Item O3 0.3
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
September 18, 2019
Agenda Item Number: 0.3
Agenda Item Summary #5977
BULK ITEM: Yes DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lisa Tennyson (305) 292-4444
N/A
AGENDA ITEM WORDING: Approval of Subrecipient Agreement with Village of Islamorada to
implement a Canal Restoration project with $128,308.50 allocated from Monroe County's
RESTORE Act Local Pot Funding with Grant No. 1 RDCGR1700077.
ITEM BACKGROUND:
This sub-recipient agreement between Monroe County and Islamorada follows the formal
acceptance of the grant award from the US Treasury by the BOCC in February 2019.
Monroe County is the recipient of the award, and Islamorada is the sub-recipient of the award. As
such, it is required that Monroe execute a sub-recipient agreement with Islamorada. The sub-
recipient agreement is pursuant to 2 CFR 200 requirements and Treasury rules for RESTORE Act
grants. This sub-recipient agreement has been reviewed by the Treasury.
This Canal Restoration project is one of the three projects recommended by the Monroe County's
RESTORE Act Local Advisory Committee for Local Pot funding and subsequently approved by the
Monroe County Board of County Commissioners, which are included in the County's RESTORE
Act Multi-Year Implementation Plan.
The Board allocated $1.1849m in the County's local pot for the following projects in the following
amounts:
• Coral Restoration, $578,308;
• Canal Restoration—Monroe County, $478,308; and
• Canal Restoration—Islamorada, $128,308.
We have been awarded and accepted the Coral Restoration grant and have executed the Sub-
recipient agreement with TNC. We expect to receive the final grant award notice for the Canal
Restoration project from Monroe County from Treasury shortly.
The US Department of Treasury is the granting agent for RESTORE Act grants and will oversee all
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agreements and sub-recipient agreements. All grant activities are subject to federal grant regulations
in 2 CFR 200.
The $1.1849M allocated to these projects are the result of the one-time settlement amount with
Transocean.
An additional $6.5M in additional funds to Monroe's Local Pot will be paid by BP per a 15 year
payout schedule (about $440,000 per year through 2031.) All of these funds will be applied to Canal
Restoration per the Board's direction in Resolution 276-2016.
PREVIOUS RELEVANT BOCC ACTION:
• April 17, 2019, BOCC Approval of sub-recipient agreement with TNC for Coral Restoration
proj ect.
• May 22, 2019, BOCC approval of grant award IRDCGRI70077 for 128,308 for implementation of
Canal Restoration project in Islamorada.
• January 23, 2019, BOCC approval of grant award IRDCGRI700068 for $578,308 for the
implementation of a Coral Reef Restoration project.
• April 2016 Treasury Approval of Monroe County Multi-Year Implementation Plan
• September 16, 2015, BOCC approved Resolution 252-2015 adopting the Monroe County Multi-Year
Implementation Plan, a requirement for determining projects to be funded with RESTORE Act Local
Pot funds.
• February 18, 2015, BOCC approved three projects for inclusion in the MYIP for funding from the
RESTORE Act Local Pot("Direct Component").
• December 11/12, 2015: Local Advisory Committee evaluated and ranked projects for funding from
RESTORE Act Direct Component("Local Pot").
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Monroe County Subrecipient Agreement Islamorada- Revised Final (002)
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract: $578,308
Total Cost to County: $0
Current Year Portion:
Budgeted: Yes
Source of Funds: RESTORE Act Local Pot
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CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: Yes
Additional Details:
REVIEWED BY:
Roman Gastesi Completed 08/28/2019 10:37 AM
Christine Limbert Completed 08/30/2019 5:46 PM
Budget and Finance Completed 09/03/2019 9:07 AM
Maria Slavik Completed 09/03/2019 9:56 AM
Kathy Peters Completed 09/03/2019 11:13 AM
Board of County Commissioners Pending 09/18/2019 9:00 AM
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SUBAWARD AGREEMENT BETWEEN THE ISLAMORADA,VILLAGE OF ISLANDS AND
MONROE COUNTY, FLORIDA PERTAINING TO THE DIRECT COMPONENT PORTION OF
THE RESTORE ACT TRUST FUND MONIES ALLOCATED 2
TO MONROE COUNTY WITH GRANT NUMBER RDCGR170077
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THIS SUBAWARD AGREEMENT (hereinafter"Agreement")is entered into by and between MONROE COUNTY,
a political subdivision of the State of Florida,with an address of 1100 Simonton Street,Key West Florida 33040,by and
through its Board of County Commissioners, (hereinafter the "COUNTY"), and the municipality of Islamorada, Village �3
of Islands within Monroe County and the State of Florida, with an address of 86800 Overseas Highway, Islamorada,
Florida, 33036 , (hereinafter the "SUBRECIPIENT"), and having a DUNS number of 054012807, for the receipt of a 0
subaward of funds made available through a federal award to the COUNTY.
WITNESSETH:
WHEREAS, the COUNTY, recognizing that substantial funds of money could be made available to the COUNTY
through the Resources and Ecosystem Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast
States Act of 2012 under CFDA 921.015(hereinafter"the RESTORE Act")which established the Gulf Coast Restoration
Trust Fund, developed and submitted a Multiyear Implementation Plan to the United States Department of Treasury !
(hereinafter"TREASURY")pursuant to all applicable rules and requirements; and
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WHEREAS, said Multiyear Implementation Plan consisted of three (3) initial projects, one of which is the 0
SUBRECIPIENT's project, "Canal Water Quality Improvements and Restoration for Canals in Monroe County
(Islamorada)"; and
WHEREAS the Multiyear Implementation Plan was accepted b the TREASURY in April 2016 which authorized the
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COUNTY to apply for financial assistance from the Gulf Coast Restoration Trust Fund to be used to fund activities and E
projects consistent with the Multiyear Implementation Plan; and
WHEREAS, the COUNTY has been awarded a RESTORE Act allocation of One Hundred Twenty Eight Thousand
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Three Hundred Eight Dollars and fifty cents ($128,308.50), under Federal Award Identification Number 2
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RDCGR170077, awarded to the COUNTY on 2/24/2019,by the United States Department of Treasury; and
WHEREAS, the SUBRECIPIENT has requested funds from the COUNTY for the planning, design, permitting,
construction, implementation, and post-construction monitoring of canal water restoration within the municipality of
Islamorada,Village of Islands in Monroe County; and
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WHEREAS,the COUNTY,acting as apass-through entity,and the SUBRECIPIENT desire to enter into a Subrecipient
Agreement in accordance with 2 C.F.R. Part 200, to allow the SUBRECIPIENT to utilize an allocated sum of the
COUNTY'S portion of Gulf Coast Restoration Trust Fund to carry out the project activities for the Canal Water Quality
Improvements and Restoration for Canals in Monroe County (Islamorada) project in compliance with the Multiyear r_
Implementation Plan; and 2
WHEREAS, Exhibits A, B, C, D, E, and F which are attached and further explain this Subrecipient Agreement are E
incorporated by reference and made part of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, promises, and representations contained herein, the
parties hereto agree as follows:
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ARTICLE I
RECITALS
The WHEREAS clauses set forth above are incorporated herein by reference and made part of this Agreement. c
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ARTICLE II
PURPOSE AND INTENT
The COUNTY has received a Federal Award through the Gulf Coast Restoration Trust Fund (CFDA9 21.015, titled:
Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States, in c
the amount of One Hundred Twenty Eight Thousand Three Hundred Eight Dollars And Fifty Cents ($128,308.50) as of 2
February 24, 2019 to carry out the projects meeting the requirements of 31 C.F.R.Part 34.
The purpose and intent of this Agreement is to allocate a portion of RESTORE Act funds awarded to the COUNTY to 2
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the SUBRECIPIENT for reimbursement of qualified expenditures for Canal Water Quality Improvements and
Restoration for Canals in Monroe County(Islamorada)project more specifically described in Exhibits A, B, and C.
The SUBRECIPIENT will not provide matching funds. The Subrecipient does not have and will not apply an indirect .�
cost rate.
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The terms and conditions of the Federal Award(Exhibit F)apply to this Agreement,in accordance with 2 Code of Federal 0
Regulations (CFR) 200.101(b)1.
ARTICLE III
STATEMENT OF WORK
I. Project. The Canal Water Quality Improvements and Restoration for Canals in Monroe County (Islamorada)
project more particularly described in Exhibit A is the purpose of this Agreement. The project is intended to remedy the 0
high nutrient loading and low dissolved oxygen impairing the waters by addressing the most significant causes of those 0
conditions: accumulated organics, seaweed loading, and poor flushing and tidal flow, thus improving the canals waters CD
and preventing the continued discharge of poor quality water into the nearshore waters of the Florida Keys National
Marine Sanctuary.
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2. Budget. The COUNTY and the SUBRECIPIENT agree that the budget submitted for the Project as shown as part
of SUBRECIPIENT's application for the Allocated Sum, one hundred twenty eight thousand three hundred eight dollars
and fifty cents ($128,308.50), attached hereto and incorporated herein as Exhibit C, herein referred to as "Project
Budget," shall be the basis for the Allocated Sum. 0
3. Schedule. The timeframe to provide Project services,herein referred to as "Project Schedule,"begins on October 0-
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1, 2019 and ends on February 1, 2022 , as indicated in Exhibit B. The Project Schedule shall be strictly followed by the c
SUBRECIPIENT in performing and completing the Project.
4. Qualified expenditures, eligible expenditures, and eligible expenses shall mean those expenditures or expenses
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reasonably necessary to complete the Project.
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5. Indirect Cost Rate for Monroe County. 2 CFR 200.33l(a)(1)(xiii) requires that subawards identify the indirect
cost rate for the federal award. The COUNTY'S indirect cost rate is 0%. S
6. Indirect Cost Rate for SUBRECIPIENT: The Subrecipient's indirect cost rate is 0%.
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ARTICLE IV
PERFORMANCE AND SUBCONTRACTS
1. Performance Monitoring. The COUNTY shall monitor the performance of the SUBRECIPIENT against goals and
performance standards as required herein. Substandard performance, as reasonably determined by the COUNTY, will E
constitute noncompliance of this Agreement. If such substandard performance is not corrected by the SUBRECIPIENT
within a period of forty-five (45) days after being notified by the COUNTY, in accordance with Article XVI contract
suspension or termination procedures may be initiated and enforced in accordance with regulations set forth in 2 C.F.R.
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Part 200. �
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2. A. SUBRECIPIENT's subcontractors. The SUBRECIPIENT shall be responsible for all work performed and all
expenses incurred in connection with this Agreement. The SUBRECIPIENT may subcontract, as necessary, to perform
as required by this Agreement. The COUNTY shall not be liable to any subcontractor(s) for any expenses or liabilities
incurred under the SUBRECIPIENT's subcontract(s), and the SUBRECIPIENT shall be solely liable to its
subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The SUBRECIPIENT shall take the U_
necessary steps to ensure that each of its subcontractor(s) will be deemed independent contractor(s) and will not be
considered or permitted to be agents, servants,joint ventures or partners of the COUNTY.
B. SUBRECIPIENT's subawardees. The SUBRECIPIENT shall be responsible for all work performed and all a
expenses incurred in connection with this Agreement. The SUBRECIPIENT may subaward, as necessary,to perform as 0
required by this Agreement. The COUNTY shall not be liable to any subawardee(s) for any expenses or liabilities E
incurred under the SUBRECIPIENT's subaward(s), and the SUBRECIPIENT shall be solely liable to its subaward(s)
for all expenses and liabilities incurred under its subaward(s). The SUBRECIPIENT shall take the necessary steps to
ensure that each of its subawardee(s) will be deemed independent contractor(s) and will not be considered or permitted 0
to be agents, servants,joint ventures or partners of the COUNTY.
3. Procurement Standards. All procurement transactions shall be conducted in a manner to provide full and open
competition to the maximum extent practical. SUBRECIPIENT must follow the Federal Procurement Standards set
forth in 2 CFR 200.318 —200.326. Bid and advertisements shall be subject to COUNTY review and comment
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before being published. Documentation concerning the selection process for all contracts or subcontracts shall be
forwarded to the COUNTY for review and comment prior to award. Within ten (10) working days from receiving
documentation from the SUBRECIPIENT, the COUNTY shall submit all comments to the SUBRECIPIENT for
consideration.
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4. Laws. All contracts, subawards, or subcontracts made by the SUBRECIPIENT to carry out the Project herein 0
shall be made in accordance with all applicable Federal, State, and local laws, rules, and regulations stipulated in this
Agreement and in strict accordance with all terms, covenants, and conditions in this Agreement. Any worker's services E
contracted or subawarded hereunder shall be specified by written contract or agreement and shall be subject to each
Article set forth in this Agreement.
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5. Subcontract and Subaward Monitoring. The SUBRECIPIENT shall monitor all subcontracted and subawarded
services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written
reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. Such 2
summaries and documents shall be submitted to the COUNTY with each required periodic report. c
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6. Compliance with Appendix II to Part 200- Contract Provisions for Non-Federal Entity Contracts Under Federal
Awards (attached hereto and incorporated by reference).
ARTICLE V
CONTRACT LIABILITY
The COUNTY shall not be liable to any person, firm, or corporation who contracts with, or provides goods or services .0
to, the SUBRECIPIENT in connection with this Agreement, or for debts or claims accruing to such parties against the
SUBRECIPIENT; there is no contractual relationship either expressed or implied between the COUNTY and any other
person, firm, or corporation supplying any work, labor, services, goods, or materials to the SUBRECIPIENT as a result 0
of its services to the COUNTY hereunder.
ARTICLE VI .�
REIMBURSEMENT
The SUBRECIPIENT is allocated a total sum of One Hundred Twenty Eight Thousand Three Hundred Eight Dollars 0
and Fifty Cents ($128,308.50) (hereinafter the "Allocated Sum") by the COUNTY from its RESTORE Act allocation,
to be made available to the SUBRECIPIENT for reimbursement of eligible expenditures, in consideration for
performance of the project as described in Exhibit A attached hereto and incorporated herein. The total amount of Federal
funding (RESTORE Act allocation) obligated by this Agreement and made available to the SUBRECIPIENT shall not 0
exceed One Hundred Twenty Eight Thousand Three Hundred Eight Dollars and Fifty Cents ($128,308.50). E
ARTICLE VII
PAYMENT
Payment by the COUNTY of the Allocated Sum to the SUBRECIPIENT as reimbursement for performance of the Project
shall be as follows:
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1. The SUBRECIPIENT shall submit to the COUNTY any and all documents verifying the request for
reimbursement,herein"Verifying Documents." Verifying Documents shall be submitted to the COUNTY within Forty-
five (45) days after the SUBRECIPIENT has paid for the service or performance or supplies from a vendor based on
monthly billing by SUBRECIPIENT. Final request for payment shall be submitted no later than thirty (30) days from
Project completion. Verifying Documents may include,but are not limited to: gcj
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a. Records of staff time,documented time sheets,with signatures of the staff person and a documented official, r_
all applicable cancelled checks(a bank statement will be required if the cancelled checks are not legible),receipts 2
for material and labor, and any invoices chargeable to the Project.
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b. A true and correct copy of the SUBRECIPIENT's invoice for eligible expenses requested for r
reimbursement.
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C. Invoices from subawardees,including details of the amounts being invoiced,and copies of cancelled checks,
front and back, which have been processed for payment for items that apply to the reimbursement request from
the SUBRECIPIENT. 2
2. Within ten (10) working days of receipt of Verifying Documents, the COUNTY shall, in its sole discretion, U)
determine if the Verifying Documents, or any portion of them, are acceptable and in strict compliance with the purpose,
national objective, and laws stated herein and approve them for payment. If, at the sole discretion of the COUNTY,it is
determined there are any errors in the Verifying Documents, the COUNTY shall notify the SUBRECIPIENT within �3
ten (10) working days of receipt of the Verifying Documents. The SUBRECIPIENT shall submit corrected Verifying
Documents within ten(10)working days of receipt of notice. Payment shall not be made for any Verifying Documents E
that contain errors.
3. Upon determination by the COUNTY that Verifying Documents are approved, the COUNTY will initiate the
payment process in accordance with Section 218.73-74, Florida Statutes, considered due upon receipt by the Clerk & r-
Comptroller's Office, and paid upon approval by the COUNTY. The COUNTY reserves the right to delay any payment 0
request for Verifying Documents containing errors,until such errors are corrected to the satisfaction of the COUNTY.
4. In no event shall the COUNTY be obligated to reimburse for any Verifying Documents older than ninety(90)
days from the date of receipt by the SUBRECIPIENT from a vendor.
5. Payments may be contingent upon certification of the SUBRECIPIENT's financial management system in a
accordance with the standards specified in 2 CFR, 200, as applicable. >
6. If applicable,program income must be disbursed before the SUBRECIPIENT requests funds from the COUNTY.
The COUNTY will close out the Award when it determines that all applicable administrative actions and all required M
work for this Award have been completed. Within thirty (30) days after the end of the period of performance, the E
SUBRECIPIENT must submit any outstanding reports, as well as any required reporting on subawards. The
SUBRECIPIENT must liquidate all obligations incurred under this Award no later than 30 calendar days after the end
of the period of performance, unless the SUBRECIPIENT requests and with the approval from the COUNTY and E
TREASURY, an extension. Within 30 days after receipt of the reports in paragraph (a) of this section, the COUNTY
may make upward or downward adjustments to the allowable costs as warranted,and then make prompt payments to the
allowable,unreimbursed costs. The closeout of this award does not affect any of the following:
a. The right of the COUNTY or TREASURY to disallow costs and recover funds on the basis of a later
audit or other review;
b. The obligation of the SUBRECIPIENT to return any funds due as a result of later refunds, corrections,
or other transactions including final indirect cost rate adjustments; or 0
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C. The SUBRECIPIENT's obligations regarding audits, property management and disposition (if
applicable), and records retention. c
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ARTICLE VIII
UNIFORM ADMINISTRATIVE REQUIREMENTS
The SUBRECIPIENT shall comply with 2 CFR 200.330 and 200.331, and agrees to adhere to accounting principles and
procedures required therein,utilize adequate internal controls,and maintain necessary source documentation for all costs U)
incurred. The SUBRECIPIENT shall administer the Project in conformance with 2 CFR 200, as appropriate, to ensure
substantial adherence to the applicable accounting principles and procedures required therein, utilization of adequate
internal controls, and the maintenance of necessary source documentation for all costs incurred.
ARTICLE IX
PROGRAM INCOME
The SUBRECIPIENT shall report monthly all program income, as defined in 2 CFR, 200.80, generated by activities
carried out with the Allocated Sum made available under this Agreement. The use of program income by the 2
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SUBRECIPIENT shall comply with the requirements set forth in the RESTORE Act Financial Assistance Standard Terms
and Conditions and Program-Specific Terms and Conditions,U.S. Department of the TREASURY. By way of further
limitations, the SUBRECIPIENT may use such income during the contract period for activities permitted under this
Agreement and shall reduce requests for additional funds by the amount of any such program balances on hand. All
unused program income with interest shall be returned to the COUNTY at the end of the contract period.
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ARTICLE X
MAINTENANCE AND REAL PROPERTY PROTECTIONS
The SUBRECIPIENT shall not mortgage or otherwise encumber title to the property of the Project by utilizing it as
collateral for any type of lien, note, mortgage, debt obligation, or security agreement without prior written approval by c
the COUNTY. The SUBRECIPIENT shall not subject the title to such property to any liens or grants;the making of any
Federal loan; the entering into of any cooperative agreement; or to the extension, continuation,renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement without prior written approval from the
COUNTY.
ARTICLE XI
COUNTY RECOGNITION
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The SUBRECIPIENT shall ensure recognition of the role of the COUNTY and the RESTORE Act in providing funding 0
for the Project. All facilities constructed pursuant to this Agreement shall be permanently labeled as to the funding (n
source. Any announcements, information, press releases, publications, brochures, videos, web pages, programs, etc.,
created to promote the Project shall acknowledge the COUNTY and the RESTORE Act as providing funding for the 0
Project. a�
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ARTICLE XII
TERM
The term of this Agreement shall be in effect from the period of performance of June 19, 2019 to May 29, 2022 upon E
the effective date as required herein. The SUBRECIPIENT will be required to perform and comply with requests as
needed by the COUNTY to complete close-out activities relating to the grant.
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ARTICLE XIII
AUDITS AND MONITORING
In the event that the SUBRECIPIENT expends Seven Hundred Fifty Thousand and 00/100 Dollars ($750,000.00) or
more in Federal awards in its fiscal year, the SUBRECIPIENT must have a single or program-specific audit conducted U)
in accordance with the provisions of 2 CFR 200, as revised. Article II indicates Federal resources awarded through the
COUNTY by this Agreement. In determining the Federal awards expended in its fiscal year,the SUBRECIPIENT shall
consider all sources of Federal awards,including Federal resources received from the COUNTY. The determination of
amounts of Federal awards expended should be in accordance with the guidelines established by 2 CFR 200, as revised.
An audit of the SUBRECIPIENT conducted by the Auditor General in accordance with the provision of 2 CFR 200, as c
revised,will meet the requirements of this part.
a. In connection with the audit requirements addressed in Subsection I above, the SUBRECIPIENT shall
fulfill the requirements relative to audit responsibilities as provided in 2 CFR 200, as revised.
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b. If the SUBRECIPIENT expends less than Seven Hundred Fifty Thousand and 00/100 Dollars
($750,000.00) in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of
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2 CFR 200, as revised, is not required. In the event that the SUBRECIPIENT expends less than Seven Hundred
Fifty Thousand and 00/100 Dollars ($750,000.00) in Federal awards in its fiscal year and elects to have an audit
conducted in accordance with the provisions of 2 CFR 200, as revised,the cost of the audit must be paid from non- U_
Federal resources.
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C. In addition to reviews of audits conducted in accordance with 2 CFR 200, as revised, monitoring a�
procedures may include, but not be limited to, on-site visits by the COUNTY; limited-scope audits as defined by
2 CFR 200, as revised; submittal and review of financial management statements; and/or other procedures. By
entering into this Agreement,the SUBRECIPIENT agrees to comply and cooperate with any reasonable monitoring E
procedures/processes deemed appropriate by the COUNTY. In the event the COUNTY determines that a limited-
scope audit of the SUBRECIPIENT is appropriate, the SUBRECIPIENT agrees to comply with any additional
instructions provided by the COUNTY to the SUBRECIPIENT regarding such audit. The SUBRECIPIENT further E
agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the
Chief Financial Officer or Auditor General.
ARTICLE XIV
REPORTING REQUIREMENTS
The SUBRECIPIENT shall submit to the COUNTY quarterly activity reports as indicated in Exhibit E, attached hereto 0
and incorporated herein. Reports are due by the 15t' of the month following the end of each quarter and must include 0
information on levels of accomplishment, objectives met for each activity funded,and subcontract monitoring reports as r_
applicable. Within 15 days of completing each project action item in Exhibit B(Project Schedule),the SUBRECIPIENT 2
shall provide via email project photographs, explanations of the photographs, and a summary of progress for each action
item, suitable for posting to a project-related web page. E
ARTICLE XV
RECORD RETENTION
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1. Maintenance of Records.
a. The SUBRECIPIENT shall maintain all records required by Federal regulations specified in 2 CFR 200, as
appropriate,that are pertinent to the Project herein funded by the Allocated Sum. Such records shall include,but are
not limited to: 2
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i. Application requesting project funding.
ii. Executed Subrecipient Agreement approving the Project,including any amendments to this Agreement.
iii. Records providing a full description of each activity undertaken.
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iv. Records demonstrating that the activity meets the national objective herein. E
v. Records determining eligibility of work performed for the Allocated Sum.
vi. Records documenting the acquisition, improvement, use, or disposition of real property acquired or
improved with the Allocated Sum,if applicable. .0
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vii. Financial records as required by 2 CFR 200.330 and 200.331, and all Financial Management standards
as specified in Exhibit B.
viii. Copy of periodic reports submitted as required herein.
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b. Retention of Records. Subject to 2 CFR 200.333 retention requirement for records, the SUBRECIPIENT shall a
retain all records pertinent to expenditures incurred under this Agreement for a period of three (3) years after the .0
termination of all activities funded under this Agreement and submission by the COUNTY of the final financial
report,after the resolution of all Federal audit findings,or until the note and mortgage associated with this Agreement M
are satisfied,whichever occurs later.
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c. Access to Records. The COUNTY and the Comptroller General of the United States, or any of their authorized 2
representatives, shall have the right of access to any pertinent books, documents, papers, or other records of the
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SUBRECIPIENT which are pertinent to the subaward, in order to make audits, examinations, excerpts, and 0
transcripts. The right of access shall last as long as any record is required to be retained in compliance with 2 CFR
200.333. Access shall be made available during normal business hours and as often as the COUNTY or any
authorized representative of the Federal government deems necessary.
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d. All original records and documents pertinent to this Agreement shall be retained by the SUBRECIPIENT during
the terms of this Agreement. All records, including supporting documentation, shall be sufficient to determine
compliance with the requirements of this Agreement and all other applicable laws and regulations. The
SUBRECIPIENT,its employees or agents, shall provide access during the contract period to all related records and
documents for accounts placed with the SUBRECIPIENT by the COUNTY, at reasonable times to the COUNTY,
its employees or agents. 'Reasonable" shall be construed according to the circumstances, but ordinarily shall mean
during normal business hours of 8:00 a.m. to 5:00 p.m., local time, on Monday through Friday. "Agents" shall
include, but not be limited to, auditors retained by the COUNTY. The SUBRECIPIENT shall comply with the 0
requirements of Chapter 119,Florida Statutes,with respect to any documents,papers, and records made or received 4i
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by the SUBRECIPIENT in connection with this Agreement,including the provisions of public access and for copies 0
at a cost that does not exceed the cost provided in Chapter 119,Florida Statutes,or as otherwise provided by the law.
The SUBRECIPIENT shall ensure that public records that are exempt or confidential and exempt from public records Z
disclosure requirements are not disclosed except as authorized by law.
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e. The SUBRECIPIENT shall meet all requirements for retaining public records and upon the request of the County,
transfer, at no cost to the COUNTY, all public records in possession of the SUBRECIPIENT upon termination of
this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public 2
records disclosure requirements. All records stored electronically must be provided, upon the County's request, to
the COUNTY in a format that is compatible with the information technology systems of the COUNTY. U)
ARTICLE XVI
SUSPENSION AND TERMINATION
1. Termination. Either party may terminate this Agreement without cause, at any time, by giving at least a thirty (30) 8
day written notice to the other party of such termination. Either party may terminate this Agreement with cause M
immediately.
a. In the event of any termination, all finished or unfinished documents, data, studies, surveys, maps, models,
photographs,reports, or other materials prepared by the SUBRECIPIENT under this Agreement, shall, at the option 0
of the COUNTY, become the property of the COUNTY, and the SUBRECIPIENT shall be entitled to receive just
and equitable compensation for any satisfactory work completed on such documents or materials prior to the
termination.
b. Cause shall include, but is not limited to, failure to strictly comply with all applicable Federal, State, and
local laws, rules and regulations, or any substandard performance by the SUBRECIPIENT. Substandard
performance shall be any performance indicated by Verifying Documents but not reflected in the actual performance
of the Project. In the event of substandard performance, the COUNTY shall notify the SUBRECIPIENT in writing W
of such substandard performance, and the SUBRECIPIENT shall take corrective action within a reasonable time,
but in no event later than forty-five (45) days from receipt of the notice from the COUNTY.
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C. No delay or omission to exercise any right, power, or remedy accruing to either party upon breach or
violation by either party under this Agreement shall impair any such right,power,or remedy of either party;nor shall
such delay or omission be construed as a waiver of any such breach or default or any similar breach or default. E
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2. Suspension. In lieu of termination upon a finding of cause, as defined in this article, the COUNTY may suspend this
Agreement and withhold any payment of Allocated Sum until such time as the SUBRECIPIENT is found to be in
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compliance by the COUNTY.
ARTICLE XVII
NOTICES
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All notices required or permitted hereunder shall be deemed duly given if sent by certified mail, postage prepaid, 0
addressed to the parties as follows:
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MONROE COUNTY ISLAMORADA,VILLAGE OF ISLANDS
E
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Sylvia Murphy, Mayor Deb Gillis,Mayor
And And
Lisa Tennyson, Legislative Affairs Director Roget V. Bryan, Esq.,Village Attorney
1100 Simonton Street 86800 Overseas Highway
Key West Florida, 33040 Islamorada, Florida 33036
305-292-4441
And
Peter Frezza, Environmental Resources Manager E
86800 Overseas Highway
Islamorada, Florida 33036
0
Awarding Agency—US Department of the Treasury.
Federal Project Officer
Mr. John Stutts
1500 Pennsylvania Ave.N.W.
Washington D.C. 20220-0001 U-
202-622-0239
A
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ARTICLE XVIII
INDEPENDENT CONTRACTOR
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Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the E
relationship of employer/employee between the parties. The SUBRECIPIENT shall,at all times,remain an independent
contractor with respect to the services to be performed under this Agreement. The COUNTY shall be exempt from E
payment of all unemployment compensation, FICA, retirement, life and/or medical insurance, and workers' 0
compensation insurance.
ARTICLE XIX
INDEMNIFICATION
The SUBRECIPIENT shall defend, hold harmless, and indemnify the COUNTY and all of its officers, agents, and
employees from and against any and all claim,liability,loss,damage, cost,attorney's fee,charge,or expense of whatever
kind or nature which the COUNTY may sustain, suffer,incur, or be required to pay by reason of the loss of any monies 0
paid to the SUBRECIPIENT resulting out of fraud, defalcation, dishonesty, or failure of the SUBRECIPIENT to comply 0
with this Agreement, or arising out of any act, action,neglect, or omission during the performance of this Agreement, as
modified, any part thereof, or work performed hereunder, whether direct or indirect; or by reason or result of injury c
caused by the SUBRECIPIENT's negligent maintenance or supervision of the property or work performed thereon over
which the SUBRECIPIENT has control; or by reason of a judgment over and above the limits provided by the insurance, 0
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required under Article XX of this Agreement; or by any defect in the condition or construction of the Project, if the
Project was inspected and accepted by the SUBRECIPIENT; whether or not due to, or caused by negligence of the
COUNTY, or any of its agents and employees, except that the SUBRECIPIENT will not be liable under this provision
for damages arising out of the injury or damage to persons or property directly caused or resulting from the sole
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negligence of the COUNTY or any of its agents or employees. The indemnity hereunder shall continue until all
provisions of this Agreement,including satisfaction of any mortgage and/or promissory note,have been fully performed
by the SUBRECIPIENT. 2
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The SUBRECIPIENT's obligation to indemnify, defend, and pay for the defense or, at the COUNTY's option, to U)
participate and associate with the COUNTY in the defense and trial of any damage claim or suit and any related
settlement negotiations, shall arise within seven (7) days of receipt by the SUBRECIPIENT of the COUNTY's notice of
claim for indemnification to the SUBRECIPIENT. The notice of claim for indemnification shall be served by certified �3
mail. The SUBRECIPIENT's obligation to defend and indemnify within seven (7) days of receipt of such notice shall
not be excused because of the SUBRECIPIENT's inability to evaluate liability, or because the SUBRECIPIENT E
evaluates liability and determines the SUBRECIPIENT is not liable, or determines the COUNTY is solely negligent. E
Onlya final adjudication judgment finding the COUNTY solely negligent shall excuse performance of this provision b
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the SUBRECIPIENT. If a judgment finding the COUNTY solely negligent is appealed and the finding of sole negligence
is reversed, the SUBRECIPIENT will be obligated to indemnify the COUNTY for the cost of the appeal(s). The r-
SUBRECIPIENT shall pay all costs and fees related to this obligation and its enforcement by the COUNTY. D
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ARTICLE XX cv
INSURANCE
1. The SUBRECIPIENT shall procure and maintain for the duration of this Agreement, insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the SUBRECIPIENT's 0
performance of the project. The cost of such insurance shall be borne by the SUBRECIPIENT.
2. The SUBRECIPIENT shall not conduct the project until it has obtained all insurance required herein and such
insurance has been approved by the COUNTY as provided herein.
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3. The SUBRECIPIENT shall furnish certificate(s)of insurance on the form required by the COUNTY to the COUNTY
to the attention of the Monroe County Risk Manager. The certificate(s) shall clearly indicate the SUBRECIPIENT has
obtained insurance of the type, amount, and classification required for strict compliance with this Agreement and that no E
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reduction in coverage or in limits, suspension, or cancellation of the insurance shall be effective without thirty(30) days
prior written notice as provided below. The certificate(s) shall be signed by a person authorized by that insurer to bind
coverage on its behalf. The COUNTY reserves the right to require complete, certified copies of all required policies at
any time. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be .2-
suspended, voided, cancelled, reduced in coverage or in limits, except after thirty (30) days prior written notice by
certified mail, return receipt requested, has been given to the COUNTY to the attention of the Monroe County Risk
Manager. In the event the insurance coverage expires prior to the termination or end of this Agreement, a renewal
certificate shall be issued thirty(30) days prior to the expiration date. Compliance with the foregoing requirements shall
not relieve the SUBRECIPIENT of the liability and obligations under this Agreement. Neither approval by the COUNTY U
or a failure to disapprove insurance certificates or policies furnished by the SUBRECIPIENT shall release the 0-
SUBRECIPIENT of full responsibility for all liability or its obligations under this Agreement. 0
4. All insurance policies shall be issued by responsible companies authorized to do business under the laws of the State
of Florida, have an "A" policyholders'rating, have a financial rating of at least Class VIII in accordance with the most E
current Best's Key Rating Guide, and shall be satisfactory to the COUNTY. All policies of insurance required by this
Agreement shall be primary insurance with respect to the COUNTY,its officials,agents,and employees. Any insurance
or self-insurance maintained by the COUNTY, its officials, agents, or employees shall be in excess of the
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SUBRECIPIENT's insurance and shall not contribute with it. All policies of insurance required by this Agreement,
except workers' compensation, shall specifically provide that the COUNTY shall be an "additional insured" under the
policy and shall contain a severability of interests'provision. All insurance policies required herein and all provisions 2
hereof shall apply to all operations, activities or use b the SUBRECIPIENT or anyone employed b or contracting
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with the SUBRECIPIENT, and it is the SUBRECIPIENT's responsibility to ensure that any contractor, subcontractor, U)
or anyone directly or indirectly employed by any of them, complies with those insurance provisions and that the
COUNTY is an "additional insured" on such policies. Any deductibles or self-insured retentions must be declared to
and approved by the COUNTY and are the responsibility of the SUBRECIPIENT. The minimum kinds and limits of
coverage to be carried by the SUBRECIPIENT shall be as follows:
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a. Workers' Compensation and Employer's Liability: If the SUBRECIPIENT falls under the State of Florida E
Workers' Compensation law,the SUBRECIPIENT shall provide coverage for all employees. The coverage shall be
for the statutory limits in compliance with the applicable State and Federal laws. The policy must include employer's
liability with a limit of One Hundred Thousand and 00/100 Dollars ($100,000.00) for each accident. The insurer r_
shall agree to waive all rights of subrogation against the COUNTY, its officials, agents, and employees for losses M
arising from the leased premises.
b. Comprehensive General Liability: Shall include premises and/or operations, broad form property damage,
independent contractor, contractual liability, and fire legal liability, and shall be written on an "occurrence basis."
In the event SUBRECIPIENT is only able to secure coverage on a"claims-made basis," the SUBRECIPIENT shall M
be obligated, by virtue of this Agreement, to maintain tail coverage in effect with no less limits of liability, nor any 0
more restrictive terms and/or conditions, for a period of three (3) years from expiration or termination of this
Agreement.
C. Bodily injury and personal injury,including death:
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• $1,000,000.00 each person;
• $2,000,000.00 aggregate;
• $1,000,000.00 each occurrence; E
• $2,000,000.00 aggregate.
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ARTICLE XXI
PERSONNEL AND PARTICIPANT CONDITIONS
1. Civil Rights.
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a. Compliance. The SUBRECIPIENT shall comply with Title VI of the Civil Rights Act of 1964, as amended; 0
Title VIII of the Civil Rights Act of 1968, as amended; the Americans with Disabilities Act of 1990, as amended;
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Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; Executive Order 11063, c
as amended; and Executive Order 11246, as amended.
b. Nondiscrimination. The SUBRECIPIENT shall comply with nondiscrimination in employment and contracting ca
opportunities laws, regulations, and executive orders and all other applicable laws, rules, and regulations.
SUBRECIPIENT agrees to comply with all Federal and Florida statutes, and all local ordinances, as applicable,
relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL
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88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education
Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the
basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits 2
discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-
6107)which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL U)
92-255), as amended,relating to nondiscrimination on the basis of drug abuse; 6)The Comprehensive Alcohol Abuse
and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and
527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient
records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. 3601 et seq.), as amended, relating to c
nondiscrimination in the sale,rental or financing of housing;9)The Americans with Disabilities Act of 1990(42 USC 2
s. 12101 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; 10)
Monroe County Code Chapter 14, Article II,which prohibits discrimination on the basis of race, color, sex,religion,
national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11) Any other 2
0
nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter
of, this Agreement.
During the performance of this Agreement, the SUBRECIPIENT, in accordance with Equal Employment
Opportunity(30 Fed.Reg. 12319, 12935,3 C.F.R.Part, 1964-1965 Comp.,p. 339),as amended by Executive
Order 11375, Amending Executive Order 11246 Relating to Equal Employment Opportunity, and 00
implementing regulations at 41 C.F.R. Part 60 (Office of Federal Contract Compliance Programs, Equal '0
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Employment Opportunity, Department of Labor). See 2 C.F.R.Part 200, Appendix 11,¶C, agrees as follows:
1 The SUBRECIPIENT will not discriminate against an employee or a applicant for employment because of race,
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color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative E
action to ensure that applicants are employed, and that employees are treated during employment,without regard 0
to their race, color,religion, sex, sexual orientation,gender identity, or national origin. Such action shall include,
but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment E
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this
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nondiscrimination clause.
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(2) The SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of the
SUBRECIPIENT, state that all qualified applicants will receive consideration for employment without regard to
race, color,religion, sex, sexual orientation, gender identity, or national origin. 0
(3) The SUBRECIPIENT will not discharge or in any other manner discriminate against any employee or applicant
for employment because such employee or applicant has inquired about,discussed,or disclosed the compensation c
2
of the employee or applicant or another employee or applicant. This provision shall not apply to instances in
which an employee who has access to the compensation information of other employees or applicants as a part of E
such employee's essential job functions discloses the compensation of such other employees or applicants to
individuals who do not otherwise have access to such information, unless such disclosure is in response to a
formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.
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(4) The SUBRECIPIENT will send to each labor union or representative of workers with which it has a collective S
bargaining agreement or other contract or understanding,a notice to be provided by the agency contracting officer, 2
advising the labor union or workers' representative of the contractor's commitments under section 202 of
Executive Order 11246 of September 24, 1965,and shall post copies of the notice in conspicuous places available U)
to employees and applicants for employment.
(5) The SUBRECIPIENT will comply with all provisions of Executive Order 11246 of September 24, 1965, and of
the rules,regulations, and relevant orders of the Secretary of Labor.
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(6) The SUBRECIPIENT will furnish all information and reports required by Executive Order 11246 of September 2
24, 1965, and by the rules,regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit
access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of
investigation to ascertain compliance with such rules,regulations, and orders.
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(7) In the event of the SUBRECIPIENT's non-compliance with the nondiscrimination clauses of this contract or with
any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in
part and the contractor may be declared ineligible for further Government contracts in accordance with procedures
authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order U_
of the Secretary of Labor, or as otherwise provided by law.
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(8) The SUBRECIPIENT will include the portion of the sentence immediately preceding paragraph (1) and the
provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules,
regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of E
September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor 2
will take such action with respect to any subcontract or purchase order as the administering agency may direct as
a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that in the E
event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result
of such direction by the administering agency the contractor may request the United States to enter into such
litigation to protect the interests of the United States.
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2. Affirmative Action
a. Approved Plan. The SUBRECIPIENT agrees that it shall be committed to carry out its activities pursuant
to the COUNTY's specifications and to the Affirmative Action program in keeping with principles as provided in
the President's Executive Order 11246 of September 24, 1965, as amended. Such information shall be made 0
available to the County for review upon request. 0
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b. Women and Minority-Owned Businesses. The SUBRECIPIENT will use affirmative steps such as: (1) c
Placing qualified small and minority businesses and women's business enterprises on solicitation lists (2)Assuring
that small and minority businesses, and women's business enterprises are solicited whenever they are potential E
sources (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit
maximum participation by small and minority businesses and women's business enterprises (4) establishing
delivery schedules,where the requirement permits,which encourage participation by small and minority businesses,
or women's business enterprises (5)Using the services and assistance, as appropriate, of such organizations as the
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Small Business Administration and the Minority Business Development Agency of the Department of the
Commerce; and (6) requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed
above in(1) through(5). 2
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To afford women-and minority-owned business enterprises the maximum practical opportunity to participate in the U)
performance of this Agreement. As used in this Agreement, the term "minority and women business enterprise"
means a business at least fifty-one (5 1)percent owned and controlled by minority group members or women. The
SUBRECIPIENT may rely on written representations by subcontractors regarding their status as minority and �3
women business enterprises in lieu of an independent investigation.
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C. Access to Records. The SUBRECIPIENT shall furnish and cause each of its subcontractors to furnish E
all information and reports required hereunder and will permit access to its books, records, and accounts by the
COUNTY, its agents, or other authorized Federal officials for purposes of investigation to ascertain compliance
with the rules,regulations, and provisions stated herein.
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d. Notifications. The SUBRECIPIENT will send to each labor union or representative of workers with 0
which it has a collective bargaining Agreement or other contract or understanding, a notice from the
N
SUBRECIPIENT's contracting officer advising the labor union or worker's representative of the SUBRECIPIENT's _
commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and
applicants for employment. LL
e. Equal Employment Opportunity and Affirmative Action Statement. The SUBRECIPIENT shall, in all .0
solicitations or advertisements for employees, placed by or on behalf of the SUBRECIPIENT, state that it is an
Equal Opportunity or Affirmative-Action employer. a�
f. Subcontract Provisions. The SUBRECIPIENT shall include the provisions of Subsection 1,Civil Rights, c
and Subsection 2, Affirmative Action, in every subcontract or purchase order, specifically or by reference, so that
such provisions will be binding upon each subcontractor or vendor.
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3. Employment Restrictions
a. Prohibited Activities. The SUBRECIPIENT shall not use any portion of the Allocated Sum or personnel
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employed to carry out this Agreement for political activities, inherently religious activities, and lobbying, political 2
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patronage, or nepotism activities.
b. Labor Standards. The SUBRECIPIENT shall comply with the Davis-Bacon Act, as applicable, the provisions
for Contract Work Hours and Safety Standards Act(40 U.S.C., 327, et seq.), and all other applicable Federal, State,
and local laws and regulations. The SUBRECIPIENT further shall comply with the Copeland "Anti-Kickback" Act 0
(18 U.S.C., 874, et seq.). The SUBRECIPIENT shall maintain documentation demonstrating compliance with the 0
hour and wage requirements of this subsection.
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The SUBRECIPIENT agrees that, except with respect to the rehabilitation or construction of residential
property designed for residential use for less than eight(8) households, all subcontractors engaged under contracts E
in excess of Two Thousand and 00/100 Dollars ($2,000.00) for construction, renovation, or repair of any building,
or work financed in whole or part with assistance provided under this Agreement, shall comply with Federal
requirements adopted by the COUNTY pertaining to such Agreements; and with the applicable requirements of the
regulations of the United States Department of Labor under 29 CFR,Parts 1, 3, 5, 6, and 7, governing the payment
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of wages and ratio of apprentices and trainees to journeymen provided, that if wage rates higher than those required
under the regulations are imposed by State or local law,nothing hereunder is intended to relieve the SUBRECIPIENT
of its obligation,if any,to require payment of the higher wage. The SUBRECIPIENT shall cause or require language 2
to be inserted in full in all such contracts subject to such regulations and provisions,meeting the requirements of this
article. U)
4. Conduct
a. Hatch Act. The SUBRECIPIENT agrees that no funds provided,nor personnel employed under this Agreement,
shall be in any way or any extent engaged in the conduct of political activities in violation of Chapter 15 of 0
Title V of the U.S.C. E
b. Conflict of Interest. The SUBRECIPIENT shall not employ or retain any person or entity with a financial
interest in the Project. The SUBRECIPIENT shall not employ,retain, or otherwise grant any financial interest
in the Project to any person employee, agent, consultant, officer, or elected or appointed official of the U)
COUNTY who may exercise or have exercised any functions or responsibilities with respect to the Project, or 0
who are in aposition to participate in a decision-making process or gain inside knowledge to the Project, either
for themselves or anyone with whom they have business or immediate family ties.
C. Lobbying. The SUBRECIPIENT hereby certifies:
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i. No Federal appropriated funds have been paid by or on behalf of it to any person for influencing or M
attempting to influence an officer or employee of any agency, a member of Congress, an officer or 0
employee of Congress, or an employee of a member of Congress in connection with the awarding of any
Federal contract;the making of any Federal grant;the making of any Federal loan;the entering into of any M
cooperative Agreement; and the extension, continuation, renewal, amendment, or modification of any E
Federal contract, grant, loan, or cooperative Agreement.
ii. If any funds other than Federally appropriated funds have been paid or will be paid to any person for 0
influencing or attempting to influence an officer or employee of any agency, a member of Congress, an 0
2
officer or employee of Congress, or an employee of a member of Congress in connection with this CD
Agreement, the SUBRECIPIENT shall complete and submit Standard Form LLL, Disclosure Form to
Report Lobbying,in accordance with its instructions.
iii. The SUBRECIPIENT shall require that the language of the Anti-Lobbying Certification be included in 0
the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under (n
rants loans and cooperative Agreements), and shall certify and disclose accordingly.
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d. Copyright. In the event the performance of this Agreement results in any copyrighted material or inventions, 0
the COUNTY reserves the right to royalty-free,nonexclusive, and irrevocable license to reproduce,publish, or
otherwise use, and authorize others to use the work or material for governmental purposes. c
2
e. Religious Activities. The SUBRECIPIENT agrees that funds provided under this Agreement will not be utilized 0
for religious activities, to promote religious interests, or for the benefit of a religious organization.
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ARTICLE XXII S
ENVIRONMENTAL CONDITIONS
1. Air, Water, Species Protection. The SUBRECIPIENT agrees to comply with the following regulations,including U)
the terms and conditions set forth in the Restore Act Standard Conditions and Program Specific Terms and
Conditions,insofar as they apply to the performance of this Agreement and to notify the COUNTY if the
SUBRECIPIENT becomes aware of any impact on the environment that was not noted in the COUNTY's
approved application package:
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a. Clean Air Act, 42 U.S.C., 7401, et seq.
b. Clean Water Act, 33 U.S.0 1251, et seq. and EO 11738
c. Environmental Protection Agency Regulations pursuant to 40 CFR 50, as amended.
d. National Environmental Policy Act of 1969, as amended, 42 U.S.C. 4321, et seq.
e. Coastal Zone Management Act,as amended, 16 U.S.0 1451,et seq., and implementing regulations 15 CFR Part .5
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930.
f. Endangered Species Act of 1973, as amended, 16 U.S.C. 1531, et seq. cv
g. Magnuson-Steven's Fishery Conservation and Management Act, as amended, 16 U.S.C. 1801-1884.
h. Marine Mammal Protection Act, as amended, 16 U.S.C. Chapter 31.
i. Coastal Barrier Resources Act, as amended (16 U.S.C. § 3501 et seq.). LL
j. Rivers and Harbors Act of 1899 (33 U.S.0 § 407).
A
k. Wild and Scenic Rivers Act, as amended, 16 U.S.C. 1271, et seq.
1. Safe Drinking Water Act of 1974, as amended, 42 U.S.C. 300f-j, et seq.
in. Executive Order 11988, Floodplain Management as amended by EO 13690.
n. Executive Order 11990,Wetland Protection, May 24, 1977, as amended by E012608. c
o. Executive Order 13089, Coral Reef Protection.
p. Executive Order 13112, Invasive Species.
q. Executive Order 13186,Responsibilities of Federal Agencies to Protect Migratory Birds.
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2. Historic Preservation. The SUBRECIPIENT agrees to comply with the historic preservation requirements set forth 0
in the National Historic Preservation Act of 1966,as amended(54 U.S.C. §300101 formerly cited as 16 U.S.C., 470),
and the procedures set forth in 36 CFR 800, Advisory Council on Historic Preservation Procedures, for protection of .2
historic properties insofar as they apply to the performance of this Agreement, and Archeological and Historic
Preservation Act, as amended (54 U.S.C. § 312501 et seq.) See also Section U 23 & 24 of the Restore Act Standard
Terms and Conditions and Program Specific Terms and Conditions.
3. Environmental Protection. The SUBRECIPIENT agrees to comply with the Resource Conservation and Recovery 0
Act of 1976, as amended (42 U.S.C. § 6901 et seq.), the Comprehensive Environmental Response, Compensation, 0
0
and Liability Act (Superfund) (42 U.S.C. § 9601 et seq.), and the Community Environmental Response Facilitation
Act(42 U.S.C. § 6901 note)insofar as they apply to the performance of this Agreement. 2
ARTICLE XXIII
GENERAL CONDITIONS
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0.3.a
1. The SUBRECIPIENT must comply with the Restore Act Standard Terms and Conditions and Program Specific
Terms and Conditions. S
2. Assignment. No assignment, delegation, transfer, or novation of this Agreement, or any part hereof,may be made 2
unless in writing and signed by all parties hereto.
3. Headings. All articles and descriptive headings of paragraphs in this Agreement are inserted for convenience only U)
and shall not affect the construction or interpretation hereof.
4. Modification. No modification, addendum, or amendment of any kind whatsoever may be made to this Agreement r_
unless in writing and signed by all parties hereto. This Agreement may be amended from time to time to conform
to Federal, State, or local governmental guidelines,policies, or available funding amounts, and such approval shall
not be unreasonably withheld. c
5. Amendments. Such amendments shall not invalidate this Agreement, nor relieve or release the COUNTY or the 2
SUBRECIPIENT from its obligations under this Agreement, or change the independent contractor status of the
SUBRECIPIENT.
6. Entire Agreement. This Agreement represents the entire Agreement between the parties and supersedes any and all
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prior agreements, written or oral, relating to the matters set forth herein. Prior agreements, negotiations, or
understandings shall have no force or effect on this Agreement.
7. Sovereign Immunity. To the extent permitted by law,nothing in this Agreement shall be construed in any way to
waive the sovereign immunity of the COUNTY, as provided by the laws of the State of Florida.
8. Laws. This Agreement shall be governed by all applicable Federal laws, rules, and regulations that apply. The
SUBRECIPIENT shall perform all acts required by this Agreement in strict conformity with all applicable laws and
regulations. Aa
9. Venue. Venue for any litigation arising from this Agreement shall be in the Sixteenth Judicial Circuit of Florida, 0
in and for Monroe County.
10. This Agreement shall take effect the last day all parties hereto have signed.
11. Severability.If any term or provision of this Agreement is found to be illegal and unenforceable,the remainder will c
remain in full force and effect, and such term or provision shall be deemed stricken.
12. Grant Award No. RDCGR170077 is not a Research and Development Award.
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ARTICLE XXIV cm
SPECIAL CONDITIONS
1. The Subrecipient is responsible for meeting Special Conditions 3,4 and 5 in the Notice of Award.In no instance
may the Subrecipient commence construction until it receives expressed, written notice from Monroe Count
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that these Special Conditions have been met, and it has received expressed, written permission from Monroe
County that it may commence construction.
a. Prior to executing any and all contracts for this project, Islamorada must submit to Monroe County,who c
must in turn submit to Treasury, documentation satisfactory to Treasury,including copy of RFP (or
similar),bid review documentation, signed conflict of interest forms, and a draft contract for each contract
procured under this award(per Special Condition 3 in Notice of Award). When Treasury notifies Monroe c
County that this condition has been met, the County will notify the Subrecipient.
b. Prior to commencement of construction, Islamorada must submit to Monroe County,who must in turn
submit to Treasury, that the individual projects are based on best available science by providing a
response to the best available science question on the application(136) and project-level details,including
specific project locations,reasons for selecting locations, specific methods proposed to address identified
issues at selected locations, expected outcomes following restoration, and identify uncertainties and risks
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0.3.a
(per Special Condition 4 in Notice of Award). When Treasury notifies Monroe County that this condition
has been met, the County will notify the Subrecipient.
c. Prior to commencement of construction, Islamorada must submit to Monroe County an updated and
certified Environmental Checklist. Monroe County must also certify the checklist, and then will submit to
Treasury prior with its written request to Treasury for permission to commence construction(per Special
Condition 5 in Notice of Award).When Treasury notifies Monroe County that this condition has been
met, the County will notify the Subrecipient. When Treasury grants permission for construction to
commence, Monroe County will grant permission to the Subrecipient.
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IN WITNESS WHEREOF,the parties have caused this Agreement to be executed on the dates indicated below.
(SEAL)
BOARD OF COUNTY
COMMISSIONERS OF
MONROE COUNTY, FLORIDA
ATTEST: KEVIN MADOK, CLERK
Deputy Clerk MONROE BOCC MAYOR SYLVIA MURPHY 0
A
0
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ISLAMORADA,VILLAGE OF ISLANDS, A
MUNICIPALITY WITHIN THE STATE OF FLORIDA
0
[Signature of SUBRECIPIENT ATTESTOR] [Signature of MAYOR SUBRECIPIENT]
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Mayor Deb Gillis
[Printed name of SUBRECIPIENT ATTESTOR] [Printed name] 0
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0
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DATE DATE E
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EXHIBIT A
PROJECT DESCRIPTION
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Description:
The application requests funds for the planning, design, permitting, construction, implementation, and post-
construction monitoring of canal water restoration within the municipality of Islamorada, Village of Islands
(Islamorada) in Monroe County, Florida. The canal water restoration project is intended to remedy the high
nutrient loading and low dissolved oxygen impairing the waters by addressing the most significant causes of c
those conditions: accumulated organics, seaweed loading, and poor flushing and tidal flow,thus improving the 2
canal waters and preventing the continued discharge of poor quality water into the nearshore waters of the
Florida Keys National Marine Sanctuary
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The Monroe County Canal Management Master Plan (CMMP) has identified ten canals in Islamorada as aD
having poor water quality. Each of the ten canals exhibits one or more of the above listed contributing factors,
and will require the implementation of one or a combination of restoration technologies.Potential improvement
activities identified in the CMMP include(1) dredge/removal of sediment from canals, (2)placement of clean
backfill to eliminate anoxic zones within canals, (3) installation of culverts to increase flushing, and (4) i_
installation of air curtains to prevent weed wrack from entering canals. The ten canals considered to have"Poor Wo
Water Quality" were ranked based on criteria outlined in the CMMP and the Village of Islamorada Selection °
of Demonstration Canals for Water Quality Improvements document. Islamorada has completed restoration W
projects in three of the ten canals identified in the CMMP, with seven canals identified for improvements
remaining.
Purpose:
The primary purpose of this project is to restore degraded water quality in the canals to prevent the discharge of poor
water quality into the nearshore waters of the Florida Keys National Marine Sanctuary. E
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Objectives:
RESTORE Act objectives addressed by this project include those related to environmental improvements and tourism .2
promotion. �
• Environmental objectives: Canal water restoration will improve water quality in the National Marine Sanctuary
benefitting the coral reef and seagrass beds, critical environmental assets encompassing within the unique marine W
environment of the Florida Keys.
• Economic development objectives: Improve recreational and tourism value of Monroe County's reefs.
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• Community resilience objectives: Restoration of canal water will lead to a healthier reef system, greater protection 0
of natural resources, and a stronger economy all of which contribute to the community resilience of the Florida �
Keys.
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EXHIBIT B
PROJECT SCHEDULE
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Action Item Completion Date
Execute Subrecipient Agreement October 18, 2019
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Provide RFP/Bid Review Documentation to Monroe County(for November 15, 2019 2
Treasury review)
Project Site Selection (provide specific project location, reason 0
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for that project location,specific methods proposed to address the November 15, 2019 0
identified issues at the selected location, expected outcomes and
any uncertainties.)
Final Design and Permitting May 15, 2020
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Proposal Advertisement and Award July 17, 2020
Contractor Notice to Proceed August 3, 2020 c
Start Construction August 17 , 2020
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Complete Construction November 26 , 2020
Conduct subrecipient monitoring May 28 , 2021
Final Report to Monroe County January 17 , 2022
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Closeout Subrecipient agreement for Islamorada, Village of February 1, 2022 0
Islands with Monroe County 0
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EXHIBIT C
PROJECT BUDGET AND FUNDING SOURCES
Budget:
Canal Water Quality Improvements and Restoration for Canals (Funded by RESTORE) $ 128,308.50
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Funding Sources:
RESTORE Funding $128,308.50.
Total $128,308.50
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EXHIBIT D
SUBRECIPIENT REQUIREMENTS
The below is for reference only; Please refer to the federal regulation.
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Provisions Citation
I. Eligible Activity 31 CFR 34.201
2. Subrecipient determination 2 CFR 200.330
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3. Time of Performance 2 CFR 200.331 E
4. Compensation and Method of Payment 2 CFR, 200.305
5. Program Income 2 CFR 200.80
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6. Record Retention and Access 2 CFR 200.331, .333
7. Reporting Requirements 2 CFR 200.331
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8. Public Access to Program Records 2 CFR 200.331
9. Uniform Administrative and Program Management Standards 2 CFR, 200
10. Other Program Requirements 2 CFR 200.331 D
2 CFR 200.207
11. Remedies for Noncompliance 2 CFR 200.338-342
12. Compliance with Laws/Regulations 2 CFR 200.331
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13. Antidiscrimination/Affirmative Action EEO/Labor Standards 2 CFR 200.331
14. Financial Management 2 CFR 200.302
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15. Audit Requirements 2 CFR, 200 Subpart F
16. Monitoring and Management 2 CFR, 200.300-.332
17. Conflict of Interest 2 CFR, 200.318(c)
18. Procurement Methods 2 CFR, 200.317-.326
19. Budget 2 CFR 200.331
20. Project Schedule/Milestones 2 CFR 200.331
21. Environmental Review 2 CFR 200.331
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22. Best Available Science 31 CFR,Part 34 c
23. Internal Controls 2 CFR 200.303
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Special Conditions: Please note special conditions in the Grant Award.
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EXHIBIT E
RESTORE ACT SUBRECIPIENT QUARTERLY REPORT
Reporting Period (check one): Date Report
Submitted:
Quarter 1: ❑ October 1 — December 31 Quarter 3: ❑ April 1 —June 30
Quarter 2: ❑ January 1 — March 31 Quarter 4: ❑ July 1 — September 30
1. Subrecipient Name:
2. Project Name:
3. Name of Contact Person:
4. Contact Email Address:
5. Subrecipient Area Code and Phone Number:
6. Describe Activities and Outcomes for this Quarter: (Attach additional sheets if necessary.)
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EXHIBIT F
See attached Federal RESTORE ACT Grant Agreement
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Appendix II to Part 200-Contract Provisions for Non-Federal Entity Contracts Under Federal
Awards.
The SUBRECIPIENT and its subcontractors must follow the provisions, as applicable, as set forth in 2 C.F.R.
§200.326 Contract provisions and Appendix II to 2 C.F.R.Part 200, as amended,including but not limited to:
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Davis-Bacon Act, as amended (40 U.S.C. §§3141-3148). When required by Federal program legislation, which
includes emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit M
Security Grant Program,Tribal Homeland Security Grant Program,Port Security Grant Program and Transit Security
Grant Program, all prime construction contracts in excess of$2,000 awarded by non-Federal entities must comply
with the Davis-Bacon Act (40 U.S.C. §§3141-3144, and §§3146-3148) as supplemented by Department of Labor E
regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and
mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of
Labor.In addition, contractors must be required to pay wages not less than once a week. If applicable,the COUNTY
must place a current prevailing wage determination issued by the Department of Labor in each solicitation. The .2
decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The
COUNTY must report all suspected or reported violations to the Federal awarding agency.When required by Federal
program legislation,which includes emergency Management Preparedness Grant Program,Homeland Security Grant cv
Program,Nonprofit Security Grant Program, Tribal Homeland Security Grant Program,Port Security Grant Program
and Transit Security Grant Program (it does not apply to other FEMA grant and cooperative agreement programs,
including the Public Assistance Program),the contractors must also comply with the Copeland"Anti-Kickback"Act
(40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and a
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United 0
States"). As required by the Act, each contractor or subrecipient is prohibited from inducing, by any means, any 0
person employed in the construction, completion, or repair of public work,to give up any part of the compensation to
which he or she is otherwise entitled. The COUNTY must report all suspected or reported violations to the Federal
awarding agency. 0
(1) Contractor. The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 M
C.F.R.pt. 3 as may be applicable, which are incorporated by reference into this contract.
(2) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and such other
clauses as the FEMA may by appropriate instructions require,and also a clause requiring the subcontractors to include E
these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any 2
subcontractor or lower tier subcontractor with all of these contract clauses.
(3) Breach.A breach of the contract clauses above may be grounds for termination of the contract,and for debarment aD
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as a contractor and subcontractor as provided in 29 C.F.R. § 5.12.
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Contract Work Hours and Safety Standards Act(40 U.S.C. 3701-3708). Where applicable,which includes all FEMA
grant and cooperative agreement programs, all contracts awarded by the COUNTY in excess of$100,000 that involve
the employment of mechanics or laborers must comply with 40 U.S.C.§§ 3702 and 3704, as supplemented by
Department of Labor regulations (29 CFR Part 5).Under 40 U.S.C. §3702 of the Act, each contractor must compute U
the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the 0
standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half
times the basic rate of pay for all hours worked in excess of 40 hours in the work week.The requirements of 40 U.S.C. 0
3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in
surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not
apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for E
transportation or transmission of intelligence.
Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of"funding
agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small
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business firm or nonprofit organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must
comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small
Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing M
regulations issued by the awarding agency. 2
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Clean Air Act (42 U.S.C. 7401-7671g.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387).
Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act
(42 U.S.C. §§7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. §§1251-1387) and �3
will report violations to FEMA and the Regional Office of the Environmental Protection Agency (EPA). The Clean
Air Act(42 U.S.C. 7401-7671q.)and the Federal Water Pollution Control Act(33 U.S.C. 1251-1387), as amended—
applies to Contracts and subgrants of amounts in excess of$150,000. E
Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not
be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549(3 CFR part 1986 Comp.,
p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the 0
names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under
statutory or regulatory authority other than Executive Order 12549.
Byrd Anti-Lobbing Amendment(31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding 5100,000 .�
must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee
of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must .0
also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.
Such disclosures are forwarded from tier to tier up to the non-Federal award.
Compliance with Procurement of recovered materials as set forth in 2 CFR§200.322. CONTRACTOR must comply 0
with section 6002 of the Solid Waste disposal Act, as amended,by the Resource Conservation and Recovery Act.The
requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection
Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent r_
with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the E
value of the quantity acquired during the preceding fiscal year exceeded $10,000;procuring solid waste management
services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement
program for procurement of recovered materials identified in the EPA guidelines.
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