Item J1 J.1
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
October 16, 2019
Agenda Item Number: J.1
Agenda Item Summary #6158
BULK ITEM: No DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight(305) 292-4527
Requested
AGENDA ITEM WORDING: Presentation by Architects Design Group, Inc. (ADG) on the status
of site planning and design services for a new Emergency Operations Center(EOC)in Marathon.
ITEM BACKGROUND: On August 21, 2019, the BOCC approved award of a design and
construction administration services contract with ADG for the new EOC building in Marathon.
ADG has commenced work on assessing the spatial needs of County stakeholders for the EOC
building. Work has also begun on identifying available building sites at the Marathon Airport. The
site selection process is being coordinated with the ongoing Marathon Airport Master Planning
efforts.
The Project Team will present a briefing on the status of this preliminary work to the BOCC. The
County's consultant ADG will make the presentation. ADG and County staff will be available to
answer questions.
PREVIOUS RELEVANT BOCC ACTION:
2/18/09 - BOCC approved a contract with ADG for the design through construction administration
of a new EOC in Marathon.
10/1/09 - BOCC approved a First Amendment to the contract with ADG to include information
technology needs to the design.
11/14/17 - BOCC ratified a Second Amendment to the contract with ADG to develop an updated
construction estimate with modifications to the design for a new site and slightly revised
scope.
09/19/18- BOCC approved a state-funded grant agreement in the amount of $5,900.00 with the
Florida Division of Emergency Management for the purpose of planning, designing and
constructing a Monroe County Emergency Operations and Public Safety Center.
12/19/18- BOCC approved a Public Transportation Grant Agreement with the Florida Department
of Transportation in the amount of $400,000 for the purpose of planning, designing and
constructing a FL Keys Marathon Airport Non-Aeronautical Use Building, to be
considered for use as the EOC.
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3/21/19 - BOCC approved staff request to negotiate with ADG a professional services contract to
provide design and construction administration services for the Monroe County EOC.
5/22/19 — BOCC Approved award of a contract to ADG to provide design and construction
administration services for the Monroe County EOC.
8/21/19— BOCC approved a revised contract with ADG which changed the name of the EOC
building to "FL Keys Marathon Airport Non-Aeronautical Use Building" due to
requirements of Monroe County's acceptance of an FDOT grant agreement.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Presentation only. No actions required at this time.
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: n/a
Expiration Date: n/a
Total Dollar Value of Contract:
Total Cost to County: TBD
Current Year Portion:
Budgeted: Yes
Source of Funds: Legislative Grant (FDEM - 100% state funds), FDOT (50% matching
County funds). FEMA HMGP (-25% matching County funds; application approved by
FEMA, grant agreement pending approval by BOCC) (FDEM State Funds will be used for
County Match to HMGP & FDOT grants)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: Yes
Insurance Required: Yes
Additional Details:
N/A
REVIEWED BY:
Cary Knight Completed 10/01/2019 9:47 AM
Kevin Wilson Completed 10/01/2019 2:11 PM
Breanne Erickson Completed 10/01/2019 3:07 PM
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Chris Ambrosio Skipped 09/30/2019 4:17 PM
Budget and Finance Skipped 09/30/2019 4:17 PM
Maria Slavik Skipped 09/30/2019 4:17 PM
Kathy Peters Completed 10/01/2019 3:14 PM
Board of County Commissioners Pending 10/16/2019 9:00 AM
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