Item C24 C.24
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
September 18, 2019
Agenda Item Number: C24
Agenda Item Summary #6046
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Janet Gunderson (305) 292-4470
N/A
AGENDA ITEM WORDING: Acceptance of the Justice Assistance Grant (JAG) Program
application in the amount of $13,800 titled, "Monroe County Drug Court Medical Director
Initiative". In accordance with assurances required by 34 U.S.C. § 10153(a)(2), this JAG application
is being made available for review by the Monroe County Board of County Commissioners for a
period not fewer than 30 days and is being made available for an opportunity for citizen comment.
ITEM BACKGROUND: The Applicant Government must provide assurance that the JAG
application was made available for review by the governing body of the unit of local government
and public comment requirements have been satisfied under 34 U.S.C. § 10153(a)(2). (please note:
given the grant application time constraints, DOJ has indicated that assurances must be met before
awarded funds may be accessed rather than before the submission of the application)
PREVIOUS RELEVANT BOCC ACTION: On August 21, 2019 the BOCC approved the
submission of a grant application to the U.S. Department of Justice (DOJ), Bureau of Justice
Assistance (BJA) for the FY2019 Edward Byrne Memorial Justice Assistance Grant(JAG)Program
Local Solicitation in the amount of$13,800 on behalf of the Monroe County Drug Court and
approval of the grant award and authorization for the County Administrator to execute acceptance of
the award and related documents. Cash match is not required.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FY19 Certifications & Assurances by Chief Executive
BJA-2019-15141 Application Narrative& Attachments
FINANCIAL IMPACT:
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Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount: N/A
Grant: Yes
County Match: No
Insurance Required: N/A
Additional Details: N/A
None
REVIEWED BY:
Tina Boan Completed 09/03/2019 4:02 PM
Christine Limbert Completed 09/03/2019 4:17 PM
Maria Slavik Completed 09/03/2019 4:51 PM
Kathy Peters Completed 09/03/2019 5:36 PM
Board of County Commissioners Pending 09/18/2019 9:00 AM
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Edward Byrne Justice Assistance Grant Program FY 2019 Local Solicitation
erlltiificaiions aril AsSLvasnc s Itsy tlihie C Hef II sscUtn ve of ffie Ap^Liiicant Go vern wint
On behalf of the applicant unit of local government named below, in support of that locality's application for an award
under the FY 2019 Edward Byrne Justice Assistance Grant("JAG") Program, and further to 34 U.S.C. §10153(a), I
certify to the Office of Justice Programs("OJP"), U.S. Department of Justice("USDOJ"),that all of the following are
true and correct:
1. 1 am the chief executive of the applicant unit of local government named below, and I have the authority to make
the following representations on my own behalf as chief executive and on behalf of the applicant unit of local
government. I understand that these representations will be relied upon as material in any OJP decision to make
an award, under the application described above,to the applicant unit of local government.
2. 1 certify that no federal funds made available by the award(if any)that OJP makes based on the application
described above will be used to supplant local funds, but will be used to increase the amounts of such funds
that would, in the absence of federal funds, be made available for law enforcement activities. �s
3. 1 assure that the application described above(and any amendment to that application)was submitted for review
to the governing body of the unit of local government(e.g.,city council or county commission), or to an CL
organization designated by that governing body, not less than 30 days before the date of this certification.
4. 1 assure that, before the date of this certification—(a)the application described above(and any amendment to
that application)was made public,and(b)an opportunity to comment on that application(or amendment)was
provided to citizens and to neighborhood or community-based organizations,to the extent applicable law or
established procedure made such an opportunity available.
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5. 1 assure that,for each fiscal year of the award(if any)that OJP makes based on the application described
above, the applicant unit of local government will maintain and report such data, records, and information
(programmatic and financial), as OJP may reasonably require.
6. 1 have carefully reviewed 34 U.S.C. §10153(a)(5), and, with respect to the programs to be funded by the
award(if any), I hereby make the certification required by section 10153(a)(5), as to each of the items specified
therein.
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Signature of Chief Executive of the Applicant Unit of Date of Certification
Local Government
Sylvia J. Murphy Mayor
Printed Name of Chief Executive Title of Chief Executive
Monroe County Board of County Commissioners
Name of Applicant Unit of Local Government
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BIA-2019-15141
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9/3/2019 https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do?print=yes C.24.b
APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier
FEDERAL ASSISTANCE
August 23, 2019
1. TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE State Application Identifier
as
Application Non-Construction 4. DATE RECEIVED BY Federal Identifier
FEDERAL AGENCY
5.APPLICANT INFORMATION
Legal Name Organizational Unit
Monroe County Grants Administration 2
Address Name and telephone number of the person to be 0
contacted on matters involving this application r_
1100 Simonton St.
Key West, Florida Gunderson, Janet 2
33040-3110 (305) 292-4470
6. EMPLOYER IDENTIFICATION NUMBER(EIN) 7. TYPE OF APPLICANT
59-6000749 County
8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY
New Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF APPLICANT'S
PROJECT
NUMBER: 16.738
CFDA Edward Byrne Memorial Justice Assistance Monroe County Drug Court Medical Director
TITLE: Grant Program Initiative E
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12. AREAS AFFECTED BY PROJECT
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Monroe County 0
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13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF
Start Date: October 01, 2019
End Date: September 30, 2021 a. Applicant r_
b. Project FL26 c
15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO REVIEW
Federal $13,800 BY STATE EXECUTIVE ORDER 12372
PROCESS?
Applicant $0LO
State $0 Ir-
Program has not been selected by state for review
Local $0 N
Other $0
Program Income $0 17. IS THE APPLICANT DELINQUENT ON a
ANY FEDERAL DEBT?
TOTAL 1$13,800
N
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION
https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do?print=yes Packet Pg. 727
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PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHOR ED
BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
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BJA-2019-15141/Byrne JAG/FY2019 Local Solicit
Project Abstract (Attachment 1)
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Applicant: Monroe County, Florida, governed by a Board of County Commissioners.
Project Title: "Monroe County Drug Court Medical Director Initiative". U)
Project Goal: To continue to build the capacity within the Monroe County Drug Court to address
the needs of clients presenting with mental health and/or prescription drug abuse issues.
Allocating funds for the Medical Director Initiative for an eighth year will continue to significantly
improve the effectiveness of drug treatment and case management activities conducted for drug
court clients presenting with prescription drug abuse and/or mental health issues. This initiative
will also increase the likelihood of recovery success, in addition to diverting clients from
continuing criminal involvement. The allocation of 2012, 2013, 2014, 2015, 2016, 2017 and
2018 JAG funds, has allowed the Drug Court Program employees and their participants to reap
benefits of working with the Medical Director who has the expertise to address such issues. 2
This initiative responds to the "The Florida's Prescription Drug Diversion and Abuse Roadmap
2012 — 2015", released April 4, 2012, by Florida Attorney General Pam Bondi, which recognizes
the need for existing drug courts to address prescription drug abuse issues. With a Medical
Director, the Monroe County Drug Court will continue to provide professional medical/psychiatric
assistance for clients with prescription drug abuse and/or mental health issues. W
Strategies: Contract with a local Psychiatrist, proficient in the field of addiction, to act as the
Drug Court Medical Director who will work with clients detoxifying and/or presenting with
symptom of mental health disorders to diagnose; explore alternative medications; make
psychotropic medication recommendations to treating physicians when appropriate; and make
recommendations to the court.
The Monroe County Drug Court Director of Criminal Court Services will work with the Trial Court
Administrator, Holly Elomina, continuing to ensure that all aspects of the program are fully
implemented in an efficient manner. 06
Performance measures/outcomes:
• Monroe County Drug Court Program will contract with a local psychiatrist, proficient in the
field of addiction, to act as the Drug Court Medical Director to provide the services as
described.
• The Drug Court Medical Director will provide approximately sixty-seven (67) hours of 2
services during the grant year. Medical Director Service hours will be tracked/monitored
weekly and reported quarterly.
• Approximately twenty-five (25) Monroe County Drug Court Program participants will
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receive medical services (many requiring multiple hours of service) to reduce their 17
prescription drug abuse and/or to more comprehensively treat their mental health
disorders that led to their involvement in the drug court/criminal justice system.
Participant numbers will be tracked/monitored weekly and reported quarterly.
Project Identifiers for this proposed project are: (1) Drug Courts, (2) Drug Offenders, (3)
Prescription Drugs, (4) Substance Abuse Treatment, and (5) Mental Health.
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Program Narrative (Attachment 2)
Program Narrative
The Monroe County Drug Court Program, located in Monroe County, Florida, has been in
continuous operation since 1993. Our circuit operates a Juvenile, Dependency, and Adult
Diversion Drug Court, with sites in Key West, Marathon, and Plantation Key. Monroe County is
the southernmost county in the continental United States. It consists of the Florida Keys, a
string of islands connected by U.S. Highway 1, extending one hundred and fifty (150) miles
southwest of Miami and the surrounding waters. There are forty-two (42) bridges linking the
Florida Keys.
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Drug Courts reduce drug seeking behaviors by treating the underlying addiction of the non-
violent offender, thereby offering a greater chance of breaking the cycle of drug abuse, crime,
and incarceration. The Drug Court program participants are closely supervised by a judge who 2
is supported by a team of agency representatives operating outside their traditional roles. The
team includes a drug court coordinator, case manager, substance abuse treatment counselors,
prosecuting attorneys, defense attorneys, juvenile probation officers, school representatives,
employees of the Florida Department of Children & Families, Guardian Ad Litem, community-
based care workers, law enforcement officers, and adult probation officers.
Eligible participants for the drug court program are identified and assessed early, and then
placed into a treatment program. During their time in treatment, offenders are given random
drug screening tests and are required to appear frequently in front of a judge for progress
evaluations. Drug court participants may be rewarded for remaining abstinent and attending
meetings. Following successful completion of the drug court treatment program, the court may
set aside or reduce their sentence, dismiss the original charge, or a combination of these.
However, participants may also be sanctioned for violating the program's regulations by being
removed from the program and given their original sentence. In some drug courts, participants 06
are also provided ancillary services, such as mental health treatment, family therapy, and job 0
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training to increase their probability for success (Casebolt, R., Huddleston III, C.S., Marlowe,
D.B. (2008). Painting the Current Picture: A National Report Card on Drug Courts and Other z
Problem-Solving Court Programs in the United States. National Drug Court Institute, 2(1)).
It is estimated that every $1 spent on drug courts results in costs savings of anywhere from
$1.74 to $6.32 per participant (Florida Office of the State Courts Administrator, Office of Court
Improvement. (2010). Drug Courts in Florida: Frequently Asked Questions and Quick Facts.).
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On average, drug courts cost $4,333 per client, but they save $4,705 for taxpayers and $4,395
for potential victims (National Drug Court Institute. (2009). Research Findings). But even these
costs are minimal compared to the costs of incarceration, which are, on average, $19,469 per
inmate per year (Florida Department of Corrections. (2010). 2010 Annual Report: FY 2009-10.
Retrieved from: http://www.dc.state.fl.us/�aub/annual/091%adfs/AR 09®10 Final. ado.
A 2005 Government Accountability Office report showed lower percentages of drug court
program participants were rearrested or reconvicted. Drug court program participants also
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generally had longer times to first arrest or conviction than comparison group members. When
comparing the results of treatment through drug courts, and results from standard punishment, it
becomes apparent that drug courts are highly effective in reducing crime and consequently
taxpayer expense (Rossman, Shelli B. etc. (2011; The Multi-State Adult Drug Court Evaluation,
U.S. Department of Justice).
The Monroe County Drug Court Program is applying for an eighth year of JAG funding for the
"Medical Director Initiative" program, under the purpose area of "Drug treatment and
enforcement programs". The program activities include-
1. Contracting with a local Psychiatrist, proficient in the field of addiction to act as
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the Drug Court Medical Director, who will provide approximately sixty-seven
(67) hours of psychiatric services to Adult Diversion, Family Treatment, and
Juvenile Drug Court Program participants per funded calendar year.
2. The Medical Director will make professional and qualified decisions regarding
clients presenting with prescription drug abuse and dependence issues.
3. The Medical Director will communicate with the treating physicians, assisting in
the diagnosis and prescribing of psychotropic medication to our clients who are
detoxifying and/or present with symptoms of mental health disorders.
4. The Medical Director will work with the clients to explore alternative W
medications and make recommendations to the court as a qualified
professional.
5. Approximately twenty-five (25) Monroe County Drug Court participants will
receive medical services (many requiring multiple hours of service) to reduce
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their prescription drug abuse and/or to more comprehensively treat their mental
health disorders that led to their involvement in the drug court/criminal justice
system.
Following a lengthy Request for Proposal, selection, and contract approval process beginning in
July of 2012, under the supervision of the Monroe County Attorney's Office, the Medical Director Z
initiated the provision of services for the Drug Court program in January 2013. In the first grant
year, the Medical Director provided fifty (50) hours of service of which he attended ten (10) staff
sessions with the Drug Court clinical team, conducted ninety-four (94) case reviews, performed 2
fifty-three (53) assessment sessions with thirty-eight (38) clients, attended five (5) groups with 2
fifty (50) clients, and educated the team with regards to best practice treatment techniques. In
the second grant year, the Medical Director provided thirty-eight and a half (381/2) hours of
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service of which he attended eleven (11) staff sessions with the Drug Court clinical team, LO
conducted two hundred and eleven (211) case reviews, performed sixty (60) assessment
sessions with fifty-four (54) clients, and was instrumental in researching best practices for
ETG/Alcohol testing and developing the ETG/Alcohol testing protocol. In the third grant year,
the Medical Director provided sixty-two (62) hours of service of which he attended eleven (11)
staff sessions with the Drug Court clinical team, conducted two hundred and eighty (280) case E
reviews, and performed sixty (60) assessment sessions with fifty-four (54) clients. In the fourth
year, the Medical Director provided sixty-eight (68) hours of services, exceeding our goal to
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provide approximately twenty-five (25) Monroe County Drug Court Program participants with
services to reduce prescription abuse and treat mental health illness. He attended twelve (12)
staff sessions with the Drug Court clinical team, conducted one hundred and thirty-eight (138)
participant case reviews, and completed forty-five (45) individual sessions with forty-two (42)
clients. In the fifth grant year, the Medical Director provided forty-eight (48) hours of services,
exceeding our goal to provide approximately twenty-five (25) Monroe County Drug Court
Program participants with services to reduce prescription abuse and treat mental health illness.
He attended eleven (11) staff sessions with the Drug Court clinical team, conducted two
hundred and twenty-six (226) participant case reviews, and completed thirty-five (35) individual
sessions. In the sixth grant year, the Medical Director provided approximately forty-nine (49)
hours of services, exceeding our goal to provide approximately twenty-five (25) Monroe County
DrugCourt Program participants with services to reduce prescription abuse and treat mental
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health illness. He attended approximately eleven (11) staff sessions with the Drug Court clinical 2
team, conducted approximately two hundred and twenty (220) participant case reviews, and
completed approximately thirty-six (36) individual sessions. In this current grant funding year,
year seven, the Drug Court Program is on target to meet or exceed Program goals and will
report all Medical Director scats and activity for the current period in our quarterly reports.
Analysis of Need
The number of referrals to Drug Court with prescription drug arrests is on the increase
statewide. According to the Monroe County Sheriff's office, from April 2011 to April 2012 there
were approximately one hundred and fifty (150) arrests for possession of a controlled substance
without a prescription. This number does not include other criminal activities associated with
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prescription drug abuse. The Court and clinical staff's hands are tied with regards to being
qualified to assess the necessity of medication for our clients.
As for the Opioid Crisis' impact on Monroe County in particular, an article published in the Key
West Citizen April 17 of this year reported that in 2017, Monroe County ranked fifth of all sixty-
seven (67) counties in Florida with 37.9 deaths per 100,000 residents, according to the Florida
Department of Law Enforcement's Medical Examiners Commission. Wilson, Alex. "Opioid crisis
cripples nation ... and Monroe County." Key West Citizen, 14 Apr. 2019. Retrieved from
https://keysnews.com/article/story/opioid-crisis-cripples-nation-and-monrgg:count.
The Florida's Prescription Drug Diversion and Abuse Roadmap 2012 — 2015, released April 4,
2012, by Florida Attorney General Pam Bondi, recognizes the strength of existing drug courts
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and places them front-and-center in the multi-faceted fight against prescription drug abuse. The
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Roadmap recommends two important strategies:
1. Florida must expand drug courts across the state to admit more non-violent
prescription drug offenders. Expanding Drug Courts increase overall savings to
the state's budget as fewer offenders would be sentenced to costly prison time.
Expansion of Drug Courts also decreases crime rates overall by effectively
shortening a non-violent offender's emerging criminal history by intervening earlier
with effective drug treatment consisting, in part, of swift and certain sanctions
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(Office of Program Policy Analysis & Government Accountability. (2010). Without
Changes, Expansion Drug Courts Unlikely to Realize Expected Cost Savings.
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Tallahassee, FL.).
2. Florida must ensure reliable screening processes are established to capture those
offenders whose crimes are grounded in prescription drug abuse, and who would
benefit from a comprehensive treatment program.
Monroe County's Drug Court proposal for JAG funding is directly responsive to the Attorney
General's recommendations. A contractual agreement with a Medical Director will expand the
capacity and expertise of our Drug Court Program to address participants with prescription drug
abuse issues.
A strong nexus exists between crime and drug abuse. If mental health and prescription drug
abuse issues are left untreated, users will typically engage in repeated drug theft, shoplifting,
prescription fraud, burglary, and a myriad of other criminal activities. Law enforcement is
reporting that prescription drug abuse is fueling increases in property crimes, as criminals seek
to acquire powerful pain medications by breaking into pharmacies and homes in order to both
consume and sell pills on the black market (Goodnough, Abby. (2010). A Wave of Addiction and
Crime, with the Medicine Cabinet to Blame. The New York Times, September 23, 2010.
Retrieved from: http.//www.nytimes.com/2010/09/24/us/24drus.html).
Our focus on treating prescription drug addiction in the criminal justice system reflects the
scientific understanding that addiction is a result of brain changes caused by repeated drug use.
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The United States makes up roughly five (5) percent of the world's population but consumes
eighty (80) percent of its opioids, as well as Ninety-nine (99) percent of the world's hydrocodone
(Avila, Jim. (2011). Prescription Painkiller Use at Record High for Americans. ABC World News,
April 20, 2011. Retrieved from: http:11abcnews.go.com/US1prescdption-12ainkillers-record-
number®americans-12a/n®medication/story?id=13421323). It is unclear how much of this
consumption is legitimate and how much is diverted for abuse.
Drug courts remain the most effective means we have for reducing diverted prescription drug
demand by addicts in our criminal justice system.
Anticipated Coordination Efforts
Contracting this eighth year of services with a Medical Director will continue to improve the Drug
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Court Program team's performance outcome by increasing the program's effectiveness and
comprehensiveness, reducing recidivism, increasing participant success rates, and reducing
costs to law enforcement and the criminal justice system.
The team includes the drug court judge, criminal court services coordinator, drug court
coordinator, case manager, substance abuse treatment counselors, prosecution attorneys,
defense attorneys, juvenile probation officers, school representatives, employees from the
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Florida Department of Children & Families, Guardian Ad Litem, community-based care workers,
law enforcement officers, and adult probation officers.
Approximately twenty-five (25) Monroe County Drug Court participants will receive medical
services (many requiring multiple hours of service) to reduce their prescription drug abuse
and/or to more comprehensively treat their mental health disorders that led to their involvement
in the drug court/criminal justice system.
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BJA-2019-15141/Byrne JAG/FY2019 Local Solicit
Budget and Budget Narrative" (Attachment 3)
Budget Category Quantity Name Price
Contract
Enter into a contract with a local Psychiatrist who is $13,386.00
proficient in the field of addictions, to perform the duties of
Drug Court Medical Director. The Medical Director will
provide approximately sixty-seven (67) hours of psychiatric
services, at the rate of two hundred dollars per hour to
Adult Diversion, Family Treatment, and Juvenile Drug
Court Program participants for the grant calendar year.
a. The Medical Director will make professional
and qualified decisions regarding clients 2
presenting with prescription drug abuse
issues.
b. The Medical Director will work with the clients
and their physicians to explore alternative
medications and make recommendations to
the court as a qualified professional.
c. The Medical Director will provide case
management, education, and training to the
Drug Court staff.
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National Incident-Based Reporting System (NIBRS)
Training local agencies on how to collect and submit NIBRS data $414.00
TOTAL PROJECT COSTS $ 06
13,800.00
Federal Request $13,800.00
Non-Federal Amount $0.00 z
Budget Narrative
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The Justice Department has allocated $13,800.00 to Monroe County, Florida as part of the 2019
JAG Local Solicitation. The Monroe County Drug Court Program is applying for the total
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amount.
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$13,386 will provide a Medical Director for the Monroe County's Drug Court Program. This
funding will provide Medical Director Services for an eighth year. Without this grant funding
there is no budget for this service and the service will not be provided. These federal funds will
not be used to replace or supplant any nonfederal funds as none were appropriated for this
purpose. Monroe County Drug Court has contracted with a provider in compliance with Monroe
County's purchasing policies.
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In effort to help with the preparation for the implementation of the new National Incident-Based
Reporting System (NIBRS), the new data reporting standard that becomes effective January 1,
2021, this budget is allocating, $414 (3% of the 2019 JAG allocation), toward training in how to
collect and submit NIBRS data.
**Note: Also attached is the Budget Detail Worksheet using Microsoft Excel; the form was
accessed at ht s.:Il
2ig.govlfundingIA12121VIFormsIBudgetDetailWorksheet.ht
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Review Narrative (Attachment 4)
Governing Body Review
This FY2019 (BJA-2019-15141) Edward Byrne Memorial Justice Assistance Grant (JAG)
application for Monroe County is scheduled to be presented to the governing body, the Board of
County Commissioners (BOCC), by September 3, 2019, as part of the official agenda for the
regular, monthly (September) meeting of the BOCC. The application will be reviewed by the
Monroe County Board of Commissioners at the publicly noticed Commission meeting scheduled
on September 18, 2019. The application will thus be made public to the citizens and
neighborhood or community organizations and they will have an opportunity to comment on its
worthiness at the September 18, 2019 Commission meeting. (The Monroe County Drug Court
Program was unable to present this application to the Board of County Commissioners at an
earlier date due to the short turn-around time between our awareness, July 25, 2019, of the JAG
announcement and the application submission due date, August 23, 2019)
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BJA-2019-15141/Byrne JAG/FY2019 Local Solicit
Applicant Disclosure of No Pending Applications (Attachment 5)
The Monroe County Board of County Commissioners does not have pending applications
submitted within the last twelve (12) months for federally funded grants or sub-grants (including
cooperative agreements) that include requests for funding to support the same project being
proposed under this solicitation that will cover the identical cost items outlined in the budget
narrative and worksheet in the application under this solicitation.
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C.24.b
Appendix E
Information regarding Communication with the Department of Homeland Security(DHS)
and/or Immigration and Customs Enforcement(ICE)
Applicant: Monroe County Board of County Commissioners
Address: 1100 Simonton Street
Key West, FL 33040-3110
Contact: Janet Gunderson, (305) 292-4470
0
Each applicant must provide responses to the following questions as an attachment to
the application:
(1) Does your jurisdiction have any laws, policies, or practices related to whether,
when, or how employees may communicate with DHS or ICE? NO
(2) Is your jurisdiction subject to any laws from a superior political entity (e.g., a state
law that binds a city) that meet the description in question 1? Nam(
(3) If yes to either: W
• Please provide a copy of each law or policy; N/A
• Please describe each practice; N/A
• Please explain how the law, policy, or practice complies with section 1373; N/A
Note: Responses to these questions must be provided by the applicant to BJA as part of the U)
JAG application. Further, the requirement to provide this information applies to all tiers of
JAG funding, for all subawards made to state or local government entities, including public
Institutions of higher education. All subrecipient responses must be collected and maintained
by the direct recipient of JAG funding and must be made available to DOJ upon request.
Responses to these questions are not required from subrecipients that are either a tribal
06
government/organization, a nonprofit organization, or a private institution of higher education. 0
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cv
BJA-2019-15141
Packet Pg. 740
C.24.b
U.S.DEPARTMENT OF JUSTICE Approved:OMB No. 11 1-0329
OFFICE OF JUSTICE PROGRAMS Expires 11/30f2020
MEN,
Background
Recipients'financial management systems and internal controls must meet certain requirements, including those
set out in the"Part 200 Uniform Requirements"(2.C.F.R.Part 2800).
Including at a minimum,the financial management system of each OJP award recipient must provide
for the following:
(1)Identification,in its accounts,of all Federal awards received and expended and the Federal programs under
which they were received. Federal program and Federal award identification must include, as applicable,the
CFDA title and number, Federal award identification number and year, and the name of the Federal agency.
(2)Accurate, current, and complete disclosure of the financial results of each Federal award or program.
(3)Records that identify adequately the source and application of funds for Federally-funded activities.These
records must contain information pertaining to Federal awards,authorizations,obligations, unobligated o
balances, assets,expenditures, income,and interest,and be supported by source documentation.
(4)Effective control over,and accountability for,all funds,property, and other assets.The recipient must CL
CL
adequately safeguard all assets and assure that they are used solely for authorized purposes.
(5)Compadson of expenditures with budget amounts for each Federal award.
(6)Written procedures to document the receipt and disbursement of Federal funds including procedures to 0
minimize the time elapsing between the transfer of funds from the United States Treasury and the disbursement
by the OJP recipient.
n
(7)Written procedures for determining the allowability of costs in accordance with both the terms and conditions of
the Federal award and the cost principles to apply to the Federal award.
(8)Other important requirements related to retention requirements for records, use of open and machine readable
formats in records and certain Federal rights of access to award related records and recipient personnel.
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1. Name of Organization and Address:
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Organization Name: �M'o'n'ivs%C'o1` ,/B'a�d/oGQuI ,Comm'„r rl+rrwn`i'8f wy
g ,n/kl «, r+n n w k,(ai,�,K�N 1rx�,u��,��+,0.65�,.,......N 11011«,���,r,W «u�������
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City: rrilnrn ara1 (/(/(( i((
State: F�'QRID'A
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Zip Code nf '
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2.Authorized Representative's Name and Title:
Prefix: First Name IIIIRm8f1 /� � ����������', Middle Name:
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Last Name 1Grr $tJt $f�� ��i�ff f � f� Suffix: 1ff fff 11
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Title
3.Phone. ,» r» JrJ ,, 4.Fax; »r 1,,nnwY,,awr�Y,r, <y y
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nr r,ur ,w rv;..rollJw....:Pr, m, r.1 �nr�l nrni, i�_._r ,....
5.EmailJri Jrlyrr�Ornm ir,tiu mirriOrr»rr,m, rrurr ,irl1 1J rrrrr,JrJymr l I
rrt�n nt oeca n r fl o� ��� ��� �
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6.Year Established: 7.Employer Identification Number(EIN): 8. DUNS Number: cCv
�� m.� . ... , . ... ����. ,,...... ....,,,o.�
9. a)is the applicant entity a nonprofit organization(including a nonprofit institution of higher education)as �
described in 26 U.S.C.501(c)(3)and exempt from taxation under 26 U.S.C.501(a)? Yes 0 No E
If"No"skip to Question 10.
If"Yes", complete Questions 9.b)and 9.c).
Page 1 of 4
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C.24.b
U.S.DEPARTMENT OF JUSTICE Approved:OMB No, 1121-0329
OFFICE OF JUSTICE PROGRAMS Expires 1113(Y20210
AUDIT INFORMATION
. ..... ............. .................
9.b)Does the applicant nonprofit organization maintain offshore accounts for
the purpose of avoiding paying the tax described in 26 U.S.C.511(a)? [:]Yes E]No
....................... .......... ............................................................ ...................................................................................... ..................................................................................................... U)
9.c)With respect to the most recent year in which the applicant nonprofit
organization was required to file a tax return,does the applicant nonprofit [:]Yes El No
organization believe(or assert)that it satisfies the requirements of 26 C.F.R.
53.4958-6(which relate to the reasonableness of compensation of certain
individuals)?
If"Yes", refer to"Additional Attachments"under"What An Application Should
Include"in the OJP solicitation(or application guidance)under which the
applicant is submitting its application.If the solicitation/guidance describes the 0
"Disclosure of Process related to Executive Compensation,"the applicant
nonprofit organization must provide—as an attachment to its application—a
disclosure that satisfies the minimum requirements as described by OjP.
-....... ........................................................................................................................................................ ............................................................................................................................." ......................................................................................................................................... ............ .2
For purposes of this questionnaire, an"audir is conducted by an independent,external auditor using generally CL
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accepted auditing standards(GAAS)or Generally Governmental Auditing Standards(GAGAS),and results in an <
audit report with an opinion.
10. Has the applicant entity undergone any of the following types of audit(s)(Please check all that apply):
� E] 'Single Audit"under OMB A-1 33 or Subpart F of 2 C.F.R. Part 200
� E] Financial Statement Audit
❑ W
Defense Contract Agency Audit(DCAA) Z
Ej Other Audit&A en list a of audit
ji Co,
❑ None(if none,skip to question 13) U)
................................................................................................................................................... .................................................................................... ....................................................... ........................................................................................................... ..................................
r-
11.Most Recent Audit Report Issued: [D Within the last []Within the last ❑Over 2 years ago []N/A 0
E
12 months 2 years
Name of Audit Agency/Firm:
........................................................................................................................................................................................
AUDITOR OPINION 06
—11 ........................ ................................................................................................. ....................................-...................................................................................... ...................................................................... 0
12. On the most recent audit,what was the auditors opinion? >
E] Unqualified Opinion []Qualified Opinion ❑ Disclaimer,Going Concern ❑ NIX No audits as
Adverse 0 — described above
..................................................................................... . ...... e_e
.................................................................................................................................
71 111 17 Enter the number of findings(if none,enter V'j
Enter the dollar amount of questioned costs(if none,enter
..........
Were material weaknesses noted in the report or opinion? OYes El No .2
................ ............................................................................................ ...................................................................................................... .............................. CL
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........... ............ .............................................................
13.Which of the following best describes the applicant entity's accounting system:
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0 Manual E]Automated IDCombination of manual and automated Ir-
..................................................................................... ....... ............................................................................... ....................... ............... ...............
14. Does the applicant entity's accounting system have the capability to
identify the receipt and expenditure of award funds separately for each E]Yes [:]No [I Not Sure
N
Federal award?
.........................................................................................
15.Does the applicant entity's accounting system have the capability to E]Yes E]No [:] Not Sure
record expenditures for each Federal award by the budget cost categories
shown in the approved budget?
.......................................................................................... ......................................................................................................................................................... ........................................................................ E
16. Does the applicant entity's accounting system have the capability to Yes []No []Not Sure
record cost sharing C'match")separately for each Federal award, and
maintain documentation to support recorded match or cost share?
................................................................ ............
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C.24.b
U.S.DEPARTMENT OF JUSTICE Approved:OMB No. 112 --0329
OFFICE OF JUSTICE PROGRAMS Expires 1111'30�2020
T
_
17.Does the applicant entity's accounting system have the capability to ., E Yes ❑ No [❑ Not Sure
accurately track employees actual time spent performing work for each federal
award,and to accurately allocate charges for employee salaries and wages
for each federal award, and maintain records to support the actual time spent
and specific allocation of charges associated with each applicant employee?
to pDo preclude th PPI entity fr n 5 st o os that ced ❑ Ye_,. �No �,Not Sure___
1 he i entity'saccounting m includebudgetary controls
s N
eG a applicantn ity m incurringobligations r is exceed
the amount of funds available under a federal award(the total amount of the
award, as well as the amount available in each budget cost category)? -.w
19. Is applicant entity familiar with the "cost principles" that apply to recent Q Yes ❑ No ❑ Not Sure
and future federal awards, including the general and specific principles set out
in 2 C.F.R Part 200?
._rcww..w________________----_...............................-..,.. -._.__a..___----------—........... ., .................... ,—...w._.._....______________. .__............
PROPERTY STANDARDS AND PROCUREMENT STANDARDS
_____________ _ ----------------------,....�.___ ...mm-___________ ______� ............................................ ---__________ �
20. Does the applicant entity's property management system(s)maintain the ❑ Yes ❑ No ❑ Not Sure 2
following information on property purchased with federal award funds(1)aCL
description of the property;(2)an identification number;(3)the source of
funding for the property, including the award number, (4)who holds title; (5)
acquisition date; (6)acquisition cost; (7)federal share of the acquisition cost;
(8)location and condition of the property;(9)ultimate disposition information?
21. Does the applicant entity maintain written policies and procedures for Q Yes ❑ Na [:1 Not Sure
procurement transactions that—(1)are designed to avoid unnecessary or
duplicative purchases; (2)provide for analysis of lease versus purchase
alternatives; (3)set out a process for soliciting goods and services,and(4)
include standards of conduct that address conflicts of interest?
e applicant entity's
icies and
designed token ensure that procurements are condlucted in a procedures
that ❑ Yes ❑ No ❑ Not Sure
________________ _____ _________- -.w �,—
ent
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provides full and open competition to the extent practicable,and to avoid U)
practices that restrict competition?
22.b) Do the applicant entity's procurement policies and procedures require ❑ Yes ❑ No ❑ Not Sure ca
documentation of the history of a procurement,including the rationale for the
method of procurement, selection of contract type, selection or rejection of
contractors,and basis for the contract price?. - _________ _____.-- ___________________________--- --___-_ 06
23. Does the applicant entity have written policies and procedures designed
to prevent the applicant entity from entering into a procurement contract ❑ Yes ❑ No ❑ Not Sure
under a federal award with any entity or individual that is suspended or
debarred from such contracts,including provisions for checking the"Excluded z
Parties List"system(www.sam.gov)for suspended or debarred sub-grantees
and contractors, prior to award? o
TRAVEL POLICY 2
..._w
24. Does the applicant entity: ___ ., ,____ ___________________ -...._
(a)maintain a standard travel policy? 0 Yes ❑No
(b)adhere to the Federal Travel Regulation(FTR)? ❑Yes ❑No ec
Ir-
--1-----------------------—.. .,,,,,,, ... _-...________________________-.,, n.._............................,, .-_-aw__________________________,_. ..aw___
SUBRECIPIENT MANAGEMENT AND MONITORING
_ aw________________.....................................—..-------------------- 1 1 .M_._______ _______.._.............................................................._.............
25.Does the applicant entity have written policies,procedures,and/or ❑ Yes ❑ No ❑ Not Sure
guidance designed to ensure that any subawards made by the applicant
entity under a federal award—(1)clearly document applicable federal
requirements, (2)are appropriately monitored by the applicant,and(3) ❑ NIA-Applicant does not make
comply with the requirements in 2 CFR Part 200(see 2 CFR 200.331)? subawards under any OJP
awards
Page 3 of 4
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C.24.b
U.S.DEPARTMENT OF JUSTICE Approved:OMB No. H21-0329
OFFICE OF JUSTICE PROGRAMS Expires 1 V3012020
T
applicant ------------------
nd entity
warefthedifferences under Ye [I between subawards
�❑ s No ❑ Not Sure
federal award
p contracts under federal awards, including
the different roles and responsibilities associated with each? ❑ NIA-Applicant does not make
subawards under any OJP U)
awards
mmmrrr.�n.,�.mmm .m ,,,,_, ,_„ , -�,�,�,�r„rrrrm„—..m�,�,.,�„�,m„��.�.,.- ,, ,r .�.�,6;,.� �.,,,n,,,,,,,,....�..- ,,n ....,,a,�.
27. Does the applicant entity have written policies and procedures designed ❑ Yes ❑ No ❑ Nat Sure �
to prevent the applicant entity from making a subaward under a federal
award to any entity or individual is suspended or debarred from such E] NIA-Applicant does not make
subawards? subawards under any OJP
awards >
DESIGNATION AS'HIGH-RISK' BY OTHER FEDERAL AGENCIES 0
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28.Is the applicant entity designated"high risk"by a federal grant-making E] Yes E] No E] Not Sure
agency outside of DOJ? (High risk includes any status under which a federal
awarding agency provides additional oversight due to the applicant's past
performance,or other programmatic or financial concerns with the applicant.)
CL
If"Yes",provide the following:
(a)Name(s)of the federal awarding agency.
(b)Date(s)the agency notified the applicant entity of the"high risk"designation:
( ) y f g p agency:c Contact for the"high risk point of contact at the federal a en
Name: pr111�III1I�00r11(111" Mm" �
Phone:
� 1
U)
(d)Reason for"Nigh risk"status,as set out by the federal agency:
E
06
CERTIFICATION ON BEHALF OF THE APPLICANT ENTITY z
(Must be made by the chief executive,executive director,chief financial officer,designated authorized
representative("AOR"),or other official with the requisite knowledge and authority)
....... .. .....e ,,w„..m ,�,
On behalf of the applicant entity, I certify to the U.S.Department of Justice that the information provided above is
complete and correct to the best of my knowledge. I have the requisite authority and information to make this CL
certification on behalf of the applicant entity.
M. www. Iq
era.!�„�o�r�n r� vwi yy�, n�r i�
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Name. EQorrletl Gatts1/ f ,�� %/ Date:
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Title: ❑Exe-cut ive Director ❑Chief Financial Officer ❑Chairman
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0 Other CouNAdrnnls{ror
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Phone:
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Page b of 4
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