Item C27 C.27
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
October 16, 2019
Agenda Item Number: C27
Agenda Item Summary #6160
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Receipt of monthly change orders for the month of September
reviewed by the County Administrator/Assistant Administrator.
ITEM BACKGROUND: There were three change orders considered and approved by the County
Administrator/Assistant Administrator during the month of September. The total cost of these
change orders is $61,111.22.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024-2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the county
Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Report September 2019
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
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C.27
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Cary Knight Completed 10/01/2019 9:49 AM
Chris Ambrosio Completed 10/01/2019 11:43 AM
Budget and Finance Completed 10/01/2019 12:44 PM
Maria Slavik Completed 10/01/2019 12:44 PM
Kathy Peters Completed 10/01/2019 12:49 PM
Board of County Commissioners Pending 10/16/2019 9:00 AM
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C.27.a
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 1
Energy Grant—Key West& Key Largo LED Lighting INITIATION DATE: September 18, 2019
CONTRACT DATE: June 19, 2019
TO CONTRACTOR:
Florida Keys Electric
5730 2nd Ave. E
Key West, Fl. 33040 CL
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The Contract is changed as follows:
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The original Contract Sum ........................ ......$96,275.00 CL
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Net change by previously authorized Change Orders.................... .......$ 0
The Contract Sum prior to this Change order was ......................................................$ 96,275.00 as
The Contract Sum will be increased by this Change Order ...................................---$ 4,500.00 E
The new Contract Sum including this Change Order is .......................... ......... .......—$100,775.00
The Contract Time will be increased by...................................................................... 10 Days as
The date of Substantial Completion as of the date of this Change Order is. ........... ...October 4, 2019
Detailed description of change order and justification:
Purchase and installation 10 dimmers at the Key West library and 3 dimmers at the Key Largo N/yq
Q in�bstantial Cram letidn date was September 2.3 2'0? 10 da s tivill be added to the Substant/aN
Comi2letion date listed at)ove ,
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Chan a order is 4.7!/9 of on final contract price. CL
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Not valid until sinned by Owner Architect if applicable),and Contractor tf
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ARCHITECT: N/A
Date as
CONTRACTOR: U�2 9/18/19
WKe Date
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DIRECTOR PROJECT MANAGEMENT E
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COUNTY/ASSISTANT ADMINISTRATOR: 26 SEP 2019
Aoarn�6��a"�stesi Date
Kevin Wilson
Christine Hurley
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C.27.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Dimmers were not expected in the contract phase.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
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• Change Order exceeds$50,000 or 5% of contract price(whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids: 0
• Project architect approves the change order. Yes ❑ No ❑
If no, explanation of why: N/A
• Change Order is correcting an error or omission in design document. Yes ®No❑ 2
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Should a claim under the applicable professional liability policy be made? Yes ❑ No
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Explain: CL
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Project: Florida Keys Electric,Inc.
Monroe County Library Key Largo 5730 2nd Avenue
101485 Overseas Highway Key West, FL.33040
Key Largo, FL.33037 305-296-4028(o)305-296-9283(f)
September 12,2019
To:Subcontractor/Vendor
Contract Date: N/A
Contract No.: N/A
Change Order No.: 001
Scope of Work:Installation of 3, LED 0-10V dimmers for office lighting control at the Key Largo Library 1�
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The contract is hereby revised by the following items:
Labor and Material: $ 1,350.00 cm
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The original contract value was
The net change by previously authorized Change Orders is $ cy
The Contract Value prior to this Subcontract Change Order was
The Contract Value will be changed by this Subcontract Change Order in the amount $ 1,350.00
The new Contract Value including this Subcontract Change Order will be
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The Contract duration will be changed by 5 Days
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Please sign and return all copies to our office within 7 days.After our signature,a copy will be returned to you.
CONTRACTOR SUBCONTRACTOR/VENDOR 0
Florida Keys Electric,Inc.
5730 2nd Avenue
Key West, Florida 33040
By.: Raymond Vazquez
Signature:, m Signature:
Title: Project Manager Title: President
Date: Date,
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Project: Florida Keys Electric,Inc.
Monroe County Library Key West 5730 2nd Avenue
700 Fleming Key West, FL.33040
Key West, FL.33040 305-296-4028(o)305-296-9283(f)
September 12,2019
To:Subcontractor/Vendor
Contract Date: N/A
Contract No.: N/A
Change Order No.: 001
Scope of Work: Installation of 7, LED 0-10V dimmers for office lighting control at the Key West Library 1�
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The contract is hereby revised by the following items:
Labor and Material: $ 3,150.00 aCD
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The original contract value was C)
The net change by previously authorized Change Orders is $ _ cy
The Contract Value prior to this Subcontract Change Order was
The Contract Value will be changed by this Subcontract Change Order in the amount $ 3,150.00
The new Contract Value including this Subcontract Change Order will be
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The Contract duration will be changed by 5 Days
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Please sign and return all copies to our office within 7 days.After our signature,a copy will be returned to you.
CONTRACTOR SUBCONTRACTOR/VENDOR 0
Florida Keys Electric,Inc. cm
5730 2nd Avenue
Key West, Florida 33040
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By.: Raymond Vazquez
Signature. _ Signature;,_
Title: Project Manager Title: President
Date, Date:
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C.27.a
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Big Pine Community Center Drywall Repairs INITIATION DATE: August 26, 2019
CHANGE ORDER NO: 1 „C
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TO CONTRACTOR:
Pedro Falcon Contractors, Inc CONTRACT DATE: 6/14118
31160 Ave C CL
Big Pine Key, FL 33043
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The Contract is changed as follows:
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The original (Contract Sum) (Guaranteed Maximum Price)..................................... ......$47,513.00 E
Net change by previously authorized Change Orders........................................ ..$0
The(Contract Sum) (Guaranteed Maximum Price)prior to this Change order was.. $47,513.00 aCD
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The(Contract Sum) (Guaranteed Maximum Price)will be(increased)(decreased)
(unchanged)by this Change Order, ....$7,500.36
The new fContract Sun)LQuarantg9d Maximum Price) including this Change Order is.. ....$55,013.36
The Contract Time will be (increased) (decreased) (unchanged)by............................14 Calendar Days
The date of Substantial Completion as of the date of this Change Order is.................. September 14, 2019
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Detailed description of change order and justification:
Th ri r"n I_ gage of Voa on/ i clu d a'irtin of he dgmagpd gn.4re lac d dawall, VoLodunglely, the
aint color coinq rr t be matched and therefore all walls/morn that iaad d'a as e n w rreerl to e re- ar"riled CL
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ca Akin has fain aroun the erirneler base of the boil in. Unrthe core fiawar e reed that
be r , laced
i r r ter enair'e a fi'trished r'rdrrrt tlral rriatches. as
to r v•r° wtf
ater fra er�terrr the t1 iidrr an a ire iae rrevr °rr P r� r rf d aii ins alled_r he
b ri in nsr n to be 14 cal rr ar Upy CL
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This change order is 16,of the original contract price. as
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Not valid until signed by Owner Architect if applicablel,and Contractor
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ARCHITECT: N'.: .
Date
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CONTRACTOR: m�
DIRECTOR PROJECT MANAGEMENT
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COUNTY/ASSISTANT ADMINISTRATOR: " ,."° .�l f°°
2019—
R6rn,an Gastesi Date
Kevin Wilson
Christine Hurley
Packet Pg. 725
C.27.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ❑ No
If Yes, explanation:
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Change Order was included in the original specifications. Yes❑ No
If Yes, explanation of increase in price:
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Change Order exceeds$50,000 or 5%of contract price(whichever is greater). Yes ❑ No® 0
If Yes, explanation as to why it is not subject for a calling for bids:
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• Project architect approves the change order, Yes ❑ No
If no, explanation of why: There is no architect for this project. 2
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• Change Order is correcting an error or omission in design document. Yes ❑No® o
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Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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C.27.a
Inc,Pedro Fal'con Contractors,
General
Contracting
31160 Avenue C,Big Pine Key,FL 33043-4516
(305)872-2200•Fax(305)872-2219
CGC 1507617
Request for Change Order
22 August 2019
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Project: Big Pine Kai° Park "Omntti�t.%�... �rlt��' � �1�, cp�a;irs �
Change Order Request No: PCO - 001
Description: Owner Requested Work Additional Perim and L!aqlkin, �
Paint Walls Additional Coat of Paint
Office 206, Meeting Room 209& Storage 210
Paint Ceiling Additional Coat of Paint Room 206
Approximately 3240 SF Total.............................,,, ,.........,.,................$5,3 82.47
Rake Out,and Re-caulk with Polyurethane Caulk
At l xterioa° �'�a Floor Where Siding Meets Slab.......................................$1,420.58
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Subtotal...................................................................................... 6
$ ,803.05
Overhead@ 5%.............. .......... . ............ .... ......... ....<,. ,. .,....... .....,... ...,......_3340,15
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Subtotal.. ..... ....................,,.,,.,,,,,.,.,,..,.,.......,...... ................$7,143.20
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Profit@ 5% ......... ......... ... ...... .............. .... ......... .......... . ........ ......... ...,,..,.....$357.16
Total................ .,.......................,..........,... ...,.......................$7.500.36
Net Amount of Request for Change Orden......,... ......... .......... ......... .......$7,500.36
Additional Time Requested for Change:
14 Calendar Days for Substantial Completion.
Industrial • Commercial •Institutional • Utility
Established 1985
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C.27.a
Respectfully Submitted,
Ken Bygler
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Project Manager
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ONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 2
Freeman Justice Center—Hurricane IRMA repairs INITIATION DATE: 09/23/19
CONTRACT DATE: 01/01/19 ClTO CONTRACTOR: as
SeaTech of the Florida Keys
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The Contract is changed as follows: CL
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The original Contract Sum................................................................. .....................$ 76,745.00
Net change by previously authorized Change Orders...................................................$ 4,664.58 0.
The Contract Sum prior to this Change order was ........................ $ 81,409.58 as
The Contract Sum will be increased by this Change Order ................... ..,....$ 49,110.86
The new Contract Sum including this Change Order is .................................................$130,520.44
The Contract Time will be increased by.................................................. . 150 Days
The date of Substantial Completion as of the date of this Change Order is .. ... ............... 12/11/19 as
Detailed description of change order and justification:
Additionally identified damage needing repair, including baseboards, door casings&arches, caulking of
doors &windows, and replacement of 240 linear feet of storm damaged roofing drip edge. Original
substantial completion was April 8, 2019. Change Order#1 changed the substantial completion date to
July 8, 2019. This change order(#2)extends the substantial completion date to December 11, 2019. as
Chan e order is 64%of on�ntr°aot price
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Not valid until sI ned by Owner Architect If a li'cable and Contractor °b
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ARCHITECT: NIA as
Date
CONTRACTOR:
S ch ate
DIRECTOR PROJECT MANAGEMENT 7f
Car nigh , Oirector C to E
ecl Ma f ageent o
COUNTY/ASSISTANT ADMINISTRATOR: 26 SEP 2019
R man Gastesi Date
Kevin Wilson
Christine Hurley
Packet Pg. 729
C.27.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Additional Irma storm damage (documented in another FEMA damage
description), 240 linear feet of roofing drip edge is being added to this project. Also, additional
baseboard damage and caulking damage discovered after the initial FEMA damage description is
being repaired.
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• Change Order was included in the original specifications. Yes❑ No
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If Yes, explanation of increase in price:
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Change Order exceeds$50,000 or 5%of contract price(whichever is greater), Yes ❑ No Z cm
If Yes, explanation as to why it is not subject for a calling for bids: g,
• Project architect approves the change order. Yes ❑ No
If no, explanation of why: No Architect contracted for original work.
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Change Order is correcting an error or omission in design document. Yes ❑No
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Should a claim under the applicable professional liability policy be made? Yes❑ No
Explain:
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Packet Pg. 730
C.27.a
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OF THE FLORIDA KEYS
DESIGN BUILD CONTRACTORS
September 3,2019
Monroe CountyEngineering
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Attn: Matthew Howard
1100 Simonton Street,2-216
Key West, FL 33040
Re: Freeman Justice Center Drywall Repairs
Subject: Change Order#02—Replace Damaged Wood&Caulk Doors/Windows
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We hereby propose to furnish materials, equipment and perform the labor necessary to complete the
following:
2-Seal Doors/Windows&Replace damaged trim
2.1 Install Baseboards 50 If @ 54 $2,700.00 0
2.2 Install Door Casing 90 If @ 57 $5,130.00cm
2.3 Install Door Arches 4 ea @ 1130 $4,520.00
2.4 Caulk Doors 10 ea @ 100 $1,000.00
2.5 Caulk Windows 51 ea @ 95 $4,845.00
2.6 Manlift Rental 1 mo @ 3250 $3,250.00 cy
2.7 Replace drip edge 240 If @ 90 $21,600.00
2.8 Supervision 6 wks @ 250 $1,500.00
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Subtotal $44,545.00
Overhead 5% $2,227.25
$46,772.25 C
Profit 5% $2,338.61
TOTAL. $49,110.86
All material is guaranteed to be as specified and the above work to be performed in accordance with the
manufacturer's specifications and completed in a substantial workmanlike manner for the sum of: 0
cm
Forty Nine Thousand, One Hundred Ten 86/00.........................$49,110.86
..
Payment in full upon completion.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written
orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes,
accidents,or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above
work. Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH,
INC. Note-This proposal may be withdrawn by us if not accepted within 30 days.
ACCEPTANCE OF PROPOSAL
The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work specified. Payment will be made as outlined above.
Signature Date
Page 1 of 1
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FREEMAN JUSTICE CENTER ROOF REPAIRS
ARCHITECTURAL ASSESSMENT
In general, the highest priority for any building is making the building watertight and reversing
the damage caused by water intrusion. Inattention to these problems will cause additional
damage to the building and increase costs in the long term.
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General view of roof penthouse. The damaged flashing is along the bottom of the penthouse
wall. The damaged flashing is approx. 120 I.f. long on both sides, for a total of 240 linear feet.
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FREEMAN JUSTICE CENTER ROOF
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Detail photo of damaged flashing. The seams of the membrane flashing have come apart. The
seams are spaced approximately 8' to 10'on center.
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Detail view of membrane flashing at existing door. There is a 3" gap between the bottom of the
brick veneer wall and the roof.The brick veneer wall is supported by a steel angle.The failed
roof membrane flashing is installed between the brick and the steel angle.
FREEMAN JUSTICE CENTER ROOF
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C.27.a
Typical door to roof.There are 4 total. The top of the
door frames are rusted and require refinishing.
The doors should be recaulked where the metal meets
brick.
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Detail view of top of door showing rust.
FREEMAN JUSTICE CENTER ROOF
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FREEMAN JUSTICE CENTER ROOF
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Existing intake louver. There are 4 per side.The louver frames need recaulking.
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FREEMAN JUSTICE CENTER ROOF
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