Historic Jail @ Jackson Square 06/14/2019 �,� BOARD OF COUNTY COMMISSIONERS
County of Monroe �'` y Mayor Sylvia J. Murphy,District 5
The Florida Keys p lyMayor Pro Tern Danny L. Kolhage,District 1
Michelle Coldiron,District 2
Heather Caruthers,District 3
c00 David Rice,District 4
Monroe County
Board of County Commissioners
Office of the County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 205
Key West,FL 33040
(305) 292-4441 —Phone
(305)292-4544-Fax
MEMORANDUM
TO: Pam Hancock, Deputy Clerk
FROM: Lindsey Ballard, Aide to County Administrator
DATE: October 11, 2019
SUBJECT: Task Order
Task Order for your records only.
"Enclosures:
Task Order for professional architectural and engineering services between Monroe County and Bender&
Associates Architects, P.A.for Historic Jail at Jackson Square Phase 1 Restoration— 1 copy enclosed
OC 1 1 2019
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TASK ORDER ry, ..
FOR PROFESSIONAL ARCHITECTURAL AND LILES
BETWEEN MONROE COUNTY AND BENDER & ASSOCIATES ARCHITECTS, P.A.
FOR HISTORIC JAIL AT JACKSON SQUARE PHASE I RESTORATION
In accordance with the Agreement for Professional Architectural and Engineering Services, made
and entered into on December 19, 2018 between MONROE COUNTY, ("County") and
BENDER & ASSOCIATES ARCHITECTS, P.A., ("Consultant" or Bender"), where
professional services are allowed if construction costs do not exceed $2,000,000.00, or for study
activity if the fee for professional services for each individual study under the contract does not
exceed $200,000.00 ("Agreement"), the parties enter into this Task Order.
All terms and conditions of the Agreement apply to this Task Order, unless this Task Order
amends, adds, or modifies a provision or an Article of the Agreement of which will be specifically
referenced in this Task Order and the amendment, addition, or modification shall be precisely
described. These additions apply only to the project referenced in this Task Order.
This Task Order is effective on the 14`h of June, 2019.
WHEREAS,the Historic Jail at Jackson Square in Key West is an iconic structure and a significant
contributing resource in the Key West Historic District, and
WHEREAS,a Historic Structures Report was completed by Bender&Associates in January 2018
and the County is moving forward with the rehabilitation effort of the Historic Jail, to make it into
a museum.
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the
parties agree as follows:
1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement, the
Consultant will complete construction drawings for a Phase I restoration project,
consisting of reroofing the building, installation of new doors and windows, and an
environmental assessment.
Services provided shall include:
• Field measurement of the existing building
• A set of Construction Drawings and Technical Specifications, with as many signed
and sealed hard copies and PDFs as required for permitting.
• Permitting assistance, including the State of Florida Division of Historical Resources,
the Historic Architecture Review Commission and the City of Key West Building
Department
• Bidding support services, including pre-bid meetings and Addendums.
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• Construction Administration services, including weekly jobsite meetings, Information
Bulletins, Payment Application approval, and closeout documents.
2. In accordance with Article VII paragraph 7.1.1 of the Agreement, the County shall pay
the Consultant a lump sum total of Forty-Four Thousand Three Hundred and 00/100
dollars ($44,300.00) paid on a percent complete basis for the following phases:
a. Existing Conditions and Design Drawings- $15,505.00 upon completion of site
visit, document review and approval by the Director of Project Management
b. Construction Documents-$15,505.00 upon document review and approval by the
Director of Project Management
c. Bidding Phase-$ 2,215.00 upon completion
d. Construction Phase Contract Administration- $11,075.00 upon completion
All other Terms and Conditions of the Agreement remain unchanged and in full force and effect.
IN WITNESS WHEREOF,each party caused this Task Order to be executed by its duly authorized
representative.
CONSULTANT:
Bender&Associate : ,itects, P.A. Date
MONRO NT
/ W•q•joig
Coun y Administrator or designee Date
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aOVED
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PEDRO .MERCADO
ASSISTANT'
Date
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