Loading...
5 PSO 09/18/2019 4J;Z COURTQ Kevin Madok, CPA :.o Clerk of the Circuit Court& Comptroller— Monroe County, Florida 4E coVN, DATE: October 17, 2019 TO: Beth Leto,Airports Business Manager i FROM: Pamela G. Hancoc , la.C. SUBJECT: September 18"BOCC Meeting Attached are electronic copies of the following items for your handling: C17 Purchase Service Order#5 with THC, Inc. for the Key West International Airport Noise Insulation Program (NIP) for preparation of Final Bid Documents and Bid Process for Key West by the Sea, Building A (Part 1, 22 units), and Construction Management and Administration of the NIP Construction Project at the Key West By the Sea, Building C (66 units) in the amount of$1,783,066.76; to be funded with FAA Grant# 37-59 (90%) and Passenger Facility Charge# 17 (10%). The total number of units may change if homeowners decide to opt out of the program. C19 Ratification and approval of Federal Aviation Administration AIP Grant Agreement #3-12-0037-059-2019 providing$7,016,974.00 in funding for the Key West International Airport Noise Insulation Project(NIP) at Key West by the Sea (KWBTS), Construction Management& Administration and Construction of Building C and Preparation of Final Bid Documents&Bid Process for Building A (Part 1).The project will be funded 90%by FAA, and 10%Passenger Facility Charges (PFC#17). C20 Contract to the second lowest bidder DEC Contracting Group, in the amount of $5,928,071.69 for the Key West International Airport Noise Insulation Program (NIP) project at Key West by the Sea, Building C.Total project cost to be funded by the FAA Grant 37-59 (90%) and Passenger Facility Charge (PFC) #17 (10%). Should you have any questions, please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 PURCHASE/SERVICE ORDER FOR MONROE COUNTY To: THC, Inc. Purchase Service Order No. 5 Re: PSO Agreement, Dated 8-28-2019 Project Name: Implementation of Noise Insulation Program (NIP) [FY 2019-201 PSO 5A Bid Process (KWBTS Building A—Part 1, 21 Units) PSO 5B Construction Management&Administration (KWBTS Building C, 66 Units) 3 ca . J� ca r"- Description of Services: _D c„ CIr-i (See attached Scope of Services) _-- ' rn .r^a N CD Days to Complete 600 Lump Sum Fee $1,783,066.76 Payment for Services shall be in their entirety as per PSO. Prepared by: Recommended by: zi,....„ "' X 41— 4!fr -1/ LU Jo: A. Carroll, President Di ector of Air its o . -e Date: 8-28-2019 Date: a 3 O / ? '.. La o Accepted by: Approved by: Monroe County BOCC •'! l f \..�J�.�ii�iytdbe_A ay airman ,``��, ,; Cam' (((UU���Q ` >,y Date: 8-28-2019 Date: g 20 9 *`` S P- ON),30E COU NEY PED Dates) NTY ATTORNEY y`1/2�/, Key West International Airport Noise Insulation Program (NIP) Phase 1 (FY 2019-20) PSO 5 SCOPE OF WORK PSO 5A PREPARATION OF FINAL BID DOCUMENTS AND BID PROCESS FOR KWBTS BUILDING A — Part 1 KWBTS BUILDING A — Part 1 (21 Units) PSO 5B CONSTRUCTION MANAGEMENT & ADMINISTRATION KWBTS BUILDING C (66 Units) KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 1 of 26 Key West International Airport Noise Insulation Program (NIP) Phase 1 (FY 2019-20) PSO 5 SCOPE OF WORK INTRODUCTION KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 2 of 26 Project Overview Based on Key West International Airport's 2013 & 2018 Noise Exposure Maps (NEMs), the properties within the DNL 65 decibel boundary have been grouped into three (3) phases for potential eligibility in the Key West Noise Insulation Program (NIP): PHASE 1 Key West by the Sea Condominiums (KWBTS) 206 units Single Family Homes (DNL 70-75 dB) 4 units PHASE 2 Single Family Homes (DNL 65-70) 73 units Low Density Multi-Family Residential 15 units Lime Grove House 1 unit PHASE 3 Flagler Court Townhomes 26 units Grace Lutheran Church and School 5 units Parsonages 2 units NOTE: It is anticipated that updated Noise Exposure Maps (NEMs) for 2020 and 2025 will be generated in 2020, which may change the eligibility of the properties listed above. Phase 1 NIP Implementation Plan and Completion Status FY 2015-16 PSO 1 (Completed) In the first year of the NIP Phase 1 implementation, the THC consultant team completed all primary eligibility tasks including: - Property Surveys — KWBTS Buildings A, B, C and 4 SF homes - Acoustical Test Plan - KWBTS Buildings A, B, C and 4 SF homes - Eligibility Noise Testing - KWBTS Buildings A, B, C and 3 SF homes - NIP Eligibility Determination - KWBTS Buildings A, B, C and 3 SF homes In April 2016, because of eligibility noise testing, a total of two hundred nine (209) Phase 1 properties were deeded eligible to participate in the Key West NIP including KWBTS Building A (65 condominium units), KWBTS Building B (65 condominium units), KWBTS Building C (76 condominium units), 2827 Venetian Drive, 2929 Venetian Drive, and 1717 Jamaica Drive. Due to the funding level required to complete the design and construction process for all 209 eligible NIP Phase 1 properties, it was decided to divide the NIP implementation into four (4) fiscal years 2016- 17, 2017-18, 2018-19, 2019-2020. FY 2016-17 PSO 2 (Completed) In the second year of the NIP Phase 1 implementation, the THC consultant team completed all primary design development tasks and bid tasks including: - Phase 2A- Design Surveys — KWBTS Buildings A, B, C, and 3 SF homes - Phase 2A- Design Documents - KWBTS Buildings A, B, C, and 3 SF homes - Phase 2A - Preparation of Final Bid Documents & Bid Process — KWBTS Building B and 3 SF homes KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 3 of 26 FY 2017-18 PSO 3 (Completed) In the third year of the NIP Phase 1 implementation, the THC consultant team completed the following bid and construction tasks: - Phase 3A - Preparation of Final Bid Documents & Bid Process — KWBTS "Pilot Project" (Building B, Floors 1 & 2) and Two (2) SF homes - Phase 3B - Construction Management of KWBTS "Pilot Project" and Two (2) SF Homes (21 units) - Phase 3A- Preparation of Final Bid Documents & Bid Process - KWBTS Building B Floors 3-6 (35 units) FY 2018-19 PSO 4 (Completed) In the fourth year of the NIP Phase 1 implementation, the THC consultant team completed the following bid and construction tasks: - Phase 4A - Preparation of Final Bid Documents & Bid Process - KWBTS Building C (76 units) - Phase 4B - Construction Management of KWBTS B Floors 3-6 (34 units) FY 2019-20 PSO 5 (Current Year) In the fifth year of the NIP Phase 1 implementation, the THC consultant team will complete the following design, bid and construction tasks: - Phase 5A - Preparation of Final Bid Documents & Bid Process — KWBTS Building A— Part 1 - Phase 5B - Construction Management— KWBTS Building C (66 units) FY 2020-21 PSO 6 (Future Year) In the sixth year of the NIP Phase 1 implementation, the THC consultant team will complete the following design and construction tasks: - Phase 6A - Preparation of Final Bid Documents & Bid Process— KWBTS Building A— Part 2 - Phase 6B - Construction Management— KWBTS Building A— Part 1 (TBD units) FY 2021-22 PSO 7 (Future Year) In the seventh year of the NIP Phase 1 implementation, the THC consultant team will complete the following design and construction tasks: - Phase 7A - Construction Management— KWBTS Building A— Part 2 (TBD units) - Phase 2 Startup - Property Survey— Phase 2 Properties - Phase 2 Startup -Acoustical Test Plan and Eligibility Noise Testing for Phase 2 Properties - Phase 2 Startup - Design Document Development - Phase 2 - Group 1 - Phase 2 Startup - Preparation of Final Bid Documents & Bid Process — Phase 2 - Group 1 KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 4 of 26 NIP PSO Background Information Uniqueness of Noise Insulation Program (NIP) Management Requirements Given the specialization of the noise insulation program management process and budget development, it is more difficult for an outside party to review annual noise insulation Professional Services Authorization (PSO) budgets compared to a traditional airport airside / landside project. In addition, there are a limited number of firms and individuals who possess the high level of NIP program management experience that will be required for this Key West NIP PSO 5. Given the unique project demands, THC has formed a team of senior staff individuals with a high level of NIP experience. • Steve Vecchi, THC 29 years NIP experience Rick Herz, THC 29 years NIP experience Alan Hass, L&B 29 years NIP experience Richard Sun, Sun Group 21 years NIP experience Eric Seavey, L&B 20 years NIP experience Heather Faubert, THC 20 years NIP experience In addition, many of the NIP processes are much different than the processes used in typical airport planning, design and environmental projects. Unlike a typical airside/landside project, a NIP involves making extensive modifications to private property, requiring unique architectural design documents, a high level of property owner interaction, and numerous legal documents and liability controls. As shown above, the THC team consists of mostly senior staff with higher hourly rates. Over the many years of NIP program management experience, THC has learned that it is better to have a smaller team of highly experienced, senior staff than a large team of staff with limited NIP experience. This team composition strategy has resulted in a much higher program success throughout the U.S. with less errors, design issues, contractor failures, and sponsor liability issues. Property Owner Challenges Most KWBTS property owners do not reside in Key West on a full-time basis, which will require much more time for communicating and coordinating with property owners to prepare the final bid documents. PSO 5 tasks will require the coordination of 66 individual condominium owners in Building C, in addition to numerous tenants. Therefore, the property owner tasks will be considerably more involved than a typical residential NIP. These tasks will include all property owner communication (letters, emails, phone calls, conference calls), property owner scheduling, individual meetings with property owners to finalize proposed acoustical modifications, and processing of required legal documents. Since many of the KWBTS condominium property owners only live in Key West for a limited number of months, these tasks will require a much higher number of consultant hours to accomplish. Simultaneous Processes During the PSO 5 budget year, there will be many independent tasks occurring simultaneously between the PSO 5A and PSO 5B: There are six (6) primary PSO 5A tasks for KWBTS Building A — Part 1 (21 Units) that will occur simultaneously within a 12-month period (October, 2019 to September, 2020) to include: (1) Project Management, (2) Review Proposed Acoustical Modifications with Property Owners, (3) Prepare KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 5 of 26 Legal Documents, (4) Update Bid Documents, (5) Bid Process, and (6) Analysis & Modeling of Pre- Construction Acoustical Testing Data. There are six (6) primary PSO 5B tasks for KWBTS Building C that will occur simultaneously within a 10-month period (September, 2019 to October, 2020) to include: (1) Project Management, (2) Property Owner Pre-Construction Tasks, (3) Contractor Pre-Construction Tasks, (4) Daily Construction Management, (5) Post-Construction Acoustical Testing, and (6) Construction Close- out. KWBTS Building Complications During construction of the NIP Building B Pilot Project, the NIP Management Team uncovered many hidden building conditions that increased the degree of challenge to the design and construction processes. The KWBTS buildings are concrete buildings with window and door rough openings that are all different sizes and out of square. Given these existing conditions, a much greater level of work is required to prepare all rough openings for the proper installation of the acoustic windows and doors. The installation of the Ductless AC system and ERV unit is much more difficult than expected due to interference with structural braces, plumbing pipes, non-compliant wiring and can lighting. The Consultant anticipates continual challenges and building obstacles during the construction of the 66 condominium units in Building C. Construction Management Staffing The KWBTS Building C construction will be performed for a total of 66 KWBTS condominiums where all units will be completed within potentially a ten (10) month calendar period, which is the largest number of units and longest construction period to-date. The work in the 66 Building C units will be scheduled after the award of the Building C construction contract. Depending on the contractor's final approved construction schedule, up to five (5) condominium units will be opened by the contractor simultaneously and will need to be managed simultaneously. Therefore, given the above, PSO 5B will represent a doubling of construction activity and will require proportionately more construction management compared to the previous KWBTS Building B Projects. To provide proper oversight and to ensure that all work is being performed in conformance with NIP design documents, two (2) professional construction management staff will be required consisting of a full-time on-site Construction Manager (CM) and part-time off-site Construction Administrator (CA). Consultant Team Overview The PSO 5 Scope of Services will require an array of tasks to be completed by THC and their sub- consultants (the "Consultant"). The THC Director of Acoustical Services will act as the Project Manager of the THC Consultant Team and will provide all daily project management responsibilities throughout the 12-month period and will report directly to the Key West International Airport's Noise Program Coordinator. The THC Project Manager will be supported by an Assistant Project Manager from the THC Atlanta headquarters office. The Consultant Team is composed of the following disciplines. • THC, Inc. -The Program Manager,THC, Inc. (THC)will provide overall program management services and support to the Airport Noise Program Coordinator as necessary. THC will provide database services and project scheduling, along with interaction with all participating property owners and tenants. The Director of Acoustical Services ($256.39)will act as Project KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 6 of 26 Manager and will have overall responsibility for all daily project tasks and activities. THC will also utilize the services of an Assistant Project Manager ($120.00) for both management and administrative support from the Atlanta headquarters office. The Construction Manager ($130.00) will provide full-time construction management services on-site during the entire Building C 10-month construction period. The Construction Administrator ($120.00) will provide (off-site, half-time)weekly assistance to the Construction Manager throughout the 10- month construction period and will coordinate with the Project Manager and Assistant Project Manager as required. • The Sun Group — The local Principal Architect, The Sun Group, will provide all required architectural services for this project. The Sun Group will be responsible for developing all proposed acoustical modification documents for each property, reviewing draft acoustical modification documents with each property owner, developing final construction drawings and acoustical modification documents for each property, preparing the bid package, leading the pre-bid conference, attending all contractor outreach sessions and workshops where necessary, tabulating the bids for construction services, and making the final award recommendation to THC. The Sun Group will utilize the services of the Principal Architect ($195.00), Senior Architect ($150.00), and Architectural Drafter ($85.00). • Jones & Conde, LLC. - The local Principal Engineer, Jones & Conde, LLC, will provide all required mechanical and electrical design support to the Sun Group. Jones & Conde, LLC will be responsible for developing the mechanical/electrical scope of work for each property, assisting The Sun Group by reviewing the draft acoustical modification documents with each property owner, developing final mechanical/electrical construction drawings and documents for each property, assisting The Sun Group in the preparation of the bid package, and attending the pre-bid conference. Jones & Conde, LLC will utilize the services of the Principal Engineer ($150), Senior Engineer ($125), and Engineering Drafter ($75). • Landrum & Brow_n -The Acoustical Engineer, Landrum & Brown (L&B)will provide all required pre-modification noise analysis and will utilize an Associate Vice President ($250), Senior Consultant ($200), and Senior Project Administrator ($95). • EE&G — The Environmental Consultant will provide all services associated with the development of the Asbestos Work Procedures for each condominium and NIP Volume 3 — Asbestos Abatement Specification, . They will also provide executive on-site observation to ensure the Contractor's asbestos handling methods and procedures meet the satisfaction of OSHA and the Asbestos Scope of Work. EE&G will utilize the services of the Principal ($175.00), Senior Tech Advisor ($145), Senior Project Professional ($115), Administrative Assistant ($45). KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 7 of 26 Key West International Airport Noise Insulation Program (NIP) Phase 1 (FY 2019-20) PSO 5A SCOPE OF WORK PREPARATION OF FINAL BID DOCUMENTS AND BID PROCESS FOR KWBTS BUILDING A — Part 1 KWBTS BUILDING A (21 Units) KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 8 of 26 The following sections will provide a detailed review of all required consultant tasks for the NIP PSO 5A — Preparation of Final Bid Documents and Bid Process for KWBTS Building A — Part 1, which include the following six (6) key tasks: Task 1 Project Management Task 2 Review Proposed Acoustical Modifications with Property Task 3 Prepare Legal Documents Task 4 Update Bid Documents Task 5 Bid Process Task 6 Analysis & Modeling of Pre-Construction Acoustical Testing Data Task 7 Administrative Fee for PSO 5A Subconsultants TASK 1 PROJECT MANAGEMENT October 1, 2019— September 30, 2020 The Consultant will perform the following general project management tasks for PSO 5A during a twelve (12) month period, in coordination with the Airport Noise Program Coordinator: Set up Project The Consultant will set up the project (Preparation of Final Bid Documents and Bid Process for KWBTS Building A — Part 1) in the corporate financial system, as required by corporate policy to manage the project. Manage Sub-Consultants The Consultant will be responsible for the daily management of all sub-consultants in their completion of all project tasks related to Preparation of Final Bid Documents and Bid Process for KWBTS Building A— Part 1. This process includes all phone/conference call /email communication and review of their task implementation plan and all document deliverables. The Consultant will also be responsible for managing their budget expenditures and reviewing their monthly invoices. Participate in Weekly Coordination / Progress Conference Calls The Consultant will participate in weekly coordination / progress telephone conference calls with KWIA's Airport Noise Program Coordinator. The calls will be hosted by KWIA's Airport Noise Program Coordinator, and the duration of each call will be approximately 60 minutes. The FAA ADO will be invited to participate in these calls. KWIA's Airport Noise Program Coordinator will provide the Consultant with the call-in number and conference code and will dial-in as the leader. The weekly coordination/progress call will include topics related to both PSOs 5A and 5B. Hours for this task are included in the PSO 5A budget. KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 9 of 26 Attend KWIA Ad-Hoc Committee Meetings The Consultant will attend KWIA Ad-Hoc Committee meetings, as directed by KWIA's Airport Noise Program Coordinator, to present information on the status of both projects (Preparation of Final Bid Documents and Bid Process for KWBTS Building A — Part 1 and Construction of Building C.) The FAA ADO will be invited to attend these meetings. The Ad-Hoc Committee typically meets four times per year (e.g., December 2019, March, June, and October 2020). Hours and Expenses for this task are included in the PSO 5A budget. Due to the nine (9) KWBTS NIP Meetings that will be budgeted and will overlap with the March and June Ad-Hoc Meetings, only hours and expenses will be included for two (2) Ad-Hoc meetings in October and December in the PSO 5A budget. Conduct KWBTS NIP Meetings The Consultant will conduct nine (9) KWBTS NIP Meetings (January, February, March, April, May, June, July, August, September) for all KWBTS Property Owners to develop and present information on the status of the project. A 900 ft2 meeting room (enough to accommodate 45 chairs with rows of tables facing the front of the room so each person has a space for writing) will be rented at the Sheraton Suites Key West for each of the nine (9) meetings. Hours and Expenses for this task are included in the PSO 5A budget. Daily Communication with Property Owners and Others The Consultant will be responsible for general communication requirements with NIP participating property owners, City of Key West, Monroe County, FAA, product manufacturers and general contractors related to Preparation of Final Bid Documents and Bid Process for KWBTS Building A— Part 1. Manage Property Files The Consultant will provide the management of all KWBTS participating property files for Building A (62 units) and for Building C (66 units) including all letters, emails, phone calls, legal documents, proposed acoustical modification documents and schedules. Prepare Project Invoicing The Consultant will prepare PSO 5A and 5B monthly invoices to Monroe County, as required to manage the project (Preparation of Final Bid Documents and Bid Process for KWBTS Building A— Part 1). Develop 2020-21 Budget and Scope (PSO 6A) The Consultant will develop the KWIA NIP 2020-21 Consultant budget and scope of work narrative for PSO 6A(Preparation of Final Bid Documents and Bid Process— Building A— Part 2, Construction Management of Building A — Part 1). The Consultant will coordinate and review all sub-consultant budgets and coordinate the FAA pre-application and grant application processes. Close Out Project The Consultant will provide information / documentation to KWIA's Airport Noise Program Coordinator as needed to facilitate close-out of the AIP grant. The Consultant will conduct administrative tasks, as required by corporate policy to close out the project (Preparation of Final Bid Documents and Bid Process— Building A— Part 1). KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 10 of 26 Task 1 Reimbursable Expenses Notes: Task 1 will occur over a twelve (12) month period. The Consultant will be required to include all costs related to Task 5A Project Management, including costs for renting a meeting room for NIP Orientation Meetings, duplication, certified mailings and letters. The Project Manager and Assistant Project Manager will need to budget costs for six (6) trips for the KWBTS NIP Update Meetings and Ad-Hoc Committee Meetings. All trip costs need to include related airfare, auto rental, per diem, fuel and parking costs for each Consultant staff. TASK 2 REVIEW PROPOSED ACOUSTICAL MODIFICATIONS WITH PROPERTY OWNERS In preparation for the bid of Building A— Part 1 (21 units), the Consultant will be required to complete the individual 60-minute Review Meetings for each of the participating Building A Property Owners. In this task, the Consultant will mail proposed NIP design documents to each of the 21 individual property owners and provide a written summary of the tasks that will be completed at each individual Review Meeting. The Consultant will schedule 60-minute appointments for each of the 21 Property Owners and will provide an appointment reminder. At the scheduled Review Meeting, the Consultant (Project Manager, Assistant Project Manager, Principal Architect, and Principal Engineer) will provide a complete review of the proposed NIP design documents, make revisions based on comments from Property Owners, make product selections and manage the signing of all NIP legal documents. After the Review Meeting, the Consultant (Principal Architect, Principal Engineer) will make final revisions to the design documents based on comments received from the Property Owners during the meetings. Task 2 Reimbursable Expenses Notes: In Task 2, the Consultant will be required to include all costs related to Review Meeting document production, duplication, and shipping. The Consultant (Project Manager, Assistant Project Manager, Principal Architect, and Principal Engineer) will need to budget costs for one (1) full week trip to conduct the Building A — Part 1 Review Meetings. All trip costs need to include related airfare, auto rental, per diem, fuel and parking costs for each Consultant staff. TASK 3 PREPARE LEGAL DOCUMENTS In preparation for the bid of Building A — Part 1 (21 units), the Consultant will prepare, distribute, collect, process, and file all required NIP legal documents for 21 individual properties to include: - Property Owner Agreement -Avigation Easement - Notice of Commencement - Subordination of Mortgage - EPA Lead Paint Acknowledgement - Property Owner Verification of Completed Work - Hard-Wired Smoke Alarm Installation Confirmation - Designated Furniture Storage Space Sketch - ERV and Ductless AC System Release KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 11 of 26 This task includes preparation of 21 personalized sets of legal documents. All the legal documents listed in the SOW are not prepared at the same time; there are at least three different time periods when these documents are prepared and distributed. For example, generic versions of the Property Owner Agreement, Avigation Easement, Consent to Avigation Easement & Pre-Work Consent are sent to owners prior to Task 2 Review Meetings so they can read over all legal docs before the Task 2 Review Meetings. Then, personalized sets of documents are prepared and presented during Task 2 Review Meetings for signature. Personalized documents are sometimes mailed/emailed if the owner(s) is residing in a foreign country, have a personal representative/property manager attending the Review Meeting on their behalf, or if only one (of multiple) owner will be attending the Review Meeting. Documents occasionally need to be revised as a result of last-minute change in ownership (e.g., sale of property, death of owner). The Subordination of Mortgage requests are prepared and sent to lenders continuously throughout the project because lenders do not always respond in a timely manner. Once completed, the Property Owner Agreement, Avigation Easement, and Consent to Avigation Easement are sent to the County for approval and recording with the Clerk of Courts. Task 3 Reimbursable Expenses Notes: In Task 3, the Consultant will be required to include all costs related to legal document production, duplication, and shipping. TASK 4 UPDATE BID DOCUMENTS In preparation for the bid of Building A — Part 1 (21 units), the Consultant will conduct the following tasks required to update the Building A— Part 1 bid documents: Conduct NIP Orientation for all Participating Building A— Part 1 Property Owners The Consultant will prepare a NIP Orientation Presentation for all 21 participating Building A— Part 1 Property Owners, which will provide an overview of the proposed Building A — Part 1 scope of work, required asbestos abatement work, property owner requirements, design revisions and NIP policy revisions. The Consultant will then schedule and conduct multiple NIP Orientation Sessions during a 2-day period for all 21 property owners. Update Bidding Documents (Proiect Manual Volume 1 of 5) The Consultant will review and update the Bidding Documents developed for the KWBTS Building C project (66 units) and incorporate changes based on the previous KWBTS bid and construction experience (e.g., contractor minimum qualification requirements, Unit Prices, Special Provisions). The Bidding Documents for KWBTS Building A will meet all FAA requirements and the requirements of the local authorities and will contain all information necessary for the formal bid process, including Bidding Requirements and Contract Forms. Volume 1 will be approximately 240 pages printed on 8'/2"x11" paper. Update Technical Specifications (Proiect Manual Volume 2 of 5) The Consultant will review and update the Technical Specifications developed for the Building C (66 units) and incorporate changes based on the previous KWBTS bid and construction experience (e.g., contractor minimum requirements, contract time, construction scheduling, work restrictions).Volume 2 will be approximately 190 pages printed on 81/z"x11" paper. KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 12 of 26 Update Asbestos & Lead Based Paint Inspection Reports and Asbestos Remediation Specifications for Building A— Part 1 (Project Manual Volume 3 of 5) Based on previous laboratory test results for the 21 participating Building A condominiums, the Consultant will review and update the Asbestos & Lead Based Paint Inspection Reports and Volume 3 - Asbestos Remediation and Lead Based Paint Specifications, which include all ACM surfaces in the 21 Building A condominiums (<1% ACM in stucco and gypsum board joint compound and 2-5% ACM in stucco). Volume 3 will be approximately 1,500 pages printed on 81/2"x11" paper. Revise Construction Drawings (Project Manual Volume 4 of5) Using the final Acoustical Modification Packages for the 21 participating KWBTS Building A— Part 1 Units, the Consultant will prepare the Construction Drawings for the KWBTS Building A - Part 1 Bid Package and develop a revised estimate of anticipate construction costs. Volume 4 will be approximately 100 pages printed on 11"x17" paper. Update Typical Project Details and Site Information (Project Manual Volume 5 of 5) The Consultant will review and update the Typical Project Details and Site Information developed for the Building C (66 units) and incorporate changes based on the previous KWBTS bid and construction experience (e.g., construction staging requirements, construction safety plan, construction phasing plan). Volume 5 will be approximately 120 pages printed on 8'/2"x11" paper. Provide Draft Bid Documents to Monroe County Attorney As soon as the Draft Bid Documents, Volumes 1 and 2, are finalized, they will be electronically transmitted to the Monroe County Attorney for review and approval. All revisions required by the County Attorney will be incorporated into the final Bid Documents. Provide Hard Copies of Bid Documents As soon as the Bid Documents are finalized, one complete set(hardcopy, and on CD)will be shipped to the FAA ADO Program Manager for their review and comment. In addition, one complete set (hardcopy, and on CD) will be shipped to the Monroe County Purchasing Department for the bid process and one complete set (hardcopy) will be shipped to the City of Key West Building Department for preliminary review and comment. Task 4 Reimbursable Expenses Notes: In Task 4, the Consultant will be required to include all costs related to bid document production, duplication, and shipping. In addition, the Project Manager and Assistant Project Manager will need to budget costs for one (1) trip for the KWBTS NIP Building A Orientation Meetings. All trip costs need to include related airfare, auto rental, per diem, fuel and parking costs for each Consultant staff. TASK 5 BID PROCESS The Consultant will complete the following bid process tasks for the KWBTS Building A— Part 1: Prepare Bid Advertisement The Consultant will develop a bid advertisement notice for the KWBTS Building A— Part 1 (21 units). Following the County Attorney's approval of the Draft Bid Documents, the Consultant will provide the Bid Advertisement to the Monroe County Attorney's Office for their coordination with the Monroe KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 13 of 26 County Purchasing Department. The Monroe County Purchasing Department will confirm the bid advertisement dates and set a bid opening date. Contractor Request for Information During the bid process, Monroe County will be responsible for all communication from contractors who are interested in bidding the project. The Consultant will assist Monroe County as requested. The Consultant will provide answers to bidder's questions pertaining to the project relating to the design documents, schedule, specification and/or contractor requirements. Conduct Pre-Bid Meeting Consistent with the formal bid advertisement, the Consultant will schedule and conduct a mandatory pre-bid meeting in Key West for contractors who are interested in bidding the project. At the Building A— Part 1 Pre-Bid meeting, the Consultant will review all aspects of the project including contractor minimum experience requirements, design documents, safety plan, unit prices, contractor deficiency point system, construction scheduling, and contractor expectations. Attend Bid Opening The Consultant will coordinate with the Key West International Airport and Monroe County to be available at the bid opening, as described in the bid advertisement. Review Bids and Prepare Award Recommendation Upon the opening of the bids, the Consultant will conduct a detailed review of all contractor bids received. After this review, the Consultant will provide an official letter of contract award recommendation to Key West International Airport and Monroe County, to the lowest, most responsive and most responsible bidder. Coordinate Contract Award The Consultant will coordinate with the recommended General Contractor (GC) to make sure the GC submits their completed contract documents to Monroe County Department of Airports in a timely manner, such that the Board of County Commissioners (BOCC) can schedule the award of contract on the same monthly agenda as acceptance of the FAA grant. Task 5 Reimbursable Expenses Notes: In Task 5, the Consultant (Project Manager, Assistant Project Manager, Principal Architect, Principal Engineer, Construction Administrator, Senior Environmental Technical Advisor) will need to budget costs for one (1) trip to conduct the Pre-Bid Meeting. In addition, the Consultant (Project Manager, Assistant Project Manager) will need to budget one (1) trip for the Bid Opening. All trip costs need to include related airfare, auto rental, per diem, fuel and parking costs for each Consultant staff. In addition, the Consultant will need to include all costs related to the bid process including letters and postage. KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 14 of 26 TASK 6 ANALYSIS & MODELING OF PRE-CONSTRUCTION ACOUSTICAL TESTING DATA The Consultant will complete the following tasks for KWBTS Building A— Part 1 (21 units): Data Analysis of the Pre-Construction Noise Measurements — The Consultant will first review the previously completed pre-noise testing performed in 2017 in seven (7) Building A condominium units (floors 1, 2, 3— entire building). Since the KWBTS Building A will be divided into multiple projects, the Consultant will be required to perform pre-noise testing on an additional seven (7) condominium units on the portion of the building that contains the 21 units included in Building A— Part 1 to determine the measured NLR and interior DNL in each unit prior to the addition of NIP acoustic modifications. In addition, to ensure conformance with FAA guidelines, the Consultant will model the anticipated noise reduction in several representative Building A condominiums to ensure that a minimum five (5) dB NLR will be achieved by the proposed NIP design modifications. After the completion of this process, the Consultant will prepare a technical memorandum summarizing the measured NLRs, interior DNLs, and anticipated modeled results. Throughout the project, the Consultant will provide acoustical support and handle acoustical questions or evaluate specific product alternatives as necessary for the design on Building A— Part 1. TASK 7 ADMINISTRATIVE FEE FOR PSO 5A SUBCONSULTANTS In the management of all PSO 5A contract subconsultants (Construction Manager, Principal Architect, Principal Engineer, Senior Environmental Technical Advisor, Acoustical Engineer), the Consultant provides many tasks for all subconsultants to include verification of certificate of insurance, contract preparation, processing of monthly invoices, issuance of monthly payments, preparation of monthly invoicing, preparation of monthly billing narrative and preparation of monthly DBE reports. This task will include a ten (10) percent markup on all budgeted PSO 5A subconsultant labor costs. KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 15 of 26 Key West International Airport Noise Insulation Program (NIP) Phase 1 (FY 2019-20) PSO 5B SCOPE OF WORK CONSTRUCTION MANAGEMENT & ADMINISTRATION BUILDING C (66 Units) KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 16 of 26 PSO 5B —Scope of Work Tasks The following sections will provide a detailed review of all required consultant tasks for the NIP PSO 5B — Construction Management and Administration for Construction of Building C (66 Units) which include the following seven (7) key tasks: Task 1 Project Management Task 2 Property Owner Pre-Construction Tasks Task 3 Contractor Pre-Construction Tasks Task 4 Daily Construction Management Task 5 Post-Construction Noise Testing and Analysis Task 6 Construction Closeout Task 7 Administrative Fee for PSO 5B Subconsultants TASK 1 PROJECT MANAGEMENT October 1, 2019— September 30, 2020 Given the commercial nature of the KWBTS construction, the Consultant will be required to conduct several Property Owner and Contractor tasks for the 66 units in Building C Floors 3-6 during a twelve (12) month period to properly prepare for the NIP KWBTS Construction process, and conduct post- construction tasks to include: Set up Project The Consultant will set up the project (Construction Management and Administration for Construction of Building C) in the corporate financial system, as required by corporate policy to manage the project. Manage Sub-Consultants The Consultant will be responsible for the daily management of all sub-consultants in their completion of all project tasks related to the Construction Management and Administration for Construction of Building C. This process includes all phone / conference call /email communication and review of their task implementation plan and all document deliverables. The Consultant will also be responsible for managing their budget expenditures and reviewing their monthly invoices. Participate in Weekly Coordination / Progress Conference Calls The Consultant will participate in weekly coordination / progress telephone conference calls with KWIA's Airport Noise Program Coordinator. The calls will be hosted by KWIA's Airport Noise Program Coordinator, and the duration of each call will be approximately 60 minutes. The FAA ADO will be invited to participate in these calls. KWIA's Airport Noise Program Coordinator will provide the Consultant with the call-in number and conference code and will dial-in as the leader. The weekly KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 17 of 26 coordination/progress call will include topics related to both PSO 5A and 5B. Hours for this task are included in the PSO 5A budget. Daily Communication with Property Owners and Others The Consultant will be responsible for general communication requirements with the NIP participating property owners, City of Key West, Monroe County, FAA, product manufacturers and general contractors regarding Construction of Building C. Provide Daily Support to the Construction Manager Throughout the pre-construction and construction period, the Consultant will provide daily support to the designated Construction Manager to include document management, review of RFI, Change Orders, shop drawings, payment applications, and change orders. Manage Property Construction Files The Consultant will provide the management of all 66 Building C property files containing all construction documents and reports, letters, emails, phone calls, legal documents, proposed acoustical modification documents and schedules. Prepare Proiect Invoicing The Consultant will prepare monthly invoices to Monroe County, as required to manage the project (Construction Management and Administration for Construction of Building C). Develop 2020-21 Budget and Scope (PSO 6B) The Consultant will develop the KWIA NIP 2020-21 Consultant budget and scope of work narrative for PSO 6B (Construction Management of Building A — Part 1). The Consultant will coordinate and review all sub-consultant budgets and coordinate the FAA pre-application and grant application processes. Close Out Project The Consultant will provide information / documentation to KWIA's Airport Noise Program Coordinator as needed to facilitate close-out of the AIP grant. The Consultant will conduct administrative tasks, as required by corporate policy to close out the project (Construction Management and Administration for Construction of Building C). Task 1 Reimbursable Expenses Notes: Task 1 will occur over a 12-month period. The Consultant will be required to include all costs related to the Program Management task including document production, duplication, shipping, letters and postage. The Project Manager and Assistant Project Manager will need to budget costs for two (2) trips for the KWBTS NIP Update Meetings and Ad-Hoc Committee Meetings. All trip costs need to include related airfare, auto rental, per diem, fuel and parking costs for each Consultant staff. TASK 2 PROPERTY OWNER PRE-CONSTRUCTION TASKS In preparation for the Construction of 66 properties in KWBTS Building C, the Consultant will be required to complete several Property Owner Pre-Construction Tasks during a four(4) month period to include: KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 18 of 26 Conduct NIP Construction Orientation Sessions The Consultant will prepare a NIP Construction Orientation Presentation for the 66 participating property owners and their tenants which will provide a complete review of all NIP construction processes and procedures, anticipated schedules, safety requirements and property owner responsibilities during the 10-month construction process. The Consultant will then schedule and conduct multiple NIP Construction Orientation Sessions during a 2-day period for all 66 participating property owners. A 900 ft2 meeting room enough to accommodate 80 chairs will be rented for two (2) days at the Sheraton Suites Key West for these meetings. Prepare Designated Storage Space Sketches for all 66 Building Condominiums All 66 Building C condominium floor plans are completely different, including the types and amounts of existing furniture. The Property Owner is responsible for removing all excessive furniture and moving all remaining furniture to limited designated spaces within each room of the condominium prior to start of their NIP construction. To assist the Property Owner in the process to ensure they properly complete this task, the Consultant will develop a unique Designated Storage Space Sketch for each of the 66 Building C condominiums which reflects the available spaces in all condominium rooms that will be available for furniture storage, based on their unique proposed NIP scope of work. This scaled drawing will also show the "clear areas" required for the contractor to perform their NIP work. Conduct Storage Space Site Visits at all 66 Condominiums The Consultant will schedule and conduct a 30-minute visit at each of the 66 Building C condominiums to assess their existing furniture and assist the Property Owner in the determination of"excessive" furniture that will be required to be removed from their condominium prior to the start of NIP construction. In addition, the Consultant will review their unique Designated Storage Space Sketch with the Property Owner and communicate helpful tips to help simplify this process. During this site visit, the Consultant will also provide a review of all property owner furniture moving responsibilities including the required poly protection procedures for all stored furniture, bathroom doors and closet doors. Task 2 Reimbursable Expenses Notes: Task 2 will occur over a 4-month period. The Consultant will be required to include all costs related to Property Owner tasks including document production, duplication, shipping, letters, and postage. The Consultant (Project Manager and Assistant Project Manager) need to budget costs for one (1) trip for property owner designated storage space site inspections. All trip costs need to include related airfare, auto rental, per diem, fuel and parking costs for each Consultant staff. TASK 3 CONTRACTOR PRE-CONSTRUCTION TASKS In preparation for the Construction of 66 properties in KWBTS Building C, the Consultant will be required to complete several Contractor Pre-Construction Tasks during a four (4) month period to include: Review Contractor Criminal Background Reports After submission by the awarded contractor, the Consultant will review and approve all Criminal background reports for all Contractor staff to include employees, 1099 workers, subcontractors and suppliers. KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 19 of 26 Review Contractor 12-Panel Drug Testing Reports After submission by the awarded contractor, the Consultant will review and approve all 12-Panel Drug Testing reports for all Contractor staff to include employees, 1099 workers, subcontractors and suppliers. Develop and Issue ID Badging for all Contractor Staff After successful review and approval of Criminal Background and 12-Panel Drug Test Reports, the Consultant will create and issue NIP Construction site ID badges for all Contractor staff to include employees, 1099 workers, subcontractors and suppliers. Review Contractor Submittals The Consultant will review all Contractor Submittals for windows, prime entry doors, sliding patio doors, electrical equipment, mechanical equipment, construction materials, scaffolding, and vertical lifts that may be required. Conduct Final Measurement Walk-Through Inspections Within a 1-week time period, the Consultant will conduct Final Measurement Walk-Through Inspections with the Contractor and Product Manufacturers in all 66 participating condominiums. This 30-minute visit at each condominium will include final measurements of all windows and doors, review of the ERV & ductless AC installation process, review of asbestos abatement containment and staging plan, verification of property owner"pre-work" requirements and verification of finishes, colors and styles. Conduct Pre-Construction Conference The Consultant will schedule and conduct a Pre-Construction Conference with the Contractor, subcontractors, and suppliers to review the construction of 66 properties, discussing contractor requirements, sequencing plans, construction schedule, asbestos abatement plan, safety requirements and construction staging plans. In addition, the Pre-Construction Conference will include project goals, property owner communication plan, review of acoustic scope of work, submittal requirements, scheduling and phasing of trades, workmanship requirements, progress payments, asbestos remediation unit prices, and final closeout documentation requirements. The Project Manager, Assistant Project Manager, Principal Architect, Principal Engineer, Construction Manager, Construction Administrator, and Senior Environmental Technical Advisor will attend the Pre-Construction Conference. Review and Approve Contractor Final Construction Schedule The Consultant will review and approve the Contractor's final proposed construction schedule for NIP KWBTS Building C. On-site Management of Contractor Mobilization The Consultant will be on-site for the entire two (2) week period prior to the start of construction to manage the contractor mobilization process. This will include numerous tasks including placement of all on-site equipment (material con-ex storage units, tool trailers, waste dumpsters, generator, portable toilets, office trailer, etc.), power tap hookup, delivery/placement/setup of all required scaffolding and hydraulic lift, and delivery coordination and scheduling. The Consultant will conduct a review of all on-site window and door products and conduct inspections of all proposed scaffolding KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 20 of 26 and lift sites and placement to ensure compliance with specification requirements. During this entire time period, the Consultant will work closely with KWBTS Management Staff in the coordination of all deliveries, temporary and permanent parking space coordination, scaffolding placement, hydraulic lift placement, property owner issues and concerns from the KWBTS Board. Review Contractor Deficiency Point System The Consultant will develop a Contractor Deficiency Notice that will define the construction site deficiency areas that could be utilized by the Construction Manager if contractor performance failures occur during the construction period. Areas of contractor deficiency will include failure relating to project specifications, window / door installations, contract completion time requirements, worker safety and project safety plan, property owner communication, and/or subcontractor payments. Each specified deficiency area will be assigned points which, when tallied, could lead to disqualification to participate in future NIP construction projects. City of Key West Permitting Process The Consultant will provide to the Contractor, two sets of signed and sealed final design drawings of each of the 66 KWBTS Building C condominium units to assist in obtaining building permits from the City of Key West Building Department. The Consultant will respond in writing to any comments issued by the City of Key West Building Department during its plan review. Task 3 Reimbursable Expense Notes: Task 3 will occur over a 4-month period. The Consultant(Construction Manager, Construction Administrator, Project Manager, Principal Architect, Principal Engineer, Senior Environmental Technical Advisor, Assistant Project Manager) will be required to include all costs related to the Building C Contractor Pre-Construction tasks including on-site travel costs for meetings and site visits, document production, duplication, shipping, letters, postage and contractor ID badge production. The Consultant (Construction Manager) will need to budget costs for a two (2) week period on site during the entire contractor mobilization process. The Consultant (Construction Manager, Principal Architect, Principal Engineer) will need to budget costs for a one (1) week trip to perform the NIP Final Measurement and Walk Through Inspections. In addition, the Consultant (Project Manager, Assistant Project Manager, Principal Architect, Principal Engineer, Construction Administrator) will need to budget costs for one (1) trip to conduct the Pre-Construction Conference and one (1) trip for pre-construction mobilization activities. All trip costs need to include related airfare, auto rental, per diem, fuel and parking costs for each Consultant staff. TASK 4 DAILY CONSTRUCTION MANAGEMENT TASKS The Consultant (Construction Manager, Construction Administrator, Project Manager, Principal Architect, Principal Engineer, Senior Environmental Technical Advisor, Assistant Project Manager) will perform all daily construction management tasks during a ten (10) month construction period for the 66 Building C condominiums. These tasks will include the following: Perform Daily Site Visits The Consultant will provide daily construction observation services and conduct field inspections to help ensure quality control. The Consultant (Construction Manager, Construction Administrator, KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 21 of 26 Principal Architect, and Principal Engineer) will review and approve shop drawings, review and approve materials and products, and assist in the administration and completion of all necessary change orders. Daily site visit tasks include review and processing of all submittals and shop drawings, review of materials before they are installed to ensure that they comply with the approved submittals, review of work covered by shop drawings to ensure that it complies with the Contract Documents, coordinate with the Contractor to ensure that all appropriate building permits have been secured, observe the work in progress to verify that it meets the requirements and intent of the Contract Documents, issue Deficiency Points, review of all work to ensure all safety practices are in place and ensure that the Contractor is adhering to the written safety plan. Principal Architect and Principal Engineer Daily &Weekly Tasks Throughout the entire 10-month construction period, the Principal Architect and Principal Engineer will be responsible for performing several tasks on a daily/weekly basis related to the construction of the 66 Building C units. Before the initiation of construction these task will include review and approve construction shop drawings and submittals, respond to City of Key West permit comments, update plans/drawings (after the bid process), to reflect changes and updates from the bid process (e.g., addenda items, scope changes, unit owner changes at the Final Measurement Walk-Through Inspection, incomplete pre-work items etc.), issue final Signed & Sealed (S&S) construction permit, drawings, attend the Pre-Construction Meeting, perform contractor training sessions and initial construction startup assistance to the Construction Manager (provide on-site support, document interpretation, and construction observation during the first week of construction). Once construction begins, tasks will include coordination (via emails, texts, and telephone conversations; minimum of 4 hours/week) with the Construction Manager to discuss miscellaneous issues that arise during construction that are not part of the formal RFI process, review and respond to Construction Manager and Contractor Request for Information (RFIs) and Change Orders, attend weekly construction progress meetings either in person or via telecommunication and conduct bi- weekly on-site inspections (Principal Architect- 20 trips, Principal Engineer— 10 trips). Conduct Weekly Progress Meetings with Contractor The Consultant will schedule, prepare agenda, conduct and document weekly construction progress meetings with the Contractor and Subcontractors. These meetings will help to notify the General Contractor of any part of the work in progress that does not conform to approved submittals, shop drawings, or Contract Documents, review and evaluate any Contractor's suggestions for modifications to the Contract Documents, review Contractor's Request for Information (RFI), and update issued Deficiency Points. Provide Property Owner& Tenant Daily Communication The Consultant will provide all required daily communication as required with the 66 participating property owners with respect to schedules, work progress, and the scheduling of substantial and final inspections. Coordinate with NIP Design Team to Develop Solutions to Unforeseen Conditions The Consultant will coordinate with the NIP Design Team to develop solutions to unforeseen conditions that may arise with window & door openings, ceiling obstructions, electrical and mechanical upgrades. KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 22 of 26 Monitor Adherence to Construction Safety & Phasing Plan The Consultant will review and monitor the Contractor's assigned safety procedures (as determined by the Contractor's assigned Construction Safety Manager) daily to ensure conformance with the approved Construction Safety & Phasing Plan. In addition, the Consultant will provide daily observation of all scaffolding and vertical lift activity to ensure strict conformance with the Construction Safety & Phasing Plan. Monitor Adherence to Volume 3 Asbestos Abatement Requirements The Consultant will review and monitor the Contractor's required asbestos abatement activities pursuant to the Building C Volume 3 Asbestos Abatement Specifications to ensure conformance with all abatement requirements. In addition, the Consultant will provide daily observation and random air sampling of all asbestos abatement activities in the ten (10) Building C condominium units that have a <1%ACM presence in the gypsum walls and/or ceilings. The Senior Environmental Technical Advisor will be required to be on-site full time for a fifty-seven (57) calendar day period to observe all asbestos abatement in the (10) Building C condominiums, ensuring that all required OSHA abatement procedures are followed to include the use of safety suits and respirators, construction of poly containment areas, cutting and removal of interior gypsum board that has asbestos containing materials (ACM), site barriers, proper asbestos removal, site clearances, and background air monitoring. In addition, this task will also require executive support oversight from the Environmental Principal, and Administrative Assistant. Coordination and Safety Escorting of Non-Participatinq Property Owners in Building C The Consultant will coordinate the construction schedules with each non-participating Building C Property Owner to ensure they are aware of construction activity. In addition, The Consultant will act as a safety escort for all non-participating Property Owners when the construction activity on any of the 3 floors impedes with their ability to access their condominium. Maintain Construction Files The Consultant will establish and maintain files and records of all pertinent documents including submittals, shop drawings, Request for Information (RFD, Request for Change Order (RFCO), Change Order (CO), addenda, meeting minutes and reports. Contractor Payment Review and Processing The Consultant will perform general project-related coordination related to the preparation of monthly invoices, progress reports, and schedule updates. The Consultant will review applications for payment from the General Contractor to ensure that they agree with the work done and materials received. Conduct Substantial Completion Inspections The Consultant will conduct Substantial Completion Inspections at all 66 condominiums and will prepare punch lists at the appropriate time for each property. The Consultant will distribute the punch lists to the General Contractor for execution, verify that punch list items are complete, and then verify the General Contractor's final invoice for payment for completed units. KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 23 of 26 Conduct Final Completion Inspections The Consultant will conduct Final Completion Inspections upon completion of all outstanding punch list items for all 66 condominiums.The Consultant will also verify that all items identified on the punch list have been addressed, that all work has been performed in accordance with the Contract Documents and Specifications, and that the work meets project standards for workmanship and quality. Administration of Construction Documents The Consultant will be responsible for the weekly preparation and administration of all construction documents to include daily site reports, photographs, change orders, contractor invoices, punch- lists, substantial completion certificates and final completion certificates. Task 4 Reimbursable Expenses Notes: Task 4 will occur over a ten (10) month period. The Consultant (Construction Manager, Construction Administrator, Project Manager, Principal Architect, Principal Engineer, Senior Environmental Technical Advisor, Assistant Project Manager) will be required to include all costs related to the Building C Construction tasks including document production, duplication, shipping, letters and postage. The Construction Manager will need to budget any reimbursable costs for the ten (10) month construction period. To provide proper construction oversight during the entire 10-month Building C construction period, the Construction Administrator will need to budget one (1) 2- week trip during the first 2 weeks of construction. During the 10-month construction period, the Principal Architect will make twenty (20) trips and the Principal Engineer will make ten (10) to provide proper oversight to specification conformance. To provide daily observation and random air sampling of all asbestos abatement activities in the ten (10) Building C condominium units that have a <1%ACM presence in the gypsum walls and/or ceilings, the Senior Environmental Technical Advisor will need to budget nine (9) trips. Due to required trips in other PSO 5A and 58 tasks that will occur simultaneously during the Building C construction period, the Project Manager and Assistant Project Manager will only have to budget an additional one (1) trip. All trip costs need to include related airfare, auto rental, per diem, fuel and parking costs for each Consultant staff. TASK 5 POST-CONSTRUCTION ACOUSTICAL TESTING AND ANALYSIS — BUILDING C Post-Construction Acoustical Testing of Building C Condominium Units The Consultant previously performed pre-construction acoustical testing on seven (7) Building C units (approximately a 10% sample) to measure the noise level reduction (NLR) in representative rooms. Upon completion of the NIP KWBTS Building C Construction, the Consultant will conduct post- modification acoustical tests in the seven (7) condominium units of Building C (units where pre- modification acoustical testing was accomplished). The Consultant will perform post-construction acoustical testing on the units to measure the noise level reduction (NLR) in representative rooms. The post-modification acoustical measurements will be used to verify the noise level reduction achieved KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 24 of 26 by the acoustical modifications. Pre-modification data will be compared with post-modification measurements to document the achieved increase in noise reduction, and as a check on quality control. This data will assist the Consultant in assuring that the acoustic modification treatments provide a minimum 5-decibel reduction. The noise level reduction (NLR) measurements essentially consist of placing a loudspeaker outside each condominium unit that will be measured. The electrical signal of an artificial noise source is fed through the amplification/loudspeaker system and is filtered to simulate aircraft noise. The technician will measure the average interior sound level within the room and the sound level directly outside each exterior element (i.e., doors, windows, and walls). An overall NLR will be mathematically computed based on the measured test data and the acoustical conditions of each room. All tests will be conducted in accordance with ASTM Designation E966 "Standard Guide for Field Measurement of Airborne Sound Insulation of Building Façades and Façade Elements. The This task also requires the communication and scheduling of all acoustical testing appointments with all associated KWBTS Building C property owners. Analysis of Post-Construction Acoustical Testing Data The Consultant will also analyze the data to determine the measured NLR in each unit, as well as to determine the interior DNL in each unit. In addition, the Consultant will prepare a technical memorandum summarizing the measured NLRs and interior DNLs. Task 5 Reimbursable Expense Notes: Task 5 will occur at the end of the KWBTS Building C construction. To maximize efficiency, the Consultant (Acoustical Engineer & Senior Consultant) will need to budget costs for one (1) 3-day trip to conduct post-construction acoustical testing in Building C and pre- construction acoustical testing in Building A. These costs should include on-site acoustical testing, analysis of data and development of the Final Report of Findings. TASK 6 CONSTRUCTION CLOSE-OUT TASK The Consultant will provide KWBTS Building C construction close-out tasks to include: Final Assessment of Building C Construction Process The Construction Manager will prepare a full technical assessment of performance and achievements, including the adequacy of technical specifications, required specification revisions, construction process evaluation of sequencing and methodology, evaluation of the predicted versus the actual costs for modifications, change orders, contract schedule compliance and full cost accounting including bid cost and Unit Price request evaluation. The Construction Administrator will assist the Construction Manager in close-out tasks, on an as-needed basis. Task 6 Reimbursable Expense Notes: In Task 6, expenses will include document production, duplication, shipping, letters and postage. KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 25 of 26 • TASK 7 ADMINISTRATIVE FEE FOR PSO 5B SUBCONSULTANTS In the management of all PSO 5B contract subconsultants (Construction Manager, Principal Architect, Principal Engineer, Senior Environmental Technical Advisor, Acoustical Engineer), the Consultant provides many tasks for all subconsultants to include verification of certificate of insurance, contract preparation, processing of monthly invoices, issuance of monthly payments, preparation of monthly invoicing, preparation of monthly billing narrative and preparation of monthly DBE reports. This task will include a ten (10) percent markup on all budgeted PSO 5B subconsultant labor costs. KW NIP PSO 5 BUDGET NARRATIVE—PSO 5A, PSO 5B Page 26 of 26 Key West International Airport Noise Insulation Program (NIP) PSO 5 TOTAL BUDGET PSO 5A - BID PROCESS and PSO 5B - CONSTRUCTION MANAGEMENT ADMINISTRATION PSO 5 TOTAL TEAM BUDGET PSO 5A PSO 5A PSO 5A Fees Expenses TOTALS THC, Inc. $282,979.20 $66,802.40 $349,781.60 The Sun Group, Inc. $51,225.00 $3,420.00 $54,645.00 Jones&Conde, LLC $19,900.00 $2,230.00 $22,130.00 EE&G $5,610.00 $1,450.00 $7,060.00 Landrum&Brown $8,100.00 $0.00 $8,100.00 First International Title $7,700.00 $0.00 $7,700.00 Total PSO 5A Budget $375,514.20 $73,902.40 $449,416.60 PSO 5B PSO 5B PSO 5B Fees Expenses TOTALS THC, Inc. $767,795.16 $134,175.00 $901,970.16 The Sun Group, Inc. $187,620.00 $28,800.00 $216,420.00 Jones&Conde, LLC $100,550.00 $15,705.00 $116,255.00 EE&G $52,325.00 $21,250.00 $73,575.00 Landrum&Brown $19,890.00 $5,540.00 $25,430.00 Total PSO 5B Budget $1,128,180.16 $205,470.00 $1,333,650.16 Total PSO 5 Total Fees Expenses TOTALS THC, Inc. $1,050,774.36 $200,977.40 $1,251,751.76 The Sun Group, Inc. $238,845.00 $32,220.00 $271,065.00 Jones&Conde, LLC $120,450.00 $17,935.00 $138,385.00 EE&G $57,935.00 $22,700.00 $80,635.00 Landrum&Brown $27,990.00 $5,540.00 $33,530.00 First International Title $7,700.00 $0.00 $7,700.00 . Total 2019-20 Budget $1,503,694.36 $279,372.40 $1,783,066.76 A �® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 05/31/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Peter J Moon NAME: The Whitlock Group Inc INcuNo.Eat): (678)906-2008 (Am,No): (855)906-2012 3300 Breckinridge Blvd Ste 200 EMAILDRESS: pmoon@twgins.net AD INSURER(S)AFFORDING COVERAGE NAIC 0 Duluth GA 30096 INSURER A: Travelers Property Casualty Co of America 25674 INSURED INSURER B: Travelers Casualty Ins Co of America 19046' THC Inc;THC Realty.Inc. INSURER C: Travelers Casualty 8,Surety Co. 19038 3300 Breckinridge Blvd.Suite 200 INSURERD: Hiscox Insurance Company 10200 INSURER E: Duluth GA 30096 INSURER F: COVERAGES CERTIFICATE NUMBER: CL1953102513 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDTYPE OF INSURANCE INSD VjVD POLICY NUMBER L SUBR POLICY EFF POLICY EXP (MMiDDIYYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED CLAIMS-MADE pi OCCURPREMISES Ea occurrence) $ 300,000 MED EXP(Any one person) $ 5.000 A Y Y 660-2C334829 06/15/2019 06/15/2020 PERSONAL SADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMITAPPLIES PER: • GENERAL AGGREGATE $ 4'000'000 POLICY n jEa 0 LOC 1C PRODUCTS-COMP/OP AGO $ 4,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) ANY AUTO BODILY INJURY(Per person) $ B OWNED SCHEDULED BA-1N10529A 06/15/2019 06/15/2020 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ X AUTOS ONLY X AUTOS ONLY (Per accident) X UMBRELLA LU18 X OCCUR EACH OCCURRENCE $'4'000'000 A EXCESS LAB CLAIMS-MADE Y Y CUP-2C19758A 06/15/2019 06/15/2020 AGGREGATE $ 4,000,000 DED X RETENTION$ 5,000 $ WORKERS COMPENSATION X SAT UTE OR H- AND EMPLOYERS'LIABILITY Yr N -- 1,000,000 C ANY R/PARTNER/E%ECUTIVE E•L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A Y UB-1J362029 06/15/2019 06/15/2020 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE- $ 1'000'000 II yes,describe under - 1000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ , ERRORS 8 OMISSION LIABILITY EACH CLAIM $5,000,000 D $50,000 Retention MPL1097786.19 06/15/2019 06/15/2020 AGGREGATE $5,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more apace la required) (See attached CommentslRemarks page for coverage details) Monroe County Board of County Commissioners are named as additional insured with regard to general lia i esa/u el) ' t+i i BY 6Y DATE �� ,- CERTIFICATE HOLDER CANCELLATION WAIVER WiI YES-_ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Monroe County Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simmonton Street AUTHORIZED REPRESENTATIVE Key West FL 33040 1„) 6'.,i'/fj44i- ©1988-2015 ACORD CORPORATION. Ali rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 00000002 --•"'"� LOC#: AE D ADDITIONAL REMARKS SCHEDULE Page of AGENCY NAMED INSURED The Whitlock Group Inc THC Inc POLICY NUMBER CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 . FORM TITLE: Certificate of Liability Insurance:Notes ADDITIONAL COVERAGE DETAILS: 'Blanket Additional Insured status is provided for General Liability for on-going and completed operations on primary and non-contributory basis when required by written contract with the named insured. 'Blanket Additional Insured status is provided for Automobile Liability when required by written contract with the named insured. •Blanket Waiver of Subrogation for General Liability,Automobile Liability and Workers Compensation is provided when required by written contract with the named insured. 'Professional Liability is an a Claims Made basis with retroactive date of 01/24/1994.Retention is$50,000 each claim. 'Umbrella or Excess Liability follows the form of and Is excess over the underlying liability limits as shown in this certificate for general liability and for automobile liability. •Auto coverage is for non-owned/hired or borrowed vehicles.The Named Insured has NO OWNED vehicles. CANCELLATION NOTICE:All policies contain the cancellation terms of 10 days notice prior to cancel date for non-payment of premium and 45 days notice prior to cancel date for any other reason.This is per the State of Georgia regulations. "This certificate of insurance is issued as a matter of information only and confers no rights upon the certificate holder.This certificate does not amend, extend or alter the coverage,terms exclusions and conditions afforded by the policies referenced herein." • ACORD 101(2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD