Item M2 M.2
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
September 18, 2019
Agenda Item Number: M2
Agenda Item Summary #5982
BULK ITEM: No DEPARTMENT: BOCC District 2
TIME APPROXIMATE: STAFF CONTACT: Katherine Atkins (305) 292-4512
N/A
AGENDA ITEM WORDING: Consideration of a motion to reconsider the approval of a
resolution amending Section 1.03 b) Sounding Board of the BOCC Administrative Procedures.
ITEM BACKGROUND: At the August 21, 2019 meeting, the Board approved a resolution
amending the Section 1.03 b) of the Board's Administrative Procedures regarding the "sounding
board" section of the agenda. Sounding Board is the County's process by which members of the
community can initiate a discussion item on the BOCC's agenda.
Following discussion at the BOCC 7/17/19 meeting, the Board directed the County Attorney to bring
proposed revisions to the current language in the BOCC Administrative Procedures regarding
Sounding Board. Those proposed changes were approved at the 8/21/19 BOCC meeting.
The revised version of Section 1.03 b) Sounding Board reads as follows:
b) Sounding Board: A separate section of the regular meeting agenda
will be reserved for Sounding Board. The purpose of the Sounding Board is to
allow individuals to address the County Commission on a matter pertaining to
County government, excluding matters in litigation and complaints against
specific personnel. Individuals who wish to utilize Sounding Board must contact
the County Administrator's Office in writing in order to be scheduled on the
agenda, must specify the subject matter of the presentation, and must submit the
request to the County Administrator's Office by the agenda deadlines established
by the Board each year. Sounding board shall be scheduled to be heard at the end
of the agenda. The individual requesting that an item be added to the Sounding
Board section of the agenda may address the Board for a period of up to five
minutes. Subsequent speakers on that item may address the Board for three
minutes. An individual who initiates a Sounding Board item may not initiate
another Sounding Board item on that same topic for six months. No action may be
taken by the County Commission on an item on the Sounding Board agenda.
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Requiring that sounding board items be heard at the end of the agenda has met with some push back
from the community. If the motion to reconsider is granted, Commissioner Coldiron would offer a
motion to revise the language to remove the restriction on placement of sounding board items to
being heard at the end of the agenda.
PREVIOUS RELEVANT BOCC ACTION:
7/17/19 (01) BOCC directed the County Attorney to bring proposed revised language for the
BOCC Administrative Procedure regarding Sounding Board to the Board for
consideration.
8/21/19 (P7) BOCC adopted resolution approving changes to Sounding Board process to:
a) schedule sounding board for the end of the agenda;
b)limiting the first speaker on an item to 5 minutes and subsequent speakers to 3
minutes; and
c)limiting the frequency a person can request to place a sounding board item on the
agenda for a particular topic to once every 6 months.
CONTRACT/AGREEMENT CHANGES:
Amend Sec. 1.03 b) Sounding Board
STAFF RECOMMENDATION: n/a
DOCUMENTATION:
EXECUTED Resolution No. 231-2019 amending Sec. 1.03 b) of BOCC Admin Procedures re
Sounding Board adopted BOCC 8/21/19
CURRENT Sec. L-03 b) Sounding Board, BOCC Administrative Procedures
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
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Insurance Required:
Additional Details:
n/a
REVIEWED BY:
Bob Shillinger Completed 08/26/2019 5:44 PM
Michelle Coldiron Completed 08/27/2019 12:16 PM
Kathy Peters Completed 08/28/2019 5:07 PM
Board of County Commissioners Pending 09/18/2019 9:00 AM
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• M.2.a
RESOLUTION NO. 231 -2019
00
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A RESOLUTION OF THE BOARD OF COUNTY U
COMMISSIONERS OF MONROE COUNTY, FLORIDA
AMENDING SECTION 1.03 b) SOUNDING BOARD OF THE
MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS ADMINISTRATIVE PROCEDURES;
CLARIFYING PROCESS AND DEADLINES FOR
SUBMISSION OF SOUNDING BOARD REQUESTS;
PROVIDING SCHEDULED TIME AND LOCATION OF
SOUNDING BOARD ON AGENDA; PROVIDING TIME
LIMITS FOR SOUNDING BOARD SPEAKER AND
SUBSEQUENT SPEAKER(S) ON A SOUNDING BOARD
ITEM; PROVIDING FREQUENCY LIMITS TO APPEAR ON
SOUNDING BOARD ON THE SAME TOPIC; AND
PROVIDING AN EFFECTIVE DATE.
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WHEREAS, questions of order, the methods of organization and the conduct of business a.
of the Monroe County Board of County Commissioners (hereafter `BOCC") are governed by
Robert's Rules of Order (Newly Revised, 2011 Edition), except as provided by the BOCC
Administrative Procedures; and
WHEREAS, the BOCC Administrative Procedures were last revised on May 15, 2013
by adoption of Resolution No. 150-2013; and
WHEREAS, Section 1.03 1) Sounding Board of the BOCC Administrative Procedures
provides process and timelines for submission of requests to appear on Sounding Board, time
limits for the Sounding Board speaker and subsequent speakers who speak on the Sounding
Board item, scheduling of Sounding Board times and location on the agenda; and
WHEREAS, due to the increased frequency of Sounding Board requests for times that
conflict with presentations and discussions on other important items, the BOCC desires to
update the BOCC Administrative Procedures with respect to the Sounding Board; and
cv
WHEREAS, the local governing bodies for other public entities in Monroe County d
routinely provide for a public comment, which is akin to Sounding Board, at the end of their
respective agendas; g
0
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA:
Section 1. Section 1.03 b) Sounding Board of the Monroe County Board of U
County Commissioners Administrative Procedures is hereby
amended to read as follows:
Deletions indicated by str-ilethr-eugh; additions by underline.
Page 1 of 2
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M.2.a
b) Sounding Board: A separate section of the regular meeting agenda will00
be reserved for Sounding Board. Sounding Board must be sehedule
�s
. The purpose of the Sounding
Board is to allow individuals to address the County Commission on a matter
pertaining to County government, excluding matters in litigation and
complaints against specific personnel. The initial speaker--on—aitem
addr-ess the County for-a period up te ten minutes. SubsequefA
whether him or- her-self-, or- a nen profit organization may
speaker-s ,y�,he are speakdng for-themselves on the safne item may speak feF co
three fninutes. A subsequent speaker on the same item,, may address
County Gem,,., ssio o behalf f another- „ „fit o atio,, for- five
motes.Individuals who wish to utilize Sounding Board must contact the
County Administrator's Office in writing in order to be scheduled on the
agenda, must specify the subject matter of the presentation, and must U)
submit the request to the County Administrator's Office by with the
agenda deadlines established by the Board each year. in this Section 1.03.
�
Sounding board shall be scheduled to be heard at the end of the agenda. The
individual requesting that an item be added to the Sounding Board section
of the agenda may address the Board for a period of up to five minutes.
Subsequent speakers on that item may address the Board for three minutes.
An individual who initiates a Sounding Board item may not initiate another
Sounding Board item on that same topic for six months. No action may be co
taken by the County Commission on an item on the Sounding Board agenda.
Section 2. Effective date. This resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
to ida, at a regular meeting of said Board held on the 21"day of August, 20 v v
�, : -,►
Mayor Sylvia J. Murphy Yes fir— ,�~, E
Mayor Pro Tem Danny L. Kolhage Yes � c�
Commissioner Michelle Coldiron Yes
Commissioner Heather Carruthers Yes
r� Commissioner David Rice Yes __t C
ATTEST: KEVIN MADOK, Clerk BOARD OF COUNTY COMMISSIONERS U)
OF MON COMY, FLORIDA
By: �wk.•4.� By:
Deputy Clerk ayor Sylvia J. Murphy
MONROE COUNTY ATTORNEY
APPRO D AS TO FORM:
Page 2 of 2 OSER 8- _ILLINOER,JR.
Dab - RNEY
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� Unless mandated otherwise by a general law, all scheduled times on the U
CCounty Commission agenda are approximate even if denominated as "time
certain." The Mayor should however, conduct the meetings in such a
manner that the agenda schedule is followed as closely as circumstances
allow.
Invocation will be a moment of silent contemplation.
b) Sounding Board: A separate section of the regular meeting U)
agenda will be reserved for Sounding Board. Sounding Board must be scheduled
for a time approximate for public convenience. The purpose of the Sounding
Board is to allow individuals to address the County Commission on a matter
pertaining to County government, excluding matters in litigation and complaints
against specific personnel. The initial speaker on an item - whether representing
him or herself, or a non-profit organization - may address the County
Commission for a period up to ten minutes. Subsequent speakers who are
speaking for themselves on the same item may speak for three minutes. A
subsequent speaker on the same item may address the County Commission on
behalf of another nonprofit organization for five minutes. Individuals who wish
to utilize Sounding Board must contact the County Administrator's Office in
writing in order to be scheduled on the agenda, must specify the subject matter
of the presentation, and must comply with the agenda deadlines established in
this Section 1.03. No action may be taken by the County Commission on an item
on the Sounding Board agenda.
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c) Presentations May not be promotional for products and services
and will be limited to a maximum of 15 minutes. Presentations must be
sponsored by the County Administrator or a County Commissioner.
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d) Appeals of the Planning Commission decisions before the County
Commission shall be limited to 20 minutes of oral argument for each party and
the appellant may reserve 5 minutes for rebuttal.
e) When necessary, the Board of County Commissioners shall convene
as the Board of Appeals to consider such appeals as may be required. Such
hearings shall be scheduled for a time certain on the day it is advertised by the
County Attorney. Such appeal shall be scheduled on the agenda. The Board
shall consider the appeal and by motion adopt a resolution affirming or denying
said appeal and all such motions shall include authorization for the Chairperson
of the Board to execute said resolution when prepared.
f) Tabled items: An agenda item under consideration by the County
Commission may be removed from the table (tabled) by a majority vote of those
Commissioners present. A motion to table any item that has received a second
shall be voted upon without discussion. The effect of such a vote is to remove
the item from consideration by the Commission. The item may be placed back
on the table and considered by the Commission by a majority vote of the
Commission but only if such vote takes place during the course of the meeting of
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