Item C02 C.2
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
October 16, 2019
Agenda Item Number: C.2
Agenda Item Summary #5934
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Rob Tudor(305) 292-4416
yes
AGENDA ITEM WORDING: Approval of First Amendment to a Task Order with Bender and
Associates to include an Environmental Assessment in the Historic Jail museum project Phase I
construction documents for $6,500. Funding provided by a TDC grant.
ITEM BACKGROUND: On June 14, 2019, a Task Order was approved for Bender & Associates
(Bender) to design Phase I construction documents for the Monroe County Historic Jail museum
project. This First Amendment to the Task Order adds an Environmental Assessment scope to the
Task Order for $6,500.00.
PREVIOUS RELEVANT BOCC ACTION: 5/22/19 - BOCC approved project management to
submit an application for a historic properties grant for the Historic Jail Museum project. 8/15/18 —
BOCC approved advertisement for competing proposals to an unsolicited proposal for management
of the proposed Historical Jail museum. 6/14/19 - BOCC approved a task order with Bender to
create Phase I construction documents for the Historic Jail museum project.
CONTRACT/AGREEMENT CHANGES:
Amend an Environmental Assessment to an existing Task Order
STAFF RECOMMENDATION: Approve First Amendment to Task Order for $6,500.00.
DOCUMENTATION:
First Amendment to Task Order for Bender Old Jail CA 9.5.19
FINANCIAL IMPACT:
Effective Date: 9/18/19
Expiration Date: n/a
Total Dollar Value of Contract: $50,800
Packet Pg.49
C.2
Total Cost to County:
Current Year Portion: $50,800
Budgeted: yes
Source of Funds: approved TDC funds
CPI:
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts: n/a
Revenue Producing: If yes, amount:
Grant: TDC
County Match: n/a
Insurance Required: n/a
Additional Details:
10/16/19 117-77040 - TDC BRICKS & MORTAR 117 $6,500.00
increase to funded Task Order
REVIEWED BY:
Cary Knight Completed 10/01/2019 11:19 AM
Chris Ambrosio Completed 10/01/2019 11:57 AM
Budget and Finance Completed 10/01/2019 3:28 PM
Maria Slavik Completed 10/01/2019 3:41 PM
Kathy Peters Completed 10/01/2019 4:31 PM
Board of County Commissioners Pending 10/16/2019 9:00 AM
Packet Pg. 50
C.2.a
FIRST AMENDMENT TO TASK ORDER
4-
FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES c
BETWEEN MONROE COUNTY AND BENDER & ASSOCIATES, P.A. a
FOR U)
U)
HISTORIC JAIL AT JACKSON SQUARE PHASE I RESTORATION U)
U)
In accordance with the Agreement for Professional Engineering Services, made and entered into
on December 19, 2018 between MONROE COUNTY, ("County") and BENDER &
ASSOCIATES, P.A., ("Consultant" or "Bender"), where professional services are allowed if 0
construction costs do not exceed $2,000,000.00, or if the fee for professional services for each
individual study under the contract does not exceed$200,000 ("Agreement"),the parties enter into W
this Amendment to Task Order dated June 14, 2019 ("Task Order") for professional services on 0
the Monroe County Historic Jail at Jackson Square Phase I restoration ("Project").
0
19
All terms and conditions of the Agreement and Task Order apply to this Amendment, unless the U)
Amendment modifies a provision or an Article of the Agreement or Task Order of which will be 0
specifically referenced in the Amendment and the modification shall be precisely described.
a�
WHEREAS, the parties entered into the Task Order for Bender to prepare and provide design
documents, to include construction drawings, bidding and permitting assistance and construction E
administration for the Project; and
WHEREAS, Bender's scope of work under the Task Order is modified by this Amendment to
include that Bender shall also employ, coordinate and pay costs for a qualified Contractor to
perform an Environmental Assessment on the Project.
IN CONSIDERATION of the mutual promises contained herein, the parties hereby agree as
follows:
Section 2 - COMPENSATION of the Task Order and Agreement are amended and revised to 0
include that the County will pay the Consultant a lump sum total of Six Thousand Five Hundred
and 00/100 dollars ($6,500.00) for the Environmental Assessment Services scope of work. So that
0
the total amount of compensation to the Consultant under the Task Order shall be Fifty Thousand -19
19
Eight Hundred and 00/100 dollars ($50,800.00). 1M
0
All other terms and conditions of the Task Order and the Agreement as amended remain unchanged a
and in full force and effect.
[Signature page follows]
Packet Pg. 51
FIRST AMENDMENT TO TASK ORDER HISTORIC JAIL AT JACKSON SQUARE PHASE I RESTORATION
IN WITNESS WHEREOF, each party caused this Amendment to be executed by its duly 4-
0
authorized representative. Execution by the Consultant must be by a person with authority to bind
the entity. E
(SEAL) BOARD O U)F COUNTY COMMISSIONERS U)
Attest: Kevin Madok, Clerk OF MONROE COUNTY, FLORIDA
E
r-
By: By: 0
Deputy Clerk Mayor .5
r-
W
I..
Date 0
0
19
U)
Consultant's Witnesses Attest: Consultant: Bender& Associates. P.A. i M
0
Signature: Signature:
E
Print Name: Print Name:
E
Title: Title:
Date: Date:
0
MONROE COUNTY ATTORNEY
APPR?YED AS TO FORM
CHRIS AMBROSIO
0
ASSIS COU ORNEY -19
ATT
U)
Date
0
E
E
E
U-
E
Page 2 of 2
Packet Pg. 52