Item C16 C.16
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe YFfi� Mayor Sylvia Murphy,District 5
The Florida Keys �� � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
September 18, 2019
Agenda Item Number: C.16
Agenda Item Summary #6004
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
no
AGENDA ITEM WORDING: Approval of Jacobs Project Management Co.'s Task Order
No.12/15-45 in the amount of $919,503.00 for data collection, programming, planning and 15%
schematic design of a new second-floor Concourse "A" to the north of the existing terminal facility
to accommodate new hold rooms, concession spaces, restrooms, and passenger loading bridges. The
preliminary design will define the project scope, operational parameters, statement of probable
construction costs and phasing. This task order will be funded 100% with Passenger Facility
Charges Fund 406 (PFC 418)
ITEM BACKGROUND: Due to current and future project passenger traffic, the Key West
International Airport needs to address congestion and provide a better level of service to the
traveling public.
PREVIOUS RELEVANT BOCC ACTION: Approval to apply for PFC 418 on February 20,
2019.
CONTRACT/AGREEMENT CHANGES:
new PSO
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
JACOBS PSO 1215-45
FINANCIAL IMPACT:
Effective Date: Upon Notice to Proceed(NTP)
Expiration Date: 730 calendar days after NTP
Total Dollar Value of Contract: $919,530.00
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Total Cost to County: -0-
Current Year Portion: -0-
Budgeted: Yes, FY2020
Source of Funds: 100% PFC #18
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: Yes (under master consulting agreement)
Additional Details:
09/18/19 406-63603 - PASSNGER FACILITY CHG 40 $919,530.00
REVIEWED BY:
Richard Strickland Completed 08/29/2019 1:35 PM
Pedro Mercado Completed 08/29/2019 2:34 PM
Budget and Finance Completed 08/29/2019 4:42 PM
Maria Slavik Completed 08/30/2019 9:00 AM
Kathy Peters Completed 09/03/2019 11:00 AM
Board of County Commissioners Pending 09/18/2019 9:00 AM
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MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Task Order No. 12/15-45
Client Project No. Engineer Project No. E9Y37945
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The 0
Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized—EYW Concourse `A' —Preliminary Design
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Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and 17
incorporated herein, which Exhibit A is marked with the above noted Task Order No. andLO
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consists of 9 page(s).
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Pricing IL
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N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of$919,503.00
N/A Other(Describe):
Schedule
Services may commence on Execution LO
Services will cease by 730 days LO
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(SEAL) BOARD OF COUNTY COMMISSIONERS IL
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA co
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Mayor/Chairman
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CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
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Title
Vice President,Geographic Operations Manager
,NAOE COUNTY TTO NEY
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Filer MSTR APS Ifonme County
Page 1 of 1 PEDRO J. ERCADO
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Date--
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Exhibit A—Scope of Work(12/15—45)
Monroe County
Key West International Airport(EYW)
EYW Concourse `A' —Preliminary Design
SCOPE OF WORK
This project includes the data collection, programming, planning and preliminary design
of a new second-floor Concourse `A' to the north of the existing terminal facility. This
concourse will accommodate new hold-rooms, concession spaces, restrooms, passenger
loading bridges and will connect the existing landside terminal and proposed building via
the existing departure bridge.
In addition to a new second level concourse the existing airside terminal will be improved
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and renovated to meet current demand with the potential addition of a new baggage claim 17
area and an expanded baggage makeup area.An expansion of the existing landside terminalLO
may incorporate an additional security checkpoint lane and expanded ticketing functions
This project will analyze the passenger and operational data at Key West International (s
Airport regards its impact on the functions of the existing terminal complex through the 0
Planning and Programming effort which will result in documentation that defines the
development horizon and parameters for expansion to address capacity issues. The
Preliminary Design will define the project scope, operational parameters, statement of
probable construction cost, and phasing. The design drawings will be at a 15% schematic
level and include civil, structural,architectural, mechanical,electrical and plumbing which
will be the defining guide for the future development of construction documents for the LO
renovation, expansion and new construction facilities. LO
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EXISTING CONDITIONS
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According to the Key West International Master Plan Update EYW has deficiencies in (n
terminal area functions which include; ticketing check-in positions, security screening U
checkpoints, passenger hold room space, baggage makeup functions, and baggage claim
areas.
This Preliminary Design includes the planning of the expansion and improvement of the
existing passenger terminal facilities to meet current demand which will reduce existing
congestion in the hold-rooms and baggage claim area, and it will provide the infrastructure
to accommodate increased passenger traffic and provide a better level of service to the
traveling public.
DESCRIPTION OF WORK
Article A—Data Collection
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Initial Meeting: Conduct a meeting (1 visit) with representatives from Monroe County
Airports and the design A/E team which will include the project manager, architect,
aviation planner and civil engineer. The purpose of the meeting will be to coordinate with
the client the data collection effort.
Field Verification: Visit and inspect the site (1 visit)to take photographs and make written
documentation,sketches and notes as necessary for development of the Preliminary Design
document. Within this initial phase we will review all applicable requirements.
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Data Collection phase will also include: 0
• Review any related available drawings 0
• Perform a site investigation to observe; architectural, life safety, structural,
mechanical, electrical, plumbing, fire protection, and security elements.
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• Review the findings of the Master Plan Update and assumptions. 17
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• Acquire or verify aircraft operations data; aircraft parking layout, aircraft
maneuvering and flight schedule.
• Acquire or verify passenger information, load factor data, and baggage count. o
• Perform Geotechnical testing. L
• Environmental testing o
• Research existing SFWMD permit for existing drainage design.
• Review civil Record Drawings.
• Research existing utilities at terminal complex.
This task is intended to identify all constraints related to the potential expansion of existing
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terminal facilities. This field reconnaissance trip will be carried out to assess the following: 17
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• Physical assessment of the existing terminal buildings v
• Operational performance of critical terminal processes o
• Expandability within the terminal (s
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• External constraints
During this visit, we will also convene a working session with the client to discuss the
overall study program and to clearly define the Airport's goals and objectives for the airport
in general and for this study in particular. CAD drawings of the terminal/airport will be
collected and reviewed to correlate with the findings of the field survey. We will provide
a data request to any missing relevant data. We will collect and review the full complement
of available data to the extent possible in advance of the site visit for discussion at the
working session.
Deliverables-w The deliverable for this task will consist of meeting minutes and a
summary of the data collected, site visit and working session.
Services for Article A will be provided under a lump sum basis.
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Article B—Planning and Programming
The specific tasks Jacobs will perform are as follows:
A Master Plan Update for the future development of facilities at EYW was recently
developed by Ricondo&Associates(R&A). In addition,follow on planning analyses were
recently conducted by R&A, titled `Review of MPU Terminal Planning Assumptions
Against Actual and Projected Traffic Projections". All terminal related aspects of these
plans will be reviewed for the following technical parameters:
• Compliance with FAA standards and other regulations
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• Review of terminal planning standards and comparison with IATA standards
• Review the sizing, location or inter-relationship of the facilities.
• Efficiency of Terminal concept layout
Review of Master Plan Traffic Forecast LO
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As part of the previous Master Plan, traffic forecasts have been developed, projecting v
577,053 annual enplaned passengers in 2035. As previously noted, further updates were
developed in 2019 suggesting that EYW could attain 500,000 annual enplanements in 2019 IL
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and 650,000 annual enplanements in 2022. By 2035, based on a 2.4% CAGR, EYW could U)
achieve approximately 900,000 annual enplanements. These estimates are considered
unconstrained.
The basic approach to be followed in the review of the Master Plan and updated forecast
of demand is not to undertake a new detailed study, but to review the traffic forecasts
developed in the Master Plan, keeping in mind later developments. An analysis of current LO
2019 passenger traffic(Oct.,Nov.,Dec.)and actual recent growth will be used to determine LO
the forecast growth and planning horizon for the Preliminary Design as the volume of v
traffic at an airport is the driving force for its future development. This data will be
reviewed in January 2020. Accordingly,a review of the forecasts of passengers and aircraft IL
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movements is required for the preparation of the Preliminary Design. (n
Deliverables—The deliverables for this task will be a presentation outlining the
findings of the review including recommendations on our review of the peak hour to
annual demand relationships.
Jacobs will perform a programming and planning verification of the Master Plan Update
as it relates to the passenger terminal and aircraft apron facilities expansion project.
A terminal space program, identifying the space requirements of major terminal facility 1
process, will be reviewed and refined to the extent necessary. The space program will
include details of public and passenger processing areas and circulation. At this stage broad
preliminary estimate of gross tenant areas (e.g. airline, agencies, concession space, airport
offices and other functional areas) and engineering and utility support based on typical
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benchmarks will also be provided. Retail zones based on best practice area allocations will
be defined in the space program.
We will also assess the gating requirements by aircraft size and recommend the appropriate
mix of contact to remote gates. The study will follow the standards and recommended
practices (SARPS) of ICAO, IATA guidelines, and FAA criteria.
This task will be conducted by reviewing the assumptions contained in the master plan and
identifying suggested adjustments based on industry best practices.
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The current growth factor will be re-examined to determine the terminal expansion horizon.
Projected aircraft arriving and departing operations will be established to quantify the peak
month/average day f peak hour. Passenger specific data, i.e., load factor, passenger bags, 0
originating f departing passenger will be verified. This programming effort will be the
roadmap for the planning of all the passenger terminal and aircraft apron components as
listed below: LO
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Periodic meetings (Assume 6) will be held with airport staff and stakeholders to ensure a
well-coordinated planning document.
Passenger Terminal Facilities U)
Departing Passengers— Pre-Security 0
Check-in Facilities m-_ Investigate the Ticketing lobby, ticket counters and airline
ticketing offices. Review ticketing processes and technology for potential efficiencies.
Apply planning parameters to establish the requirement for number of ticket counter
positions. LO
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Security Checkpoint,.- The existing passenger checkpoint is comprised of two lanes and
a third checkpoint lane may be required. Observe the function of the existing checkpoint
and apply planning parameters to confirm the need for an additional checkpoint lane cis
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which may be configured as a Pre-Check lane or an additional standard lane. Investigate (n
the TSA support areas and plan for expansion and or reconfiguration of existing areas to co
meet TSA design guidelines.
Departing Passengers - Post Security
Departures Holdroom —Access to a new, and renovated, concourse thru the existing
passenger bridge, post security, will be required. An extension of this bridge may be
required. We will establish the requirements for the horizontal and vertical passenger
circulation. Both the commercial jet and turboprop jet departing activity will determine
the space requirements and layout of the circulation, holdrooms, gate podiums, queing
and loading bridge access.
• Concessions, Restrooms and Mechanical/Electrical/Plumbing Facilities
Space requirements for these facilities will be programmed and planned.
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• Baggage Makeup—Analyze passenger baggage counts and tug cart staging
around the existing carousel to determine if concourse facility expansion or a new
carousel is required in the planning horizon.
Apron
• Passenger Loading Bridges—Analyze the requirements for the number and size
of passenger loading bridges to accommodate the aircraft and passenger volume.
Establish the bridge sill height, lengths and slopes for bridges and coordinate with
aircraft parking layout and operations.
• Aircraft parking and operations—Analyze the aircraft fleet mix, commercial jet U)
and turbo prop, operational requirements. Review passenger loading
requirements for apron loading of turbo prop aircraft.
• Customs and Border Protection—Review the apron requirements for
international traffic and CBP functions.
• FedEx—Review the apron requirements for FedEx functions.
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• Part 77— Analyze the imaginary slopes to establish the maximum new and 17
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expanded building envelopes.
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Arrivals Hall
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• Domestic Baggage Claim—Analyze the capacity of the existing flat plate IL
baggage claim devices and the arrivals baggage claim hall passenger queuing and
circulation. The Master Plan Update states that an additional baggage claim
device is required.
• Rental Car Counters and Offices— Investigate the existing counters, offices,
passenger queuing and circulation. The current Master Plan Update states that
rental car functions will be relocated to a consolidated rental car facility to allow
the incorporation of this area into a meeter/greeter function. LO
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The Master Plan Update identifies two alternatives for the expansion. Both alternatives
will be investigated early in the planning phase to determine which is the preferred 0
alternative or if a variation is more applicable. Up to three alternatives will be IL
investigated. The programming and space planning effort will be applied to the co
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development of the preferred alternative. In addition, recent planning updates by U
Ricondo & Associates will be evaluated.
After reviewing the relevant terminal concepts that meet the minimum criteria, a
comprehensive evaluation of the short-listed terminal concepts would be conducted to
select the preferred option. At this stage,the short-listed options may be further refined to
improve performance based on the results of the initial evaluation. The detailed multi-
criteria evaluation would consider the following criteria for evaluation, among many
others:
• Operational Flexibility
• Future Expandability
• Passenger Convenience (Level of Service)
• Apron/Airside Efficiency
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• Landside Efficiency
• Airline Efficiency
• Phasing and Constructability
• Economic Factors (Cap-ex)
• Pros l Cons
• Order of Magnitude Cost
The evaluation criteria will be finalized based on the discussion with relevant stakeholders,
and a preferred development concept will be selected for implementation.
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Deliverables—The deliverables for this task will be a presentation, including floor
plans,documenting the alternatives assessment and evaluation process leading to the
selection of the preferred option.
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Services for Article B will be provided under a lump sum basis.
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Article C—Preliminary Design (n
The specific tasks Jacobs will perform are as follows: U)
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After the Planning and Programming task is completed, which will define area
requirements for the passenger terminal and aircraft apron facilities expansion, Jacobs will
develop the Preliminary Design of the preferred alternative only. The current Florida
Building Code will be applied in the code research.
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Periodic meetings (Assume 4) will be held with airport staff and stakeholders to ensure a LO
well-coordinated planning document. v
Documents shall include the Preliminary Design level drawings for following:
Civil
• Part 77 Surfaces
• Existing Conditions
• Demolition Plans
• Geometry I Pavement Marking
• Drainage Plans
• Site Utilities relocation
• Phasing
Architectural
• Site Plan
• Life Safety Plans-_v.Terminal Complex (Existing Landside Terminal and Arrivals t
Departures Terminal. New Concourse)
• Demolition Plans
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• Floor Plan— Ground Level-mm Terminal Complex
• Floor Plan-- Second Level—.Terminal Complex
• Exterior Elevations
• Roof Plans
• Building Sections
• Phasing plans
• Passenger Loading Bridges
• Renderings — 3 Exterior and 3 Interior
Structural
• Schematic Foundation Plans
• Schematic Framing Plans
M/E/P
• Schematic Floor Plans Mechanical Systems LO
• Schematic Floor Plans Electrical Systems
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• Schematic Floor Plans-- Plumbing Systems
• Schematic Floor Plans—.Fire Protection Systems
• Schematic Floor Plans— Security Systems �s
• Schematic Floor Plans w-- IT Systems U)
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A preliminary coordination meeting with the Monroe County Planning and Zoning
Department will be held to ensure the proposed development is in compliance with
regulatory and zoning requirements. A coordination meeting to be held with Monroe
County Building Department.
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Jacobs will also have an initial meeting with the utility's providers regards electrical and
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domestic water capacity. A meeting will be held with the Water Management DistrictIr-
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regards the expansion. The FAA will be coordinated with.
Order of magnitude cost estimates will be provided to ensure the preliminary design
document are coordinated within funding parameters.
Deliverables—The deliverables for this task will be a Preliminary Design (15%
Schematic Design) level drawing set and documents as outlined above. Interior and
exterior architectural renderings will be provided in addition to a physical model of
the terminal complex and expansion.
Services for Article C will be provided under a lump sum basis.
Article D—Special Services
The specific tasks Jacobs,thru Barich, Inc., will perform are as follows:
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Common Use Feasibility Study for Key West International Airport
Evaluate the potential impact that a common use operating model Avould have on the
gate utilization efficiency for this concourse, and the overall impact to the Airport
Administration and Operations to manage a common use en-6romnent.
The Barich Team will take a two-phase approach to developing this Feasibility Study to
first establish an initial understanding of the potential benefit to the gate utilization in the
new concourse with the information that is currently available, and second, establish the
overall impacts airport-wide based on the additional information that is provided by the
design team during the planning and programming effort. This Study will address
Common Use as an operational methodology that is facilitated through business o
processes and technology solutions.
Deliverables—The deliverables for this task will be a Common Use Feasibility Study LO
as detailed in the `Work Plan' proposal from BARICH, INC. LO
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Services for Article D will be provided under a lump sum basis.
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QUALIFICATIONS AND ASSUMPTIONS 0
For the purpose of providing a stipulated fee amount, this proposal has been based on the
following qualifications and assumptions:
• Available terminal drawings will be provided by owner. LO
• This is a Preliminary Design only. LO
• Blast mitigation consulting and design services are not included. v
• Construction Documents will not be developed.
• Construction Administration Services are not included 0.
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• Government Agency cost for any building and engineering planning permit (n
fees are not included in this proposal. 0
• Attendance and/or presentation to public hearings and/'or other meetings
with municipal agencies are not included.
• Cost Estimates - In providing opinions of cost, financial analyses,
economic feasibility projections, for the project, Jacobs has no control
over cost or price of labor and materials; unknown or latent conditions of
existing equipment or structures that may affect operation or maintenance
costs; competitive bidding procedures and market conditions; time or
quality of performance by operating personnel or third parties; and other
economic and operational factors that may materially affect the ultimate
project cost or schedule. Therefore, Jacobs makes no warranty that Client's
actual project costs, financial aspects, economic feasibility, will not vary
from Jacobs' opinions, analyses, projections, or estimates
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• Geotechnical services - In soils, foundation, groundwater, and other
subsurface investigations, the actual characteristics may vary significantly
between successive test points and sample intervals and at locations other
than where observations, exploration, and investigations have been made.
Because of the inherent uncertainties in subsurface evaluations, changed
or unanticipated underground conditions may occur that could affect total
project cost and/or execution. These conditions and cost/execution effects
are not the responsibility of Jacobs.
• Jacobs will reasonably rely upon the accuracy, and completeness of the
information/data provided by the Client or other third parties
• Services not described in the scope of work are not included.
Items identified as not included or limited in the scope of services can be provided or
expanded upon as additional services under a separate agreement or supplemental to this
agreement.
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COMPENSATIONLO
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See attached spreadsheet. 0
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SCHEDULE
We anticipate completion of the deliverables in accordance with the following schedule:
The overall duration of this effort will be as noted below:
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Item Duration (Business Days) LO
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A. Data Collection 20 business days from agreement authorization 0
B. Programming and Planning 80 business days from completion of Data Collection
Phase.
C. Planning Development Design 150 business days from approval of the
Programming and Planning Phase.
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