Item C17 C.17
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
September 18, 2019
Agenda Item Number: C.17
Agenda Item Summary #6028
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
no
AGENDA ITEM WORDING: Approval of Purchase Service Order 45 with THC, Inc. for the Key
West International Airport Noise Insulation Program (NIP) for preparation of Final Bid Documents
and Bid Process for Key West by the Sea, Building A (Part 1, 22 units), and Construction
Management and Administration of the NIP Construction Project at the Key West By the Sea,
Building C (66 units) in the amount of$1,783,066.76; to be funded with FAA Grant# 37-59 (90%)
and Passenger Facility Charge# 17 (10%). The total number of units may change if homeowners
decide to opt out of the program.
ITEM BACKGROUND: Professional Service Order 45 with THC, Inc. in the amount of
$1,783,066.76 is for PSO 5A, Preparation of Final Bid Documents and Bid Process for Key West by
the Sea(KWBTS) Building A Part 1, consisting of 22 units, and PSO 513, Construction Management
& Administration for KWBTS Building C, consisting of 66 units.
The objective of this project is to reduce interior noise levels generated by exterior aircraft
operations for neighboring residents whose homes qualify for the FAA-approved Noise Insulation
Program. Qualification is based on the FAA-approved 14 CFR Part 150 Noise Compatibility
Program and associated Noise Exposure Map, and pursuant to Alp Handbook Appendix R and other
related federal requirements.
PREVIOUS RELEVANT BOCC ACTION:
Approval of Master Agreement with THC on June 10, 2015.
September 18, 2019 Agenda concurrent requests:
1. Ratification and approval of FAA Grant 12-0037-059-2019
2. Award of bid/contract to bidder DEC Contracting Group, Inc. Award of bid/contract to bidder
DEC Contracting Group, Inc.
3. Approval of Avigation Easements and Property Owner Noise Insulation Agreements.
CONTRACT/AGREEMENT CHANGES:
new PSO
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STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
THC PSO 5 NIP KWBTS Bldg C
FINANCIAL IMPACT:
Effective Date: Upon Notice to Proceed(NTP)
Expiration Date: 600 days after NTP
Total Dollar Value of Contract: $1,783,066.76
Total Cost to County: -0-
Current Year Portion: -0-
Budgeted: Yes, FY2020
Source of Funds: FAA grant 437-59 (90%) and PFC 417 (10%)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: yes
Additional Details:
09/18/19 406-63603 - PASSNGER FACILITY CHG 40 $1,783,066.76
REVIEWED BY:
Richard Strickland Completed 08/30/2019 1:23 PM
Pedro Mercado Completed 08/30/2019 1:27 PM
Budget and Finance Completed 09/03/2019 8:54 AM
Maria Slavik Completed 09/03/2019 9:47 AM
Kathy Peters Completed 09/03/2019 11:01 AM
Board of County Commissioners Pending 09/18/2019 9:00 AM
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PURCHASE/SERVICE ORDER
FOR
MONROE COUNTY
To: THC Inc Purchase Service Order No. 5
Re: PSO Agreement, Dated 8-28-2019
Project Name: Implementation of Noise Insulation Pro ram NIP
iFY 2019-201 PSO 5A Bid Process KWBTS Buildin ;A—Part 1 21 Units
PSO 5B Construction Management& Administration KWBTS Building C. 66 Units
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Description of Services:
is
(See attached Scope of Services)
is
Days to Complete 600 Lump Sum Fee $1,783,066.76
Payment for Services shall be in their entirety as per PSO.
Prepared by: Recommended by:
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m^ d Lev w
JJoA. Carroll, President ector o r its t3
Date: 8-28-2019 Date: E
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Accepted by: Approved by: Monroe County BOCC
J A. Carroll, Preside nt Mayor/Chairman
Date: 8-28-2019 Date:
� : .... E NEY
�ROM1/E
ASSI, iNTY ATTORNEY 1" 1°J1,
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Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2019-20)
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PSO 5 SCOPE OF WORK
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PSO 5A
PREPARATION OF FINAL BID DOCUMENTS AND BID
PROCESS FOR KWBTS BUILDING A — Part 1
KWBTS BUILDING A — Part 1 (21 Units)
PSO 5B
CONSTRUCTION MANAGEMENT & ADMINISTRATION
LO
KWBTS BUILDING C (66 Units)
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Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2019-20)
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PSO 5 SCOPE OF WORK
INTRODUCTION
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Project Overview
Based on Key West International Airport's 2013 & 2018 Noise Exposure Maps (NEMs), the
properties within the DNL 65 decibel boundary have been grouped into three (3) phases for potential
eligibility in the Key West Noise Insulation Program (NIP):
PHASE 1
Key West by the Sea Condominiums (KWBTS) 206 units
Single Family Homes (DNL 70-75 dB) 4 units
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PHASE 2
Single Family Homes (DNL 65-70) 73 units
Low Density Multi-Family Residential 15 units
Lime Grove House 1 unit
PHASE 3 LO
Flagler Court Townhomes 26 units �s
Grace Lutheran Church and School 5 units IL
Parsonages 2 units
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NOTE: It is anticipated that updated Noise Exposure Maps (NEMs) for 2020 and 2025 will be
generated in 2020, which may change the eligibility of the properties listed above.
Phase 1 NIP Implementation Plan and Completion Status
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FY 2015-16 PSO 1 (Completed)
In the first year of the NIP Phase 1 implementation, the THC consultant team completed all primary
eligibility tasks including:
- Property Surveys — KWBTS Buildings A, B, C and 4 SF homes
- Acoustical Test Plan - KWBTS Buildings A, B, C and 4 SF homes
- Eligibility Noise Testing - KWBTS Buildings A, B, C and 3 SF homes
- NIP Eligibility Determination - KWBTS Buildings A, B, C and 3 SF homes LO
In April 2016, because of eligibility noise testing, a total of two hundred nine (209) Phase 1 properties
were deeded eligible to participate in the Key West NIP including KWBTS Building A (65
condominium units), KWBTS Building B (65 condominium units), KWBTS Building C (76
condominium units), 2827 Venetian Drive, 2929 Venetian Drive, and 1717 Jamaica Drive. Due to
the funding level required to complete the design and construction process for all 209 eligible NIP
Phase 1 properties, it was decided to divide the NIP implementation into four (4) fiscal years 2016-
17, 2017-18, 2018-19, 2019-2020.
FY 2016-17 PSO 2 (Completed)
In the second year of the NIP Phase 1 implementation, the THC consultant team completed all
primary design development tasks and bid tasks including:
- Phase 2A- Design Surveys — KWBTS Buildings A, B, C, and 3 SF homes
- Phase 2A- Design Documents - KWBTS Buildings A, B, C, and 3 SF homes
- Phase 2A - Preparation of Final Bid Documents & Bid Process — KWBTS Building B and
3 SF homes
KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 3 of 26
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FY 2017-18 PSO 3 (Completed)
In the third year of the NIP Phase 1 implementation, the THC consultant team completed the
following bid and construction tasks:
- Phase 3A - Preparation of Final Bid Documents & Bid Process — KWBTS "Pilot Project"
(Building B, Floors 1 & 2) and Two (2) SF homes
- Phase 3B - Construction Management of KWBTS "Pilot Project" and Two (2) SF Homes
(21 units)
- Phase 3A- Preparation of Final Bid Documents & Bid Process - KWBTS Building B Floors
3-6 (35 units)
FY 2018-19 PSO 4 (Completed)
In the fourth year of the NIP Phase 1 implementation, the THC consultant team completed the
following bid and construction tasks:
- Phase 4A - Preparation of Final Bid Documents & Bid Process - KWBTS Building C (76 LO
units) �s
- Phase 4B - Construction Management of KWBTS B Floors 3-6 (34 units)
FY 2019-20 PSO 5 Current Year
In the fifth year of the NIP Phase 1 implementation, the THC consultant team will complete the
following design, bid and construction tasks:
- Phase 5A- Preparation of Final Bid Documents & Bid Process — KWBTS Building A—
Part 1
- Phase 5B - Construction Management— KWBTS Building C (66 units) �s
FY 2020-21 PSO 6 Future Year
In the sixth year of the NIP Phase 1 implementation, the THC consultant team will complete the
following design and construction tasks:
- Phase 6A - Preparation of Final Bid Documents & Bid Process— KWBTS Building A—
Part 2
- Phase 6B - Construction Management— KWBTS Building A— Part 1 (TBD units) LO
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FY 2021-22 PSO 7 (Future Year)
In the seventh year of the NIP Phase 1 implementation, the THC consultant team will complete the
following design and construction tasks:
- Phase 7A - Construction Management— KWBTS Building A— Part 2 (TBD units)
- Phase 2 Startup - Property Survey— Phase 2 Properties
- Phase 2 Startup -Acoustical Test Plan and Eligibility Noise Testing for Phase 2 Properties
- Phase 2 Startup - Design Document Development - Phase 2 - Group 1
- Phase 2 Startup - Preparation of Final Bid Documents & Bid Process — Phase 2 - Group
1
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NIP PSO Background Information
Uniqueness of Noise Insulation Program (NIP) Management Requirements
Given the specialization of the noise insulation program management process and budget
development, it is more difficult for an outside party to review annual noise insulation Professional
Services Authorization (PSO) budgets compared to a traditional airport airside / landside project. In
addition, there are a limited number of firms and individuals who possess the high level of NIP
program management experience that will be required for this Key West NIP PSO 5. Given the
unique project demands, THC has formed a team of senior staff individuals with a high level of NIP
experience.
Steve Vecchi, THC 29 years NIP experience
Rick Herz, THC 29 years NIP experience
Alan Hass, L&B 29 years NIP experience
Richard Sun, Sun Group 21 years NIP experience LO
Eric Seavey, L&B 20 years NIP experience (n
Heather Faubert, THC 20 years NIP experience CL
In addition, many of the NIP processes are much different than the processes used in typical airport
planning, design and environmental projects. Unlike a typical airside/landside project, a NIP involves
making extensive modifications to private property, requiring unique architectural design documents,
a high level of property owner interaction, and numerous legal documents and liability controls.
As shown above, the THC team consists of mostly senior staff with higher hourly rates. Over the �s
many years of NIP program management experience, THC has learned that it is better to have a
smaller team of highly experienced, senior staff than a large team of staff with limited NIP experience.
This team composition strategy has resulted in a much higher program success throughout the U.S.
with less errors, design issues, contractor failures, and sponsor liability issues.
Property Owner Challenges
Most KWBTS property owners do not reside in Key West on a full-time basis, which will require much LO
more time for communicating and coordinating with property owners to prepare the final bid 0
documents. PSO 5 tasks will require the coordination of 66 individual condominium owners in
Building C, in addition to numerous tenants. Therefore, the property owner tasks will be considerably
more involved than a typical residential NIP. These tasks will include all property owner
communication (letters, emails, phone calls, conference calls), property owner scheduling, individual 0
meetings with property owners to finalize proposed acoustical modifications, and processing of
required legal documents. Since many of the KWBTS condominium property owners only live in Key
West for a limited number of months, these tasks will require a much higher number of consultant
hours to accomplish.
Simultaneous Processes
During the PSO 5 budget year, there will be many independent tasks occurring simultaneously
between the PSO 5A and PSO 513:
There are six (6) primary PSO 5A tasks for KWBTS Building A — Part 1 (21 Units) that will occur
simultaneously within a 12-month period (October, 2019 to September, 2020) to include: (1) Project
Management, (2) Review Proposed Acoustical Modifications with Property Owners, (3) Prepare
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Legal Documents, (4) Update Bid Documents, (5) Bid Process, and (6) Analysis & Modeling of Pre-
Construction Acoustical Testing Data.
There are six (6) primary PSO 5B tasks for KWBTS Building C that will occur simultaneously within
a 10-month period (September, 2019 to October, 2020) to include: (1) Project Management, (2)
Property Owner Pre-Construction Tasks, (3) Contractor Pre-Construction Tasks, (4) Daily
Construction Management, (5) Post-Construction Acoustical Testing, and (6) Construction Close-
out.
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KWBTS Building Complications
During construction of the NIP Building B Pilot Project, the NIP Management Team uncovered many
hidden building conditions that increased the degree of challenge to the design and construction
processes. The KWBTS buildings are concrete buildings with window and door rough openings that
are all different sizes and out of square. Given these existing conditions, a much greater level of
work is required to prepare all rough openings for the proper installation of the acoustic windows and LO
doors. The installation of the Ductless AC system and ERV unit is much more difficult than expected �s
due to interference with structural braces, plumbing pipes, non-compliant wiring and can lighting.
The Consultant anticipates continual challenges and building obstacles during the construction of
the 66 condominium units in Building C.
Construction Management Staffing
The KWBTS Building C construction will be performed for a total of 66 KWBTS condominiums where
all units will be completed within potentially a ten (10) month calendar period, which is the largest
number of units and longest construction period to-date. The work in the 66 Building C units will be
scheduled after the award of the Building C construction contract. Depending on the contractor's
final approved construction schedule, up to five (5) condominium units will be opened by the
contractor simultaneously and will need to be managed simultaneously.
Therefore, given the above, PSO 5B will represent a doubling of construction activity and will require
proportionately more construction management compared to the previous KWBTS Building B
Projects. To provide proper oversight and to ensure that all work is being performed in conformance LO
with NIP design documents, two (2) professional construction management staff will be required
consisting of a full-time on-site Construction Manager (CM) and part-time off-site Construction
Administrator (CA).
Consultant Team Overview
The PSO 5 Scope of Services will require an array of tasks to be completed by THC and their sub-
consultants (the "Consultant"). The THC Director of Acoustical Services will act as the Project
Manager of the THC Consultant Team and will provide all daily project management responsibilities
throughout the 12-month period and will report directly to the Key West International Airport's Noise
Program Coordinator. The THC Project Manager will be supported by an Assistant Project Manager
from the THC Atlanta headquarters office. The Consultant Team is composed of the following
disciplines.
• THC, Inc. -The Program Manager,THC, Inc. (THC)will provide overall program management
services and support to the Airport Noise Program Coordinator as necessary. THC will
provide database services and project scheduling, along with interaction with all participating
property owners and tenants. The Director of Acoustical Services ($256.39)will act as Project
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Manager and will have overall responsibility for all daily project tasks and activities. THC will
also utilize the services of an Assistant Project Manager ($120.00) for both management and
administrative support from the Atlanta headquarters office. The Construction Manager
($130.00) will provide full-time construction management services on-site during the entire
Building C 10-month construction period. The Construction Administrator ($120.00) will
provide (off-site, half-time)weekly assistance to the Construction Manager throughout the 10-
month construction period and will coordinate with the Project Manager and Assistant Project
Manager as required.
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• The Sun Group — The local Principal Architect, The Sun Group, will provide all required
architectural services for this project. The Sun Group will be responsible for developing all
proposed acoustical modification documents for each property, reviewing draft acoustical �s
modification documents with each property owner, developing final construction drawings and
acoustical modification documents for each property, preparing the bid package, leading the
pre-bid conference, attending all contractor outreach sessions and workshops where LO
necessary, tabulating the bids for construction services, and making the final award �s
recommendation to THC. The Sun Group will utilize the services of the Principal Architect
($195.00), Senior Architect ($150.00), and Architectural Drafter ($85.00).
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• Jones & Conde, LLC. - The local Principal Engineer, Jones & Conde, LLC, will provide all
required mechanical and electrical design support to the Sun Group. Jones & Conde, LLC will
be responsible for developing the mechanical/electrical scope of work for each property,
assisting The Sun Group by reviewing the draft acoustical modification documents with each
property owner, developing final mechanical/electrical construction drawings and documents �s
for each property, assisting The Sun Group in the preparation of the bid package, and
attending the pre-bid conference. Jones & Conde, LLC will utilize the services of the Principal
Engineer ($150), Senior Engineer ($125), and Engineering Drafter ($75).
• Landrum & Brown -The Acoustical Engineer, Landrum & Brown (L&B)will provide all required
pre-modification noise analysis and will utilize an Associate Vice President ($250), Senior
Consultant ($200), and Senior Project Administrator ($95). LO
• EE&G — The Environmental Consultant will provide all services associated with the
development of the Asbestos Work Procedures for each condominium and NIP Volume 3 —
Asbestos Abatement Specification, . They will also provide executive on-site observation to
ensure the Contractor's asbestos handling methods and procedures meet the satisfaction of
OSHA and the Asbestos Scope of Work. EE&G will utilize the services of the Principal
($175.00), Senior Tech Advisor ($145), Senior Project Professional ($115), Administrative
Assistant ($45).
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Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2019-20)
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PSO 5A SCOPE OF WORK 0
PREPARATION OF FINAL BID DOCUMENTS AND BID
PROCESS FOR KWBTS BUILDING A — Part 1
KWBTS BUILDING A (21 Units)
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The following sections will provide a detailed review of all required consultant tasks for the NIP PSO
5A — Preparation of Final Bid Documents and Bid Process for KWBTS Building A — Part 1, which
include the following six (6) key tasks:
Task 1 Project Management
Task 2 Review Proposed Acoustical Modifications with Property
Task 3 Prepare Legal Documents �s
Task 4 Update Bid Documents
Task 5 Bid Process
Task 6 Analysis & Modeling of Pre-Construction Acoustical Testing Data LO
Task 7 Administrative Fee for PSO 5A Subconsultants
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TASK 1 PROJECT MANAGEMENT
October 1, 2019— September 30, 2020
The Consultant will perform the following general project management tasks for PSO 5A during a
twelve (12) month period, in coordination with the Airport Noise Program Coordinator:
Set up Project
The Consultant will set up the project (Preparation of Final Bid Documents and Bid Process for
KWBTS Building A — Part 1) in the corporate financial system, as required by corporate policy to
manage the project.
Manage Sub-Consultants LO
The Consultant will be responsible for the daily management of all sub-consultants in their �s
completion of all project tasks related to Preparation of Final Bid Documents and Bid Process for
KWBTS Building A— Part 1. This process includes all phone/conference call/email communication
and review of their task implementation plan and all document deliverables. The Consultant will also
be responsible for managing their budget expenditures and reviewing their monthly invoices.
Participate in Weekly Coordination / Progress Conference Calls
The Consultant will participate in weekly coordination / progress telephone conference calls with
KWIA's Airport Noise Program Coordinator. The calls will be hosted by KWIA's Airport Noise
Program Coordinator, and the duration of each call will be approximately 60 minutes. The FAA ADO
will be invited to participate in these calls. KWIA's Airport Noise Program Coordinator will provide the
Consultant with the call-in number and conference code and will dial-in as the leader. The weekly
coordination/progress call will include topics related to both PSOs 5A and 5B. Hours for this task are
included in the PSO 5A budget.
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Attend KWIA Ad-Hoc Committee Meetings
The Consultant will attend KWIA Ad-Hoc Committee meetings, as directed by KWIA's Airport Noise
Program Coordinator, to present information on the status of both projects (Preparation of Final Bid
Documents and Bid Process for KWBTS Building A — Part 1 and Construction of Building C.) The
FAA ADO will be invited to attend these meetings. The Ad-Hoc Committee typically meets four times
per year (e.g., December 2019, March, June, and October 2020). Hours and Expenses for this task
are included in the PSO 5A budget. Due to the nine (9) KWBTS NIP Meetings that will be budgeted
and will overlap with the March and June Ad-Hoc Meetings, only hours and expenses will be included
for two (2) Ad-Hoc meetings in October and December in the PSO 5A budget.
Conduct KWBTS NIP Meetings
The Consultant will conduct nine (9) KWBTS NIP Meetings (January, February, March, April, May,
June, July, August, September) for all KWBTS Property Owners to develop and present information
on the status of the project. A 900 ft2 meeting room (enough to accommodate 45 chairs with rows of
tables facing the front of the room so each person has a space for writing) will be rented at the LO
Sheraton Suites Key West for each of the nine (9) meetings. Hours and Expenses for this task are �s
included in the PSO 5A budget.
Daily Communication with Property Owners and Others
The Consultant will be responsible for general communication requirements with NIP participating
property owners, City of Key West, Monroe County, FAA, product manufacturers and general
contractors related to Preparation of Final Bid Documents and Bid Process for KWBTS Building A—
Part 1. —
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Manage Property Files
The Consultant will provide the management of all KWBTS participating property files for Building A
(62 units) and for Building C (66 units) including all letters, emails, phone calls, legal documents,
proposed acoustical modification documents and schedules.
Prepare Proiect Invoicing
The Consultant will prepare PSO 5A and 513 monthly invoices to Monroe County, as required to LO
manage the project (Preparation of Final Bid Documents and Bid Process for KWBTS Building A — (n
Part 1). (s
Develop 2020-21 Budget and Scope (PSO 6A)
The Consultant will develop the KWIA NIP 2020-21 Consultant budget and scope of work narrative
for PSO 6A(Preparation of Final Bid Documents and Bid Process—Building A—Part 2, Construction
Management of Building A — Part 1). The Consultant will coordinate and review all sub-consultant
budgets and coordinate the FAA pre-application and grant application processes.
Close Out Project
The Consultant will provide information / documentation to KWIA's Airport Noise Program
Coordinator as needed to facilitate close-out of the AIP grant. The Consultant will conduct
administrative tasks, as required by corporate policy to close out the project (Preparation of Final
Bid Documents and Bid Process — Building A— Part 1).
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Task 1 Reimbursable Expenses Notes:
Task 1 will occur over a twelve (12) month period. The Consultant will be required to include
all costs related to Task 5A Project Management, including costs for renting a meeting room
for NIP Orientation Meetings, duplication, certified mailings and letters. The Project Manager
and Assistant Project Manager will need to budget costs for six (6) trips for the KWBTS NIP
Update Meetings and Ad-Hoc Committee Meetings. All trip costs need to include related
airfare, auto rental, per diem, fuel and parking costs for each Consultant staff.
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TASK 2 REVIEW PROPOSED ACOUSTICAL MODIFICATIONS WITH
PROPERTY OWNERS
In preparation for the bid of Building A—Part 1 (21 units), the Consultant will be required to complete
the individual 60-minute Review Meetings for each of the participating Building A Property Owners.
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In this task, the Consultant will mail proposed NIP design documents to each of the 21 individual
property owners and provide a written summary of the tasks that will be completed at each individual
Review Meeting. The Consultant will schedule 60-minute appointments for each of the 21 Property
Owners and will provide an appointment reminder. At the scheduled Review Meeting, the Consultant z
(Project Manager, Assistant Project Manager, Principal Architect, and Principal Engineer) will
provide a complete review of the proposed NIP design documents, make revisions based on
comments from Property Owners, make product selections and manage the signing of all NIP legal
documents. After the Review Meeting, the Consultant (Principal Architect, Principal Engineer) will
make final revisions to the design documents based on comments received from the Property
Owners during the meetings.
Task 2 Reimbursable Expenses Notes:
In Task 2, the Consultant will be required to include all costs related to Review Meeting
document production, duplication, and shipping. The Consultant (Project Manager, Assistant
Project Manager, Principal Architect, and Principal Engineer) will need to budget costs for one
(1) full week trip to conduct the Building A — Part 1 Review Meetings. All trip costs need to
include related airfare, auto rental, per diem, fuel and parking costs for each Consultant staff. LO
TASK 3 PREPARE LEGAL DOCUMENTS
In preparation for the bid of Building A — Part 1 (21 units), the Consultant will prepare, distribute,
collect, process, and file all required NIP legal documents for 21 individual properties to include:
- Property Owner Agreement
-Avigation Easement
- Notice of Commencement
- Subordination of Mortgage
- EPA Lead Paint Acknowledgement
- Property Owner Verification of Completed Work
- Hard-Wired Smoke Alarm Installation Confirmation
- Designated Furniture Storage Space Sketch
- ERV and Ductless AC System Release
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This task includes preparation of 21 personalized sets of legal documents. All the legal documents
listed in the SOW are not prepared at the same time; there are at least three different time periods
when these documents are prepared and distributed. For example, generic versions of the Property
Owner Agreement, Avigation Easement, Consent to Avigation Easement & Pre-Work Consent are
sent to owners prior to Task 2 Review Meetings so they can read over all legal docs before the Task
2 Review Meetings. Then, personalized sets of documents are prepared and presented during Task
2 Review Meetings for signature. Personalized documents are sometimes mailed/emailed if the
owner(s) is residing in a foreign country, have a personal representative/property manager attending
the Review Meeting on their behalf, or if only one (of multiple) owner will be attending the Review
Meeting. Documents occasionally need to be revised as a result of last-minute change in ownership
(e.g., sale of property, death of owner). The Subordination of Mortgage requests are prepared and
sent to lenders continuously throughout the project because lenders do not always respond in a
timely manner. Once completed, the Property Owner Agreement, Avigation Easement, and Consent
to Avigation Easement are sent to the County for approval and recording with the Clerk of Courts.
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Task 3 Reimbursable Expenses Notes: (n
In Task 3, the Consultant will be required to include all costs related to legal document
production, duplication, and shipping.
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TASK 4 UPDATE BID DOCUMENTS
In preparation for the bid of Building A — Part 1 (21 units), the Consultant will conduct the following
tasks required to update the Building A— Part 1 bid documents:
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Conduct NIP Orientation for all Participating Building A — Part 1 Propertv Owners
The Consultant will prepare a NIP Orientation Presentation for all 21 participating Building A — Part
1 Property Owners, which will provide an overview of the proposed Building A — Part 1 scope of
work, required asbestos abatement work, property owner requirements, design revisions and NIP
policy revisions. The Consultant will then schedule and conduct multiple NIP Orientation Sessions
during a 2-day period for all 21 property owners.
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Update Bidding Documents (Project Manual Volume 1 of 5) �s
The Consultant will review and update the Bidding Documents developed for the KWBTS Building
C project (66 units) and incorporate changes based on the previous KWBTS bid and construction
experience (e.g., contractor minimum qualification requirements, Unit Prices, Special Provisions).
The Bidding Documents for KWBTS Building A will meet all FAA requirements and the requirements
of the local authorities and will contain all information necessary for the formal bid process, including
Bidding Requirements and Contract Forms. Volume 1 will be approximately 240 pages printed on
8'/2"xl 1" paper.
Update Technical Specifications (Project Manual Volume 2 of 5)
The Consultant will review and update the Technical Specifications developed for the Building C (66
units)and incorporate changes based on the previous KWBTS bid and construction experience (e.g.,
contractor minimum requirements, contract time, construction scheduling, work restrictions).Volume
2 will be approximately 190 pages printed on 8%"x11" paper.
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Update Asbestos & Lead Based Paint Inspection Reports and Asbestos Remediation Specifications
for Building A— Part 1 (Project Manual Volume 3 of 5)
Based on previous laboratory test results for the 21 participating Building A condominiums, the
Consultant will review and update the Asbestos & Lead Based Paint Inspection Reports and Volume
3 -Asbestos Remediation and Lead Based Paint Specifications, which include all ACM surfaces in
the 21 Building A condominiums (<1% ACM in stucco and gypsum board joint compound and 2-5%
ACM in stucco). Volume 3 will be approximately 1,500 pages printed on 8'/2"x11" paper.
Revise Construction Drawings (Project Manual Volume 4 of5) �s
Using the final Acoustical Modification Packages for the 21 participating KWBTS Building A— Part 1
Units, the Consultant will prepare the Construction Drawings for the KWBTS Building A - Part 1 Bid
Package and develop a revised estimate of anticipate construction costs. Volume 4 will be
approximately 100 pages printed on 11"x17" paper.
Update Typical Project Details and Site Information (Project Manual Volume 5 of 5) LO
The Consultant will review and update the Typical Project Details and Site Information developed for �s
the Building C (66 units) and incorporate changes based on the previous KWBTS bid and
construction experience (e.g., construction staging requirements, construction safety plan,
construction phasing plan). Volume 5 will be approximately 120 pages printed on 8'/z"x11" paper.
Provide Draft Bid Documents to Monroe County Attorney
As soon as the Draft Bid Documents, Volumes 1 and 2, are finalized, they will be electronically
transmitted to the Monroe County Attorney for review and approval. All revisions required by the
County Attorney will be incorporated into the final Bid Documents. �s
Provide Hard Copies of Bid Documents
As soon as the Bid Documents are finalized, one complete set(hardcopy,p ( py, and on CD)will be shipped
to the FAA ADO Program Manager for their review and comment. In addition, one complete set
(hardcopy, and on CD) will be shipped to the Monroe County Purchasing Department for the bid
process and one complete set (hardcopy) will be shipped to the City of Key West Building
Department for preliminary review and comment. LO
Task 4 Reimbursable Expenses Notes:
In Task 4, the Consultant will be required to include all costs related to bid document
production, duplication, and shipping. In addition, the Project Manager and Assistant Project
Manager will need to budget costs for one (1) trip for the KWBTS NIP Building A Orientation
Meetings. All trip costs need to include related airfare, auto rental, per diem, fuel and parking
costs for each Consultant staff.
TASKS BID PROCESS
The Consultant will complete the following bid process tasks for the KWBTS Building A— Part 1:
Prepare Bid Advertisement
The Consultant will develop a bid advertisement notice for the KWBTS Building A— Part 1 (21 units).
Following the County Attorney's approval of the Draft Bid Documents, the Consultant will provide the
Bid Advertisement to the Monroe County Attorney's Office for their coordination with the Monroe
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County Purchasing Department. The Monroe County Purchasing Department will confirm the bid
advertisement dates and set a bid opening date.
Contractor Request for Information
During the bid process, Monroe County will be responsible for all communication from contractors
who are interested in bidding the project. The Consultant will assist Monroe County as requested.
The Consultant will provide answers to bidder's questions pertaining to the project relating to the
design documents, schedule, specification and/or contractor requirements.
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Conduct Pre-Bid Meeting
Consistent with the formal bid advertisement, the Consultant will schedule and conduct a mandatory
pre-bid meeting in Key West for contractors who are interested in bidding the project. At the Building
A— Part 1 Pre-Bid meeting, the Consultant will review all aspects of the project including contractor
minimum experience requirements, design documents, safety plan, unit prices, contractor deficiency
point system, construction scheduling, and contractor expectations. LO
Attend Bid Opening
The Consultant will coordinate with the Key West International Airport and Monroe County to be
available at the bid opening, as described in the bid advertisement.
Review Bids and Prepare Award Recommendation
Upon the opening of the bids, the Consultant will conduct a detailed review of all contractor bids
received. After this review, the Consultant will provide an official letter of contract award
recommendation to Key West International Airport and Monroe County, to the lowest, most U
responsive and most responsible bidder.
Coordinate Contract Award
The Consultant will coordinate with the recommended General Contractor (GC) to make sure the
GC submits their completed contract documents to Monroe County Department of Airports in a timely
manner, such that the Board of County Commissioners (BOCC) can schedule the award of contract
on the same monthly agenda as acceptance of the FAA grant. LO
Task 5 Reimbursable Expenses Notes:
In Task 5, the Consultant (Project Manager, Assistant Project Manager, Principal Architect,
Principal Engineer, Construction Administrator, Senior Environmental Technical Advisor) will
need to budget costs for one (1) trip to conduct the Pre-Bid Meeting. In addition, the
Consultant (Project Manager, Assistant Project Manager) will need to budget one (1) trip for
the Bid Opening. All trip costs need to include related airfare, auto rental, per diem, fuel and
parking costs for each Consultant staff. In addition, the Consultant will need to include all
costs related to the bid process including letters and postage.
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TASK 6 ANALYSIS & MODELING OF PRE-CONSTRUCTION ACOUSTICAL
TESTING DATA
The Consultant will complete the following tasks for KWBTS Building A— Part 1 (21 units):
Data Analysis of the Pre-Construction Noise Measurements — The Consultant will first review the
previously completed pre-noise testing performed in 2017 in seven (7) Building A condominium units
(floors 1, 2, 3— entire building). Since the KWBTS Building A will be divided into multiple projects, the
Consultant will be required to perform pre-noise testing on an additional seven (7) condominium units
on the portion of the building that contains the 21 units included in Building A— Part 1 to determine the
measured NLR and interior DNL in each unit prior to the addition of NIP acoustic modifications. In
addition, to ensure conformance with FAA guidelines, the Consultant will model the anticipated noise
reduction in several representative Building A condominiums to ensure that a minimum five (5) dB NLR
will be achieved by the proposed NIP design modifications. After the completion of this process, the
LO
Consultant will prepare a technical memorandum summarizing the measured NLRs, interior DNLs, 0
and anticipated modeled results. Throughout the project, the Consultant will provide acoustical
support and handle acoustical questions or evaluate specific product alternatives as necessary for IL
the design on Building A— Part 1.
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TASK 7 ADMINISTRATIVE FEE FOR PSO 5A SUBCONSULTANTS
In the management of all PSO 5A contract subconsultants (Construction Manager, Principal
Architect, Principal Engineer, Senior Environmental Technical Advisor, Acoustical Engineer), the
Consultant provides many tasks for all subconsultants to include verification of certificate of
insurance, contract preparation, processing of monthly invoices, issuance of monthly payments,
preparation of monthly invoicing, preparation of monthly billing narrative and preparation of monthly
DBE reports. This task will include a ten (10) percent markup on all budgeted PSO 5A subconsultant
labor costs.
LO
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Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2019-20)
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LO
PSO 513 SCOPE OF WORK 0
CONSTRUCTION MANAGEMENT & ADMINISTRATION
BUILDING C (66 Units)
LO
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PSO 513— Scope of Work Tasks
The following sections will provide a detailed review of all required consultant tasks for the NIP PSO
5B — Construction Management and Administration for Construction of Building C (66 Units) which
include the following seven (7) key tasks:
Task 1 Project Management
Task 2 Property Owner Pre-Construction Tasks
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Task 3 Contractor Pre-Construction Tasks
Task 4 Daily Construction Management
Task 5 Post-Construction Noise Testing and Analysis
LO
Task 6 Construction Closeout �s
Task 7 Administrative Fee for PSO 5B Subconsultants
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TASK 1 PROJECT MANAGEMENT
October 1, 2019— September 30, 2020
Given the commercial nature of the KWBTS construction, the Consultant will be required to conduct
several Property Owner and Contractor tasks for the 66 units in Building C Floors 3-6 during a twelve
(12) month period to properly prepare for the NIP KWBTS Construction process, and conduct post-
construction tasks to include:
Set up Project
The Consultant will set up the project(Construction Management and Administration for Construction
of Building C) in the corporate financial system, as required by corporate policy to manage the LO
project. �s
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Manage Sub-Consultants
The Consultant will be responsible for the daily management of all sub-consultants in their
completion of all project tasks related to the Construction Management and Administration for
Construction of Building C. This process includes all phone / conference call /email communication
and review of their task implementation plan and all document deliverables. The Consultant will also
be responsible for managing their budget expenditures and reviewing their monthly invoices.
Participate in Weekly Coordination / Progress Conference Calls
The Consultant will participate in weekly coordination / progress telephone conference calls with
KWIA's Airport Noise Program Coordinator. The calls will be hosted by KWIA's Airport Noise
Program Coordinator, and the duration of each call will be approximately 60 minutes. The FAA ADO
will be invited to participate in these calls. KWIA's Airport Noise Program Coordinator will provide the
Consultant with the call-in number and conference code and will dial-in as the leader. The weekly
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coordination/progress call will include topics related to both PSO 5A and 5B. Hours for this task are
included in the PSO 5A budget.
Daily Communication with Property Owners and Others
The Consultant will be responsible for general communication requirements with the NIP
participating property owners, City of Key West, Monroe County, FAA, product manufacturers and
general contractors regarding Construction of Building C.
Provide Daily Support to the Construction Manager
Throughout the pre-construction and construction period, the Consultant will provide daily support to
the designated Construction Manager to include document management, review of RFI, Change
Orders, shop drawings, payment applications, and change orders. �s
Manage Property Construction Files
The Consultant will provide the management of all 66 Building C property files containing all LO
construction documents and reports, letters, emails, phone calls, legal documents, proposed
acoustical modification documents and schedules.
Prepare Project Invoicing
The Consultant will prepare monthly invoices to Monroe County, as required to manage the project
(Construction Management and Administration for Construction of Building C).
Develop 2020-21 Budget and Scope (PSO 6B)
The Consultant will develop the KWIA NIP 2020-21 Consultant budget and scope of work narrative �s
for PSO 613 (Construction Management of Building A — Part 1). The Consultant will coordinate and
review all sub-consultant budgets and coordinate the FAA pre-application and grant application
processes.
Close Out Project
The Consultant will provide information / documentation to KWIA's Airport Noise Program
Coordinator as needed to facilitate close-out of the AIP grant. The Consultant will conduct LO
administrative tasks, as required by corporate policy to close out the project (Construction (n
Management and Administration for Construction of Building C).
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Task 1 Reimbursable Expenses Notes:
Task 1 will occur over a 12-month period. The Consultant will be required to include all costs
related to the Program Management task including document production, duplication,
shipping, letters and postage. The Project Manager and Assistant Project Manager will need
to budget costs for two (2) trips for the KWBTS NIP Update Meetings and Ad-Hoc Committee
Meetings. All trip costs need to include related airfare, auto rental, per diem, fuel and parking
costs for each Consultant staff.
TASK 2 PROPERTY OWNER PRE-CONSTRUCTION TASKS
In preparation for the Construction of 66 properties in KWBTS Building C, the Consultant will be
required to complete several Property Owner Pre-Construction Tasks during a four(4) month period
to include:
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Conduct NIP Construction Orientation Sessions
The Consultant will prepare a NIP Construction Orientation Presentation for the 66 participating
property owners and their tenants which will provide a complete review of all NIP construction
processes and procedures, anticipated schedules, safety requirements and property owner
responsibilities during the 10-month construction process. The Consultant will then schedule and
conduct multiple NIP Construction Orientation Sessions during a 2-day period for all 66 participating
property owners. A 900 ft2 meeting room enough to accommodate 80 chairs will be rented for two
(2) days at the Sheraton Suites Key West for these meetings.
a
Prepare Designated Storage Space Sketches for all 66 Building Condominiums
All 66 Building C condominium floor plans are completely different, including the types and amounts
of existing furniture. The Property Owner is responsible for removing all excessive furniture and
moving all remaining furniture to limited designated spaces within each room of the condominium
prior to start of their NIP construction. To assist the Property Owner in the process to ensure they
properly complete this task, the Consultant will develop a unique Designated Storage Space Sketch LO
for each of the 66 Building C condominiums which reflects the available spaces in all condominium �s
rooms that will be available for furniture storage, based on their unique proposed NIP scope of work.
This scaled drawing will also show the "clear areas" required for the contractor to perform their NIP
work.
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Conduct Storage Space Site Visits at all 66 Condominiums
The Consultant will schedule and conduct a 30-minute visit at each of the 66 Building C
condominiums to assess their existing furniture and assist the Property Owner in the determination
of"excessive" furniture that will be required to be removed from their condominium prior to the start �s
of NIP construction. In addition, the Consultant will review their unique Designated Storage Space
Sketch with the Property Owner and communicate helpful tips to help simplify this process. During
this site visit, the Consultant will also provide a review of all property owner furniture moving
responsibilities including the required poly protection procedures for all stored furniture, bathroom
doors and closet doors.
Task 2 Reimbursable Expenses Notes: LO
Task 2 will occur over a 4-month period. The Consultant will be required to include all costs
related to Property Owner tasks including document production, duplication, shipping, letters,
and postage. The Consultant (Project Manager and Assistant Project Manager) need to
budget costs for one (1) trip for property owner designated storage space site inspections. All
trip costs need to include related airfare, auto rental, per diem, fuel and parking costs for each
Consultant staff.
TASK 3 CONTRACTOR PRE-CONSTRUCTION TASKS
In preparation for the Construction of 66 properties in KWBTS Building C, the Consultant will be
required to complete several Contractor Pre-Construction Tasks during a four (4) month period to
include:
Review Contractor Criminal Background Reports
After submission by the awarded contractor, the Consultant will review and approve all Criminal
background reports for all Contractor staff to include employees, 1099 workers, subcontractors and
suppliers.
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Review Contractor 12-Panel Drug Testing Reports
After submission by the awarded contractor, the Consultant will review and approve all 12-Panel
Drug Testing reports for all Contractor staff to include employees, 1099 workers, subcontractors and
suppliers.
Develop and Issue ID Badging for all Contractor Staff
After successful review and approval of Criminal Background and 12-Panel Drug Test Reports, the
Consultant will create and issue NIP Construction site ID badges for all Contractor staff to include
employees, 1099 workers, subcontractors and suppliers.
Review Contractor Submittals �s
The Consultant will review all Contractor Submittals for windows, prime entry doors, sliding patio
doors, electrical equipment, mechanical equipment, construction materials, scaffolding, and vertical
lifts that may be required. LO
(n
Conduct Final Measurement Walk-Through Inspections
Within a 1-week time period, the Consultant will conduct Final Measurement Walk-Through
Inspections with the Contractor and Product Manufacturers in all 66 participating condominiums.
This 30-minute visit at each condominium will include final measurements of all windows and doors,
review of the ERV & ductless AC installation process, review of asbestos abatement containment
and staging plan, verification of property owner "pre-work" requirements and verification of finishes,
colors and styles.
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Conduct Pre-Construction Conference
The Consultant will schedule and conduct a Pre-Construction Conference with the Contractor,
subcontractors, and suppliers to review the construction of 66 properties, discussing contractor
requirements, sequencing plans, construction schedule, asbestos abatement plan, safety
requirements and construction staging plans. In addition, the Pre-Construction Conference will
include project goals, property owner communication plan, review of acoustic scope of work,
submittal requirements, scheduling and phasing of trades, workmanship requirements, progress LO
payments, asbestos remediation unit prices, and final closeout documentation requirements. 0
The Project Manager, Assistant Project Manager, Principal Architect, Principal Engineer,
Construction Manager, Construction Administrator, and Senior Environmental Technical Advisor will
attend the Pre-Construction Conference.
Review and Approve Contractor Final Construction Schedule
The Consultant will review and approve the Contractor's final proposed construction schedule for
NIP KWBTS Building C.
On-site Management of Contractor Mobilization
The Consultant will be on-site for the entire two (2) week period prior to the start of construction to
manage the contractor mobilization process. This will include numerous tasks including placement
of all on-site equipment (material con-ex storage units, tool trailers, waste dumpsters, generator,
portable toilets, office trailer, etc.), power tap hookup, delivery/placement/setup of all required
scaffolding and hydraulic lift, and delivery coordination and scheduling. The Consultant will conduct
a review of all on-site window and door products and conduct inspections of all proposed scaffolding
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and lift sites and placement to ensure compliance with specification requirements. During this entire
time period, the Consultant will work closely with KWBTS Management Staff in the coordination of
all deliveries, temporary and permanent parking space coordination, scaffolding placement,
hydraulic lift placement, property owner issues and concerns from the KWBTS Board.
Review Contractor Deficiency Point System
The Consultant will develop a Contractor Deficiency Notice that will define the construction site
deficiency areas that could be utilized by the Construction Manager if contractor performance failures
occur during the construction period. Areas of contractor deficiency will include failure relating to
project specifications, window / door installations, contract completion time requirements, worker
safety and project safety plan, property owner communication, and/or subcontractor payments. Each
specified deficiency area will be assigned points which, when tallied, could lead to disqualification to �s
participate in future NIP construction projects.
City of Key West Permitting Process LO
The Consultant will provide to the Contractor, two sets of signed and sealed final design drawings
of each of the 66 KWBTS Building C condominium units to assist in obtaining building permits from
the City of Key West Building Department. The Consultant will respond in writing to any comments
issued by the City of Key West Building Department during its plan review. U
Task 3 Reimbursable Expense Notes:
Task 3 will occur over a 4-month period. The Consultant(Construction Manager, Construction
Administrator, Project Manager, Principal Architect, Principal Engineer, Senior Environmental
Technical Advisor, Assistant Project Manager) will be required to include all costs related to �s
the Building C Contractor Pre-Construction tasks including on-site travel costs for meetings
and site visits, document production, duplication, shipping, letters, postage and contractor ID
badge production.
The Consultant (Construction Manager) will need to budget costs for a two (2) week period
on site during the entire contractor mobilization process. The Consultant (Construction
Manager, Principal Architect, Principal Engineer) will need to budget costs for a one (1) week LO
trip to perform the NIP Final Measurement and Walk Through Inspections. In addition, the 0
Consultant (Project Manager, Assistant Project Manager, Principal Architect, Principal
Engineer, Construction Administrator) will need to budget costs for one (1) trip to conduct the
Pre-Construction Conference and one (1) trip for pre-construction mobilization activities. All
trip costs need to include related airfare, auto rental, per diem, fuel and parking costs for each
Consultant staff
TASK 4 DAILY CONSTRUCTION MANAGEMENT TASKS
The Consultant (Construction Manager, Construction Administrator, Project Manager, Principal
Architect, Principal Engineer, Senior Environmental Technical Advisor, Assistant Project Manager)
will perform all daily construction management tasks during a ten (10) month construction period for
the 66 Building C condominiums. These tasks will include the following:
Perform Daily Site Visits
The Consultant will provide daily construction observation services and conduct field inspections to
help ensure quality control. The Consultant (Construction Manager, Construction Administrator,
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Principal Architect, and Principal Engineer) will review and approve shop drawings, review and
approve materials and products, and assist in the administration and completion of all necessary
change orders. Daily site visit tasks include review and processing of all submittals and shop
drawings, review of materials before they are installed to ensure that they comply with the approved
submittals, review of work covered by shop drawings to ensure that it complies with the Contract
Documents, coordinate with the Contractor to ensure that all appropriate building permits have been
secured, observe the work in progress to verify that it meets the requirements and intent of the
Contract Documents, issue Deficiency Points, review of all work to ensure all safety practices are in
place and ensure that the Contractor is adhering to the written safety plan.
Principal Architect and Principal Engineer Daily & Weekly Tasks
Throughout the entire 10-month construction period, the Principal Architect and Principal Engineer (s
will be responsible for performing several tasks on a daily/weekly basis related to the construction
of the 66 Building C units.
LO
Before the initiation of construction these task will include review and approve construction shop
drawings and submittals, respond to City of Key West permit comments, update plans/drawings
(after the bid process), to reflect changes and updates from the bid process (e.g., addenda items,
scope changes, unit owner changes at the Final Measurement Walk-Through Inspection, incomplete
pre-work items etc.), issue final Signed & Sealed (S&S) construction permit drawings, attend the
Pre-Construction Meeting, perform contractor training sessions and initial construction startup
assistance to the Construction Manager (provide on-site support, document interpretation, and
construction observation during the first week of construction). —
Once construction begins, tasks will include coordination (via emails, texts, and telephone
conversations; minimum of 4 hours/week) with the Construction Manager to discuss miscellaneous
issues that arise during construction that are not part of the formal RFI process, review and respond
to Construction Manager and Contractor Request for Information (RFIs) and Change Orders, attend
weekly construction progress meetings either in person or via telecommunication and conduct bi-
weekly on-site inspections (Principal Architect- 20 trips, Principal Engineer— 10 trips).
LO
Conduct Weekly Progress Meetings with Contractor 0
The Consultant will schedule, prepare agenda, conduct and document weekly construction progress
meetings with the Contractor and Subcontractors. These meetings will help to notify the General
Contractor of any part of the work in progress that does not conform to approved submittals, shop
drawings, or Contract Documents, review and evaluate any Contractor's suggestions for
modifications to the Contract Documents, review Contractor's Request for Information (RFI), and
update issued Deficiency Points.
Provide Property Owner& Tenant Daily Communication
The Consultant will provide all required daily communication as required with the 66 participating
property owners with respect to schedules, work progress, and the scheduling of substantial and
final inspections.
Coordinate with NIP Design Team to Develop Solutions to Unforeseen Conditions
The Consultant will coordinate with the NIP Design Team to develop solutions to unforeseen
conditions that may arise with window & door openings, ceiling obstructions, electrical and
mechanical upgrades.
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Monitor Adherence to Construction Safety & Phasing Plan
The Consultant will review and monitor the Contractor's assigned safety procedures (as determined
by the Contractor's assigned Construction Safety Manager) daily to ensure conformance with the
approved Construction Safety & Phasing Plan. In addition, the Consultant will provide daily
observation of all scaffolding and vertical lift activity to ensure strict conformance with the
Construction Safety & Phasing Plan.
Monitor Adherence to Volume 3 Asbestos Abatement Requirements
The Consultant will review and monitor the Contractor's required asbestos abatement activities
pursuant to the Building C Volume 3 Asbestos Abatement Specifications to ensure conformance
with all abatement requirements. In addition, the Consultant will provide daily observation and
random air sampling of all asbestos abatement activities in the ten (10) Building C condominium
units that have a <1%ACM presence in the gypsum walls and/or ceilings.
LO
The Senior Environmental Technical Advisor will be required to be on-site full time for a fifty-seven
(57) calendar day period to observe all asbestos abatement in the (10) Building C condominiums,
ensuring that all required OSHA abatement procedures are followed to include the use of safety suits
and respirators, construction of poly containment areas, cutting and removal of interior
gypsum board that has asbestos containing materials (ACM), site barriers, proper asbestos
removal, site clearances, and background air monitoring. In addition, this task will also require
executive support oversight from the Environmental Principal, and Administrative Assistant.
Coordination and Safety Escortinq of Non-Participating Property Owners in Building C �s
The Consultant will coordinate the construction schedules with each non-participating Building C
Property Owner to ensure they are aware of construction activity. In addition, The Consultant will act
as a safety escort for all non-participating Property Owners when the construction activity on any of
the 3 floors impedes with their ability to access their condominium.
Maintain Construction Files
The Consultant will establish and maintain files and records of all pertinent documents including LO
submittals, shop drawings, Request for Information (RFI), Request for Change Order (RFCO), 0
Change Order (CO), addenda, meeting minutes and reports.
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Contractor Payment Review and Processinq
The Consultant will perform general project-related coordination related to the preparation of monthly
invoices, progress reports, and schedule updates. The Consultant will review applications for
payment from the General Contractor to ensure that they agree with the work done and materials
received.
Conduct Substantial Completion Inspections
The Consultant will conduct Substantial Completion Inspections at all 66 condominiums and will
prepare punch lists at the appropriate time for each property. The Consultant will distribute the punch
lists to the General Contractor for execution, verify that punch list items are complete, and then verify
the General Contractor's final invoice for payment for completed units.
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Conduct Final Completion Inspections
The Consultant will conduct Final Completion Inspections upon completion of all outstanding punch
list items for all 66 condominiums.The Consultant will also verify that all items identified on the punch
list have been addressed, that all work has been performed in accordance with the Contract
Documents and Specifications, and that the work meets project standards for workmanship and
quality.
Administration of Construction Documents
The Consultant will be responsible for the weekly preparation and administration of all construction
documents to include daily site reports, photographs, change orders, contractor invoices, punch-
lists, substantial completion certificates and final completion certificates.
Task 4 Reimbursable Expenses Notes:
Task 4 will occur over a ten (10) month period. The Consultant (Construction Manager,
Construction Administrator, Project Manager, Principal Architect, Principal Engineer, Senior LO
Environmental Technical Advisor, Assistant Project Manager) will be required to include all
costs related to the Building C Construction tasks including document production, duplication,
shipping, letters and postage.
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The Construction Manager will need to budget any reimbursable costs for the ten (10) month
construction period. To provide proper construction oversight during the entire 10-month
Building C construction period, the Construction Administrator will need to budget one (1) 2-
week trip during the first 2 weeks of construction. During the 10-month construction period,
the Principal Architect will make twenty (20) trips and the Principal Engineer will make ten U
(10) to provide proper oversight to specification conformance. To provide daily observation
and random air sampling of all asbestos abatement activities in the ten (10) Building C co
condominium units that have a <1%ACM presence in the gypsum walls and/or ceilings, the
Senior Environmental Technical Advisor will need to budget nine (9) trips. Due to required
trips in other PSO 5A and 5B tasks that will occur simultaneously during the Building C
construction period, the Project Manager and Assistant Project Manager will only have to
budget an additional one (1) trip. All trip costs need to include related airfare, auto rental, per LO
diem, fuel and parking costs for each Consultant staff. 0
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TASKS POST-CONSTRUCTION ACOUSTICAL TESTING AND ANALYSIS -
BUILDING C
Post-Construction Acoustical Testing of Building C Condominium Units
The Consultant previously performed pre-construction acoustical testing on seven (7) Building C units
(approximately a 10% sample) to measure the noise level reduction (NLR) in representative rooms.
Upon completion of the NIP KWBTS Building C Construction, the Consultant will conduct post-
modification acoustical tests in the seven (7) condominium units of Building C (units where pre-
modification acoustical testing was accomplished). The Consultant will perform post-construction
acoustical testing on the units to measure the noise level reduction (NLR) in representative rooms. The
post-modification acoustical measurements will be used to verify the noise level reduction achieved
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by the acoustical modifications. Pre-modification data will be compared with post-modification
measurements to document the achieved increase in noise reduction, and as a check on quality
control. This data will assist the Consultant in assuring that the acoustic modification treatments
provide a minimum 5-decibel reduction. The noise level reduction (NLR) measurements essentially
consist of placing a loudspeaker outside each condominium unit that will be measured. The electrical
signal of an artificial noise source is fed through the amplification/loudspeaker system and is filtered
to simulate aircraft noise. The technician will measure the average interior sound level within the
room and the sound level directly outside each exterior element(i.e., doors, windows, and walls). An
overall NLR will be mathematically computed based on the measured test data and the acoustical
conditions of each room. All tests will be conducted in accordance with ASTM Designation E966
"Standard Guide for Field Measurement of Airborne Sound Insulation of Building Fagades and Facade
Elements. The This task also requires the communication and scheduling of all acoustical testing (s
appointments with all associated KWBTS Building C property owners.
Analysis of Post-Construction Acoustical Testinq Data LO
The Consultant will also analyze the data to determine the measured NLR in each unit, as well as to
determine the interior DNL in each unit. In addition, the Consultant will prepare a technical
memorandum summarizing the measured NLRs and interior DNLs.
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Task 5 Reimbursable Expense Notes:
Task 5 will occur at the end of the KWBTS Building C construction. To maximize efficiency,
the Consultant (Acoustical Engineer & Senior Consultant) will need to budget costs for one
(1) 3-day trip to conduct post-construction acoustical testing in Building C and pre-
construction acoustical testing in Building A. These costs should include on-site acoustical �s
testing, analysis of data and development of the Final Report of Findings.
TASK 6 CONSTRUCTION CLOSE-OUT TASK
The Consultant will provide KWBTS Building C construction close-out tasks to include:
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Final Assessment of Buildina C Construction Process
The Construction Manager will prepare a full technical assessment of performance and U
achievements, including the adequacy of technical specifications, required specification revisions,
construction process evaluation of sequencing and methodology, evaluation of the predicted versus
the actual costs for modifications, change orders, contract schedule compliance and full cost E
accounting including bid cost and Unit Price request evaluation. The Construction Administrator will
assist the Construction Manager in close-out tasks, on an as-needed basis.
Task 6 Reimbursable Expense Notes:
In Task 6, expenses will include document production, duplication, shipping, letters and
postage.
KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 25 of 26
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TASK 7 ADMINISTRATIVE FEE FOR PSO 513 SUBCONSULTANTS
In the management of all PSO 56 contract subconsultants (Construction Manager, Principal
Architect, Principal Engineer, Senior Environmental Technical Advisor, Acoustical Engineer), the
Consultant provides many tasks for all subconsultants to include verification of certificate of
insurance, contract preparation, processing of monthly invoices, issuance of monthly payments,
preparation of monthly invoicing, preparation of monthly billing narrative and preparation of monthly
DBE reports. This task will include a ten (10) percent markup on all budgeted PSO 513 subconsultant
labor costs.
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KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 513 Page 26 of 26
Packet Pg. 379
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C.17.a
ACO® DATE(MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 05/31/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Peter J Moon
NAME:
The Whitlock Group Inc PNC No Exe: (678)906-2008 1 NC No): (855)906-2012
3300 Breckinridge Blvd Ste 200 E-MAIL s: pmoon@twgins.net
ADDRE
INSURER(S)AFFORDING COVERAGE NAIC p
Duluth GA 30096 INSURER A: Travelers Property Casualty Co of America 25674
INSURED INSURER B: Travelers Casualty Ins CO Of America 19046
THC Inc;THC Realty,Inc. Travelers Casual &Sure Co. 19038
tY INSURER C: Casualty Surety
3300 Breckinridge Blvd.Suite 200 INSURER D: Hiscox Insurance Company 10200
INSURER E:
Duluth GA 30096 INSURER F:
COVERAGES CERTIFICATE NUMBER: CL1953102513 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, t0
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR AIJULDUOK POLICY EFF POLICY EXP fn
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD= (MWDD= LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000
CLAIMS-MADE I 0-%I OCCUR PREMISES Ea occurrence' $ 300,000
5.000
MED EXP(Any one person) $ _
A Y Y 660-2C334829 06/15/2019 06/15/2020 PERSONAL&ADV INJURY $ 2,000.000
GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 4,000,000 ,
X J LOC PRODUCTS $ 4,000,000
POLICY ❑ ECT
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000
Ea accident
ANY AUTO BODILY INJURY(Per person) $
B OWNED SCHEDULED BA-1N10529A 06115/2019 06/15/2020 BODILY INJURY(Per accident) $
AUTOS ONLY AUTOS
X HIRED X NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY Per accident
$
X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 4.000,000
A EXCESS LIAB CLAIMS_ DE Y Y CUP-2C19758A 06/15/2019 06/15/2020 AGGREGATE $ 4,000,000
DED X RETENTION$ 5,000 $
WORKERS COMPENSATION X STATUTE ERH-
AND EMPLOYERS'LIABILITY Y/N 1,000,000
to
C ANY PROPRIETOR/PARTNER/EXECUTIVE r1 NIA Y UB-1 J362029 06/15/2019 06/15/2020 E.L.EACH ACCIDENT $
OFFICERIMEMBER EXCLUDED? 1,000,000
(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $
It yes,describe under 1,000000
DESCRIPTION OF OPERATIONS below �M E.L.DISEASE-POLICY LIMIT $ ,
ERRORS&OMISSION LIABILITY EACH CLAIM $5,000,000
D $50,000 Retention MPL1097786.19 06/15/2019 06/15/2020 AGGREGATE $5,000,000
4i
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space Is required)
(See attached Comments/Remarks page for coverage details)
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County Y 9 9 �Y i
Monroe Coun Board of Count Commissioners are named as additional insured with regard to general is i
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
Monroe County Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS.
1100 Simmonton Street
AUTHORIZED REPRESENTATIVE
Key West FL 33040 /''� d ,
01988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD
Packet Pg. 381
C.17.a
AGENCY CUSTOMER ID: 00000002
LOC#:
ACC) V ADDITIONAL REMARKS SCHEDULE Page of
AGENCY NAMED INSURED
The Whitlock Group Inc THC Inc
POLICY NUMBER
CARRIER NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance:Notes
ADDITIONAL COVERAGE DETAILS:
'Blanket Additional Insured status is provided for General Liability for on-going and completed operations on primary and non-contributory basis when
required by written contract with the named insured.
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'Blanket Additional Insured status is provided for Automobile Liability when required by written contract with the named insured.
'Blanket Waiver of Subrogation for General Liability,Automobile Liability and Workers Compensation is provided when required by written contract with the
named insured.
tCb
'Professional Liability is on a Claims Made basis with retroactive date of 01/24/1994.Retention is$50,000 each claim.
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'Umbrella or Excess Liability follows the form of and is excess over the underlying liability limits as shown in this certificate for general liability and for
automobile liability.
"Auto coverage is for non-owned/hired or borrowed vehicles.The Named Insured has NO OWNED vehicles.
CANCELLATION NOTICE:All policies contain the cancellation terms of 10 days notice prior to cancel date for non-payment of premium and 45 days notice
prior to cancel date for any other reason.This is per the State of Georgia regulations.
"This certificate of insurance is issued as a matter of information only and confers no rights upon the certificate holder.This certificate does not amend,
extend or alter the coverage,terms exclusions and conditions afforded by the policies referenced herein."
63
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ACORD 101(2008/01) 0 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
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