Item C11 C.11
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
September 18, 2019
Agenda Item Number: C.11
Agenda Item Summary #6050
BULK ITEM: Yes DEPARTMENT: Information Technology
TIME APPROXIMATE: STAFF CONTACT: Alan MacEachern (305) 295-5110
NONE
AGENDA ITEM WORDING: Approval to extend AT&T Support Contract for 3 months
beginning September 15, 2019 to December 15, 2019 for the amount of $37,500.00 for existing
AT&T technician to inspect and remove all obsolete equipment/cabling no longer needed after the
Nortel phone replacement project completion and new cabling as needed.
ITEM BACKGROUND: Our dedicated AT&T technician (Ed Burr) has been managing the
removal of the obsolete Nortel Phone equipment/cabling from all of the 40 plus Monroe County
locations in a thorough and careful manner. He is uniquely qualified to perform that removal without
disrupting other services. While originally scoped at a 6 month effort, there are some remaining
buildings which need further work. Additionally, Ed has been performing network cabling on an as
available basis for the BOCC and Constitutional officers —he will continue that role as he trains our
new Infrastructure employee (responsible for cabling) on unique challenges in some of our
significant buildings.
PREVIOUS RELEVANT BOCC ACTION:
Previous BOCC approval on March 21st, 2019 Item C-11 extend for 6 Months
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
ATT Contract -Proposed 3 Month Extension - Sept - Dec 2019
ATT Contract -Proposed 6 Month Extension - March - Sept 2019
03/21/2019 Sub-Rider
FINANCIAL IMPACT:
Packet Pg. 233
C.11
Effective Date: 9-16-2019
Expiration Date: 12-15-2019
Total Dollar Value of Contract:
Total Cost to County: $37,500.00
Current Year Portion: $6,250.00
Budgeted: Yes
Source of Funds: 05002
CPI: N/A
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: No
Additional Details:
NONE
09/18/19 001-05002 - TECHNICAL SERVICES $37,500.00
REVIEWED BY:
Alan MacEachern Completed 09/03/2019 3:02 PM
Assistant County Administrator Christine Hurley Completed
09/03/2019 3:09 PM
Christine Limbert Completed 09/03/2019 3:19 PM
Budget and Finance Completed 09/03/2019 3:25 PM
Maria Slavik Completed 09/03/2019 4:50 PM
Kathy Peters Completed 09/03/2019 5:21 PM
Board of County Commissioners Pending 09/18/2019 9:00 AM
Packet Pg. 234
C.11.a
C11
a l8C L STATEMENT
Sub-Rider D7 Statementr
AT&T Equipment Resale and RelatedServices Pricing Schedule
Pricing Schedule ECATS No, 20101222"0258UA
SOW ECATS No.: 2017001.4246-2
CPR, 16332609
2
Monroe County Board of County AT&T Corp. Name:Esther Martin E
Commissioners
5 ' �r i/i/ //I%r//,�///mill// r y° //////i Ii� u
OUSGQMER�tldre !i/i/ „/% /! 'A1'&T s°a� 18 n /11/0 ,//i/ Y T W '"les" ; ntae In rm n,%//%/,,'�I
1200 Truman Ave,Suite 211 One AT&T Way Street Address
Key West,FL 33040 Bedminster,NJ 07921-0752 City,State/Province Zip Code
Alln Master Agreement Support Team Phone
-mail: Masl a attocoro r Email
Sales/Branch Manager:
UP Name
d ,i//% /✓r/ D//i/ r,:/ rrf //„lrr/1////1 /,i////%//.. /./i /%/...%///////✓///%" l ,- ,/ /% ///ri; /// /-.I
„CCU �OMER . nla /„�„�,�,i�,,����� ,,��l�„/,,,.,/,,,/�//��//,r,r i,.,.
Name: Alan MacEachem Lisa Beauchamp
Telephone; (305)453-8792 248456-9 43
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Email: ILS2821, att.com cv
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aceachem-alan monro ounty-fl.gov 54 N Mill Street 0
Pontiac,MI 4342
%CU TOMER;Billin Add�ssandC tac{%; :=1; CL
Attention:Maria Guerra as
120 Truman Ave
Key West,FL 33040
Customer#20176579
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This Statement of Work ("SOW")constitutes a Quote until executed by Customer, at which time it will be considered
an Order. The Quote expires sixty(60) days after the Date of Submission.
0
This SOW shall be void if not executed by Customer and received by AT&T within thirty(60) days of the date AT&T
executed the SOW, or if the Customer alters,, adds or deletes any of the provisions in the version executed by
ATT. U)
0
91
AGREED: ACRE£[]: IL
CUSTOMER' Monroe County Board of County Commissioners AT&T Global Services
By: By
(Authorized Agent or Representative) (Authorized Agent or Representative)
(Typed or Printed Name) (Typed or Printed Name)
(Title) (Title)
(Date) (Date)
MONROE COUNTY ATTORNEY
CIM3p"C��L IT
AERT- rOWS
ASSIST , ATTORNEY
A "t ,., .
UA Pricing Schedule SOW AT&T and Customer Confidential Information Page 1 of 2
Global Services—Nortel 05115/13
Packet Pg. 235
C.11.a
Sub-Rider D7-Statement of Work
Installation Site Address: 500 Whitehead Street, Key West, FL 33040
Date of Submission: 9/3/19
Purchase Order Number:
SELECTION OF EQUIPMENT SERVICE PLAN:
AT&T Voice Maintenance Solutions: Dedicated Technician &Truck
Initial Term: 3 Months From: 9/15/19 To: 12/14/19 Monthly Price: $12,500 T
°E
Service Plan Payment Terms (default is annual): ®Monthly
TERMINATION ADJUSTMENTS: Customer can terminate this maintenance contract with 90 day
written notice to AT&T and incur no early termination fees.
06
Remittance for invoices rendered by AT&T Global Services for Service Plans should be to AT&T
Global Services.
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Equipment Excluded from Maintenance Agreement:
All parts replacement is excluded from contract and will be billable.
Special Terms:
0
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• AT&T will provide Dedicated Technician(s), as stated in the above referenced Order, to work on the
Customer's site(s).AT&T and Customer agree that the duties of the on-site Technician(s)shall be
primarily to provide the system Maintenance and secondarily, with time permitting, to provide
incidental labor for moves, adds and changes.
• Dedicated Technician(s)will be on Customer site(s) (8) hours per day, five (5)days a week during
the hours of 8:00 A.M. and 5:00 PM, Monday through Friday excluding holidays observed by
AT&T.
0.
• AT&T will insure that the Technician is reasonably trained and qualified to make repairs to
systems currently maintained.
0
0
• Work outside of the normal schedule hours will be performed by AT&T and billed to Customer at
AT&T then current rates for labor and materials. 0
0
0
0
UA Pricing Schedule SOW AT&T and Customer Confidential Information P
Global Services—Nortel 05/15/13 Packet Pg. 236
} C.11.b
+ C l
STATEMENT OF WORK
Sub-Rider D7 Statement of Work
AT&T Equipment Resale and Related Services Pricing Schedule
MA Reference No.:20101222-0258UA
SOW ECATS No.:
CPR: 16332609
CUSTOMER Legal Name("Customer") AT&T Corp:("AT&T") AT&T Branch Sales Contact,Name
T
Monroe County Board of County AT&T Corp. Name:William Wing
Commissioners
CUSTOMER Address AT&T Corp.Address and Contact AT&T Branch Sales Contact Information:
1200 Truman Ave,Suite 211 One AT&T Way Street Address
Key West, FL 33040 Bedminster, NJ 07921-0752 City,State/Province Zip Code
Attn: Master Agreement Support Team Phone :
E-mail: mast(a7att.com Email:
Sales/Branch Manager:
SCUP Name:
06
CUSTOMER Contact AT&T Contact Information
Name: Alan MacEachern Mary L Miller .�
Telephone: (305)453-8792 575 Morosgo Drive,6th flr East
Email: Atlanta,GA 30324
maceachern-alan@monroecounty-fl.gov Telephone:(404)499-7515
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Email: mm9171 @att.com
CUSTOMER Billing Address and Contact
Attention: Maria Guerra 2-
1200 Truman Ave
Key West, FL 33040
Customer#20176579
U)
This Statement of Work ("SOW') constitutes a Quote until executed by Customer, at which time it will be considered
an Order. The Quote expires sixty(60)days after the Date of Submission.
This SOW shall be void if not executed by Customer and received by AT&T within thirty(60)days of the date AT&T
executed the SOW, or if the Customer alters, adds or deletes any of the provisions in the version executed by
AT&T.
U)
0
91
AGREED: AGREED:
IL
CUSTOMER: Monroe County Board of County Commissioners AT&T Global Services
By: By:
(Authorized Agent or Representative) (Authorized Agent or Representative) d>
(Typed or Printed Name) (Typed or Printed Name)
(Title) (Title)
(Date) (Date)
UA Pricing Schedule SOW AT&T and Customer Confidential Information P
Global Services—Nortel 05/15/13 Packet Pg. 237
C.11.b
Sub-Rider D7-Statement of Work
Installation Site Address: 500 Whitehead Street, Key West, FL 33040
Date of Submission: 2125119
Purchase Order Number:
SELECTION OF EQUIPMENT SERVICE PLAN:
AT&T Voice Maintenance Solutions: Dedicated Technician &Truck
Initial Term: 6 Months From: 3/15/18 To: 9/14/19 Total Price: $75,000 2
a0
Service Plan Payment Terms (default is annual): ®Monthly
TERMINATION ADJUSTMENTS: Customer can terminate this maintenance contract with 90 day
written notice to AT&T and incur no early termination fees.
06
Remittance for invoices rendered by AT&T Global Services for Service Plans should be to AT&T
Global Services.
N
Equipment Excluded from Maintenance Agreement:
All parts replacement is excluded from contract and will be billable.
Special Terms:
0
• AT&T will provide Dedicated Technician(s), as stated in the above referenced Order,to work on the
Customer's site(s).AT&T and Customer agree that the duties of the on-site Technician(s)shall be
primarily to provide the system Maintenance and secondarily, with time permitting, to provide
incidental labor for moves, adds and changes.
0
• Dedicated Technician(s)will be on Customer site(s) (8) hours per day, five (5)days a week during
the hours of 8:00 A.M. and 5:00 PM, Monday through Friday excluding holidays observed by
AT&T. U)
0
0.
• AT&T will insure that the Technician is reasonably trained and qualified to make repairs to
systems currently maintained.
0
• Work outside of the normal schedule hours will be performed by AT&T and billed to Customer at
AT&T then current rates for labor and materials.
0
0
0
0
UA Pricing Schedule SOW AT&T and Customer Confidential Information P
Global Services—Nortel 05/15/13 Packet Pg. 238
C.11.c
cca couRrd e
O p,gJUM LU1p4F��
D Kevin Madok, cPA
;o ....:... Clerk of the Circuit Court& Comptroller—Monroe County, Florida
HROE COON
DATE: April 23, 2019
TO: Maria Guerra
IT Department
FROM: Pamela G. Hancoc XC.
SUBJECT: March 21" BOCC Meeting
Attached is an electronic copy of Item C11, AT&T Support Contract, for six months,
beginning March 15, 2019 to September 15, 2019 for the amount of$75,000.00, for your 22
handling.
The Agenda Item Summary(written above) contained a scrivener's error in the ending
date; however, the agreement is being executed at the direction of the County Attorney's Office
with the ending date of September 16, 2019.
Should you have any questions, please feel free to contact me at ext. 3130. Thank you.
cv
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cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plan -twon Key.Florida
305-294-4641 305-289-6027 305-852-7145 305-q Packet Pg. 239
C.11.c
Pam Hancock
From: Limbert-Christine <Limbert-Christine@MonroeCounty-FL.Gov>
Sent: Thursday,April 18, 2019 4:41 PM
To: Pam Hancock
Cc: Guerra-Maria
Subject: Agenda Item C11
Attachments: ATT.pdf
Good afternoon Pam,
Agenda item C11,which was approved by the BOCC at their March 21, 2019 has a scrivener's error in the agenda item
wording and financial impact section.The agenda item wording had a ending date of September 15, 2019 and the
financial impact section had an expiration date of 9-14-19.The Contract that was included in the agenda back-up has an
ending or expiration date of September 16, 2019,which is the correct date and intended end date. I am requesting for
the Clerk to execute the contract with the correct 9/16/19 end date as the other dates in the agenda wording and
financial impact section were erroneous. .2
1 apologize for these oversights and for any confusion that this has caused. Please let me know if you have any questions
or need further information from me.Thank you.
C�IZIj�
y Christine M. Limbert-Barrows
Asst.County Attorney 2
r Monroe County Attorney's Office
! % 1111 12th Street,Suite 408
Key West,FL 33040
07 CGI�� (305)292-3470 06
(305)292-3516(fax)
CITY,COUNTY
&LOCAL
GOVERNMENT LAW
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Packet Pg. 240
��1 ULYU o`"l�Jp� C- 11-c
at&'t STATEMENT OF WORK
Sub-Rider D7 Statement of Work
AT&T Equipment Resale and Related Services Pricing Schedule
MA Reference No.:20101222-025BUA
SOW ECATS No.:
CPR: 16332609
CUSTOMER Legal Name("Customer', AT&T Corp:("AT&T:'}' AT&T.Br"ancti Sales.Contact Name
Monroe County Board of County AT&T Corp. Name:William Wing
Commissioners
CUSTOMER Address .; AT&T'Corp.Address and.Coritact . AT&T Branch`Sales Cotitact,lnformation,' ;
1200 Truman Ave,Suite 211 One AT&T Way Street Address
Key West,FL 33040 Bedminster,NJ 07921-0752 City,State/Province Zip Code
Attn: Master Agreement Support Team Phone:
E-mail: mastat7att.com Email:
Sales/Branch Manager: 2
SCVP Name: 2
CUSTOMER Contact ; ° .,' AT&T Contact Information'
ca
Name: Alan MacEachern Lisa Beauchamp
Telephone: (305)453-8792 54 N Mill St
Email: Pontiac,MI 48342
maceachern-alan monroecount -fl. ov Email:Is2821 na,att.com
CUSTOMER Billing Address andContact .
Attention:Maria Guerra
1200 Truman Ave
06
Key West,FL 33040
Customer#20176579 <
This Statement of Work ("SOW") constitutes a Quote until executed by Customer, at which time it will be considered
an Order. The Quote expires sixty(60) days after the Date of Submission.
This SOW shall be void if not executed by Customer and received by AT&T within thirty (60) days of the date AT&T
executed the SOW, or if the Customer alters, adds or deletes any of the provisions in the version executed by
AT&T. v
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AGREED: AGR ED:
CUSTOMER: roe C Board of County Commissioners AT& lobal rvi es
0
By: By:
( thoriz gent or Repres ative) uthorized Age t or Represen tive)
GLENN C.GIRARD
(Typed or Printed Name) Sylvia M d (Typed or Printed Name)
(Title) Mayor 0. (Title)00
Y #
,..,,
l2 J l c,.
(Date) 3 .1 (� �.� (Date) —gyp '_ C Cit— F,
_ 't r.
oo`yT` iw me uwt��
ATT T: Kev'n Madok, Clek r�r:
� .i
p MONROE COUNTY ATTORNEY,•,., W
A- O&IPMD AS TO F RM:
' x �► .
Deputy Clerk CHRI TINE LMERT-BARROWS
ASSISTANT COVNTY ATTORNEY "
DATE:_ ------- ? C7a
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UA Pricing Schedule SOW AT&T and Customer Confidential Information Page 1 of 2
Global Services—Nortel 05/15/13
Packet Pg. 241
C.11.c
Sub-Rider D7-Statement of Work
Installation Site Address: 500 Whitehead Street, Key West, FL 33040
Date of Submission: 2/25/19
Purchase Order Number:
SELECTION OF EQUIPMENT SERVICE PLAN:
AT&T Voice Maintenance Solutions: Dedicated Technician &Truck
Initial Term: 6 Months From:3/15/19 To: 9/16/19 Total Price: $75,000
Service Plan Payment Terms (default is annual): ®Monthly
TERMINATION ADJUSTMENTS: Customer can terminate this maintenance contract with 90 day
written notice to AT&T and incur no early termination fees.
2.E
Remittance for invoices rendered by AT&T Global Services for Service Plans should be to AT&T
Global Services.
Equipment Excluded from Maintenance Agreement:
All parts replacement is excluded from contract and will be billable.
06
Special Terms:
• AT&T will provide Dedicated Technician(s), as stated in the above referenced Order,to work on the
Customer's site(s).AT&T and Customer agree that the duties of the on-site Technician(s) shall be
primarily to provide the system Maintenance and secondarily, with time permitting,to provide
incidental labor for moves, adds and changes.
N
• Dedicated Technician(s)will be on Customer site(s) (8) hours per day, five (5) days a week during
the hours of 8:00 A.M. and 5:00 PM, Monday through Friday excluding holidays observed by
AT&T.
• AT&T will insure that the Technician is reasonably trained and qualified to make repairs to
systems currently maintained.
• Work outside of the normal schedule hours will be performed by AT&T and billed to Customer at
AT&T then current rates for labor and materials.
UA Pricing Schedule SOW AT&T and Customer Confidential Information Page 2 of 2
Global Services—Nortel 05/15/13
Packet Pg. 242