Item C28 C.28
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
October 16, 2019
Agenda Item Number: C28
Agenda Item Summary #6171
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight(305) 292-4527
N/A
AGENDA ITEM WORDING: Approval of Change Order 41 with Contracting Specialists, Inc.
Southeast, for the West Martello Brick & Mortar Restoration; correcting the Change Order amount
due to a scrivener's error.
ITEM BACKGROUND: On August 21, 2019, the BOCC approved Change Order 41 with
Contracting Specialists, Inc. Southeast for the West Martello Brick and Mortar Restoration in the
amount of $313,306.00. After approval and execution, it was discovered that the change order
amount was incorrectly written as $313,306.00 on the Contract Change Order Form although the
total contract amount in the change order was correctly given as $779,681.00. The backup
documentation provided and attached to the change order show a change order amount of
$313,506.00. A scrivener's error of$200.00 was made.
Project Management seeks BOCC approval of the correction of the change order amount from
$313,306.00 to $313,506.00 with NO change in the new total contract amount of$779,681.00.
PREVIOUS RELEVANT BOCC ACTION:
4/17/2019 — BOCC approved a Contract with Contracting Specialists, Inc. Southeast for the West
Martello Brick and Mortar Restoration for a contract price of $466,175.00 funded by
DAC 1 TDC Grants.
8/21/2019 — BOCC approved Change Order 41 with Contracting Specialists, Inc. Southeast for the
West Martello Brick and Mortar Restoration for a new total contract price of
$779,681.00.
CONTRACT/AGREEMENT CHANGES:
Previously approved change order 41 had a scrivener's error
STAFF RECOMMENDATION: Approval of Change Order 41 with correction of scrivener's
error as stated above.
DOCUMENTATION:
Packet Pg. 738
C.28
C041 Edited for Scrivener's error correction
Change Order 41 Contracting Specialist Inc.Clerk Executed
FINANCIAL IMPACT:
Effective Date: 8/21/2019
Expiration Date: 2/9/2020
Total Dollar Value of Contract: $779,481.00
Total Cost to County: $0
Current Year Portion: $0
Budgeted: Yes
Source of Funds: TDC DAC 1 Grant
117-77040-530340-TM87948Y-530340 (FY19)
117-77040-530340-TM87948Z-530340 (FY20)
117-77040-530340-TM97986Y-530340 (FY20)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: No
Insurance Required: Yes
Additional Details:
Yes - TDC funded
08/21/19 117-77040 - TDC BRICKS & MORTAR 117 $779,681.00
REVIEWED BY:
Cary Knight Completed 10/01/2019 1:20 PM
Chris Ambrosio Completed 10/01/2019 1:28 PM
Budget and Finance Completed 10/01/2019 2:53 PM
Maria Slavik Completed 10/01/2019 3:23 PM
Kathy Peters Completed 10/01/2019 4:56 PM
Board of County Commissioners Pending 10/16/2019 9:00 AM
Packet Pg. 739
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NIONROE COLINTY/faINGINEERING/ PROJECT MANAGEMEM'
CONTRACTCHANGE ORDER
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C.28.a
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
West Martello Brick&Mortar Restoration INITIATION DATE: July 25, 2019
CHANGE ORDER NO: 1
TO CONTRACTOR:
Contracting Specialist Inc, South East
1600 North Powerline Rd.
Pompano Beach, FL 33069 CONTRACT DATE: April 17, 2019
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)............................................$466,175.00
Net change by previously authorized Change Orders...................................................$0
The (Contract Sum)(Guaranteed Maximum Price) prior to this Change order was.............$466,175.00
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decrease) (unchanged) 0
by this Change Order.......$313,506.00
The new (Contract Sum)
_(Guaranteed Maximum Price) including this Change Order is.......$779,681.00
The Contract Time will be (increased) (decreased) (unchanged) by.................................120 Days g,
The date of Substantial Completion as of the date of this Change Order is........................02/09/2020
Detailed description of change order and justification:
The reduction in price (-$3,500.00)is due to the county removing the requirement of Builders Risk
Insurance from the contract. o
The increased scope of work includes re-pointing and brick replacement at the West Martello due to
available funding from TDC DAC 1 grant funding, and Proiect Management recommends adding Priority 3 &
Priority 4 scope of work to this current contract. Plus 317,006.00(Net Change is +$313,506.00)
This change order is 67.25% of the original contract price. g
Not valid until signed by Owner,Architect(if applicable), and Contractor
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ARCHITECT:
Bender&Associates Architects Date
CONTRACTOR:
CSI Date
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DIRECTOR PROJECT MANAGEMENT
Cary Knight Date
COUNTY/ASSISTANT ADMINISTRATOR:
Roman Gastesi Date U
Kevin Wilson
Christine Hurley
Board of County Commissioners:
of Monroe County Mayor/Chairman Date
Packet Pg. 741
C.28.a
Change Order Attachment per Ordinance No. 004-1999
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• Change Order was not included in the original contract specifications. Yes ❑ No
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If Yes, explanation:
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• Change Order was included in the original specifications. Yes ❑ No
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If Yes, explanation of increase in price:
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• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ® No ❑
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If Yes, explanation as to why it is not subject for a calling for bids: The scope of work added is
comparable to the current work being done, and Contracting Specialists, Inc. is qualified to complete
this work.
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• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
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• Change Order is correcting an error or omission in design document. Yes ❑No
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Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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C.28.b
Kevin Madok, cPA
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;o �'-* Clerk of the Circuit Court&Comptroller—Monroe County, Florida
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DATE: August 29, 2019
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TO: Breanne Erickson
Budget/Contract Administrator
Keitli Bring
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Project Manager
Tammy Sweeting
Executive Assistant
FROM: Pamela G. HancoW P.C.
SUBJECT: August 21'BOCC Meeting
Attaclied is an electronic copy of die following item for your liandling:
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C33 Change Order No. 1 with Contracting Specialists Inc., Southeast, for the West
Martello Brick&Mortar Restoration for $313,306.00.This is funded by TDC.
Slhould you leave any questions, please feel free to contact me at(305) 292-3550.
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KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plan
305-294-4641 305-289-6027 305-852-7145 305- Packet Pg. 743
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MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMEM'
CONTRACTCRANGE ORDER
Vest Marteflo Uck 9,Manor Restorafion INMlATION DAMAdy 7 , 709 �
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� Change Order Attachment per Ordinance No. 004-1999 JA
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• Change Order was not included in the original contract specifications. Yes ® No❑
If Yes, explanation: This is an added scope of work.
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C • Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
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• Change Order exceeds$50,000 or 5%of contract price(whichever is greater). Yes ® No ❑ CL
If Yes, explanation as to why it is not subject for a calling for bids: The scope of work added is
comparable to the current work being done, and Contracting Specialists, Inc. is qualified to complete
this work.
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• Project architect approves the change order. Yes® No❑
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• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain: 0
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From: Bring Keith
sent Thursday, July 118, 2019T41 AM
To: Wally Fri, on,
Cc. Don Kearney Tom Slater; Melissa Harrisi M'ark Johnsory Michael KUsbit
Subject: RE SE19-010,West Martello Schedule of Values,& Change Order No. 1 (Credit) 0
Wally,
Once i get you revised schediuie o(vakws, l will also wiHte uip the chanipe ordler for the cre&t for BtMclers Risk,send it to
you for signature and subrrOt it and attach this email and see if this is,acceptable,Ouir Contract Manager thinks,it will be 0
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!so we wifl,see what happens
Xso if I can get a proposal and break out pr icing for Priority 3 and Priority 4 so i can go over with my Director to see if we
can come to terms to add that into this,contract. I will to get it on the agenda for our Board of County 0
0
Commissioners approval at the August rneleting, and my deadline, is August 6, 2019 Please det me know if yoti are
4fteiested in this and 11 also, t-aave had conversations with Mike on site. 2
0
0
rhanks,
00
From:Wally Fri on [mai Ito,wfrigon @contract in8specia I ists,corn]
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Sent:Wednesday,July 17,2019 2:1.1 PM 0
To., Bring-Keith<Bringminty
Cc: Don Kearney<dlikearney@icontractingsplecialists.com>;Torn Slaiter<TSIater@coritra�ctings,pecialists.coni>; Melissa, 0
Harris<rnefissai @icon tractingspecia lists,corn>; Mark Johnson<mjohnsuni@contractingspecialists,com>; Michael Ktisbit CL CL
<MlKusbit@contractings,pe,cialists-coirti>
Subject:RE SE19-010 West Ma,rtello,Schedule of Valu�es 4
Keith,
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Hope 0 is gicArig well with the mobilization and project comawricernert in Key West! ar
Pursuant to YOUr bcdow rvque t for Budders Risk, back Up. Not sure we can provide that other than,this was the arnount
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we had carriedi as an allowance within our estimate, While attempting to acquire a OR Policy once we were awarded the
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project it was dieterinined that the Builders Risk Insurdrice was no(applicable to this type,of structure and couldn't be
2
provided, Therefore, l am certain we couldn't even acquire a faunal proposal and or cost for such,a policy at this lirne
for this type of structure
Please confirm the above is sufficic!nt,
I will'also Provide additional breakdown of the ri,ionthPV GCs as requested, Most of these expen&tures will be rnonthiy in 0
nature Le, accomr-noclations, travel expenses, per chem allowances, rnanagement costs, U
Thanks
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CONTRACTING SPECIALISTS
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N 0 R P 0 R A I ii, D
JU11y 17th, 2019
Mr, Keith Bring
Monroe County Engineerioq1 U)
xcool Simonton Street, �-226 CD
Key West, Florida 33040
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RE:SEag-oici West Martell Brick and Mortar(COR#6o2)Priority#3 0
Dear Mr,B,ring
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Please find below phting, for,the abiove nrientiorred work. CSl-SE woullid like, to take this firne to thank you for the 0
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bidding opportunity afforded to us on this project,
'Scrape of Work-. 4-
Provide labor,materials,tools,equipment,project managernent and quality control;for the following; 0
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A. Priority#3,-Additronal Brick Mortar Replacement and:,IRe-pointing, L-
Re-Poil approximately ifi-�!,,SF Square Feet Ca);5 4. o per SF s88,, 6 , o 91
I S 5 5 2 5
Brick Ripplaceitnerrti,2oSBR Brick C4,s79,5a/pier BR=w 195,797,50
R. Priorrty#4-Additional Brick&Mortar Replaicernentand Re-pointing
Re-Pointing approximately 1,1,75 SF Square Feet @$54,50 f Per 5F s64,037�50 ca
Brick Replacement 863 RR Brick @ S79 50/per BIR- s68,6o8,5o x
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Clarifications-
,i Work related to hazardlous,materiiaN is exc1luded.
i- CSI-SE will have un-impeded access to all work areas for the duration of cior work with sufficient work Z
available per day to rnai;ntaiin productivity of crew(s) T
I All preparatory work inckidiing but not hmilted to servuce shut�off and disconnect of alll utflubes vvould be 2
performed and paid for by others,,
4, CSF-SE would not be responsible for embedded utilities urfless clearly marked drawings w detafls,are provided
as
pirror to corn niencement,
Nom4 work hours will be 730 am to&0 pin, Monday thrul Friday,and Saco am 10 430 IPm,Saturday
6, Owner shall proOde and pay for
a. Sanitary fadllAuesl and secure stagiing area,
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b, Parking,for emplloyee5,
c, Water and Ol ty includrnql plower hookup,
CORP(i OFFICE
d. Engineering and testing,
,i, Price does riot include cost of�
a Demobillilzation and reniobdization,of jobsrte due to severe weather,This,wol shad be 0
ASSONAL OfFICES perfcirrred on a Time 9,Material Plus Basis as
W r,h r 14 �o f
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29 mo West Martelko Brick&Mortar(COR#6aa)
July 37*,2019
Page 2 of 2
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& P;ease note that some of the above listed Yyork iterns are temporary in nature and may reqwre periodic cis
maintenance work and or fulll s,calle repairs in,the future, U
Price; 0
The price for the above ment nedwork rnthis change carder os as foftws:
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Three Hundred anid Seventeen Thousand Six Doll�ars,oolloo
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the-dew—cornOetton date ns revised to February zo2o,
Payment Terms-
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Per executed contract agreement
Expiratiom
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This Proposal expires thirty(3o)days after proposal date, as
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H you have any questions or require add6onal information pertarning to,the above,pVease feel free to contact rne, U
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