Item C02 C.2
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
September 18, 2019
Agenda Item Number: C.2
Agenda Item Summary #5954
BULK ITEM: Yes DEPARTMENT: Extension Services
TIME APPROXIMATE: STAFF CONTACT: Alicia Betancourt(305) 453-8747
None
AGENDA ITEM WORDING: Approval of annual update to Exhibit A as per the Memorandum of
Understanding (MOU) between Monroe County and the University of Florida (UF) effective
October 1, 2006 that specifies FY 2020 payroll costs of $98,193.35 for three FTE jointly funded
Extension Agent positions.
ITEM BACKGROUND: A Memorandum of Understanding (MOU) was executed effective
October 1, 2006, between the OF and Monroe County, providing cooperation and funding of the
Extension Service program in Monroe County. The MOU specified that the OF annually submit an
updated Exhibit A to the County no later than October 1 of each year that provides an estimate of the
County's share of Extension Services payroll costs for the upcoming fiscal year. The County's
portion of total payroll costs for Extension Agents is 37%. The funds to support Exhibit A have
already been appropriated in the 2020 Extension Services budget
PREVIOUS RELEVANT BOCC ACTION: The existing contractual agreement between the
BOCC and the OF was executed in November 2006 and effective October 1, 2006, with an
expiration date of September 30, 2016. In September, 2016, the BOCC approved an amendment to
extend the expiration date of the contractual agreement to September 30, 2021.
CONTRACT/AGREEMENT CHANGES:
Annual renewal in accordance with the MOU
STAFF RECOMMENDATION: Approve
DOCUMENTATION:
2020 OF Budget Release
Signed Amendment No. 2 OF MOU
FINANCIAL IMPACT:
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C.2
Effective Date: October 1, 2019
Expiration Date: September 30, 2020
Total Dollar Value of Contract: $98,193.35
Total Cost to County: $98,193.35
Current Year Portion: 100%
Budgeted: Yes
Source of Funds: General Revenue
CPI: no
Indirect Costs: none
Estimated Ongoing Costs Not Included in above dollar amounts: none
Revenue Producing: no If yes, amount:
Grant: no
County Match: no
Insurance Required: no
Additional Details:
Yes
09/18/19 001-61000 - EXTENSION SERVICES $98,193.35
3 FTE Agents
REVIEWED BY:
Alicia Betancourt Completed 08/15/2019 10:30 AM
Pedro Mercado Completed 08/15/2019 12:16 PM
Budget and Finance Completed 08/27/2019 7:54 AM
Maria Slavik Completed 08/27/2019 8:52 AM
Kathy Peters Completed 08/28/2019 11:06 AM
Board of County Commissioners Pending 09/18/2019 9:00 AM
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C.2.a
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July 9,2019 0
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To Whom It May Concern: e
This letter serves to reaffirm the Memorandum of Understanding Contract 0006200)
effective 10/1/2006 until9/30/2021 between the Monroe County Board of County Commissioners
d the University of Florida. Specifically,the MU will support salary and fringe according to the
attached Exhibit A schedule from October 1, 2019-September 30, 2020.
For the University: For the County:
rcia Betancourt Date ounty`Representative Date
County Extension Director
UF/IFAS-Monroe County Extension 16
1100 Simonton St 2-260
Key West, FL 33040
County Representative Title
a�
Anita Neal Date
District Extension Director
3200 E Palm Beach Rd.
Belle Glade, FL 3330
University of Floridaate
Division of Sponsored Programs
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C.2.a
Exhibit "A" -PROPOSED 2020 Payroll Budget
fqe County
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,,,,,Payrotll P tin 10�01d 01 9�30�20 0
,,,/,,,-,,,,,,,,,,,,,,,,,,,,,,,,,,, 10
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�Ant�ciedParotl Due From Coun ,for FY 2020r ���,,,,�
Krueger, Shelly 34,992.36
Bradian-Betancourt,Alicia 37,095.61
L nard- ularz, Michelle 26,105.38
Total payroll: 98,193.35 OK
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Total Projected Due 98,193.35 U
M
Budgeted Pa ent Schedule`:
1st Quarter January 15 202?7 24,548.34
2nd Quarter Apirfi 115 202t;l 24,
3rd Quarter July 15 2020 24,548.34
4th Quarter October 15 2020 24,548.34 CL
Total OK
`Quarterly invoices will be based on actual expenses incurred
during the quarter.
Please remlt invoices to:
UFAFAS Monroe County Extension Services
1100 Simonton tre t, Ste#2-260
Key West, FL 33040
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C.2.b
AMENDMENT No. 2 TO EXTENSION SERVICE
MEMORANDUM OF UNDERSTANDING
THIS AMENDMENT to the Extension Service Memorandum of Understanding (MOU) is made and entered
into this 2151 day of September, 2016, between the Board of County Commissioners of Monroe County and
University of Florida.
WHEREAS, the parties entered into a MOU on October 1, 2006, to establish, articulate and enhance the
collaborative relationship between the University of Florida, through the Institute of Food and Agricultural
Sciences, Extension Service (hereinafter referred to as "UNIVERSITY") and the Board of County
Commissioners (hereinafter referred to as "COUNTY").
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WHEREAS, the MOU was established for a period of five years and expired on September 30, 2011.
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WHEREAS, the MOU was established for a period of an additional five years and will expire on
September 30, 2016.
WHEREAS, the parties desire to extend the MOU for another five years; now therefore,
IN CONSIDERATION OF the mutual covenants contained herein, The Parties agree as follows:
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I. The contract entered into between the parties on October 1, 2006, shall be amended as follows:
Article VI of the MOU titled "Period of Contract - Renewal Modification" shall be revised by adding the
following sentence:
"This Agreement shall be extended for the term from October 1, 2016, through September 30, 2021."
2. All other provisions of the Agreement entered October 1, 2006, not inconsistent herewith shall remain
in full force and effect.
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IN WITNESS WHEREOF, the parties have caused these presents to be executed in their respective names
on the date first set above.
Mayor Heather Carruthers
Mayor Pro Tem George Neugent
Commissioner Danny Kolhage
Commissioner David Rice
Commissioner Sylvia Murphy
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BOARD OF COUNTY COMMISSIONERS
'AVILIN, Clerk OF M0 ROE COUNTY, FLORIDA
® BY 4!!!d
eputy Clerk / 0 Mayor Pro �
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UNIVERSITY OF FLORIDA pk��,�r�� �� � i „���1111 f i�pI����Ml �
DIVISION OFnn 'PONSORED PROGRAMSwo
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