FY2019 1st Amendment 09/18/2019 -�GJR CCURT4 1
O:
&7.. '";.'N,, Kevin Madok, CPA
A
nI^'
''�Ag• jai Clerk of the Circuit Court&Comptroller— Monroe County, Florida
DATE: September 25, 2019
TO: Ammie Machan,Administrative Assistant
Tourist Development Council
FROM: Pamela G. Hanco VI).C.
SUBJECT: September 18th BOCC Meeting
Attached is an electronic copy of each of the following items for your handling:
E4 Amendment to Agreement with Lower Keys Chamber of Commerce, Inc. for the
Underwater Music Festival to revise Exhibit C (Budget) of Agreement due to a scrivener's error
which inadvertently placed funds within the incorrect category.
ES Amendment to Agreement with Red Barn Actors Studio for the Red Barn Theater to
extend Agreement due to a scrivener's error with the original expiration date.
E7 Amendment to Extend Agreement with Mote Marine Laboratory, Inc. for Mote's 9th
Annual Ocean Fest Event to allow for payment of invoices that require additional documentation.
T2 Agreement with Ladies Invitational Tarpon Fly Tournament, Inc. for the Ladies
Invitation Tarpon Fly Tournament in an amount not to exceed $3,000.00.
Should you have any questions, please feel free to contact me at (305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
• * ,
AMENDMENT (1ST AMENDMENT) TO AGREEMENT
THIS AMENDMENT to Agreement dated the 18111 day of 4*nnbCC2019, is
entered into by and between the Board of County Commissioners of Monroe County, a
political subdivision of the state of Florida (County), on behalf of the Tourist
Development Council, and Mote Marine Laboratory, Inc. (Event Contractor)
WHEREAS, there was an Agreement entered into on October 17, 2018 between
the parties, awarding $10,000 to Mote Marine Laboratory, Inc. for the Mote's 9th Annual
Key West Ocean Fest (Event) in April 2019; and
WHEREAS, it has become necessary to revise the termination date of the
Agreement to September 30, 2019 to allow for payment of invoices that require
additional documentation; and
NOW, THEREFORE, in consideration of the mutual convents contained herein
the parties agree to the amended Agreement as follows:
1. Paragraph 4 of the Agreement shall be revised to read as follows: Invoicing:
Event Contractor agrees to submit all invoices and support documentation to the TDC
administrative office as required by the County's Finance Department rules and policies
no later than September 30, 2019. Event Contractor shall not be reimbursed nor
will Event Contractor's vendors be paid directly for any invoices received by the
TDC administrative office after September 30, 2019, and the County shall not be
obligated to pay for any services provided by Event Contractor under this agreement if
documentation as noted above is not received by the TDC administrative office on or
before this expiration date. To be eligible for reimbursement, the request for
reimbursement and supporting documents (checks, invoices, credit card statements,
bank statements, etc.) must show that the items were paid for directly by the same
entity named on the contract with the County. For clarification on reimbursement, please
refer to the reimbursement packet provided to you upon execution of your fudging
agreement.
2. Paragraph 5 of the Agreement shall be revised to read as follows: 5. Expiration
of Agreement: This agreement expires on September 30, 2019 unless the date of the
event is amended upon approval of the District Advisory Committee (DAC) and TDC
Director and the County shall not be obligated to pay for any services provided by Event
Contractor under this agreement if documentation as noted above is not received on or
before this reimbursement deadline date.
3. Any references to the date of June 29, 2019 shall be revised to read September
30, 2019.
4. The remaining provisions of the Agreement dated October 17, 2018 shall remain
in full force and effect.
Amendment#1
Mote's Ocean Fest
ID#2231
' ,4
. 0 - -m
c(c) ._
+/ e ate 1,= WHEREOF, the parties have set their hands and seal on the day and year
wyg� :: :,. 3'1M.,- ,written.
‘ , ..r_ .„1_, 14.
r;•, ` Board of County Commissioners
�a s, -~� - in Madok Clerk of Monroe aunty
iQhry'+ 1N S1, 1
_. .. jam "l.•1VL�/' ✓ V
Deputy Clerk ayor hairman
Mote Marine Laboratory, Inc.
By ...,
President 3 C' '
11 chae l P. Gns , b r- 'T'
on' -0 p
Print Name �.173 w -n
Date: 3D 119 c---..
- , cz c
AND:TWO:WITNESSES rn
Qt"..... p ,
(1) C ›<V40Att-4---lijiLJ4-z.) (2) q-t--
(1) .,./A. M 4asty (2) qkcb.P60, QC:\cie.
Print Name I Print Name
Date: 9l �/�q Date: 5'./r /\o
MONROE COUNTY ATTORNEY T
Ca.VIIT4st
CHRISTINE LIMBERT-BARROWS
ASSISTANT CDy A ORNEY
DATE: (-i}„1 f
Amendment N1
Mote's Ocean Fest
ID#2231
1