Item I6 1.6
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
September 18, 2019
Agenda Item Number: I.6
Agenda Item Summary #6007
BULK ITEM: Yes DEPARTMENT: Building
TIME APPROXIMATE: STAFF CONTACT: Ed Koconis (305) 453-8727
N/A
AGENDA ITEM WORDING: Approval of Amendment 1 to contract with The Woods Hole
Group, Inc., adding preparation and delivery of maps related to the difference between NGVD29 and
NAVD 88 datums in the additional amount of$10,500 for FEMA Coastal Risk MAP Development
Consulting Services
ITEM BACKGROUND: Following information presented to the Board related to FEMA's South
Florida Coastal Risk MAP Study development process, a Request for Proposals (RFP)was issued on
May 29, 2019. A selection committee ranked the four responding firms at a public meeting on July
29, 2019. The Woods Hole Group, Inc. ("Woods Hole")was the highest ranking firm. Staff
requested, and the Board approved, both the approval of the selection committee ranking and award
of a contract to The Woods Hole Group, Inc. at its regular meeting on August 21, 2019.
After meetings regarding the new DRAFT Coastal Flood Insurance Rate Maps (FIRMs) were held
on August 22-23, 2019, staff realized FEMA did not produce"difference maps." These maps would
show the public the "difference" in the existing flood zone required base flood elevation and the
newly proposed DRAFT flood zone elevations, adjusted with a vertical datum change.
This adjustment is extremely hard to understand and explain. The current National Geodetic
Vertical Datum of 1929 (NGVD29) used on our current FIRMs will be switched to the North
American Vertical Datum of 1988 (NAVD88) on the new FIRMs. What this means is that all new
FIRMs will be based on the new datum, which measures mean seal level elevation roughly 1.5 feet
lower than the datum currently in use.
Staff immediately recognized the need to develop a tool for the public to use to see the difference in
their flood zone required base flood elevation, with the adjustment for vertical datum change.
Staff requested Woods Hole agree to add a task to the contract which would allow property owners
and the entire construction industry to better understand the draft maps just being released.
Therefore, staff is proposing a new task, which would be Task 8 for$10,500.
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Task 8 would have Woods Hole preparing"difference maps" using currently effective Flood
Insurance Rate Maps (FIRMs,) converting the current National Geodetic Vertical Datum of 1929
(NGVD29) to the North American Vertical Datum of 1988 (NAVD88,) and then comparing this to
the draft FIRMs presented on August 22, 2019 to demonstrate the change in Base Flood Elevation
(BFE)by parcel and flood zone.
Staff is proposing that Exhibit A be amended to include this additional task as well as the
accompanying fee for said task.
PREVIOUS RELEVANT BOCC ACTION:
On August 21, 2019 the BOCC approved the ranking of the Selection Committee and awarded a
contract for FEMA Coastal Risk MAP Development Consulting Services with The Woods Hole
Group, Inc.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
1st Amd Contract The Woods Hole Group
FINANCIAL IMPACT:
Effective Date: August 21, 2019
Expiration Date: August 20, 2024 (5 years)with County option for two (2) additional 1-year
terms.
Total Dollar Value of Contract: $193,285 plus hourly rate for future tasks,if issued notice to
proceed by County
Total Cost to County: $235,500
Current Year Portion: $35,500
Budgeted: Yes, in FY20
Source of Funds: Fund 148
CPI: N/A
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: Yes
Additional Details:
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REVIEWED BY:
Rick Griffin Completed 09/03/2019 10:07 AM
Assistant County Administrator Christine Hurley Completed
09/03/2019 2:31 PM
Budget and Finance Completed 09/03/2019 2:40 PM
Maria Slavik Completed 09/03/2019 2:49 PM
Steve Williams Completed 09/03/2019 3:09 PM
Ed Koconis Completed 09/03/2019 3:47 PM
Kathy Peters Completed 09/03/2019 5:20 PM
Board of County Commissioners Pending 09/18/2019 9:00 AM
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FIRST AMENDMENT TO CONTRACT FOR
FEMA Coastal Risk MAP Development Consulting Services
THIS FIRST AMENDMENT TO CONTRACT is made and entered into this day of
_ by MONROE COUNTY ("COUNTY"), a political subdivision of the State of
Florida, whose address is 1100 Simonton Street, Key West, Florida 33040 and THE WOODS
HOLE GROUP, INC. ("CONTRACTOR"), whose address is 107 Waterhouse Road, Bourne, MA
02532 (collectively, the "Parties").
WITNESSETH:
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WHEREAS, COUNTY and CONTRACTOR entered into a contract on August 21, 2019 :
for FEMA Coastal Risk MAP Development Consulting Services
WHEREAS, EXHIBIT A: SCOPE OF SERVICES of the CONTRACT includes seven tasks
and the fee schedule; and
WHEREAS, the COUNTY has requested the CONTRACTOR to perform an additional
task,Task 8, to deliver maps related to the difference between NGVD29 and NAVD88 datums as 0
the FIRST AMENDMENT; and o
WHEREAS, the CONTRACTOR has agreed to perform TASK 8 as described above for
the additional fee amount of$10,500.00 as the FIRST AMENDMENT;
NOW, THEREFORE, in consideration of the mutual covenants and obligations contained
herein, and other good and valuable consideration,the receipt and adequacy of which are hereby
acknowledged, the undersigned parties agree as follows:
1. The recitals contained herein are true and correct and incorporated herein by reference.
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2. The original CONTRACT between the Parties is hereby incorporated as if fully stated
herein.
3. EXHIBIT A: SCOPE OF SERVICES of the CONTRACT is hereby amended to add Task
8: Preparation and delivery of"difference maps" using currently effective Flood Insurance
Rate Maps (FIRMS,) converting the current National Geodetic Vertical Datum of 1929
(NGVD29) to the North American Vertical Datum of 1988(NAVD88,)and then comparing
this to the draft FIRMS presented on August 22, 2019 to demonstrate the change in Base
Flood Elevation (BFE) by parcel and flood zone. The FEE/COMPENSATION to be paid
to CONTRACTOR for Task 8 shall be $10,500.00.
4. All of the other terms, covenants, conditions, and provisions of the CONTRACT dated
August 21, 2019, except those expressly modified and rendered inconsistent by this
FIRST AMENDMENT, remain in full force and effect and binding upon the Parties.
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5. Each Party agrees that they have authority to sign the FIRST AMENDMENT on behalf of
each Party and represents and warrants that such person has the full right and authority
to enter into this FIRST AMENDMENT on behalf of such Party and to fully bind such Party
to the terms and obligations of this FIRST AMENDMENT.
Ir-
6. This FIRST AMENDMENT is binding on the successors and assigns of the Parties.
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III' WITNESS WHEREOF, the undersigned executed this FIRST AMENDMENT to
CONTRACT this day of September, 2019.
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(SEAL)
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Attest: KEVIN MADOK, CLERK OF COURT BOARD OF COUNTY COMMISSIONERS :
OF MONROE COUNTY, FLORIDA
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By: -------------------- By
Deputy Clerk Mayor
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THE WOODS HOLE GROUP. INC.
Attest �
Bye:. Ir-
WITNES Robert 0. amilton, r �
Title: �rV �a � °� _ Title: President
WITNESS- X c
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Title
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FOII�#1:
STATE OF CL
____ ______ __ g V T.IPPIL " ORM o
COUNTY OF � _ � J` ASSISTANT ATT
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On this day of ? v00 c_ 2019, before me appeared Robert P. Hamilton, Jr.,
President of The Woods Hole Group, Inc., the person whose name is subscribed above, and who
produced_'� � �� __. as identification, or is personally known to me, and
acknowledged that he/she is the person who executed the above Contract for the purposes
therein contained.
TTM
CATHERINE A. MOREY o
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PUbIIC PublicNotary
COMMONWEALTH OF MASSACHUSETTS
UT My Commission Expires
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Print Name
My commission expires q..m, _ z, Seal
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