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Task Order No. 11/DSR No. 5A 09/01/2019 REC [Enal OCT 11 Z019 TASK ORDER NO.,,1OR DAMAGE SURVEY REPORT (DSR) N0 5A FOR MARINE DEBRIS REMOVAL SERVICES BETWEEN MONROE COUNTY AND ADVENTURE ENVIRONMENTAL, INC. FOR MONROE COUNTY HURRICANE IRMA EWP - DEBRIS REMOVAL In accordance with the Agreement for Marine Debris Removal Services as a result of Hurricane Irma made and entered on the 18th day of July, 2018, between Monroe County hereinafter referred to as the "County" and Adventure Environmental, Inc. hereinafter referred to as "Contractor". All terms and conditions of the referenced Agreement for Marine Debris Removal Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement of which will be specifically referenced in this Task Order and the modification shall be precisely described. This Task Order is effective on the 1st Day of-S_eptember-2019 and will terminate no later than the 30th Day of September 2019. In accordance with Article II Scope of Basic Services, Paragraph 2.1, the Scope of this Task Order is as follows: The scope of services will include Debris Recovery and Disposal (Load and Haul) of vegetative debris and mixed non-vegetative debris (C&D) from the USDA-NRCS eligible canals within the DSR#5A area from Village of Islamorada. See Exhibit A-1 for work plan and location maps. In accordance with Article VII, Paragraph 7.1 Contract Sum,the Contract Sum of this Task Order is as follows: The Contractor shall be paid based on rates negotiated and agreed upon and shown in the Pricing Schedule in Attachment B of the agreement. The estimated quantities and equipment allocation for the DSR are based upon review of aerial maps, side scan surveys, and representative site visits. See Exhibit B-1 for estimated resource allocation and September estimate for DSR#5A. The County shall pay the Contractor a not to exceed amount of Twenty-Three thousand and zero centss($23;000:00)1 Page 1 of 2 MONROE COUNTY HURRICANE IRMA EWP-DEBRIS REMOVAL • September 1S`,2019 IN k �.. ., 1,3EOF, each party caused the Tas q Ord=r 11 to °9'.executed by its duly (O v.SEAL = *ONy PACT' DV: UR:•' NVIRONMENTAL,INC. ip AvG• : � g•9 r �b '04 � �`` =: • r.:: By. lei ionino Date woo, 4' f ate, Title Title - WOOD ENVIRONMENT AND i)NROE C+d TTORN INFRASTRUCTURE SOLUTIONS, INC. alOV D A§ FORM By: f'' 9-4-2019 ► , -:• ' ' A •RNEY Date CU i Cl .ate ASSISTA VILLAGE OF ISLAMORADA CITY MANAGER is Seth:L'ain ess= Date • I ri MONROE COUNTY DIRECTOR SUSTAI BILITY AND PROJECTS By• 9/ '' /I 1`t honda Haag Date MONROE COUNTY COUNTY ADMINISTRATOR B /c/ Roman Ga esi - " Date Page 2 of 2 MONROE COUNTY HURRICANE IRMA EWP-DEBRIS REMOVAL September 14,2019 EXHIBIT A-1 Work Plan and Location Maps PROPOSED WORK PLAN-MONROE COUNTY HURRICANE IRMA EWP-DEBRIS REMOVAL—AUGUST 9TH,2018 A. Response Time The Contractor proposes the following time frames in which services can be provided without unwarranted delay or interference. The Contractor will mobilize the appropriate number of personnel and equipment crews as required immediately upon an agreed to timeframe with Monroe County. The Contractor will participate in a kick-off meeting with the County Debris Manager and other agencies as necessary or prudent, prior to mobilization. The Contractor will begin mobilization of equipment, operators, and laborers immediately upon receipt of a Task Order Notice to Proceed and an agreed upon start time that shall meet all requirements of the County. B. Proiect Mobilization Team The Contractor staff will establish the site location(s) in the disaster area for the temporary field office, offloading or staging sites,and TOLS(Temporary Offloading Sites)/TDMA(Temporary Debris Management Area)as agreed and approved by the County. C. Measurement Prior to beginning the debris removal phase, trucks and trailers used for the purpose of transporting debris will be measured by the Monitoring firm. The Contractor will provide appropriate measurement forms as specified by the County. D. Compliance Measures The Contractors Safety Officer or its Operations Manager will conduct a safety briefing and safety equipment check prior to equipment operation to ensure compliance with the Corporate Accident Prevention Plan. Offloading Sites/TOLS/TDMA team will also assist in securing all necessary clearances, permits, and licenses to operate the site(s) and will submit Site Plans to the County complete with Site Specific Safety and/or Accident Prevention Plans,a Traffic Control Plan to properly manage site ingress and egress, and/or a Fire Prevention Plan, plus a complete Subcontracting Plan listing all subcontractors and equipment to be used. Within 48-72 hours, Offloading Sites/TOLS/TDMA location(s) will be fully operational, complete with ingress and egress points, inspection towers,and other protective measures as necessary. E. Quality Assurance and Monitoring The Contractor will provide daily canal grid projections to the County showing where work crews will be - located. The Monitoring firm will verify and document productivity and safety compliance. Other personnel from Federal and State Agencies may observe contractor crews at work and provide their input,concerning quality,efficiency,effectiveness and completeness of the work in progress. F. Assessment and Mapping Locations of Debris The Contractor will perform a pre-removal assessment side scan sonar results of 250 kHz or greater resolution, or of resolution adequate to identify the debris to document waterway debris prior to commencing debris removal. The Contractor will provide a post-removal side scan sonar results of 250 kHz or greater resolution, or of resolution adequate to ensure the debris has been removed from the canals. G. LOADING AND HAULING OPERATIONS All field supervisors shall ensure that all debris disposal-hauling operators are licensed and/or certified to operate required equipment.All debris disposal operators will be given area maps designating assignment/authorized areas of operations as well as transport routes designated and/or approved by the County. All debris disposal haul operators shall visibly display colored placards provided by the Contractor and a Company logo. All debris will be picked up and loaded into haul trucks in a safe and workman-like manner to ensure compliance with the Corporate Accident Prevention Plan. All crew foreman and field supervisors will be responsible to ensure a rapid and cost- 1 iPage effective operation as possible. All construction and demolition materials will be sized using heavy equipment to ensure maximum loading and safe transport of materials. This operation specifically entails the recovery and removal (pick-up and hauling) of all eligible debris from the TOLS to TDMA sites and then directly to a final disposal site. The equipment and personnel utilized for each operational phase will vary by the type, quantity and location and proposed disposal and/or reduction method of the debris. In all operations, regardless of type of debris, appropriate personal protective equipment for personnel is critical and will be employed. Debris not defined as eligible by USDA NRCS EWP (Emergency Watershed Program) or County guidance or policies will not be loaded,hauled,or disposed under the contract. The Contractor will provide vessels, including experienced personnel, standard equipment and accessories,fuel required to provide verification to the County of waterway debris removal, using the most cost-effective technology. All boats, barges, vessels, trucks, trailers, and equipment utilized to perform the work under this Contract will be in compliance with all applicable Federal,State and local rules and regulations. H. CANAL/WATERWAY DEBRIS REMOVAL Waterway debris removal consists of removing all wet debris from the water surface,water bottoms, shorelines, and tidally influenced waters impacted by Hurricane Irma (following USDA NRCS EWP Guidelines). The debris will then either be transferred to land based trucks to be hauled to TDMAs or offloaded from marine vessels to TOLs to then be transferred to TDMAs for minimal separation for hazardous materials and processing/reduction of the C&D and vegetative debris. The material will be loaded into trucks at the TOLs with no staging occurring at these locations. Processed and separated debris will then be transferred to final disposal sites. The Contractor will/may mobilize barges and additional small watercraft from existing marinas and public/private access points. In areas of shallow water depths and tidal movement,we propose to use smaller watercrafts that are configured to work in these draft environments. Marine debris shall be removed, handled, transported,and disposed of in accordance with best practices,and all applicable federal,state and local laws and codes. I. GENERAL DEBRIS REMOVAL BMPs There are a number of general BMPs that should be employed for debris removal projects regardless of specific access or removal methods. • Avoid collisions and contact with all wildlife. Report sightings of stranded turtles and marine mammals, and distressed or dead birds,sharks, rays,and marine mammals to the appropriate State or Federal agency. • All removal operations should take place during daylight hours. Night operations may require establishment of additional location specific BMPs in consultation with resource agencies and landowners. • Avoid all bird and turtle nesting or aggregation areas or marine mammal haul-out locations. • Ensure no nesting birds are adjacent to debris, in the footprint of vehicle traffic, or in the path of debris to be removed by dragging. BMPs for Marine Debris Removal: • To limit disturbance to birds and other sensitive wetland and intertidal-associated species, work crews should be limited in size and number to the minimum number of personnel and equipment required to complete removal in an efficient time frame. Equipment and personnel should work as closely together as is feasible during recovery operations to minimize disturbance, rather than spread across the entire site. • Avoid all unnecessary contact with wetland vegetation or soils on foot or by vehicle in transit to and from debris removal site. • Use established pre-existing access/egress routes where feasible such as pre-existing roads, paths, trails, or waterways. If pre-existing access/egress routes do not exist, it may be necessary to establish temporary access/egress corridors to provide guidance and minimize traffic in wetlands and other sensitive habitats during clean-up operations. 2 I Fa 9 e - --- -- - -- --- - • Historic artifacts of any type (e.g., pot shards, arrowheads, ship timbers, and bottles) should not be collected and should be reported to the appropriate agency. • Staging areas for sorting or storing recovered debris should not be located in wetlands or intertidal areas if possible. • Remove all equipment and materials deployed to facilitate debris removal operations at conclusion of operations. The Contractor shall follow all applicable local,state, and Federal documents for BMPs as well as the Florida Keys National Marine Sanctuary Best Management Practices For Vessel, Aircraft, and Debris Recovery and Removal Operations dated April 2018. J. TOLs/TDMAs OPERATIONS The Contractor and Monitoring firm shall keep records of the amount and type of waste received,waste sent off-site for disposal or recycling,and waste left on-site.Such records are required for demonstrating that the management site has been operated in accordance with applicable regulations and orders.These records should be kept at a location designated by the site manager and made available for review by County staff upon request. Management sites should have: • Storm-water controls,such as silt fences,to prevent discharge of contaminated runoff into water bodies where such discharge may cause violations of County standards(example:turbidity); • Some method to control the offsite migration of dust,wood chips or other debris residuals from vehicular traffic and from the handling of debris and ash; • Some type of access control to prevent unauthorized dumping and scavenging;and, • Spotters to correctly identify and segregate waste types for appropriate disposal All reasonable steps must be taken to minimize the release of contaminants from the disaster debris at the management site. If contaminants are released into the environment,the entity operating the management site must take immediate steps to contain the release and notify the County within 24 hours. Only construction and demolition debris,land clearing debris,yard trash,vegetative waste,or Class III waste may be stored at the management site. Class I waste(such as household garbage,putrescible waste,or mixed wastes containing these materials) must be removed from the management sites and disposed of as soon as practicable to prevent odor,vectors and sanitary nuisances.Again,spotters should be used during waste pickup and/or at the management sites to correctly identify and segregate waste types for appropriate management. The following management options for the disaster debris must be followed: • Class I wastes,including all mixed wastes,must be disposed of at a Class I landfill or,except for asbestos- containing materials, in a waste-to-energy facility that is authorized to accept such wastes. • Non-recyclables and residuals generated from segregation of disaster debris shall also be disposed of in a Class I landfill or waste-to-energy facility. • Uncontaminated yard trash may be disposed of in permitted lined or unlined landfills,permitted land clearing debris facilities,or permitted construction and demolition debris disposal facilities. • Uncontaminated yard trash and clean wood may be processed at a registered yard trash processing facility. • Construction and demolition debris that is mixed with other disaster debris need not be segregated from other solid waste prior to disposal in a lined landfill.Construction and demolition debris that is either source- separated or is separated from other disaster debris at an authorized management site, may be managed at a permitted construction and demolition debris disposal or recycling facility upon approval by the County of the methods and operational practices used to inspect the waste during segregation. • Unsalvageable refrigerators and freezers containing solid waste such as rotting food that may create a sanitary nuisance may be disposed of in a Class I landfill;provided, however,that chlorofluorocarbons and capacitors must be removed and recycled to the greatest extent practicable using techniques and personnel meeting the requirements of 40 CFR Part 82. Chipping and/or grinding of uncontaminated disaster-generated vegetative debris is encouraged to help reduce the volume of the material.The County recommends the following guidelines for managing the volume reduced material: • In accordance with National Fire Protection Association, mulch and chip piles should not exceed 18 feet in height,50 feet in width,and 350 feet in length. Piles should be subdivided by fire lanes having at least 25 feet of clear space at the base around each pile.These piles should not be compacted. 3IPage • Smoking should only be allowed in designated areas well away from the combustible material. • Possible uses of the size reduced material include: (1)a soil amendment where it is disked into the soil or mixed with potting soil; (2) as mulch for weed control, moisture retention,soil temperature control,erosion control,or slope stabilization;(3)fuel;(4)feedstock for composting operations; (5)animal bedding material; and (6)pulp wood. • Use of the size reduced material as a soil amendment must be at normally accepted agronomic rates as determined by industry practice. Recommendations for appropriate application rates by the Institute of Food and Agricultural Sciences3 (IFAS) may be used,and can be obtained from the local IFAS Agricultural Extension agent. • The use of mulch must be considered beneficial rather than disposal. Mulch must not be placed in water bodies or wetlands. The Contractor shall deploy personnel and equipment to establish the TOL/TDMA at locations identified in conjunction with the County.The operation may include,but is not limited to the building of roads,erecting of fences,construction of containment areas,and placement of inspection towers. The Contractor shall provide all specified equipment,operators, and laborers for offloading sites,TOLS/TDMA management and debris reduction operations. Offloading Sites/TOLS/TDMA team will ensure location(s) will be fully operational complete with ingress and egress points, inspection towers,water runoff protection,and containment berms and/or geotextile if necessary. The inspection of every load, in and out, is critical to the documentation of the overall process. The Offloading Sites, TOLS/TDMA inspection towers provide a location for load verification and documentation programs of all incoming and outgoing debris. Once documented, all debris is processed in accordance with applicable local, state and federal rules, standards,and regulations. Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain equipment operations. The Contractor shall follow all guidelines as identified in the Florida Department of Environmental Protection Guidance for Establishment,Operation,and Closure of Disaster Debris Management Sites dated October 4,2016. K. SITE SAFETY PLAN The following information will be utilized to create a location specific site management plan and site safety plan. • Site Access - Separate points of ingress and egress should be established if possible. Temporary acceleration and deceleration lanes should be established adjacent to the primary road leading to and from site access points, approved by the County.All temporary roads leading to and through the debris-staging site should be constructed and maintained for all weather use. • Inspection Towers— (Man lifts or scaffolding may be utilized instead) Inspection towers shall be constructed to facilitate observation and quantification of debris hauled for storage at debris staging sites. One tower shall be placed at point of ingress for use by Monitoring firm, and one tower at the point of egress to ensure all debris hauling trucks are in fact empty upon leaving the site.One tower may be utilized if ingress and egress point is the same. L. DEBRIS STORAGE AREA Debris may be segregated into 7 main areas as follows unless otherwise instructed by the County: • Vegetative debris-Vegetative debris will be cleaned of C&D debris to the extent possible to facilitate compliance with requirements for reduction of vegetative debris. • Construction and Demolition (C&D) Debris - C&D debris will be dampened prior to dumping and periodically as needed,to comply with Local,State and Federal EPA standards. • White Goods-Refrigerators, Freezers, Dryers etc. 4IPage • Electronic Waste-Ns, monitors,computers etc. • HHW-Household hazardous waste • Uncontaminated Sand M. FINAL DEBRIS DISPOSAL The Contractor will conduct the final disposal of all debris, reduced debris, and other products of the debris management process in accordance with the applicable Federal, State and County standards and regulations. The identification and acquiring of the final disposal locations will be subject to final approval from the County. Final disposal locations can vary from Class I to Class III landfills, to the above-mentioned after-market locations (metal recyclers, municipal recycling facilities, mulching operations, mulch incineration programs, co-generation plants etc.) The Contractor and the County's Monitoring Firm assigned to the final disposal site will maintain disposal records and documentation during the entire disposal process including tickets and receipts for reimbursement. N. OFFLOADING SITE/TEMPORARY OFFLOADING SITE/TEMP DEBRIS MGMT AREA CLOSEOUT Restoration is conducted during the closing of each Offloading Sites/TDMA. The scope of remediation is determined during operation and closure, by terms of the land lease (if any), or County directive or task order. Remediation consists of final removal of all debris (including residual debris), removal and remediation of HHW, abatement of any safety and/or environmental concerns (to include environmental testing and/or monitoring, if required), the removal of temporary structures (including any inspection towers), grading and leveling, removal of roads and fencing, if appropriate, and potentially grassing or seeding of the site,if required,to documented pre-use condition. Management sites for disaster debris are temporary locations that can be used for the duration of the Emergency Final Order or as otherwise approved by the County. The following guidelines apply to the closing of temporary management sites: • Owner/operators of the management sites must contact the County prior to closing a management site to discuss and coordinate what will be required for closure including environmental sampling,if needed. • All disaster debris must be removed by the expiration of the Emergency Final Order, unless otherwise approved by the County. • Mulch produced from processing uncontaminated vegetative debris may be left on-site if prior approval is obtained from the County.The County will consider these requests on a case-by-case basis. • Areas that were only used to manage uncontaminated vegetative debris, or ash from burning solely vegetative debris,will not require any environmental sampling after the debris or ash is removed unless there is reason to believe that the area may have become contaminated (e.g., significant visible staining or known contaminant releases in the area). • Areas that were used to manage mixed debris or ash from burning mixed debris will normally require environmental sampling after the debris or ash is removed unless there is reason to believe that no contamination of the area occurred (e.g., the area is paved with asphalt or concrete and there is no visible evidence of staining or known contaminant releases). • When environmental sampling for soils and groundwater is needed, it should typically include at least one soil sample and one groundwater monitoring well in areas showing significant visible staining or areas believed to be impacted by the managed waste or ash. Unless otherwise approved by the County, these samples should normally be analyzed for total RCRA metals,volatile organic compounds, and semi-volatile organic compounds using approved EPA methods. The County can also require other approaches to conducting environmental sampling at management sites on a case-by-case basis. • The County must be informed in writing when all closure activities at the management site are completed. If environmental sampling was conducted as part of the closure activities, then the closure notice should include the results of this sampling,unless otherwise approved by the County. A narrative description shall be prepared for each site. Sketches and/or drawings (basic)shall be produced to illustrate the current condition of the site and its contents,as well as content location. Still photographs or video will be taken of each site, both ground level and aerial,to additionally illustrate the pre-use condition of the site and its contents. 0. Documentation and Recovery Process 5IPage The Contractor will meet with the County and the Debris Management Monitor to finalize and test the processes for inspection and documentation that are to be used during the response and recovery phase of debris removal. At all times, the Contractor will provide the County access to all work sites and disposal areas. The Contractor, the County and the Debris Management Monitor will have in place at the Offloading Sites/TDMA personnel to verify and maintain records regarding the contents and cubic yards of the vehicles entering and leaving the Offloading Sites/TDMA. The Debris Management Monitor shall coordinate data recording and information management systems, including but not limited to: • Prepare detailed estimates and submit to County • Implement and maintain a disaster debris management system linking load ticket and TDMA information,including reconciliation and photographic documentation processes. • Provide daily, weekly or other periodic reports for the County noting work progress and efficiency, current/revised , estimates,project completion and other schedule forecasts/updates. The Contractor will provide the following assistance: • Provide written and oral status reports as requested to County and Debris Monitor. • Review documentation for accuracy and quantity • Assist in preparation of claim documentation The Contractor will provide all requested information to the Debris Management Monitor that is necessary for proper documentation and understands that copies of complete and accurate records are required for the receipt of federal funds and must be supplied to the County.The Contractor will work closely with the County, Monitoring Firm and other applicable State and Federal agencies to ensure that eligible debris collection and data documenting appropriately address concerns of the likely reimbursement agencies. P. PROMPT COMPLAINT RESOLUTION Within 24 hours of a damage report, an investigative team will be dispatched to determine the validity and severity of the damage report. If validated, damages are repaired as quickly as physically possible, preferably commencing repairs on the day that the report is validated. If a subcontractor is involved,that subcontractor is asked to produce a plan to prevent further occurrences. 6IPage Additional Canals Added 07.10.19 Monroe County DSR#MC-17-005A Islamorada Canal Location Map • Hon North Key Largo Key Largo DS Tavernier DSR5A Big Pine Key .. Layton Cudjoe Key Duck Key Legend ISR1 DSR5B ■ Mile Markers e1', "r BigCoppitt Key Sources:Esd,HERE.DeLorme, ck Island USGS.Intermap,INCREMENT Phase 4_DSR5A P.NRCan.Esn Japan METI. — Esri China(Hong Kong).Esn Canal Name Korea,Esn(Thailand), ‘,c I. -148 LOWER MATECUMBE KEY 149 LOWER MATECUMBE KEY I-- « 151 LOWER MATECUMBE ADDED ` o - Source:Esn,Di,q italGlobe GeoEye,EarthstaC.Geog rap ie � �',�(C�,@Trr170bCrD. Additional Canals Added 07.10.19 Monroe County DSR#MC-17-005A Islamorada Canal Location Map i 1 { Ats W 9rt� _._-.._..__._."_.___..._1 Li • Hone North Key Largo Key Largo DS Tavernier Big Pine Key Layton Vi f Legend Cudjoe Key Duck Key •��� Phase_4_DSR5A t Big Coppitt Key Sources Esn.HERE,DeLorme r'•A� .5 Canal Name ck Island USGS,Intermap,INCREMENT P NRCan.Esri Japan.METI. Esri China(Hong Kong).Esri - I.112 PLANTATION KEY kneo F 1 ha9andi. _1 -113 PLANTATION KEY 115 PLANTATION KEY S It ,0•" -119 PLANTATION KEY 7-ographics,CNES;Ai: -. EXHIBIT B-1 Estimated resource allocation and 30 day estimate for DSR#5A MONROE COUNTY CANAL DEBRIS REMOVAL DSR: 5A SEPTEMBER 2019 TASK ASSIGNMENT WORKSHEET 09/01-09/30=20 WORKING DAYS(LABOR DAY) COMPLETE -DISPOSAL ONLY- # DESCRIPTION UNI UNIT RATE QUANTITY TOTAL T 001 SMALL DECK BARGE DAY $2,500.00 0 $0.00 002 MED . DECK BARGE DAY $4, 000.00 0 $0.00 003 LARGE DECK BARGE DAY $6,000.00 0 $0.00 004 SONAR BOAT DAY $1, 800.00 0 $0.00 005 SELF-LOADER DAY $2, 600.00 0 $0.00 006 DIVE TEAM DAY $3, 600.00 0 $0.00 007 0' 0.00 TURBIDITY BARRIER LF $30.00 008 TDMA MANAGEMENT DAY $1, 600.00 5 $8, 000.00 1 10 days x 50% 009 TDMA-CANAL $15,000.00 CANAL-FINAL HAZ-MAT OTHER RESOURCES $23,000.00