as noted above is not
received on or before this reimbursement deadline date. To be eligible for
reimbursement, the request for reimbursement and supporting documents
(checks, invoices, credit card statements, bank statements, etc.) must show that
the items were paid for directly by the same entity named on the agreement with
the County. For clarification on reimbursements, please refer to the
reimbursement packet provided to you upon execution of your funding
agreement.
2. Paragraph 4 of the Agreement shall be revised to read: 4. Expiration of
Agreement: This agreement expires on November 29, 2019 and the County
shall not be obligated to pay for any services provided by Event Contractor
under this agreement if documentation as noted above is not received on or
before this reimbursement deadline date, unless the date of the event is
amended upon written approval of the Cultural Umbrella and TDC Director.
3. The remaining provisions of the Agreement dated October 17, 2018 remain in full
force and effect.
Amendment#1
Red Barn Theatre
ID#2191
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I k4�;► ESS WHEREOF,the parties have set their hands and seal on the day and year
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me) Z v-0-4 a Board of. County Commissioners
Irt,a'evin Madok, Clerk of Monro oun
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Deputy Clerk ayor/Chairman
Red Barn Actors'Studio,Inc.
'/ l MONROE COUNTYATTTORNEY
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