FY2019-FY2021 1st Amendment 09/18/2019 cJ�S couRra`.
Kevin Madok, CPA
1l l�rF �;
� Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: October 15, 2019
TO: Michelle Quad
Monroe County Sheriff's Office
9
FROM: Pamela G. Hanco . s .C.
SUBJECT: September 18'BOCC Meeting
Enclosed are three duplicate originals of the following item for your handling:
K2 1st Amendment to Contract for Law Enforcement and Security Services at Key West
Airport with the Monroe County Sheriffs Office and Monroe County Board of County
Commissioners.
Should you have any questions, please feel free to contact me at (305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
FIRST AMENDMENT TO CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
This First Amendment to Contract for Law Enforcement and Security Services at Key
West International Airport between Monroe County and Monroe County Sheriff's Office, is
made and entered into as of the date last written below by and between Monroe County Sheriff s
Office("MCSO"), a subdivision of the State of Florida, and Monroe County, a political
subdivision of the State of Florida("County"):
WITNESSETH
WHEREAS, In September 19, 2018 Monroe County entered into a three year Contract
with MCSO to provide Law Enforcement and Security Services at Key West International
Airport(the"Contract"), a copy of the Contract is attached as Exhibit"1"; and
WHEREAS,pursuant to Section 8a of the Contract, compensation for Law Enforcement
and Security Services for each fiscal year shall be set by amendment to the Contract; and
WHEREAS,Monroe County desires to amend the Contract to set the compensation for
Fiscal Year 2019-2020 (the"First Amendment").
NOW THEREFORE, in consideration of the mutual covenants set forth in this First
Amendment, the parties agree as follows:
Section 1. Amendment to Agreement. Section 5 of the Contract is amended to read as
follows:
*****
5. PAYMENT FOR SERVICES.
5a. Monroe County agrees to pay the sum of$ 2,693,062.00 (Two Million Six
Hundred Ninety Three Thousand and Sixty Two Dollars) for services, equipment and supplies
provided during the second year of this Contract (10/1/2019-9/30/2020). This sum is referred to
as the"Contract Price."
5c. Monroe County will pay the Sheriffs Office twelve (12) equal installments in
advance, on the first day of the month.
*****
First Amendment to Contract for KWIA Law Enforcement and Security Services Page 1
Section 2. Second Year Payment Terms. Exhibit"A"of the Contract is replaced in its
entirety with replacement Exhibit"A-2019"attached. All references to Exhibit"A"in the
Contract shall be from October 1, 2019 forward refer to the replacement Exhibit"A-2019".
Section 3. No Further Modifications. All other provisions of the Contract, other than
as specifically addressed herein, shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have accepted, made and executed this
First Amendment upon the terms and conditions above stated on the day and year last below
written.
By: .�
M/or/ airperson
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ao <- tre � -vin Madok, Clerk of Court
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Deputy C erk
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MONROE COUNTY SHERIFF'S OFFICE:
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Richard A. Ramsay, Sherif c-s= + — -r;
Date: /9G/c. tom Zo/?
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Monroe County Sheriff's Office r' o
Approved as to form
By:
Pa ' McCullah, General Counsel
First Amendment to Contract for KWIA Law Enforcement and Security Services Page 2
MONROE COUNTY ATTORNEY
APPRO f, AS TO FORM
By: /7-ej, k /1ViLft
County Attorney
Date: l l e !( (el
First Amendment to Contract for KWIA Law Enforcement and Security Services Page 3
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CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
Monroe County Sheriff's Office
And
Monroe County Board of County Commissioners
THIS CONTRACT is entered into by and between the Monroe County Sheriff's Office
(hereinafter referred to as"MCSO"or the"Sheriff')and the Boarcjaf County o issio ers of
Monroe County(hereinafter referred to as the"County")on the IT'day of
2018.
• 1-PURPOSE: The County has an obligation to provide law enforcement and security services
for the protection of all who use Key West International Airport("KWIA"). The County and the
Sheriff have agreed that MCSO will provide those services This Contract states the terms of the
agreement.
• 2-SCOPE OF SERVICES:
A-Services: The Sheriff will assign a Director of Airport Security and certified law
enforcement officers and non-sworn Airport Security Technicians("AST's")to KWIA to protect
people and property and enforce the criminal law,traffic and parking regulations, and airport
rules and regulations.
The Director of Airport Security will manage and supervise Sheriff's personnel at KWIA
and provide the services described herein.
B-Staffing Levels: The Sheriff agrees to assign deputies and AST's to KWIA as set
forth on Exhibit A(attached). If the County requires the assignment of additional personnel,the
Sheriff will post the position internally when the County provides written notification that the
non-tax revenues (or other funds)to fund the position have been secured. Additional personnel
will be assigned to KWIA after completing the Sheriff's hiring process.:
3-APPOINTMENT AND SELECTION:
A. The Sheriff retains complete control over and responsibility for the appointment of
his employees.
B. The Director of Airports,or his designee, shall be consulted and be an integral part of
the selection of personnel assigned to KWIA,however,MCSO must retain final
authority regarding personnel selection.
C. The Sheriff agrees to maintain Airport Security Technician(AST) fitness standards
testing. The AST fitness standards shall only apply to individuals assigned to be
Airport Security Tee micians after October 20, 2010. Upon consultation with the
Director of Airports,the AST fitness standards shall be subject to modification or
termination.
4-SHERIFF'S RESPONSIBILITIES FOR KWIA PERSONNEL:
A. Employees assigned to work at KWIA shall remain the Sheriff's personnel. They
shall be subject to all policies,rules,regulations, and discipline of the MCSO.
B. The County will not conduct investigations into any alleged misconduct of Sheriff's
personnel,but must promptly report such matters to the MCSO supervisor,MCSO
Internal Affairs, or the Sheriff. Upon completion of the investigation into the alleged
act of misconduct,the Director of Airports shall be informed of the outcome of the
investigation.
5-PAYMENT FOR SERVICES:
A. COST REIMBURSEMENT: The County shall, while this Contract is in effect
reimburse the Sheriff the actual cost of each assigned employee's salary(at rates in
effect as of the execution of this Contract, and including all future raises when
effective),including all benefits, whether provided through the County or through
MCSO,retirement contributions, social security and Medicare payments and any
other sums required by the federal or state government owed in connection with the
payment of wages or benefits, salary incentive payments,professional liability and
motor vehicle insurance premiums, a fully equipped patrol car,weapons,uniforms,
citation and report forms and any and all other items furnished to deputies and AST's
to perform their duties. The County remains responsible for the costs of health
insurance, life insurance, and worker's compensation coverage as now or in the future
provided to MCSO personnel. All vehicles paid for by the County will, at the end of
their service life,be property of the County.
B. ESTIMATED CONTRACT COST: The Estimated Contract Cost is an estimate of
the cost of providing service for a 12 month period. The Estimated Contract Cost for
year one of this Contract(10/01/2018-09/30/2019) is the sum described on Exhibit A,
attached and incorporated by reference herein. This sum is referred to as the
"Contract Price".
The Estimated Contract Cost assumes that the security requirements of the U.S.
Transportation Security Administration("TSA") do not increase. If TSA issues any
new Security Directives, or escalates the threat level,then the Estimated Contract
Cost will not be adequate to fund this Contract.
If the federal government notifies the County of elevated airport security
requirements,then the County will give the Sheriff written notice of the new
requirements and specify any additional staff or staff hours required. In the next
billing cycle,the County will reimburse the Sheriff all costs, over and above budgeted
costs,incurred as a result of federal action.
C. PAYMENT PROCEDURE: The County will pay the Sheriff in(12) equal monthly
installments, in advance, on the first day of the month.
D. YEAR-END RECONCILLATION: At the end of each fiscal year, incurred costs
will be reconciled with total payments made by the County. MCSO and County
external auditors will determine the final balance. If incurred costs exceed total
payments, the County will reimburse MCSO for the excess costs. If total payments
exceed incurred costs, MCSO will reimburse the County for the excess payment no
later than November 1, along with all year-end financial budget paperwork so that the
County can complete their required year-end budget paperwork.
E. MINIMUM STAFFING LEVELS:
The County recognizes that certified law enforcement officers and AST's require
continued training throughout their careers.. Every deputy assigned to KWIA must
receive training identical to that is required by law and MCSO policy for all Sheriff's
deputies.
When a member of Sheriff's KWIA personnel is absent from KWIA due to training,
sick leave, vacation,retirement,resignation, discipline, union business or other
authorized leave, Sheriff will fill the post with additional staff where necessary as
determined by the Director of Airport Security. The additional staff will be paid for
by County. The County shall not be liable for overtime or special detail pay in excess
of the amount approved in the attached budget without the prior authorization of the
Airport Director or his superiors.
Every reasonable effort shall be made by MCSO to schedule training and vacations to
minimize absence from KWIA.
6-APPLICABLE LAW:
A. This Contract shall be governed by and construed under the laws of the State of
Florida. Venue for all actions hereunder shall be in Monroe County, Florida.
B. The County and MCSO agree that they will comply with all relevant federal, state
and county laws and regulations and specifically agree not to discriminate against any
person based on race,religion, gender, ethnicity, national origin, disability, or sexual
preference. They agree to comply in all respects with the provisions of the federal
Fair Labor Standards Act with regard to overtime pay and conditions of work. They
acknowledge that certified law enforcement deputies are member of a collective
bargaining unit represented by the Fraternal Order of Police, and agree to take no
action contrary to the terms of any collective bargaining agreement.
C. The County and MCSO have and will maintain policies prohibiting sexual
harassment. The County agrees to report any incident or complaint regarding sexual
harassment on the part of any MCSO personnel to a MCSO supervisor, MCSO
Internal Affairs, or the Sheriff.
7-TERM:
The term of this Contract begins October 1, 2018 and ends September 30, 2021. It will
terminate early after thirty days written notice by MCSO to the County that MCSO's actual
expenses have exceeded or can reasonably be expected to exceed the Estimated Contract Cost.
8-FUTURE YEAR PRICING:
A. County and MCSO will negotiate payment for the second and third years of this
Contract in time sufficient for preparation of budgets and tax rolls. When agreement
is reached, MCSO shall prepare and amended Exhibit A showing the agreed
Estimated Contract Cost amounts and the County shall prepare an amendment to this
agreement incorporating the amended Exhibit A.
B. If the parties are unable to agree on payments for future years on a timely basis, then
and in that event this Contract shall terminate on September 30th of the then current
Contract period.
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By;__...
/--�N ayyor/Chairperson
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% t es . �ki{1 IN MADOK, Clerk
By: (1744-.^-'4A-i-e-'4-----i
Deputy Clerk
MONROE UNT '.SHERIFF'S FILE
By: •
Richard A. Ramsay
iviuNROE COUNTY SHERIFF'S OFFICE
APP Vr0 FORM:
RICK J.McCULLAH
GENERAL COU SEL
DATE: 1 0//qtY
MONROE COUNTY ATTORNEY
Af_P OKED AS TONORIvt:
CHRISTINE L IMBI3RT BARROWS
ASSISTANT CO 7TORNEY
DATE: l 1 I- -
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MONROE COUNTY SHERIFFS OFFICE
BUDGET-AIRPORT
2 YEAR COMPARISON FOR FYE 2018 TO FYE 2019 •
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FY 2018 FY 2019 +OR(-)
PERSONNEL SERVICES
Headcount 29 29 -
Executive Salary - - -
Regular Salaries 1,527,303 1,603,908 76,605
Overtime 5,410 5,410 -
Incentive 7,080 7,560 480
Employer Taxes 117,794 123,691 5,897
Retirement Contribution 214,507 239,231 24,724
Life Insurance 1,719 1,719 -
Unemployment Compensation - - -
Total Personnel Services 1,873,813 1,981,519 107,706
OPERATING EXPENSES
Expenses Other Than Salaries - - -
Professional Services 3,825 3,825 -
Other Contractual Services 15,000 15,000 -
Investigations - - -
Travel&Per Diem 1,650 2,000 350
Communications(Telephones) 11,400 9,000 (2,400)
Postage 100 100
Transportation (Freight) - - -
Utility Services - - -
Rentals - - -
Insurance 25,200 . 29,000 3,800
Repairs&Maintenance 37,000 37,000 -
Printing - - -
Office Supplies 4,000 4,000 -
Operating Supplies 45,646 45,646 -
Operating Supplies Computer<$1,000 - - -
Books,Subs&Memberships - - -
Training 9,000 9,000 -
Total Operating Expenses 152,821 154,571 1,750
CAPITAL OUTLAY
Other Building Improvements - - -
Machinery&Equipment-Radios - - -
Automobiles/Machinery/Equip. 40,000 40,000 -
Total Capital Outlay 40,000 40,000 -
CONTINGENCY - - -
TOTAL 2,066,634 2,176,090 109,456
COUNTY COSTS:*
-Health Insurances 383,611 383,611 -
-Worker's Compensation 76,914 66,437 (10,477)
-County Allocation - - -
Total County Expenses 460,525 450,048 (10,477)
*Estimates
TOTAL BUDGET 2,527,159 2,626,137 98,978
- - 3.92%
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MONROE COUNTY SHERIFF'S OFFICE
BUDGET-AIRPORT
2 YEAR COMPARISON FOR FYE 2019 TO FYE 2020
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FY 2019 FY 2020 +OR(-)
PERSONNEL SERVICES
Headcount 29 29 -
Executive Salary - -
Regular Salaries 1,603,908 1,693,671 89,764
Overtime 5,410 9,048 3,638
Incentive 7,560 6,360 (1,200)
Employer Taxes 123,691 130,745 7,053
Retirement Contribution 239,231 249,451 10,220
Life Insurance 1,719 1,831 113
Unemployment Compensation - - -
Total Personnel Services 1,981,519 2,091,106 109,588
OPERATING EXPENSES
-
Expenses Other Than Salaries -
Professional Services 3,825 3,000 (825)
Other Contractual Services 15,000 10,100 (4,900)
Investigations - - -
Travel&Per Diem 2,000 1,900 (100)
Communications(Telephones) 9,000 8,100 (900)
Postage 100 70 (30)
Transportation (Freight) - - _
Utility Services - - _
Rentals
Insurance 29,000 26,500 (2,500)
Repairs&Maintenance 37,000 28,500 (8,500)
Printing - - -
Office Supplies 4,000 1,000 (3,000)
Operating Supplies 45,646 29,500 (16,146)
Operating Supplies Computer<$1,000 -
- _
Books,Subs&Memberships - - -
Training 9,000 6,000 (3,000)
Total Operating Expenses 154,571 114,670 (39,901)
CAPITAL OUTLAY
Other Building Improvements - - -
Machinery&Equipment-Radios - - -
Automobiles/Machinery/Equip. 40,000 40,000 -
Total Capital Outlay 40,000 40,000 -
CONTINGENCY - - -
TOTAL 2,176,090 2,245,776 69,687
COUNTY COSTS:"
-Health Insurances 383,611 383,611 - 1
-Worker's Compensation 66,437 63,675 (2,762)
-County Allocation - - -
Total County Expenses 450,048 447,286 (2,762)
"Estimates
TOTAL BUDGET 2,626,137 2,693,062 66,924
- - 2.55%