Higgs Beach Restroom Facility 08/21/2019 cV,S COURT'
al:. "-,-4.°Qg4, Kevin Madok, CPA
...:... : Clerk of the Circuit Court&Comptroller Monroe County, Florida
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DATE: October 22, 2019
TO: Breanne Erickson, Contract Administrator
Project Management
FROM: Pamela G. Hanco .C.
SUBJECT: August 21st BOCC Meeting
Attached is an electronic copy of the following item for your handling:
C10 Task Order with Bender&Associates,Architects in the amount of$81,200.00, for
architectural design, structural engineering and permitting for the replacement of the Higgs Beach
Park Restroom.This project will be funded by a two-phase TDC Grant.
Should you have any questions, please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
TASK ORDER FOR
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND BENDER& ASSOCIATES ARCHITECTS,P.A.
FOR
HIGGS BEACH PARK RESTROOM FACILITY
In accordance with the Consultant Agreement for Professional Architectural and Engineering
Services, made and entered into on the 19th day of December, 2018 between MONROE
COUNTY, hereinafter referred to as the "County," and BENDER & ASSOCIATES
ARCHITECTS, P.A., hereinafter referred to as "Consultant," where professional services are
allowed if construction costs do not exceed Two Million and 00/100 Dollars ($2,000,000.00), or
for study activity if the fee for professional services for each individual study under the contract
does not exceed Two Hundred Thousand and 00/100 Dollars ($200,000.00), hereinafter referred
to as the"Agreement"the parties enter into this Task Order.
All terms and conditions of the Agreement apply to this Task Order, unless this Task Order
amends, adds,or modifies a provision or an Article of the Agreement of which will be specifically
referenced in this Task Order and the amendment, addition, or modification shall be precisely
described. These additions apply only to the project referenced in this Task Order.
This Task Order is effective on the a ofVS"1 2019.
WHEREAS,the County desires full architectural services to design and construct a new restroom
facility at Higgs Beach Park,replacing the existing facility. The desire is to place the new facility
in the same location as the existing structure. Therefore, the new restroom will be in a VE-10
velocity zone, so the structure and components must be able to be permitted as such. The County
desires a design that is architecturally compatible with the West Martello Fort and a design based
on a beachfront architecture theme. The design services will include a schematic design, code
analysis report, updated land survey, coastal engineering analysis, structural design, geotechnical
analysis, civil site engineering design as well as mechanical, electrical and plumbing design.
Additional services will include bid phase support and construction administration.
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the
parties agree as follows:
1. In accordance with Article II, SCOPE OF BASIC SERVICES, of the Agreement, the
Consultant will perform services as described below:
a. Consultant shall update the 2010 site survey for Higgs Beach Park.
b. Consultant shall complete coastal engineering services that include a 100-year
storm recession analysis to determine the local scour elevations and wave loads
exerted on the proposed structures members.
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c. Consultant shall complete preliminary structural designs for two buildings located
on grade that resist hydrodynamic and hydrostatic loads and anchored to avoid
floatation, collapse or lateral movement of the structures.
d. Consultant shall complete geotechnical services that include subsurface
information, laboratory testing and geotechnical engineering recommendations for
the proposed facility. The geotechnical exploration will include two standard
penetration test borings to depths of 30 feet below the existing ground with
continuous sampling performed to 10 feet and then samples will be collected at 5-
foot intervals. The boreholes will be grouted at the end of the drilling and the
samples will be transported to the laboratory and examined and tested. The findings
along with an engineering analysis with recommendations will be compiled into an
engineering report.
e. Consultant shall perform code checks that include zoning review and provide one
schematic design comprised of plans, sections and elevations, architectural
renderings and construction cost estimates for an approximately 1,000 square foot
restroom facility.
f. Consultant shall conduct meetings with stakeholders to review the options and
summarize the findings; then prepare and submit the final schematic design for
approval.
g. Based on the County approved schematic design, the Consultant shall prepare
construction design documents, including architectural, structural, mechanical-
electrical-plumbing(MEP) and civil engineering documents. The Consultant shall
deliver 65% complete documents and 100% complete documents for review and
approval.
h. The Consultant shall provide support services during the bidding phase, including
response to bidders' requests for information (RFI), development of addenda and
bid review and recommendations.
i. The Consultant shall provide support services during the construction phase,
including response to RFIs, submittal review and project closeout.
2. In accordance with Article VII,paragraph 7.1.1 of the Agreement,the County shall pay the
Consultant a lump sum fee of Eighty-One Thousand Two-Hundred and 00/100 Dollars
($81,200.00)paid on a percent complete basis for the following phases:
a. Survey— consisting of signed and sealed site survey - $1,500.00 upon document
review and approval by the Director of Project Management.
b. Coastal Engineering Analysis—consisting of a 100-year storm recession analysis—
$5,170.00 upon review and approval by the Director of Project Management.
c. Structural Design — preliminary structural design for one schematic design
sufficient to provide construction cost estimates — $2,750.00 upon review and
approval by the Director of Project Management.
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d. Geotechnical Services — consisting of subsurface information, testing and a
geotechnical engineering recommendations with report-$7,700.00 upon document
review and approval by the Director of Project Management.
e. Schematic Design — consisting of plans, sections, elevations, renderings and
estimates for one schematic design, inclusive of client meetings with stakeholders
for review and input - $6,200.00 upon review and approval by the Director of
Project Management.
f. 65% Construction Documents — architectural, structural, MEP and civil
engineering documents - $24,240.00 upon review and approval by the Director of
Project Management.
g. 100% Construction Documents — architectural, structural, MEP and civil
engineering documents - $21,620.00 upon review and approval by the Director of
Project Management.
h. Bidding Phase — support services, including addenda and response to RFIs -
$2,790.00 upon review and approval by the Director of Project Management.
i. Construction Phase— support services, including site visits, response to RFIs and
submittal reviews-$9,230.00 upon review and approval by the Director of Project
Management.
3. In accordance with Article VII, paragraph 7.3, the County shall pay the Consultant for
allowable, pre-approved reimbursable expenses a Not-To-Exceed-Amount of Eight
Hundred Ten and 00/100 Dollars ($810.00) upon submittal of valid invoices, subject to
review and approval by the Director of Project Management. This expense amount is
included in the above total of$81,200.00.
All other Terms and Conditions of the Agreement remain unchanged.
SIGNATURE PAGE IS ON THE NEXT PAGE
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,(c : ESS WHEREOF,each party caused this Task Order to be executed by its duly authorized
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1 „x r a
:4l ( " r BOARD OF COUNTY COMMISSIONERS
RSrrY f
TATON''.." ,11'YIN MADOK, Clerk OF MONRO 0 , FLORIDA
4 By:
Deputy Clerk Mayor/Chairman
Date: a a,,-3—r y Date: 7-`1 ' 1 5
(SEAL) CONSULTANT
Attest: BENDER& ASSOCI ES ARCHITECTS, PA.
Signature: avoLdgio 111,3 Signature:
Name: A. Liii0iS Name: 1V ID J. SALA
Title: Mace vvvu,na.rer Title: AR.KAA.1 T c c,T'.PA RT ktE&•
Date: I fJ-11.e- 2-01q Date: l S a C-T. 2 D lc(
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MONROE COUNTY'A ORNEY
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CHRIS A BROSIO
ASSI TANT COUNTY ATTORNEY
Date: !`--2-3`1q
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