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P.1 G BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Sylvia Murphy,District 5 The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1 �pw° Michelle Coldiron,District 2 Heather Carruthers,District 3 David Rice,District 4 County Commission Meeting October 16, 2019 Agenda Item Number: P.1 Agenda Item Summary #6177 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for October 2019. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 2124 P.1 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 10/01/2019 4:34 PM Board of County Commissioners Pending 10/16/2019 9:00 AM Packet Pg. 2125 P.1.a MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: October 1, 2019 SUBJECT: County Divisions' Monthly Activity Report for October 2019 MONTHLY ACTIVITY REPORT- OCTOBER 2019 0 Airports: Key West International Airport , September 4 Conducted monthly Airlines and Tenants meeting. September 10 Met with financial team consultants to review on-going ro'ects. 0 September 11 Met with Airline Corporate reps. and financial consultants to review Concourse A preliminary design documents. September 13-16 Attended ACI conference. September 19 K2M CBP Ph 11 E&O meeting. 0 September 19 Held Environmental Assessment agency meeting and public scoping meeting. 2, Florida Keys Marathon International Airport September 11 Interview Team conducted three interviews for the MTH Mgr. position. September 12 Interview Team conducted two interviews for the MTH Mgr. position. �s September 23 FBO ground breaking ceremony. September 25 MTH Master Plan public meeting. E E Packet Pg. 2126 P.1.a Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 437 Client Data 636 New Clients 40 Field Visits 1 Benefits Delivery at Discharge 6 Flag Presentation 2 Homeless Veterans Assisted 1 Community Involvement/Presentations/Briefings/Rotary/TAPS Class 85 TRANSPORTATION PROGRAM Transportation Calls 148 Veterans Transported 74 0 Financial Data Retroactive Payments $ 136,992.91 >% Annual Payments $ 444,108.12 0 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. For any further information regarding this report,please contact Cathy Crane, Director of Veterans Affairs @ ext. 5156 0 Libraries: The increases in all areas of our Library services during the month of August continue to present % a positive picture of life in the Keys returning to the pre-Irma level of activity of two years ago, and provide a strong contrast to the decline in activity of last year in the hurricane's wake. 2 • Checkouts of e-books and eAudio materials again set a new record of 4,238 in August, �s 46% over the total from last year. As our collection grows, so does the popularity and increased usage follows, and 61 new eBook users were registered during the month. • 12,306 PC and WiFi sessions were logged by our August patrons, an increase of 3% over last year--another indication of business returning to previous consistency • In addition to our onsite visitors enjoying our services for the month, e-visits totaled 282,986, a 17%increase over last year. Included in the count were page views of the main website and calendar, the online catalog, and the digital archive of historical images. Monthly circulation reached 19,338 items from our collections, 7% over last year, and 239 new library cards were issued during the month, bringing our total of cardholders up to 36,120. • Another area of Library services that has retained its attraction for patrons from all age groups are the programs provided at the five branches: Attendance at Library events in August attracted 1,200 participants, 154% over August of last year. 2 Packet Pg. 2127 P.1.a Overall, our increasing numbers continue to provide evidence that our Library provides a year- round offering of services,programs, and rewards for our locals and visitors. Employee Services: HR Monthly Statistical Report • ***We had a total of 4 resignations/retirements/terminations for the month of Sept. 2019: Resignations average year to date 7.79% Retirements average year to date 1.90% See attached Countywide Turnover Report by Month 0 , C 0 0 , C 0 C 0 3 Packet Pg. 2128 (uodaN A147uopy(3y:))}iodoN A143uopy L OtlJ quam pBuv m N N N a m o. w U A o. o m w o 0 0 0 0 0 o v n o m '^ m v m o ry n m rry m Ln n oq ,i m m n N cq m m m o o n v v m o 0 0 0 o v ry o 0 0 0 0 o ry o 0 0 0 0 0 0 w w w m o w w w m o o w o o o n n Ln .i o n m LQ .i o o m o 0 0 o o o o o o o o o o o o o o o w v w v v v 0 0 0 0 0 0 m o n o 0 0 0 0 ^ ^ o 0 0 0 0 0 0 0 0 0 0 m w o o m m m o o w w n o m n oq m o m o o o m m o o N N N o o N N o o o o o o o > > > > > > 0 0 0 0 0 0 z z z z z z o m o 0 0 0 0 w o o n m o m w o w o m o m n n o li m o Ln o N o N o N o o o o o o o o O u O O O O m n n n m Ln N N o o o N o o o o o o o o v N v N v N o m oq m m �n n o m ry Ln Io n o o li N o N o N N o N o N o o o o o on on on on on on Q Q Q Q Q Q o o o 0 0 0 0 0 m o m o o o o o o 0 0 .� .-i o 0 0 .� .-i o 0 0 0 0 0 T T T T T T n o V V l o 0 0 0 0 l o 0 0 0 0 l o 0 0 0 0 w o m m m n .� n m m m v Ln m o mIq W W •� •-i o N o v v o o o N o v v o o o o o n m a l o 0 0 0 o m m m a l o 0 0 0 o a a o l o 0 0 0 o v m m v ro �o v v n ro w m n o Iq m Io o n m Io o 0 o 0 o 0o o o o o .-i 0 0 T T ry T T� T T m r4 0 0 0 0 o V N ry V r4 0 0 0 0 o ry o 0 0 0 0 o m m m n o Iq li li m o 0 o .-i o 0 0 0 0 0 0 0 0 0 n n n n n n Q Q Q Q Q Q o v o w o w m n oq n o n m N o N o N N o N o N o o o o o 770 0 0 0 0 0 0 0 0 0 w w o m n Ln m ri o N ri o o o o o o o o o o o v v v v v v L J'Hll] o 0 0 0 o 0 J]]]]] 0 0 0 0 0 0 0 0 0 0 n a oq oo m o ,� n a m oq Lo m m m .� m n n m Io .� L o .� .� .� .� o o .� .-i .� o 0 0 0 0 L a O C C O m n w m w n w m B w n w m w n w m m m n w m w n w m o o o o o o o o o o C o o o o o o o o o o — o o o o o o o o o o L L 0 N N O C 17 77 m W tD -p m W tD C m W tD F C C vl vl vl vl .�. C V1 V1 V1 V1 N 0 in C 0 '^ 0 'O -O O -O N -O O > N > N > V Q K Q K Q P.1.a Human Resources Department Monthly Report: • Reviewed 8 salary analysis with the new hire paperwork packets or with department supervisors • Met with Kate Windsor re: resignation questions • Attended several zoom meeting on possible storms • Met with Bryan and Kenny on HR Project Manager advertisement • Met with Bryan and Kenny on New Parks Director job description • Set up and attended Pre-D for Employee Services employee • Attended Pre-D for Fleet management employee in Marathon • Met with Kenny on Records Disposition for Human Resources department • Extensive work on NEOGOV contract • Work on Advanced Urgent Care medical contract • Attended safety meeting on Active Shooter • Created query for Worker's Compensation on w/c codes • Worked on new class codes project 0 • Met with Cary Knight re: employee problem • Worked on Bring to Minimum PAFs • Worked on Fire Rescue 4%increase PAFs • Attended meeting with Project Management Director and employee on evaluation and employee notice • Met with several different department heads on several issues regarding county policies Recruiting: • In Sept. 2019, the County had 40 open positions for which we received 120 total applicants; H internal and 109 external. Of the 120 total applicants, 112 were deemed to % have met the minimum requirements for the positions to which they applied, and 8 did 0 not qualify. 2 o • Total 40 current openings 2 re-posting from a previous posting, 13 were new postings during the month of Sept. 2019. We had 3 new hires (1 Temporary) and 0 promotions. Employee Benefits OCT NOV DEC JAN FEB MAR APR NEW HIRES 28 24 23 1 TERMINATIONS 11 10 28 12 NEW RETIREES MEDICAL 4 3 0 0 NEW RETIREES LIFE ONLY 2 1 0 0 DECEASED 4 LIFE CLAIMS 1 3 1 2 4 Packet Pg. 2130 P.1.a OTHER COVERAGE CHANGES 16 7 7 8 ACCOUNT CHANGES 13 17 12 9 ACTIVE WITH MEDICAL 1164 1172 1209 1206 ACTIVE NON MEDICAL 89 92 90 89 RETIREES WITH MEDICAL 259 260 246 244 RETIREES DVL ONLY 208 207 234 236 SURVIVING SPOUSES 6 6 2 0 COBRA 5 5 3 2 WAIVER OF PREMIUM LIFE INS 2 2 1 1 0 MAY DUNE DULY AUG SEPT NEW HIRES 11 18 16 18 19 0 TERMINATIONS 7 12 9 13 17 NEW RETIREES MEDICAL 1 5 7 1 2 NEW RETIREES 0 LIFE ONLY 0 1 1 0 1 DECEASED 4 LIFE CLAIMS 1 0 1 0 0 OTHER c COVERAGE CHANGES 11 15 8 9 5 ACCOUNT CHANGES 16 13 10 6 17 E ACTIVE WITH MEDICAL 1197 1199 1215 1216 1228 ACTIVE NON MEDICAL 90 93 67 68 69 RETIREES WITH MEDICAL 249 249 243 246 261 RETIREES DVL ONLY 195 196 227 215 203 SURVIVING SPOUSES 11 11 11 11 11 COBRA 1 1 2 1 1 WAIVER OF 1 1 1 1 1 5 Packet Pg. 2131 P.1.a Monthly Report-Employee Benefits Department 1. Distribution of Weekly Blasts (10) 2. Distribution of monthly Quantum newsletter for employees and supervisors 3. Distribution of monthly Better You From Blue newsletter 4. Assisted 3 active employees with their retirement paperwork 5. Budget Hearing at the Harvey 6. Health Fair planning and organizing (4) 7. 2020 Rate sheet review meeting 8. 2020 Benefits Guide Overview 9. Biweekly conference call with Cleartrack HR regarding Open Enrollment 10. Access to Care Meeting 11. Audit report Review—Florida Blue Claims 12. Employee Services Team building/Ice cream social 13. Meeting to Review and finalize for the Health Fair 14. Monroe County- Closing of Fiscal Year 2018-2019 Questions 15. Wellness resolution meeting 16. Safety Meeting 17. Final review for the BOCC Benefit Guide c 18. Tania and Maria had their picture receiving the door prizes donated in the Keys Federal Credit Union monthly newsletter �? 19. 2019 Employee Health & Wellness fairs was successful. Good turn out and lots of positive feedback. Final numbers to be announced 0 Worker's Comp/Safety Department Monthly Report *See attached Workers' Comp Monthly Report. In addition, the Safety Office conducted Forklift Operation "Train the Trainer" instruction to Solid Waste and Fleet as well as Active Shooter presentation for Employee Services". 6 Packet Pg. 2132 (wodea Amuow avon pode a Alq;uoW avo wewii-ioeuv co co C14 a. Ln Ln 0 Ln V aj C1. 0- 0.0 0 0 D V IX < 5 E -o xz 17 aj 0 IOD rqc> r, aj C1. 0 4-a 0 Ln 0 rq aj C1. 0 4a 4w 0 0 0 0 0 0 0 0 0 vi U) W ID 41 00 0 0 0 CL u C) 71 E E ........... 00 E A o 00 co 0 0 Ln 0 E 00 2� 4-a CL 0' 0 Ln 0 Ln 0 u u imp P.1.a Emergency Services: FIRE RESCUE • Completed process to upgrade existing Zoll Data electronic patient care reporting system to allow for submission of patient care reporting data to the State of Florida under new NEMSIS 3.0 standard. • Staff met with various internal divisions to discuss current processes and to refine areas not being performed well that will translate into work flow outline with defined role and duties for greater efficiency. • Host new EMS software vendor to help improve our report writing efficiency. • Completed and submitted documentation for bi-annual State of Florida Advanced Life Support Emergency Medical Service License renewal. • Completed repairs on two tankers, one ladder, rescue, and one battalion chief pickup. Performed full preventative maintenance on one rescue and one tanker. 0 EMS/TRAUMA STAR • 1 firefighter cleared the Provisional Paramedic Program and 1 firefighter entered the 0 program. • Monthly EMS training was conducted for Station 17's crew at the Joe London Fire Academy. • Landing Zone training was conducted by the sheriff s office at Islamorada Station 20. 0 • Participated in Web EOC training conducted by Emergency Management at the Marathon Government Center. % • The Keys Health Ready Coalition conducted a planning meeting for a Keys wide emergency 0 response drill slated for November 2020. T- • Trauma Star had a total of 38 flights, of which 7 were Trauma Alerts, 5 Cardiac Alerts, 2 Stroke Alerts, 24 Inter-facility, and 2 Critical Care Ground Unit transports. FIRE ACADEMY/TRAINING • Target Solutions —continuing education and SOP training, online. Also worked on updating assignments for continuous monthly training and ISO reporting. • Field visits with provisional paramedics and preceptors. Training Officers made station visits to sit with the paramedics going through the preceptor training and sit with the charge medics to ensure department protocols are being adhered to. Target Solutions documentation training delivered, department wide. • 45 hours of State approved Course Design —9 students passed, MCFR, Marathon and Key West Fire in attendance. • 45 hours of State approved Prevention Practices Began— 5 students, MCFR and civilian in attendance. • 34 Students began next Minimum Standards class "Hot Shots" program. • Held PAT for students wanting to join standards class. 7 Packet Pg. 2134 P.1.a • EM hosted(3) Three days of radiological training at Fire Academy. • Interviewed and filled remaining Training Officer's position. • Captains Sea School came out with 5 students to attend burn demonstrations. • Islamorada Fire Department came out for drill ground training at Fire Academy—3 Days. • Ocean Reef Public Safety attended Live Fire Training at Fire Academy, all 3 burn days this month. KWIA • Represented Monroe County Fire Rescue and KWIA at the 2019 ARFF Working Group Educational and Training Conference in Grand Rapids, MI. • Hosted Fire House Subs conference call &PIO site visit, as follow-up for$25,000 grant, that provided an LP15 cardiac monitor for FS 7 ALS response. • Attended two day EOC Operations Section Chief training course. • Attended operations level Radiological Emergency Response Course. , FIRE MARSHAL • 64 Plan Reviews. 0 • 42Inspections. • 9 Vacation Rental Inspections. • 33 Construction Meetings. 0 • 2 Pre-Construction Meetings. a� • 1 Development Committee Review Application. 2, • Responded to one (1)requests for Cause and Origin at fire scene. • Reviewing contractor's invoice for six (6) hydrants. 2 • Responded to five (5)requests for site visits. • Attended National Fire Academy course, Managing Effective Fire Prevention Programs. • Completed online training webinar for arson. • Attended construction meeting for the Residences' project. • Attended construction meetings for the Anglers Club employee housing and clubhouse proj ect. • Represented MCFR at September 11 remembrance at Old Fire House Museum. EMERGENCY MANAGEMENT • Participated in the annual meeting of the Urban Area Security Initiative Funding Committee to discuss and approve regional priorities and projects for the grant year 2020. • Participated in the Urban Area Security Initiative Working Group to develop the Threat and Hazard Identification and Risk Analysis and Stakeholders' Progress Report. • Initiated project with the Florida Division of Emergency Management regarding Hazard Mitigation Grant funding for the County-wide emergency generator project. • Developing contracts for emergency food and emergency fuel provisions. g Packet Pg. 2135 P.1.a • Hosted and participated in Emergency Operations Center- Operations Section Staff Training • Facilitated discussions with Recovery Consultants and Monroe County Social Services regarding Social Service's role and responsibilities for Individual Assistance Branch during the recovery phase of future disasters. • Worked with Recovery Staff to connect Rebuild Florida Voluntary Buyout Program clients with Habitat for Humanity to assess the possibility of repairing their homes. • Finalized an extension of the agreement with American Ambulance for the transportation of Medically Managed patients through April of 2020. • Participated in the Special Needs Program Work Group meeting. • Conducted WEBEOC user training for EOC staff. • Participated in the midterm planning meeting for the 2020 Turkey Point Nuclear Power Plant exercise. • Attended Radiological Emergency Assistance Center/Training Site (REACTS) "Emergency c Management of Radiation Accident Victims" class. • Tested with Information Technology the Iridium Go and EXPL Connect communications systems for EOC and field based teams. 0 • Hosted six radiological response operations training sessions instructed by the Bureau of Radiation Control for 60 first responders. • Attended the Florida Keys Health Ready Coalition meeting. 0 • Continue to review and update the Radiological Emergency Preparedness plan and Standard Operating Procedures. • Attended the US Coast Guard Area Committee Executive Meeting. • Participated in the US Coast Guard PREP 2020 (Preparedness, Response Exercise Program) 2 initial exercise planning meeting. • Participant in the Florida Division of Emergency Management Statewide Operations and Recovery meetings, Regional Bahamas Relief, and Monroe County Command and General Staff coordination calls. E Extension Services: • Number of services provided: 46 phone calls, 250 emails, 7 office visits, 15 visits to clients, 25 learning events with 332 participants, 8 media submissions, and 162 publications distributed. Total Budget for FY 18/19: $236,969.00; Year to Date Expenditures and Encumbrances: $185,955.19; Remaining Balance: $51,013.81; Percentage of budget spent and/or encumbered year-to-date: 78.5%. The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia presented the program "Tools for Building and Managing Partnerships" for 46 participants at the annual Extension Professional Conference. This program was developed to be part of continuing education for Extension staff. • Alicia received an Epsilon Sigma Phi "Distinguished Team" award for her work with CIVIC, Community Voices Informed Choices program. This program is designed to help 9 Packet Pg. 2136 P.1.a citizen engagement in complex community issues such a climate change, affordable housing and poverty. • Alicia worked with the Climate Change Advisory Committee to present their 82 recommendations to the Board of County Commissioners. The Environmental Horticulture Agent accomplished the following activities: • Michelle and Master Gardener Volunteer, Susie Reutling were invited to be participants on the City of Key West Beautification Committee. • Out of 17 applicants, Monroe County Extension Service was one of the five winners of the Florida Wildflower Grant. The wildflower garden will be planted at the Gato building, in Key West. Special thanks to Master Gardener volunteer, Diane Covan, for preparing the application and gathering community support for the project. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly and Savanna Barry co-led the Florida Sea Grant Estuarine and Coastal Health 0 Initiative Work Action Group at the annual Florida Sea Grant meeting in Cocoa Beach. • Shelly is a member of the Coral Advisory Panel and was invited to the Gulf of Mexico 2, Fishery Management Council joint meeting with the Shrimp AP/Coral AP/Coral Science and Statistical Committee meeting in Tampa, FL, and had Rob Ruzicka present on stony coral tissue loss disease. • Shelly is appointed to the College of the Florida Keys Marine Resources Management �? committee and worked to finalize course requirements for the new Bachelors of Science degree to the Board of Regents. Engineering/Project Management/Public Works: ENGINEERING SERVICES/ROADS Stock Island II(Maloney& McDonald Ave) Roadway Improvement Project: • Construction began on April 22, 2019. Submittal review is ongoing. Project is 40% complete No Name Key Culvert Replacement Project: • Repeated attempts by staff to secure an easement agreement for culvert maintenance and replacement with an adjacent property owner has been unsuccessful • Staff is pursuing legal advice for alternatives Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda Canal) Roadway and Drainage Improvement Project: • Project completed under budget. FOR completing CAD as-builts • SFWMD grant reimbursement received • FDOT SCOP grant reimbursement received Pigeon Key Ramp Repair Project: • Contractor continuing to work on erection of timber bracing, deck planks and priming existing steel • Staff met with CEI, FOR and FDOT Environmental at site on September 11 to discuss solutions for RFI08 - the landing drop off- existing condition erosion • FOR to submit recommendation which will be priced by contractor for a change order 10 Packet Pg. 2137 P.1.a • FDOT to conduct progress audit on October 1 Bimini Drive(Duck Key) Bridge Replacement: • Engineering design work is ongoing; Alternative structural design concepts presented by the FOR for bridge replacement are being reviewed by staff • Staff comments received by FOR for 30% design review • Utility relocation coordination with FKAA is ongoing Harbor Drive (Duck Key) Bridge Replacement: • Engineering design work is ongoing; Alternative structural design concepts presented by the FOR for bridge replacement are being reviewed by staff • Environmental assessment fieldwork completed Cudjoe Gardens Drainage Rehabilitation Project: • Task Order with HDR Engineering, Inc. for design and permitting services for repairs to a damaged culvert headwall located on 41'Ave. W. and a storm drain pipe replacement project located on 51'Ave. W. was approved at the July 2019 BOCC meeting. • Design and permitting process is ongoing • Field surveying currently taking place by the FOR 1st Street/Bertha Street Drainage Improvement Project: • FDOT SCOP agreement for construction funding approved at September BOCC meeting • Consultant performed stormwater modelling and confirmed that Bertha Street flow could go to City of Key West' Dennis Street Pump Station without need for re-design • Staff will draft an ILA for cost sharing of construction cost and operations and maintenance costs 0 • Using the City pump station eliminates the need to identify a location on Bertha Street to construct a separate pump station for Bertha Street stormwater flows Community Aesthetic Feature (CAF) Big Pine Key: • Contractor submittals complete 0 • Signs currently in fabrication—due to fabrication issue with the posts, the installation is expected to begin in early October • Utility locates complete- FKAA will be on site during sign post excavation which will not occur until contractor receives signs and all materials E Sea Level Rise Pilot Project— (Sands/Big Pine Key and Twin Lakes/Key Largo): • 60% design public meetings to be held in Key Largo (Twin Lakes project) - September 30 and Marathon (Big Pine Key project) - October 16t' • Consultant met with National Park Service staff on September 25 to discuss permit issues due to Shaw Drive ROW encroaching on park lands • Land Authority finalized County purchase of alternate chosen lot on Big Pine Key and therefore additional survey work is required and is reflected in Amendment 1 to the WSP contract on the October BOCC meeting agenda • Anticipate design to be completed in February 2020 Hurricane Irma Roadway Repairs (FEMA) Lower Keys project: • Staff is continuing project closeout and begin submitting documents to FEMA for processing 11 Packet Pg. 2138 P.1.a Hurricane Irma Roadway Repairs (FEMA) Upper Keys project: • BOCC approved alternate procurement methodology for obtaining construction bids for this project due to lack of response to bid announcement at the August BOCC meeting • Staff to negotiate project cost with late and only bidder from last solicitation after conferring with county attorney Hurricane Irma No Name Key Bridge Repairs Federal Highway Administration (FHWA): • FDOT issued a notice to proceed on 8/23/19 for the RFQ for design and permitting services • Competitive Solicitations to be opened November 13, 2019 Hurricane Irma SR 4 (Little Torch) Roadway Repairs Federal Highway Administration (FHWA): • FDOT issued a notice to proceed on 8/23/19 for the RFQ for design and permitting services • Competitive Solicitations to be opened November 13, 2019 0 Hurricane Irma Repairs to Duck Key Drive Paved Path Street Lights Federal Highway Administration (FWHA): 2, • FDOT issued notice to proceed with advertising for bids on September 19 ' • Project is being advertised for bids with a bid opening date of November 20, 2019 Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • Survey and Geotech reports received • Staff requested gravity wall be reevaluated due to cost • Site visit with SFWMD scheduled for Oct 3rd or 4 'pending confirmation to review on 0 site wetland delineation and required wetland mitigation • Due to path width requirements and constraints an easement is required in front of MCSO substation 0 • 60%plans due October 31 • Design is anticipated to be complete by May 2020 GIS Based Roadway Asset Management and Work Order System: • IT staff determined that asset management portion of enterprise management system will not provide what staff needs and that the better alternative is to identify and acquire a stand-alone asset management system that can be integrated with other software in the future Roadway Vulnerability Study and Capital Plan: • Engineering staff is coordinating with Sustainability Dept. on project • Consultant has completed review of LiDAR and other background data and is preparing for the roadway pavement assessment portion of the project • Staff is providing data on past and future engineering road, bridge and stormwater proj ects Community Rating System Drainage Maintenance Section: • Staff submitted draft standard operating procedure, GIS maps and drainage structures maintenance list(that was created using an app developed by GIS and IT) to consultant for review and comment • Consultant provided feedback and requested additional information to finalize the submittal 12 Packet Pg. 2139 P.1.a Sugarloaf Boulevard Bridge: • Engineering design is ongoing • FOR presented various options to "tie down" approach road side slopes in light of increased (12") clearance • Staff reviewed previously submitted pavement design • 60%plans to be resubmitted shortly for staff review and comments Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage Improvement Project: • Geotechnical report received in July • Survey due August 30, 2019 • 60%plans due October 141h • Anticipate design to be complete by March 2020 Koehn Subdivision Roadway and Drainage Project: • Consultant task order for engineering design and permitting approved at September c BOCC meeting • Consultant kick off meeting held on October 41h Quarry Road Design/Construction: 0 • Construction of the Quarry Development access road is complete • Three trees need to be removed on Calle Uno before project closeout. The trees are a < traffic issue for cars entering Calle Uno form US 1 Boca Chica Road Hurricane Irma Repairs Project: 0 • FEMA approved staff cost estimates for construction repairs • Staff waiting for revised scope of work from the consultant in order to issue a Task Order for design Lower Keys Roads & Bridles c • Brush cut/Chip Operations - 36 Miles • Mowing Operation - 130 Miles • Weedeating Operation - 23 Miles • Sweeping Operation - 7 Miles as • Recycled Mulch - 17 Loads Given away from trimming • Signs - 141 Signs, 47 Posts, 74 Locates • Drain Cleaning — Key Haven, Big Coppitt, Bay Point, Sugarloaf, Cudjoe, Summerland, Big Pine Key, Detention Center, Stock Island, Freeman Justice Special Proiects • Continue Preparing Rockland Property • Trim trees at Dog Park, Higgs beach, Support work for P.W Parks & Beaches • Clearing Outfall on 2nd Street on Stock Island • Chip up brush oat the Gato building • Transport Equipment for Solid Waste Department, Long Key to Cudjoe transfer station • Road Repair Kohens Sub Division, Big Pine Key (70 tons of Millings) • Moved Sign Shop to New Location 13 Packet Pg. 2140 P.1.a • Road repair Big Pine Key— South Street, Lytons Way, 51' Street, (60 Tons of Millings) • Demolish Sign Shop and three storage sheds at the KW Compound— Support work for Facilities • Assist with Camera at Marathon Library • Moving supplies into storage container—New Property • Assist PW's Parks & Beaches with Shade structures Key Largo • Haul place new generator at the Court house • Help prep for pre-hurricane Dorian in Key West and Big Pine key— Support PW's Facilities/Parks & Beaches Upper Keys Roads & Bridges • Buzz Bar Operation— 19.02 miles • Mowing Operation— 62.25 • Sign Department - 41 new signs installed, 17 new posts installed and 17 locates performed. • Solar Signs Installed—2 new solar signs installed at Duck Key • Sweeping Operation— 68.64 miles • Trench Drains Installed/Refurbished— 85 feet with 33 tons of material used. • Material Pick Up at CEMEX— 194.79 tons �? • Weed eat operation - 24 Roads, All of Duck Key, All of Card Sound Rd. and the three way to Ocean Reef • Tree work- Remove (1)very Large Palm tree on Sound Dr • TRASH PICK UP - 205 bags @approx. 3485 lbs. • Safety Meeting 08/30/2019 2 • Help Facilities shuttering up buildings for Hurricane Dorian • Move guard shack from H-H park to HIGH ground in prep for Hurricane Dorian. • Hurricane PREP all Road dept vehicles and move to HIGH ground and help secure ALL Upper keys County buildings E PROJECT MANAGEMENT 2 Major Hurricane Repairs: Following is a partial list of the forty-seven individual locations damaged by Hurricane Irma. Harry Harris Park: • Lighting contractor waiting for power to be installed to begin work. • Staff coordinating new power poles and panels where connections will be made to the new lighting system. • Entrance booth completed and has begun accepting payments. • Staff negotiating with next consultant of the list for design services for the jetty and swimming area. Key Largo Park: • Task order signed to address remaining items at the park including parking lot lighting. 14 Packet Pg. 2141 P.1.a Rowell's Waterfront Park: • Damaged fencing completed in September. Marathon Annex 63rd Street: • New roof nearing completion. • Flood panels have been identified as mitigation effort. Staff working to gain appropriate approvals, design, and then installation. Marathon Tax Collector Office: • Upon site exploration the shoring was determined not to be needed. A second engineering opinion was sought to determine best possible course of action moving forward. • Far less work will be needed as originally identified. A change order will be provided giving credit for scope not required and the addition of the floating floor. Big Pine Parks: • Lighting contractor preparing to begin with complete retrofit of the damaged system. Goal it to be complete with new lighting by time change. 0 • Park residences have been re-advertised due to lack of bids. Working through replace versus repair approvals. Gato Building: • New roofing being advertised for replacement. West Martello: • Contract for bunker ceilings completed and general contractor preparing to mobilize. • Archway reconstruction in design. MCSO Admin Office— Stock Island: • Flooring has been completed. • Some leaks were identified around the newly installed windows after a rain on Friday August 27, 2019. Warranty claim has been made for the window contractor to insect and 0 address the issue. • Offices will be reoccupied shortly Freeman Justice Center: • Some molding rework will be needed. • Change order was signed to add roofing seal and caulking the building gaps to prevent further water infiltration. HMGP Generators & EOC: • County has been notified of potential award of generators HMGP grant. • Staff working to revise application for consideration with FDEM. • EOC work progressing and phase 11 grant agreement in progress. Maior Capital Initiatives Bernstein Park: • Redevelopment o Staff has reviewed and discussed the report provided by the expert and the response to the warranty claim from the general contractor. Next steps will be discussed in October. • Fitness Court o Construction of the fitness court is complete. 15 Packet Pg. 2142 P.1.a o The irrigation system will be extended to cover the area directly adjacent to the court and regular turf grass will be installed to prevent erosion. Cudjoe Fire Station: IN haut`IP Hlar"`I1 1ay 1 `I1 ep`I1 'o°'I JIIli 2C, La =rr¢ : rn� j Finish '�al����«� �;u�lu¢��r� _�!s��� III 1?'12 H' 1111 2Y 1 -11 "2g WrPrellommaryside hook 11 d12r18-T/quid' Building, C1129t'IS-10,QW19 w"Undergma+ruuun,d'0111fie^s Burlldvat;llum eribr 12,16118-5,120,119 8114/19-1/' 1,"20 "i Finnish site 1111up caVemei uls Pru imcdla 121 IV 17,119 13•'I d1 113 ! 12,r3'1/1 4h b A RulilallIrrigil 1Dried In Subsrandall 001111ialeb,01 II IS-1. Aicir_-s's Complete I" 31lITl °� I ,5, 1g • Roof decking¶pet walls complete 2, • Construction of towers underway. • Installation of plumbing lines underway e • Stucco finish on all walls underway • Construction of stairways and access ramps almost complete • Apparatus Bay doors largely complete • FKAA Utility connections complete 0 • Keys Energy Utility connections underway • Accumulated delays,for acceptable reasons,have extended substantial completion to Dec 31,2019 0 Emergency Operations and Public Safety Center: Half I;;11019 IHaIIr 2,71ffi13 Ka 11 H,20 2 Q FH-a 111 2,2 TT IH.a Illf 1,2021 Half�,202 1 Half 1,2022 'Rant grh, iwNe& _PII4DraifLf -2 11gi Finish E Nlc,n lu^r1,1' Mon 10✓1ru18-'1 5/1, 22, Weil 5'IFV2 M CY VSecuireGfiamytFujimiding Mon1Q1d1s-Sat 8,C1 `19 ii A&E P h I',Concept Thum 12f6i'M- 'Ned 812 1/19- Pla 11 Sc Pluasell g Conslrruelii Pe ThuT,?1 ThL,,5/2'I,^ Thum/Tula^ Th Bldg Construction Thum 3,75 C'1 -F90Fd 4.20/2C. F°hrrase I hITIP lPhase III 114 Tl �G MP Vi1ed?,21;13 Thu 2,13S�2D T hu l 1/5120-eore,-I 121212r: SeliectCluwMAR RiiV.1d.on Cutting Thu sp 11,'0 fM Fd 7 H15'20 Wed 5 'HSr'22 • FEMA HMPG grant for Phase I of the EOC approved. Received grant agreement 08/10/2019. • Held project kickoff meeting 08/22/2019—Commenced Spatial Needs Assessment. • Drafting RFQ for CMAR(construction management at risk) services. 16 Packet Pg. 2143 P.1.a • Questionnaire for Spatial Needs distributed to Department Leads • Site location assessment task being coordinated with Marathon Airport Master Plan process Higgs Beach Park Access Road Relocation: Park Access Road 6f(conversion of use process) • Received a Resolution (No. 19-140; May, 2019) from the City Commission of the City of Key West supporting the comprehensive enhancement of Higgs Beach Park. • Conference call held between Commissioner Carruthers and County staff with staff and director of FDEP and staff of NPS on 9/10/19. Requested FDEP and NPS to clarify conversion process and document required data. Requested written decision on request for"small" conversion no later than 09/30/19. • On 09/10/19 submitted responses to SHPO comments on original PD-ESF application. • On 9/11/19, submitted data and responses to FDEP questions that had been requested in February, but were held for clarification. 0 Higgs Beach Sand Re-nourishment: • TYLin (and County staff)have re-engaged FKNMS to address construction plans 2, comments as well as benthic survey and monitoring plan requirements. • Benthic survey of Higgs Beach conducted 09/10-13/19. Call with FKNMS and FDEP staff to review preliminary data held 09/19/19. • Final review and approval of permit expected by January - February 2020. Solicitation for construction will be scheduled to coincide, allowing for completion by May 2020. Senior Nutrition Center— 1016 Georgia Street, Key West: • Facilities Maintenance has vacated the building. , • Generator and fuel tank for building removed (salvaged) by Facilities Maintenance • City Staff(Roy Bishop, Planning Director)have reached out to schedule a joint site visit 0 between County staff and the City's Building and Planning Departments to discuss T_ involuntary condemnation. �s Marathon Library: birtOwl furor syltirm hmrstaH n erm no CY hi21"851„., Wed 1( V4wra1l1120 ."i,mh211� � Jul wry? 7 1 Y& f v trrm I1 "k i ,E rhA "r It A 'lJ rr"r 20 �u.,,.,�� �..... .�_. �. ..�.�... ......� m+ ... '@st Ft "um mt FIL 1"SL%q EIRW Ittm m 9 h H a,1 e,1.0 �� 1141 n 4b m Waring to cnco t u tam 5, DeMcpsG d6,Ah6I19 F6 HfQSJ_ Sat 1ZI faT"ti1°1,,_ 1uu /J„ d'uue511a `Cuuet<,°,o., t mum Install �n$t � ��m anus ut4ms Windows alywall Gttu�tms irlCm t i.iuitmmm 'huu"(1f �rn[luIF rIIi�� rUd� u JV3, ti�uT"1U �.,.. mmmmm ....................... l is a mt,,�l�1l Srdar Ilu as e4s. • Foundation is nearing completion. • Stem walls are currently being poured, with the ground floor slab soon to follow. 17 Packet Pg. 2144 Plantation Key Government Center Program: 5-i.11 Services M-A.,in T5114)19 M 19 J10 ,Ap'20 JU'20 Ot 20 ,J,'2 Ap,'2 1 1 A,!21 0,k 21 J22 1 A 1,,'2 2 1 W'22 OLt'22 '2- sh P.'P.1,m" Fndall 1st A.- 2nd A.., R..f D-k IEi ebpe R..F 1.te,1.,&Ald Out MEF T5/14/19 1—8f6/19-U.1, F—Y 212411 q,- T4,129/20-M T911�20 V. T1/512 1- T4/2 7,121 T.,8�10)D TI P23M hl—5,1 MP2512� T.,12,6J.M2/2: Buildincl Dried-In Substantial!Completion M"1,1 @12212 1 Mun W7,,23 • Preparing the site for fill and foundation. • Groundbreaking scheduled for October 18, 2019 at 11:00 AM. Waste Water Treatment Plant— Substantial Completion: • Roth WWTP has been 95% demolished. • Decommissioning of the old injection wells has been completed. • Waiting for final inspections and permit closure. 0 Rowell's Waterfront Park: 2, • Bathroom design was submitted for permitting. Some revisions have been required and updates are pending FDOT and County approval. 0 • Comp Plan Text amendment to make parks an "as of right" use in Suburban Commercial (SC) Districts approved by the Monroe County Planning Commission on February 27, < 2019. First BOCC reading was at the April meeting. Allowing for required review and appeal time periods, the final text amendment become law in August 2019. 0 • Architect is working through comments by the building department to complete construction drawings. Once complete, the final set of drawing and specifications will be advertised (RFP). 0 2 FACILITIES—UPPER KEYS Murray Nelson Government Center: • Provided Assistance for Eight Events in the Auditorium • Hosted the BOCC in the Auditorium • Facilities/Parks Upper Keys Held Pre-Dorian Meeting in Auditorium • Moved 2 Boxes of Paper from Planning Department to Copier in Room 216 • Assemble Shelf in the Building Department Scan Room • Reset Cooling Tower Operation • Rewired Electrical Connection for Cubicle 43 in Code Enforcement • Removal Damaged Pathway Pedestal Light Fixture and Secured Open Wiring with A Metal Box Cover in Peace Park • Assemble Desk for Cathy Crane • Contractor Worked in Mechanical Room 2 d Floor on A/C Chiller Unit • Unlock 2 Drawers at Front Desk on the 2 d Floor • Pressure Clean Building • Assemble Chair and Put Wheel on Desk in Room 208 Key Largo Social Service: (New location— Tradewind Plaza Shopping Center) 0 Build Kitchen Divider Wall and Install Electrical Outlets 18 Packet Pg. 2145 P.1.a • Robert Glassmer made Keys for Food Delivery Person - Delivers after Hours • Installed New Wall Mount Bracket for TV PK Garage: • Installed New Rope for Flag Pole Plantation Key Courthouse: • Repaired Door in Women's Bathroom on the 2nd Floor • Reset Emergency—Panic Switches at Lobby • Provide Access for Data Cable from Lobby to Court Room B • Moved Old Desk and Boxes of Paper for a New Desk to Arrive in the State Attorney Office • Programmed Thermostat/Replaced Batteries in Court Room B • Replaced Existing Light Fixture with New Lenses • Replaced Broken Wheel on Podium in Court Room B • Repaired Floor in Women's Bathroom Downstairs • Repaired Chair in Court Room A Islamorada Library: • Removed Graffiti • Unclogged Toilet in Men's Bathroom —Cleaned and Sanitized • Repaired Urinal of Leaking Water < Ellis Building: • Assembled Desk and Removed Old Furniture for New Employee 0 • Adapt New Lock in Staff Bathroom on 2nd Floor • Replaced Damaged PVC Floor Tiles with New Tiles and New Adhesive 2, • Contractor Sprayed for Ants on the 2nd Floor Key Largo Library: 2 • Released Dead Rat and Reset Traps • Cleaned Light Timer and Controls for Outside Lighting • Installed New Ballast and Fluorescent Bulbs in Electrical Room Public Works —Magnolia Office: • Pre Dorian—Fuel Vehicles — Shutter Upper Keys Facility Buildings /Parks • Move Kathleen Quinn Hospital Bed to Key Largo Storage Bin for Social Service • Post Dorian— Take Down Some Shutters for Upper Keys Facility Buildings /Parks PK Roth Building: • Install Data Box and Data Wire to Lobby Desk Area • Repaired Low Voltage Wiring at Condensing Unit# 8 for Public Defender Office • Reset Tripped 20 AMP Breaker at Panel in Records Room PK Detention Center: • Installed New Blast Exhaust Hood in Holding Cell • Installed New 550 RPM Exhaust Motor in Ladies Restroom • Contractor Fixed Electric for Vacuum Sealer for Property at Jail PK Roth -Health: • Fixed Condensation Issue Next to A/C Vent • Unclogged Drain Pan to Air Handler# 1 19 Packet Pg. 2146 P.1.a • Replaced HEPA Filter in Main Examination Room • Replace Drywall, Sand and Paint Walls and Ceiling Friendship Park: • Citizen called heard Alarm — Stuck Flush Meter Turned Water Off and Installed Flush Valve in Women's Handicap Bathroom Harry Harris Park: • Pre Dorian—Moved Toll Booth for Storm Up to Transfer Station C905 • Pre Dorian - Fill Sand Bags for Murray Nelson Government Center • Post Dorian—Relocated Toll Booth Back to the Park—Re secured • IRMA —Contractor Installed A/C in Crew Room • Installed A/C Wall Unit back into Toll Booth after Move for Dorian • IRMA —Hook Up Electrical to Crew Room • IRMA —Trench Underground Electrical Piping for Toll Booth • IRMA —Hook Up Electrical to Toll Booth • IRMA —Installed New Ice Machine in Crew Room as • Took Photos of WIFI Box to be Connected for Toll Booth • Hosted Beach Clean-up September 21, 2019 for Ocean Studies Charter School • Hosted Beach Clean-up September 22, & 30, 2019 for FlU School Key Largo Park: • Filled Holes in Soccer Field Area with Sand and Top Soil • Installed New Men's Toilet—Due to Vandalism • Assemble Flow Meter in Men's Restroom c • Re secure Hand Rails at Small Children Slide At Playground • Unclogged Women's Restroom Toilet using Snake— Cleaned and Sanitized Area • Fix Fans at Pavilion • Working on the Water Fountains at Playground Area, Tennis Courts and Concession 2 Stand -Need New Water Fountains • Install Fasteners on Fence Panel in Basketball Area �s FACILITIES—MIDDLE KEYS Marathon Annex 63rd St.: • Cleaned Ice Machine • Repair Outlets damaged by roof leak • Clean up from Roof Leak • Vendor Escort for Roof Leak • Install electricity for new AC • 2 New A/C units installed • Install new outlets Marathon Senior Center: • Clean ice machine • Clean out freezer • Preventative Maintenance Air Handler Marathon States Attorney: • Remove some of the new LED lights. Too bright 20 Packet Pg. 2147 P.1.a • Preventative Maintenance Air Handler Marathon Health Department: • Remove pieces of furniture and office equipment • Remove glass window • Shelve repair Marathon Government Center: • Toilet paper dispenser replaced • Replace Wind Screen around fencing • Shutter Maintenance • Repair Lights • Provided room setup and support for 13 meetings Marathon Crawl Key Training Facility: • Fix Air Conditioner • Preventative Maintenance Air Handler Marathon Library: • Remove tree from Children's area 2, • Repair Light fixture • Replace burnt out bulbs Marathon Tax Collector: • Fix Clogged toilet �s Marathon Courthouse: • Replace toilet paper dispenser in hallway ladies room 0 a� • Repair Fence � • Dehumidifier Repair 2, • Assist with roof repairs Clerk of Court: 2 • Preventative Maintenance Air Handler Medical Examiners: • Repair A/C • Preventative Maintenance Air Handler E Public Works Complex: • Preventative Maintenance Air Handler • Pressure Wash Staircase in Engineering/prep for paint Public Works —911 Communications: • Repaired Air Conditioner • Preventative Maintenance Air Handler • Assisted with cleanout of trailer • Transport E waste to Long Key— 3 times • New flooring in communications room • Painted Communications Tech room Grassy Key Transfer Station: • Preventative Maintenance Air Handler Fire Stations Station 17— Conch Key: 21 Packet Pg. 2148 P.1.a • Vendor Escort for window replacement • Preventative Maintenance Air Handler • Vendor Escort -- 26 ducts cleaned • New window installed by Pino FACILITIES—LOWER KEYS Key West Bayshore: • Assembled bedroom furniture • Secured cable to wall room 110 • Installed non-slip tape on all showers • Repaired and sealed kitchen door • Replaced ceiling tile in Administrator's Office • Repaired fence post 0 • Evaluated a/c referred to Sub-Zero Bernstein Park: 2, • Replaced signage Gato Building: 0 • Health Department-sealed window in 1-10113 that leaked when it rained • Art Council-assembled desk �s • Social services-assembled desk Harvey Government Center: 0 • Rainsaver Gutter Systems-replaced damaged portion of corner downspout 2, Higgs Beach: 0 • Hung signage at Kid's Park area Higgs Beach Dog Park: o • Repaired Tiki but tables Jackson Square: • Jail-repaired shelves located on 2nd floor a • Commissioner Carruther's Office-repaired and installed slider under table • 312 Fleming -Changed out 1 breaker in panel box • State Attorney-Monroe Glass installed frame and glass • Freeman Justice Center-Judge Helm's Office-removed connecting counter between desks • Freeman Justice Center-installed diverter in bathroom • Freeman Justice Center-assembled chair at Staff Court Interpreter • Freeman Justice Center-hung"No Smoking" signs • Freeman Justice Center-secured latch plate on cell door • Repaired gate on Thomas Street/CZ Welders completing the welding • Supervisor of Elections-took 1 Tabulator to both Marathon and Key Largo locations. • Historic Courthouse-SeaTech patched elevator ceiling located at Jefferson Brown Building • Storage located at 312 Fleming-took and recycled 44 boxes • Opened space for a gate and leveled generator 22 Packet Pg. 2149 P.1.a • Lester Building-replaced light bulbs 2nd floor Private Investigator's Office • Repaired loose gate Key West Library: • Assembled 6 new tables for Reference Section • Repaired damaged outside bin for discarded books • Repaired and adjusted door in Women's restroom • Replaced ceiling tile • Installed window a/c unit in Children's Section Professional Building: • Public Defender's Office-Sub-Zero installed exhaust fan in room 312 Public Works Complex: • Repaired picnic tables • Painted bench outside of Carpentry Shop • Built shelves inside new storage container for Roads & Bridges while container was located inside the yard • Installed retaining wires for fence 2, Rockland Key Facilities: • Cleared area for Roads and Bridge's storage container 0 Sign Shop (Temporary Location): • Moved Sign Shop to Simonton Street location for Road& Bridges Lower Keys County Attorney Office: 0 • Moved 9 boxes of documents • Took law books from County Attorney Office to recycling in Cudjoe 2, Watson Field: • Mounted 4 bolts for the doors at Men's restroom 2 Little Torch Key Boat Ramp: • Removed broken wall from SR4A Boat Ramp on Little Torch Key (Hurricane Irma work) Fire Stations a Station 8- Stock Island: • Replaced halyard line for flagpole • Repaired rear door to the grill area • Replaced ceiling tile in bathroom Station 13-Big Pine Key: • Inspected possible a/c condensation in upstairs bunk(3) CORRECTION FACILITIES Stock Island Detention Center—September 2019 75 % of 147 Work Orders were completed within 3 Days: • Contractor completed installation of new Chillers. • Contractor installed 2 new Hurricane shutters on the Majors Terrace • Replaced Hydraulics on Elevator 02 in DJJ. • Contractor performed PM on the Elevators. • Siemens performed Quarterly Fear& Smoke and testing. 23 Packet Pg. 2150 P.1.a • Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. Sheriff Headquarters Building: • Construction continues on the Headquarters Building from Hurricane Irma Damage. • Contactor completed installation of new windows. • Upgraded Elevator 41 & 42 completed • Started dismantling temporary trailers • Upgraded stairwell to LED lights • Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. Marathon Hangar & Marathon Detention Center: • Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC system, etc. FLEET • Completed monthly garage safety training (HEAT STRESS) • Assisted with and prepared Dorian 214 activity reports • Moved vehicles and equipment to higher ground as part of pre-Dorian prep • Submitted deletion request to dispose of several small equipment items • Updated Limited English Proficiency information • Revised Mechanic-Generator Tech job description • Purchase 3 new standby generators for Landfills-pending 0 • Updated garage diesel diagnostic software • Multiple Fleet employees attended County Health Fair 2, • Fleet Business Manager and Senior Coordinator receiving EOC activities training • Completed special fuel billing for August 30 'pumped fuel manually in Marathon due 2 too electrical surge and damage to fuel system T_ • In-house Fleet Generator Mechanic repaired Marathon electronic fuel system while Dorian was approaching • Contracted repair of Marathon fuel leak detection system due to electrical surge and damage to system • In-house Fleet Generator Mechanic repaired Key West fuel pump rather than bring in contracted technician • Preparing request to purchase forms for FY2020 business • Senior Project Manager working with Safety Manager regarding fork lift training for County employees • Provided public records request; Petroleum Traders Corp • Met with Chevron/Texaco reps regarding WEX fuel charge card program • Set up new county vendor(Leigh Services) for fuel facility repairs • Updated and provided(accident repairs pending) spread sheet • Updated and provided(recall pending) spread sheet • Reported and addressed vehicle fuel tank contamination incident • Set up new vendor(Tire Kingdom) for new tire sales • Lost Key West Mechanic-Generator Tech due to resignation 24 Packet Pg. 2151 P.1.a • Nominated Mechanic-Generator Tech for Employee of Quarter • Verified Fleet Department cell phone billing • Fleet Director met and reviewed Fleet activities with requesting County Commissioner • Provided written justification for 2 new mechanic positions • Requested copy of existing Fleet Inventory; reviewing same for accuracy • Communicated with potential Marathon garage applicant • Requested that School Board provide Road Department with unlimited full access at Sugarloaf School • Fleet Director attended special Budget Meeting • Addressing mechanics uniform situation; Public Works discontinuing rental contract • Pressure wash and paint Key West fuel tank-pending • Identify and transfer surplus truck to Sheriff s office-ongoing • Fleet Director completed Pre-d hearing for garage staff member • Revise Fleet Department organizational chart-ongoing 0 0. • Working on Transportation Department's request for specialized maintenance program mandated by Florida Dept. Transportation • Fleet Business Manager attended FLAGFA Fall Conference in St Petersburg Florida • Received registration for Facilities Maintenance Dept. concrete mixer; completed license tag transfer • Began end of year budget close out • Seeking quotes for new Gato Building generator transfer switches-ongoing • Seeking quotes for replacement of Long Key tower(propane generator)-ongoing • Extensive welding and fabrication on Road Department buzz cutter-ongoing • Completed pre-storm generator fueling • Refueled fuel tanker truck, 3 fuel trailers and 3 (100 gallon) fuel delivery trucks • Seeking right sized back-up generator for Bernstein park-pending 2 • Provided OMB with active vehicle and equipment inventories; met with EOC reps, trying to help establish post storm generator monitoring procedures • Completed annual FDEP mandated fuel facility testing-(Next Due October 2020) • Seeking approval to utilize depreciated surplus buses for training at Fire Academy- pending • Manufacturers recall on Veteran Affairs vehicle-pending • Completed purchase of Facilities Depts. truck bed camper top • Fleet Business Manager visited all garages; provided leadership, training and assistance • Fleet Operations Manager visited all garages;provided supervision, support and assistance • Fleet Senior Coordinator visited all garages; provided support and assistance • Fleet Director visited Marathon Garage;provided direction and support. • Secure hourly rate repair agreements with generator and electrical contractors-pending • Review and update active asset data in computers for all departments-ongoing • Garage and staff training with new Fleet document scan software-ongoing • Active fuel key verification-ongoing • Removed 2 Road Department rollers from active status; advertisement for bids-pending • Identified and assigned surplus unit for Human Resources & Safety Department 25 Packet Pg. 2152 P.1.a • Trying to establish on-line auction services for selling surplus units not sold after County advertisement • Received I new crew cab pickup truck for Engineering Department • Assisting Facilities; replacing generator fuel tank at Big Coppitt Fire Station • Completed Transportation Department's specialized signage decals on new buses • Assisting Trans. Department with I Ford Manufacturers safety recall • Assisting Trans. Department with 3 Champion body recalls • Prepping multiple surplus units for October surplus sale • Prepped and provided Social Services with surplus 1/2 ton pickup truck • Prepped and provided Social Services with surplus 2nd of 2 Ford Rangers • Prepping 3rd surplus Ford Ranger for re-assignment • Prepping Ford Taurus for re-assignment • Prepping Ford Escape Hybrid for re-assignment • Providing new and/or re-programed fuel keys for various Departments • Seeking non-profits for donation of non-sellable surplus vehicles and equipment • Removing non-active departments from Fleet data base-pending • Establish new Fleet equipment line item for County inventory purpose-pending • Upper Keys surplus Trans. bus at PK garage; surplus status-pending c • Lower Keys surplus Social Service Focus at Rockland Key; surplus status-pending • Lower Keys surplus bus at Gato Building; surplus status-pending • Purchase new large monitor for GPS tracking system-ongoing • Reviewing available new vehicle specs in preparation of FY2020 vehicle and equipment purchasing • Provided revised fund roll-over info for OMB • Updated Risk Department; advised of added units for insurance purpose 0 • Seeking new format for advising Risk of disposed units 2 • Verified delivery status of various units on order • Interviewing in-house applicants for Lead Mechanic Marathon garage �s • Interviewing in-house applicant for Mechanic-Generator Tech Key West • Purchase new load bank for testing portable generators under load-pending E • Purchase 3 new fuel trailers with EMS grant funds-ongoing • Revise fuel activities policy and procedures-pending • Fleet admire and garage staff reorganization-ongoing • Senior Coordinator studied and passed 2nd Emergency Management ICS exam; additional certifications-pending • Seeking right sized generator for Sheriff in-door shooting range; contractors electrical/wiring-pending • Multiple upper keys surplus units approved for advertisement • Multiple Irma damaged surplus units approved for advertisement • Working on 3 spread sheets by area of County for organizing surplus vehicle and equipment advertisement and pending sales status • Big Pine Key Senior Center generator out of service; replacement-ongoing • Long Key translator generator out of service; temporary portable replacement in place 26 Packet Pg. 2153 P.1.a • Discontinued month to month generator maintenance and repair contract with All Power Generator Corp • Execute new generator maintenance and repair contract with All Power Generator Corp • Installation of new automated fuel system; equipment delivery and Installation-pending • Multiple Marathon and Key West surplus units paid for and picked up • Implemented phase 1 GPS tracking on 96 County vehicles and 64 emergency power generators. Phase 2 installation on approximately 127 remaining County vehicles and 100 off-road units-pending • Modification of Sheriff s new calibration machine drive on ramps-ongoing • Disposal of Sheriff s surplus calibration machine-pending • Modify surplus sign truck to be converted for use as Road Department water truck- pending • Repair of Gato Building emergency power generator transfer switch-ongoing • Fleet's Mechanic-Generator Tech received FDEP mandated fuel tank management certification • Communicating with fuel facility repair contractor regarding future repair of new fuel equipment hardware • Received and installed forks on KW Road Department front loader; Upper Keys unit- 0 pending • Replacing old worn out vehicle decals for various County departments • Completed monthly inspections on high profile emergency power generators • On job tech response training for high profile emergency power generators-ongoing 0 • Transfer ownership of all vehicles to Fleet-pending • Meeting with professional accountant seeking assistance for Sheriff and County 2, Department annual billing • Replace old outdated garage shop trucks-pending 2 • Replace Marathon garage copy machine-pending T_ • Provide monthly safety reminders, eco driving instructions, etc.-pending �s • Revise and update Fleet Department forms-ongoing • Revisions to joint use Fuel Facilities agreement with School Board-pending E • 2 surplus units paid for but not picked up-seeking direction from County Attorney • 1 surplus unit not picked up offered to 2nd highest bidder • Resolved title lien issues with 2 Transportation Department surplus buses • Re-established jail inmate work program at Key West and Marathon garages-Upper keys garage-pending • Annual Housekeeping Haz-Mat storage areas at 3 garages-(Next due October 2019) • Written multi-agency fuel sharing agreement-pending • (Animal Control, City Key West, Sherriff, etc.) offer surplus donation after advertising with no acceptable bids • 5 new 14 KW portable generators for Facilities Maintenance-on order • Generator from KW senior center; potential re-install at Marathon AARP-pending • Generator from PK senior center;potential re-install at Big Pine senior center-pending • Assisted Project Management; removed and now storing generator and transfer switch from PK Spottswood Building 27 Packet Pg. 2154 P.1.a • Generator from Spottswood Building; potential re-install at undetermined sight • Update County garage facilities, update garage equipment, vehicle storage, secured storage barn, in-house paint body shop-pending • Centralized cylinder rebuilds Marathon garage-pending • Centralized new vehicle prep Marathon garage-pending • Centralized hydraulic hose builds Marathon garage-pending • Centralized In-house lift documentation and inspection-pending • Centralized in-house bucket truck documentation and inspection-pending • Transporting vehicles for various departments; to and from repair contractors in and outside of County • Transporting vehicles from one area of County to another for various departments • Install roof kit for 1 Toro off-road utility vehicle upper keys-pending • Install roof kit for 1 Bernstein Park Toro off-road utility vehicle-pending • Airport Fire Rescue pickup truck with defective airbag remains red tagged by County Safety Officer • Revisions to Fleet web page-ongoing , • Fleet supervisors and managers next group communication scheduled for October 2019 • Possible separation of KW garage work orders from recalls and accidents-pending • Maintenance and replacement issues regarding Emergency Communications tower generators-pending • Remove 2 Road Dept. surplus mowers from active status to be advertised for sale- pending 0 • Released 3 Irma surplus vehicles for disposal; 2 additional units waiting for action from Risk Management 2, • Verified mechanics CDL driver license and endorsements-(Next due Oct. 2020) • Verifying mechanics ASE certifications-(Next due Oct. 2020) 2 • Begin budget prep-(Next due Oct. 2019) • Bucket truck inspections and certification-2 units passed, 3rd unit-pending-(Next due Dec. 2020) • FYI garage lift inspections completed-repairs ongoing-(Next due Oct. 2020) • FYI storm water SWPPP activities-ongoing-(Next Due June 2020) • Complete fuel contract renewal-(Next due Dec. 2019) • Generator repair contract renewal-(Next due May 2020) • Replacing defective license tags for various department vehicles • Remove temporary backup generator at State of Florida Building Marathon-pending • Purchase large truck tire changing machines for all garages-pending • Seeking lite weight manhole covers for underground fuel tanks • Tool allowance for Mechanics and Techs-pending • Provide Techs with personal protective equipment; phones, t-shirts, rain gear-etc. • Disposal of outdated files-(October 2019) • Purchase more fuel efficient replacement tires-pending • Purchasing and utilizing ECO friendly (not harmful to the environment) re-refined motor oils-ongoing • Mid-year reviews due(January 2020) 28 Packet Pg. 2155 P.1.a • Calibrated speedometers for Sheriff Department patrol units • Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys- pending • Provided Blue Bird Bus monthly maintenance for Sheriff Department • Completed extensive front end repair on Sheriff Dept. Blue Bird bus • New GPS system support Lead Mechanic training-pending • New GPS system Fleet Business Manager report writing training-ongoing • Removed temporary back-up generator at 63rd St facilities; completed installation of new unit • Disposal of 2 surplus clam trucks, fork lift, and other Solid Waste Dept. units-pending • Department Liaison's active vehicle inventory verification-(Next Due Oct. 2019) • Complete and document 6 month computer inmate supervisor training; initiate new employee training-pending • Reviewed and verified monthly Fleet Department fuel billing • Updating Fleet Staff contact information • Reviewing hurricane responsibilities with Fleet Staff , • 1 new KW Road Department sign drill truck- on order • New brake resurfacing machines for all garages-pending • Key West garage, generator mechanic, and Fleet admire staff struggling to keep up with workload �s • Jobs posted for new Mechanic-Generator Techs in Marathon and Key West work areas • Researching latest Florida law in relation to vehicle lift inspection 0 • Seeking local or South Florida salvage companies for disposal/sale of scrap metal and unsellable surplus vehicles and equipment • Randomly reviewing mechanics accountability reports • Inspecting, documenting and repairing garage and fuel facilities 2 • Randomly reviewing closed work orders for accuracy • Received 1 new F350 dual rear wheel crew cab pickup truck for Solid Waste Dept. • Received 1 Irma replaced(14 KW)portable generator for Facilities-Did not meet specs, not in new condition, returned to vendor E E • Order new (15 KW)portable generator to replace returned unit-pending • Received 1 (40 KW) generator for Facilities Maintenance Dept. • Replacement of vehicle lifts at all garages-pending • Removed drive on vehicle lift at Marathon garage, disposal-pending • Paint and refurbish Marathon garage drive on lift-pending • Business Manager, Project Administrator, 4 Mechanic Generator Techs, 2 Mechanics all receiving daily on job training • Completed corrosion control and painting on 2nd of 2 Solid Waste clam trucks • Completed corrosion control and painting on Key West Road Dept. clam truck • Developing vehicle equivalent units for new billing format-pending • Implementing new vehicle numbering system for improved identification of County vehicles • Fleet approved to become limited In-house Ford warranty and recall provider; funding and purchase order for training and publications-(October 2019) 29 Packet Pg. 2156 • Hurricane season prep-ongoing • Disposal of outdated paint spray booth-pending • New format to invoice outside program Departments monthly-pending • Replacement of Sheriff Communications Department propane generators-pending • Elevation of various emergency power generators-pending • Replacement of various stationary emergency power generators-pending • Replacement of various automatic power transfer switches-pending • Survey all stationary generators lay out replacement and priorities-pending • Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus • Add to Policy Procedures Manual; actions to be taken when County vehicle breaks down outside of County • Three garages combined processed and distributed approximately (13,200) gallons of unleaded and(6,000) gallons of diesel fuel • Three garages combined provided preventative maintenance and completed 0 approximately (115)unit safety inspections • Three garages combined opened and/or completed approximately (240)work orders 2, • Processed monthly Safety and PM1 due reports for various County Departments • Processed monthly fuel billing accounts receivables for in-program County Departments 0 • Processed outside monthly fuel billing for School Board accounts payables • Processed monthly repair invoices and outside billing for not in-program Departments • Processed daily and monthly parts and supply accounts payable invoices 0 • Processed accident repairs for Risk Management and various Departments • Processed vehicle and equipment factory recalls for various Departments • Entered data daily (labor, parts, supplies, contractual services on multiple work orders 2, • Disposed of garage hazardous waste thru recycling contractor (waste oil, oil filters, 0 batteries, tires, rags, antifreeze, etc.) 2 • Verified toll by plate invoices for various Departments • Standardization of Fleet oil, lubes, and filters-ongoing • Standardization of Fleet automotive batteries-pending • Standardization of Fleet parts and supply stock items-pending E • Corrosion control and painting Key West shop truck-on hold • Pre-hurricane season prep on fuel tanker truck and fuel trailers- (Next Due Jan. 2020) • Disposing of non-capital obsolete and defective Fleet equipment and supplies • Garage minor repairs and enhancements-pending • Key West garage window replacement-ongoing • Preparation of Fleet supply, delivery and storage truck-pending • Prepare and assign Fleet service trucks-pending • Temporary portable generator for Marathon AARP-in place • Fleet cross training and refresher training-ongoing Social Services: OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period(7/21-8/20/2019): C-I Congregate Meals: 1,148 units this period, 11,987 units year to date. 30 Packet Pg. 2157 P.1.a C-2 Home Delivered Meals Hot: 158 units this period, 1,701 units year to date. C-2 Home Delivered Meals Frozen: 1,380 units this period, 12,590 units year to date. In-Home Services (Information in this section is for the period(7/21-8/20/2019): III-B Chore: 44 units this period, 506.75 unit's year-to-date. III-B Screening and Assessment: 10 units this period, 55 units year-to-date. III-B Homemaking: 180 units this period, 1482.5 units year-to-date. III-B Companionship: 0 units this period, 1.5 units year-to-date. III-B Escort: 0 units this period, 10 units year-to-date. III-B Shopping assistance: 26 units this period, 29 units year-to-date. III-E Screening and Assessment: 8 units this period, 24 units year to date. III-E Chore: 38.75 units this period, 220.75 units year to date. III-E In-Home Respite: 171.75 units this period, 1054.5 units year to date. III-E Facility Respite: 882.25 units this period, 5726.75 units year to date. III-E Housing improvements: 0 units this period, 1 units year to date. 0 Non-OAA Programs: aCL s CCDA (Community Care for Disabled Adults) for AUGUST 2019: , Case Management: 14.75 units for the month were provided. Homemaking: 116.75 units for the month were provided. Home-Delivered Meals: 71 meals for the month were provided. Personal Care: 32.75 unit for the monthly were provided. ADI(Alzheimer's Disease Initiative) for the period 7/21-8/20/2019: • CASE MANAGEMENT: 3.75 units for this period and 22.25 units year to date. C • IN HOME RESPITE: 79 units for this period and 147 units year to date. W • FACILITY RESPITE: 1111.25 units for this period and 1849.50 units year to date. Incoming calls,provision of information and referrals 267 c Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefit; where the closest food bank is located,how to report suspected abuse, or to find out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff t cover Possible programs such as LIHEAP,rental assistance,prescription drug assistance, and welfare assistance. E Info and Written Referrals 396 New Welfare cases receiving service 3 Low Income Home Energy Assistance Program cases- 62 $16,625.01 Welfare Rent Assistance 1 $ 1,125.00 Welfare Utility Assistance 3 $ 1,287.23 SHIP HH served Total 15 SHIP Home Buyer 5 pending SHIP Rehab 5 closed 8 pending WAP HH served Total 4 Home and Field Visits 151 Home and field visits cover visits to In-Home,Nutrition, SHIP and WAP clients. Case Managers make these visits to perform annual or semi-annual updates for In-Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. 31 Packet Pg. 2158 P.1.a Office Visits 461 BAYSHORE MANOR Bayshore Manor's current census is thirteen residents. The current census is two private pay and I I subsidize residents. Bayshore Manor provided 56.5 hours of OA3E respite care and 0 hours of CCE andADI care this month. Bayshore Manor has two OA3E clients. Revenue for September 2019 $ 23,611.20 0 CL C 0 0 CL C 0 C 0 32 Packet Pg. 2159 P.1.a August, 2019 GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:FY's 2016,2017,2018 AND Current FY 2019 TOTAL TOTAL PRIOR CURRENT ACCOUNT FY18 TOTAL BUDGET FYTD AS OF FYTD AS OF BUILDING DEPARTMENT NUMBER FY 16 FY 17 (see votes 1,2,3) FY 19 AUGUST,2018 AUGUST,2019 REVENUE Building-Income from Permits/Appl 180-322005-SG $ 4,663,434.58 $4,449,088.28 $ 4,731,320.91 $ 4,922,000.00 $ 4,219,876.98 $ 5,033,253.51 Certificate of Competency/Contract 180-322103-SG 97,862.50 57,202.50 101,907.50 100,000.00 100,415.00 58,692.50 Radon/DCA 180-341904-SG 58,453.34 55,585.91 43,751.35 60,000.00 39,402.35 46,348.72 Recove /DBPR 180-341908-SG 58,478.01 57,378.26 62,728.04 60,000.00 56,555.77 66,543.22 Interest Earnings 180-361005-GI 16,512.45 22,894.30 25,444.19 15,000.00 23,938.35 67,908.76 BuildingBook/Copy/etc. 180-369001-GM 39,189.73 20,824.55 23,177.18 30,000.00 21,450.13 30,205.88 Development ofAffordable Housing 180-381136-GT (See Note 8) 571,364.00 - - - - 44,929.60 Fee Waiver(See Notes 2&3) 9,641.62 2,062,065.95 TOTAL REVENUE-FUND 180 $ 5,505,294.61 $4,672,615.42 $ 7,050,395.12 $ 5,187,000.00 $ 4,461,638.58 $ 5,347,882.19 EXPENDITURES Building Department 180-52502 $ 3,484,995.00 $4,439,091.78 $ 5,959,154.39 $ 6,016,704.00 $ 5,145,082.66 $ 4,838,703.38 0 91 Building Refund 180-54501 78,285.48 8,901.54 81,824.96 60,000.00 63,172.94 59,894.18 4) Building Legal 180-67506 - - 60,159.29 64,220.00 53,443.44 54,962.33 Transfer toGenerall'wrd001 Cost Allocation 180-86553 509,033.00 509,033.00 - 538,659.00 - 493,770.75 TOTAL EXPENDITURES-BUILDING DEPARTMENT $ 4,072,313.48 $4,957,026.32 $ 6,101,138.64 $ 6,679,583.00 $ 5,261,699.04 $ 5,447,330.64 DIFFERENCE(Revenues vs.Expenditures) $ 1,432,981.13 IS (284,410.90)1$ 949,256.48 $ (1,492,583.00) $ (800,060.46) $ (99,448.45) 20 PLANNING&ENVIRONAUNTAL RESOURCES DEPARTMENT REVENUE Zoning/ROGO/Environmental 148-341905-SG $ 2,189,291.42 $2,273,073.93 $ 2,407,743.54 $ 2,275,000.00 $ 2,165,249.28 $ 2,740,358.43 Historic Preservation 148-341913-SG 200.00 3,200.00 4,187.00 4,187.00 800.00 0 Planning Adinm/Research/Co /etc. 148-369001-GM 1,142.97 252.10 806.07 - 658.07 5,120.05 0 Education Fees-Plan&Environ. 158-322006-SG 67,892.68 60,030.00 65,646.22 53,995.70 59,506.22 56,885.70 Conservation Land Purchase(ROGO) 158-341905-SG 40,325.30 13,981.26 - - - - TOTAL REVENUE-PLANNING&ENV RESOURCES $ 2,298,852.37 $2,350,537.29 $ 2,478,382.83 $ 2,328,995.70 $ 2,229,600.57 $ 2,803,164.18 0 EXPENDITURES _See vote 5 Regarding IN 18 Budget Planning 148-50500 $ 1,238,950.09 $1,627,583.25 $ 1,980,168.38 $ 2,217,663.00 $ 1,766,344.82 $ 1,777,235.04 Planning Commission 148-51500 69,540.90 71,206.47 1 60,523.95 88,409.00 56,244.40 66,320.81 Comprehensive Plan 148-51000 60,342.01 - - - - - Environmental Resources 148-52000 642,124.04 768,952.34 884,310.16 983,691.00 771,937.21 829,889.94 Environmental Resources Fduc. 158-52503 13,424.30 29,386.63 43,730.98 103,995.70 33,116.17 63,839.55 GY Geographic Info.(GIS) 148-50002 vote 6 151,039.24 - - - - Growth Management Admin. 148-50001 vote 6 1 395,251.45 1 364,963.17 - TOTAL EXPENDITURES-PLANNING&ENV RESOURCES $ 2,570,672.03 $2,862,091.86 $ 2,968,733.47 1$ 3,393,758.70 1$ 2,627,642.60 1$ 2,737,285.34 DIFFERENCE(Revenues vs.Expenditures) $ (271,819.66) $ (511,554.57) $ (490,350.64) $ (1,064,763.00) $ (398,042.03)1$ 65,878.84 Packet Pg. 2160 P.1.a August, 2019 TOTAL BOATING IMPROVEMENT FUND-PLANNING TOTAL PRIOR CURRENT FY18 TOTAL BUDGET FYTD AS OF FYTD AS OF FY 16 FY 17 (See Note 1) FY 19 AUGUST,2018 AUGUST,2019 REVENUE Boat Improvement Fund 157-347270-SP/347271-SP $ 770,986.11 $ 735,910.93 $ 702,213.39 $ 740,000.00 $ 640,710.77 $ 664,596.87 TOTAL REVENUE-BOATING IMPROVEMENT FUN $ 770,986.11 $ 735,910.93 $ 702,213.39 $ 740,000.00 $ 640,710.77 $ 664,596.87 EXPENDITURES Boating Improvement Fund-County 157-62613 Note 7 $ 259,829.02 $ 157,556.07 $ 159,913.79 $ 130,029.50 $ 151,436.23 $ 19,189.19 Boating Improvement Fund-State$ 1 157-62520 Note 7 1 227,954.77 1 362,940.01 1 243,766.67 1 1,440,643.00 162,644.88 1 351,636.36 TOTAL EXPENDITURES-BOATING IMPROVEWNT FUND IS 487,783.79 IS 520,496.08 IS 403,680.46 IS 1,570,672.50 IS 314,081.11 IS 370,825.55 DIFFERENCE(Revenues vs.Expenditures) $ 283,202.32 $ 215,414.85 $ 298,532.93 $ (830,672.50)1 326,629.66 Is 293,771.32 ENVIRONMENTAL RESTORATION-PLANNING REVENUE FnvironmentalMitigation 160-351400-SP $ 533,013.28 $ 881,208.36 $ 746,450.16 $ 560,000.00 $ 646,701.73 $ 1,165,622.41 TOTAL REVENUE-ENVIRONMENTL RESTORATIO $ 533,013.28 $ 881,208.36 $ 746,450.16 $ 560,000.00 $ 646,701.73 $ 1,165,622.41 _ EXPENDITURES 0 91 FnvironmentalRestoration 160-52002 $ 179,020.99 $ 205,264.43 $ 302,462.97 $ 442,627.00 $ 236,851.81 $ 229,532.93 0 TOTAL EXPENDITURES-CODE COMPLIANCE IS 179,020.99 IS 205,264.43 IS 302,462.97 1$ 442,627.00 $ 236,851.81 IS 229,532.53 DIFFERENCE(Revenues vs.Expenditures) $ 353,992.29 $ 675,943.93 $ 443,987.19 Is 117,373.00 $ 409,849.92 1$ 936,089.48 CODE COMPLIANCE DEPARTMENT 0 REVENUE Code Compliance 148a41916sGi35400ISGi354011sG $ 1,214,817.69 $1,681,626.62 $ 2,398,990.44 $ 1,530,000.00 $ 1,780,392.45 $ 1,943,806.27 TOTAL REVENUE-CODE COMPLIANCE $ 1,214,817.69 $1,681,626.62 $ 2,398,990.44 $ 1,530,000.00 $ 1,780,392.45 $ 1,943,806.27 3 EXPENDITURES 0 Code Compliance 148-60500 $ 1,227,999.43 $1,311,073.49 $ 1,355,101.71 $ 2,159,803.00 $ 1,148,025.52 $ 1,424,231.97 91 9 TOTAL EXPENDITURES-CODE COMPLIANCE IS 1,227,999.43 $1,311,073.49 IS 1,355,101.71 IS 2,159,803.00 $ 1,148,025.52 IS 1,424,231.97 DIFFERENCE(Revenues vs.Expenditures) $ (13,181.74) $ 370,553.13 $ 1,043,888.73 $ (629,803.00) $ 632,366.93 Is 519,574.30 FIRE MARSHAL 0 REVENUE Fire Marshal 148-341906-SG $ 302,616.06 $ 377,781.94 $ 366,580.50 $ 375,000.00 $ 337,587.69 $ 451,009.76 Education Fees-Fire 158-322007-SG 4,800.00 4,500.00 5,180.00 3,980.00 4,770.00 4,849.64 TOTAL REVENUE-FIRE MARSHAL $ 307,416.06 $ 382,281.94 $ 371,760.50 $ 378,980.00 $ 342,357.69 $ 455,859.40 NOTE 1: The FY 18 amounts reflected in this report are subject to change until the FY 18 financial audit is complete. NOTE 2:No Permit Revenue in September,2017--Total Fee Waiver Credit$9,641.62 NOTE3:Total Fee Waiver Credit because of Hurricane Irma for October-September 30,2018:$2,062,06595 NOTE 4:8 New Positions a� NOTE 5:4 New Positions NOTE6: Cost Center Estimated NOTE7: Grant funds acquired:Clean Vessel Act(CVA)$180K Legislative$500K(to defray the cost ofthe pump-out service) NOTE 8: Transfer from Fund 136(Employee Housing Fair Share Impact Fee)to Fund 180 to offset waived fees for affordable housing Packet Pg. 2161 P.1.a BUILDING DEPARTMENT �ulm a Ux � r r r � fJ AY ti# IN02 7 ., �� �., °^^"�• r.r, III ,,�„ � 0 �JJj i/ w mx III r per � a 21 Packet Pg. 2162 Aug 2019 P.1.a Total Issued Permits by Fiscal Year 9,000 7,53q...... ......... 8,000 7,000 Ia,1Z8 ............................... ss 560 352 �4 5,617'....... 6,000 „5,Cr61 ,8Cr6 4S10 7874 5,000 13, �. 3�96 000 .. .. ,aaa 2,000 1,aaa ..," .... , a ......... �. .....:... s"a,,,. 00 ' a a' tf 0 *FY16-17, FY17-18: No permit Revenge in September 2017, and► awed just under$2,058,000 in CL permit fees representing over4,200 permits(total job value for these permits approximately � $76,43'7,000)from September 2017 thrg February 2018 due to Hurricane Irma. C 0 tf Aug 2019 CL (D Total Job Value for Issued Permits by Fiscal Year C 336.6.M........$350 M 9 $30 i $264.4M t) $2�50 M� jsmn 6 23C s9s / JJ .. $20i 75 61V1 O O M N O �s $163 9 O ........� ... % / / % j .......... 150M % A, m.... .% ,.... ...% .... ...% ..../ ...% ... $100i j .... ...,,./ / j ........% O ........� % % ...... % .......% ....... % 0 , % $.M1 *iFY16-17,FY17-18:No Permit Revenge in.September 2617,and waived just girder$2,058,000 in permit fees representing over 4,200 permits(total job value far these permits approximately $76;,437,666)'from.September2617 thru iFebruary2618 due to Hurrkane Irma. Packet Pg. 2163 P.1.a 46 CL Ln u� 0 ,mmP wYti nyCL (D cc CL CL (D °w sa 0 'qi. A V11 q E ` ri... vR 7 qr���r o " rry � . I' r, D 0 0 C s ea CC s 6", " 45 S} 3 f:J Packet Pg. 2164 LIZ% 6e. zp?0 Ul) CT) 1 .91,, 0 c CL 0 as mrvu > ee, m W If LL t u 00 00 0- CL e CA $0 'Ile 0 CL co co E 0 -�o CL :ok u m CL L; tz to r_ 4J 00 Qj .0 0 12 r14 �po E w 00 w 00 to -90, po C2 t3 0 ....... mI................... �Ip ............... 0 z 0 0 0 0 CD 0 0 0 k6 0 0 0 0 0 0 0 0 Ln 0 0 0 0 0 0 0 0 w Ln 0 Ln Ln 0 Ln m m �14 rld 73 tA ....................................................................................................................................................................................................................................................................................................................................... Packet Pg. 2165 P.1.a I ' Y r I - Q .. o CL Wd r CL d ' C LLJ $� > +WWe CL m .... ....... E 7� 719 , ... ....... . .. . " — Hill" Mar w , lli�', 4,""', 5 Packet Pg. 2166 Ln t3 tm 00 In lr,:LL ti 0 Z3 ti 00 Z3 4) CL Cu 4-, CU tf 0 Z3 CL co as r�%z cu t3 :3 < CU U') 0 CL n CL Lf) rL cu E CL M E J� Z CL OL CU ................. ................ ................ .................................................... 46 0 0 0 C) U'), Lr�l 61 Lr�l 61 I-ril j.................................................................................................................................................................................................................................................................................................................................................................................... ................ I Packet Pg. 2167 P.1.a J -. -- � I 17 Ez — ", 0 ....... ........ 0 c -m 0 X c M«� t vn f 0 CL .......... (D CL Lu E Q, 0 6 e; �, �t CL ..... (D 0 x Y i' ..... . E � a ➢r-� Po" „ Y � 9 a 0 K 1 i� fl .ra p rv4" 4, ml Sy r". Packet Pg. 2168 P.1.a Unlicensed Contractor Investigator - Summary Report DATE 09/09/2019 Report Start 02/20/2019 - YTD Investigator: L.Thompson PERMIT(Cases) Permit Cases: 62 Open Permits(Cases) 22 2019Citation Fees $ 28,512.50 2019 Citations fees collected $ 19,562.20 Stip. Agreements 2 , Owner/Builder Open Permits- Field investigation contractor spot checks 0 Field investigation -Owner/Contractors verification 162 0 CL Misc.Investigations: Complaints(&/or other source) reviews&field investigations 106 (No Permit case created) Liens - 30 days past due Non payments 4 Packet Pg. 2169 F rw € rjf! '� W t7• W r[ ce DI 0 ear ��ur cc CL 0 it` 4 w q9 CL a cr. uj �' Y..... Z 0 LLJ z CL C 0 (D ............. q rcr ✓m, Q ... t� y" IS e�M r 1 V 7M, IXpy �Olp d w7M� 9 n➢ V /re✓�lii. d d� 3 W, Packet Pg. 2170 vi ui ui ft V z uj CL Z 41 as ce CL Z Z CL LD CL as '1 �f. El x IX t IA rr 4.:'I ur u �n r � �� � � uuuuu uuuuu w Packet Pg. 2171 P.1.a 1.0 T: LA DLA LLJ II IIIhh�� IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�IIIIIIIIIIIII�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�II� ' (D CA zl.a.A Illh (f h tA u_. 01 ol �W w �pp qq C III IIII � �pppp� pppp�pp pp� �ppVVpp� pIIV���II�IpII��Ip���Op�Op��, wIN D d„"„J 0 0 P;,;J' 0 CD C 1.1 .�.. w CL <.� Lu pp C: J Z _1 q. ux.l „,� „,� 12 13 ;A NO V Ml ,,,A 'd3QWn uuuui uuuuu luau Packet Pg. 2172 P.1.a CODE COMPLIANCE DEPARTMENT ACTIVITY August, 2019 The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. Su.umlmary Total of Cole Violation Cases with INOV Entry By Case Assigned Cole Officer as of 9/3120119 One or more NOV entries in,a single case is courted as 1 case. Fiscal Year 20116 2017 20118 2019 7sr 2nd 3rd 4rh Isr 2nd 3rd 4rh 1sr 2nd 3rd 4rh 7sr 2nd 3yd 4rh QL03rteCr in Fiscal Year FY72r FYQrr FYQE1 FYQrr FYCEY FY u' FYQv FYQEy FYQrr FYQrF FYQEr FYQrr FYQre FYQrr FYQrF FYQrr Total 1 5 48 48 53 445 35 27 1 40 132 172 112 184 318 135 BOF BOELLARD,FRANCIE 0 1 38 39 42 2.5 24 24 0 0 58 63 47 70 43 46 BCPPE'N OPP'ENIHEIMER,BRIAN 0 0 0 0 C 0 0 0 0 C 0 111 3 5 11 6 CG GRANT,CIHRISTOPIHER 0 0 0 0 5 0 0 0 0 8 1 0 D 15 9 1 CL 4) CMP MCPIHE'RSON,CYNITHIA 1 3 8 8 3 112 5 1 11 22 8 3 11 7 12 3 , DC LINK,DIANE 0 0 0 0 C 2 2 0 0 C 7 611 14 5 18 J 0 JAND ANDERS,STAN 0 0 0 0 C 0 0 0 0 C 42 15 4 20 20 w JHALL (HALL,JANICE 0 0 0 0 0 0 a 0 0 0 0 0 17 311 32 116 JJAGT JAGTIANI,JAYKUMAR 0 0 0 0 C 0 0 0 0 C 0 0 3 11 21 111 KW WINDSOR,KATHLEEN 0 0 4 11 1 5 4 0 0 4 110 8 5 3, 2 4 CL 4) LC CU'T1E,LISE'T'TE 0 11 0 0 2 1 a 2 0 C 8 13 8 111 11 4 SHOP SHOCKLEY,FRANCES 0 0 0 0 C 0 0 0 0 C 0 0 D 1 39 31 0 Total Number of Code Cases with NOV Entry �s r Case ts7gu ied Code (_)Y11 u, :Tied I:�y Qlu_..L.t1 I a 38 39 42 25 24 24 at 63 47 71 in 86 24 22 f 22 20 �` fJ 20 la 18 t, tb 114 tt4 t2 12 N 10 1 8 IS , I3 _ 5 r f5 6 " 4 1 4 4 2 2� F 2 2 � 1 rare 'Oi312011 FY16-1stIFYUr IFY16-31dFYQtr IFY97-1sfiFYQtr FY17-3rdIF11Otr FY18-1 stFYQtr IFY18-3rd FYQtr IFY19-1stFYQtr FY193ndIFYQtr '1 12 Officers IFYn6-2ndFY©tr IFY16-41hFYQtr FY17-21nld FYQ1f FY17-4thFYQtr FY18-2ndFYGtr FY18-4th FY1Qta FY19-2ndFYQb' FYn4-4thFYQtr .........801E BOPPEN CC, CNIF DCL JAND JHIALL JIJAGT —KW ----°LC sHOF Packet Pg. 2173 100 90 so 68 70 60 50 ChM 40 32 30 26 11 10,/1,............. 4 � boy 13 10 0 CASES HEARD BEFORE SPECIAL MAGISTRATE AUGUST 2019 0 u (D CASES HEARD BEFORE SPECIAL MAGISTRATE Lower Keys 1 Mddle Keys 68 Upper Keys 8 u Regidar Cases 26 (D E Unsafe Cases 4 Sewer Cases 1 VR Cases 32 Collections Cases 13 New Yinal Order 1 Pismissed 0, I Packet Pg. 2174 NEW CODE CASES AUGUST 2019 CR N 1', 11 Wl"JANI, 15 LINK,6 MCPHERSON,3 tf 0 NITS MER,15 CL (D C13TIE 8 WINMO R, 1II 0 u CL (D HOELfARD,41 u NEW CODE CASES OPENED 148 E ANDERS 12 BOELLARD 41 CUTIE 8 GARCIA 25 GRANT 11 HALL 11 JAGTIANI 15 LINK 6 MCPHERSON 3 OPPENHEIMER 15 WINDSOR 11 Packet Pg. 2175 P.1.a INSPE�..�f IONS & FIVI"IFIE O III :I ,, 1.57 MOTIIE "SO'1 226 w.AGIIANI, .1.7.0. 133 N SOS , 19 CL ib4u R'4 I(A,, 80 % 0 ryry vve�ryry y A� p 1IR.,dI II� �y0 hod �! (f ( c j 0 291. IM CL TOTAL INSPECTIONS & ACTIVITIES 1711 ANDERS 121 BOELLARD 291 CUTIE 100 GARCIA 80 GRANT 83 HALL 158 JAGTIANI 171 LINK 157 MCPHERSON 226 OPPENHEIMER 133 WINDSOR 191 Packet Pg. 2176 P.1.a r o � 00 � I,w � LnLn r� CD � E= Y Y�i Y d C, y�1�ry�� ^ fr"f V o W's CL 0 yww Nu�mP! IWIIIUIIII LU ram„ p°y,r✓' 11.E pW� n u< .r� sq UJI �WWWWWWWWWWWWWWW ,Y ftt +65 If;' V VC Erz 10 1;1 � (a1 I ' LL- Lu °. ' � IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII° `'' " " ®® E Ln 00 IIIIIIIIIIIIIIIIIIIIIIIIIIIII ��� Y` '" 00 Ell CD IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�I�I�I�II ° "' "` a11� I,rvY o. i� Packet Pg. 2177 2018-2019 FISCAL YEAR P.1.a OCT NOV DEC 7AN FEB MARCH APRIL MAY TUNE 7ULY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $135,087 $113,460 $81,650 $22,750 $81111 $114932 $88227 $169907 $83,868 $44,002 $77,314 $1,012,308 COLLECTIONS $114,730 $12139 $6,550 $46,750 $82,300 $3998 $28,375 $53,539 $84,524 $11,648 $58,455 $503,008 $1,515,316 CUMULATIVE 249,817 375,416 463,616 533,116 696,527 815,457 932,059 1,155,505 1,323,897 1,379,547 1,515,316 1,515,316 2018.201 ap N"0Sk."IA EAH v I8(,.000 S 160.000 „All,64$16990- �x S t10.000 n^ 08 91-(.(00 "00,$'114.r30 �' & nc 113460 $81,6-0 �/'�81111 � ^ $8.300 3(_000 �°' "tirx488.22'/ m m no �"« a�� 560.000 °W��„ .,..,,,,✓ .nlr,,,,<3.;39 5,10.000 �BJ,,,,^ I aa��4 „m�x14.00)x _-O..wx^ SN'm b21.750 ,,,,,,,.".."..a,,.�° w+„O11.648 w��a sza0SO $o -1 "v0,x'C599a uo UC:I I)I;C I }I rI\RCH \PRIl. !If W ILti I IIUf'Y AU(' Y III' _Ot8-_01.J 1'1 SC:AI.YI:AI 2017-2018 FISCAL YEAR OCT NOV DEC 7AN FEB MARCH APRIL MAY TUNE 7ULY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $31201 $26,455 $27100 $9908 $59950 $118,731 $85,315 $225,095 $135267 $171,840 $177283 $162,123 $1230268 COLLECTIONS $54,342 $58996 $188,866 $1,650 $47,778 $7950 $9104 $4,750 $8,812 $6,750 $127,892 $20,586 $537,476 $1,767,744 CUMULATIVE 85,543 170,994 386,960 398,518 506,246 632,926 727,346 957,191 1,101,270 1,279,860 1,585,035 182,709 '1,767,744 2017-2018I['11 SCA1,Ylf0',AI -0.000 0 1"I'll�"01 �g S 100.000 m°'" 3s�aas66 . ^^nee$162.123 S150.000 Im .u�6 �267 5100.000 ,y � �d' -$'-99-0 "'"I"W31- � rIN.xCyuf,.ya�.. .......�........... f$ 996 x��ry W,� ,0_000 ". x ww Ian Iraw........1a 8'aa,l90 - ..r a Sm ..m >o$'�o�s6 �-^��1 oa„ � �� �,mere1� UC:SO I I)I;C I FIB :rI\RCH \PRIl. !If W ILti I IIUf'Y AU(' Y III' I\1 a C<I I EC'I)O1'9 0 2016-2017 FISCAL YR !� OCT NOV DEC 7AN FEB MARCH APRIL MAY NNE 7ULY AUGUST SEPT TOTAL GRAND TOTAL H,m n� VACATION ;�a fr,na RENTALS $73,611 $108,012 $50148 $3,300 $20988 $43116 $10136 $53,001 $36,326 $19116 $105236 $0 $522990 COLLECTIONS $143,539 $120192 $224,790 $16,510 $50,379 $107,464 $36,693 $63,069 $45,064 $72,342 $123,578 $0 $1,003,620 $1,526,610 CUMULATIVE 217,150 445,354 720,292 740,102 811,469 962,049 1,008,878 1,124,948 1,206,338 1,297,796 1,526,610 1,526,610 2016-2017I['11 SCA1,Ylf0',AI S'=0,000 r, _ xr "�s�4-9O a� d ,x, S t50.000 S t00.000 x _ ,,,�,,,nm.�,,,,,,o-'464 __6 61 i I,,,,,,.,, axi$IYkx .ni.mix xi%aax� w!$'�r0 aimx„�'10801� q 99,�.. XI�A 1rx.,.^w;.mr.xw,,.i n a0 148 $' 9 693ww.,.b ,�,� 3a+� RS^�8i 41 xN�mm�nw^wxxx��^«nlpm,•q'g^^. " S4 116 ne" ID,0�00 9 m,...a .a,,,.., .. �wwwn . "" ^�..��,�,�,�,�..,�IpVx'"+ "^k.��„tea as ,„"". $'t9at6 �'"nm„ax �..1,.Y;1,0. $o e^'^�,3""3�PY0 "w �o UC:I I)I;C FIfl rl\RCII \PRIl. 'nl W ILti I: ULY \LCAS1 Y III' Ip^l\C 4'C3C\hl�I\L5 Wr C<I LLC 1)CJ1�5 2015-2016 FISCAL YEAR OCT NOV DEC 7AN FEB MARCH APRIL MAY TUNE 7ULY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $6,600 $5,500 $17,000 $2220 $12193 $13,506 $5,830 $28,400 $13,350 $20,745 $14,600 $2,418 $142,362 COLLECTIONS $45238 $37,517 $46248 $102969 $33,057 $71204 $186,837 $88,368 $57995 $32,309 $40,781 $68,096 $810,619 $952981 CUMULATIVE 51,838.00 94,855.00 158,102.50 263,291.50 308,541.50 393,251.50 585,918.50 702,687 774,032 827,086 882,467 952,981 2(015-2(016 IF➢SCAp,YE AR v 100.000 Iw„�'18693'/ d „ ID t,t 0.000 w w"a1„, aw,,,„..$'$8368 ID 100.000 „ 969 r� ,. ,w lr .. m ID?0_000 $4 " - $46 148 rL104 ^^ni„}3 369 uv 5fi7.'gl $68.096 "'$'3r 1- w $'330r ,,,n $8400 ..au^9M1_.M19�"....... aJl^?++86... .. .., .."..".."..".."..••re.,S;a3..Mn.... .. :J Fbe699..^ SO ao.&'659p.., .... Mi^$9.5Y70 $t33<0 ...u¢$2.418 UC:I I)I;C I }I :rI\RCH \PRIl. I\f W IUll I IIUf'Y AU(' Y I?I' Packet Pg. 2178 P.1.a PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with 00 environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing W and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). 0 The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining �? conservation lands, specifically covering the removal of invasive exotic species and planting of native species. 0. 0 The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the 5_ 0 public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, U the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump- a out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and E abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. Packet Pg. 2179 700 Plaininiinig and Environmental ResourcesComparlson of Totail Aniniuiail Applications 600 MO tf 400 J, 0 CL as ti 300 13, 0 j; R A R/A on, U 200 0 CL (D 100 / i////////// / j j j j / 0 .......... .......... L) 0 ®® 2010 2011 2012 20 D 2014 2015 2016* 2017' 20 18* 2019* r_ (D Includes ROGO Allocation Applications E Packet Pg. 2180 P.1.a 2018 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 1 0 0 2 Appeals&Settlements 1 4 3 2 10 Development Agreements 0 0 1 1 2 Environmental Resources 5 5 9 1 20 FLUM Amendments 1 1 2 0 4 Historic Preservation 10 3 7 2 22 Home Occupation 0 2 2 1 5 LDRD 7 7 3 0 17 LUD Amendments 2 3 1 0 6 Major Conditional Use 1 0 1 0 2 _ Minor Conditional Use 3 6 4 0 13 c NROGO 0 0 0 0 0 Plats 1 3 0 1 5 Pre-A 15 10 14 10 49 Public Assembly 2 1 4 2 7 15 Road Abandonment 1 1 2 2 6 ROGO/ROGO Exemptions 162 67 52 43 324 Shoreline Approvals 0 0 0 0 0 TDR 1 0 1 0 0 1 Temp Const Staging 0 0 0 0 0 Text Amendments 4 5 1 9 19 Tier Amendment 0 0 2 2 4 C Time Extensions 3 1 1 0 5 c THE transfer 0 0 0 0 0 Vacation Rentals 40 31 19 16 106 Variance 8 2 4 7 21 Variance-Dock(Lon ) 0 1 0 0 1 C as Variance-PC 1 1 1 0 3 m Total 269 158 131 104 662 0 Packet Pg. 2181 P.1.a 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 Appeals&Settlements 1 1 1 Development Agreements 0 1 0 Environmental Resources 3 3 0 FLUM Amendments 3 1 0 Historic Preservation 4 3 3 Home Occupation 0 1 0 LDRD 0 2 0 _ LUD Amendments 3 1 1 0 Major Conditional Use 0 1 0 0. Minor Conditional Use 3 4 5 2, NROGO 0 0 1 Plats 1 0 0 0 Pre-A 12 13 13 2 Public Assembly 1 2 0 Road Abandonment 0 1 0 ROGO/ROGO Exemptions 50 67 23 Shoreline Approvals 1 0 0 TDR 0 0 1 Temp Const Staging 0 0 1 C Text Amendments 8 12 6 c Tier Amendment 1 2 1 T- Time Extensions 2 0 0 THE transfer 0 1 3 Vacation Rentals 26 102 229 C as Variance 11 8 1 Variance-Dock(Lon ) 1 0 0 0 Variance-PC 0 2 1 Total 1 132 1 230 1 291 1 1 653 Packet Pg. 2182 P.1.a 0 10 20 30 40 50 60 70 80 90 100 2019 3 Qtr 4©tall Allc©hoIliic Beverage fP". 2019 2 Qtr 4©tall Appealls&Settllermerrnts IIII[2019 1 Qtr U� 4©tall []evell©RrmerrntAgreermerrnts oP 2018 4Qtr 9 4©tall ErrnWr©rrnrmerrntall Resources I�RM) I Amendments II I liclIreservatlio n ao WN! FH©rme Occupation LI©RI© L131©Amend rm errnts uiwu�uu Iaj©r C©rrndMon a 11 lUs e I in o r Co rrn diit ii©rrn all Id se ooioioi�� � CL (D IN RO GO IP II at s 0 P re-ApW Prub iicAssermdll y 11�at�taivat�tatut�t� � Road Abandonment �uA 0 JJJJJJJJJJJJJJJJJJJJJpp CL RC7G(7 � IU1DIIiUIDDDD1nIDll�ld qb SnorelliirrneApprovalls I� TIDR 0 Temp C©rrnst Stagiiung Text Arm eendrm errnts 11111�1�1�11���111�wa .L; T ii er Arm e rrn d rm errnt 111nrr, E Tlirme Extensii©rrns Imiuh U M THE 2.2.9 Vacatlio n Rerrntalls '1111111E111J1111111E11�1�1�U111111�EUUUUUUUUUIIIIIIIIIIIIII Variiarrnce Variiarrnce-l©©cN (Long) uu Variiarrnce IPC Packet Pg. 2183 GIS Accomplishments —August, 2019 GIS Projects -Data/Map Requests/Technical/Web App Development - Hurricane Damage Assessment App —(on-going) - Preliminary FEMA Flood Zone Project - MLS Vacant Lands Mapping and Web Application - Private-Vacant Lands Analysis —Planning—Mayte Santamaria - Mobile Lidar— Storage/Maintenance - Voluntary Interest Mapping -Planning - Building Footprints (on-going) - Elevation Certificates (on-going) - Plat Book Mapping (on-going) - Tier Map Amendment— Cudjoe Key—Environmental - FLUM and LUD Amendments —Mapping -Planning - GIS Tech Support , Physical Address Assignments: 5 GIS Data Requests: 4 Public Planning & Environmental Map App Usage — August, 2019 �? ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Item V ✓.,i i,Perind Avcj Len,Vif,, Per Day I....oT�hi u f,r 1 0 , U5aye T�mie Sere o ++ 0 n U V E ry gF �M i� i31 W. 2J2 &3 P(4 P(5 o a.i 8/6 8l9 2J}. 3/:1 6'12 6'13 6'1 V &'1� &'15 3'17 3'13 3'19 329 321 322 3123 3124 3125 3124 312' 6128 &Ya 630 6131 og.l Packet Pg. 2184 z I ZD 0i 03 Pt I'D In 2, 0 CD ky; m V,4 rm r 76 or fu ,u 0 fu M 3 0 LP w 4 arlp, ol 4L 0 0 R� R� R�as as as as as R� R�a as R� R� R� cy as as as cy fp Vp Vp 2 'rJ 9x E cl 0 9K Packet Pg. 2185 P.1.a Marine Resources Office—Accomplishments—August, 2019 Channel Marker Program: .................................................................................................................................................................................................................................................................................................................................................................................................. Channel Marker/Buoy Replacements 30 25 20 15 10 5 Jk U ik U 01 1 0` (} 0 Sept Oct Nov Dec Jan Feb March April May June July Aug CL 2018 2019 2, 0 m a m m a a lik' m m d m September 2018 $27,750.00 �3 October $39,800.00 0 November $0.00 CL C December $0.00 January 2019 $29,880.00 February $0.00 March $0.00 April $0.00 May $7,870.00 June $2,900.00 ca July $0.00 Aug $0.00 Total $108,200.00 Total annual costs for marker/buoy replacements for the past twelve-month period were just 4% higher than the cost during the same timeframe in 2018 ($104,090). The above table includes post-Irma marker repairs in the months of September and October 2018,and January 2019. Marker repair costs since February 2019 reflect normal (i.e. non-storm event) repair and replacement costs. Packet Pg. 2186 P.1.a Derelict Vessel Program: Derelict Vessels Removed 8 4 0 0 CL as Sept Oct Nov Dec Jan Feb March April May June July Aug 18 '19 0 September 2018 $41,435.00 CL c 0 October $25,320.00 W November $22,112.00 December $5,987.00 c January 2019 $52,304.00 February $67,973.00 March $12,425.00 as April $20,340.00 May $6,100.00 June $15,100.00 July $4,289.00 August $37,754.00 Total $311,139.00 Derelict vessel removal costs for the past twelve-month period were 223% higher than the cost during the same timeframe in 2018 ($139,641). This was due to derelict vessels being processed by the County only during the late part of that 12 month time-frame (removals were being performed by State and Federal agencies in the early part of that time-frame as part of the Hurricane Irma recovery effort). Derelict vessel removal costs over the past year($6,620 per vessel avg.)just slightly exceeded normal levels (approx. $4-5,000),due to the size and associated costs of many derelict vessels processed in 2019. Packet Pg. 2187 P.1.a Vessel Pump-out Program: Number of Pumpouts 3000 2,613 2500 2,462 2,4652,487 2,486 ,222 2,029 2,109 2',064, 2000 1500 1000 500 0 Sept Oct Nov Dec Jan Feb March April May June July Aug 2018 2019 0 CL Sewage Removed (gal.) 40000 39,11,5 3 ,$70 2 ' . 3, J 2 33,565 35000 . 1,474 28,650 30000 28,810 25000 20000CL 15000 10000 5000 C 0 Sept Oct Nov Dec Jan Feb March April May June July Aug 2018 2019 C State Funding Levels E $800,000 Ul 1111111 >J $700 000 11.11J11J1J1111111J1 J1J11JJJJJ111JlJJ1J11JJJ11JJJJJJ1J11JJJJJ111J11J1J1111111JI J1J11JJJJJ111J11J1J1,JJJJIJJJJJJ1J11JJJJJIJJJJJJJJJJJJJJIJJJJJ1J11JJJJJIIIllIJ11IlJJJJ1 111��1��1J��1�1 1 111111111111111111111111111111111' //////11111J111 1111111111111111111111111111II111111111111111111111111111111111111111111111111111111I11111II /�//////////li 11.11J11J1J11111 1111111111I111I111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111I1I11I11III� ///fl////////fl// $600>00o J 111111J111 JJJJJJJJJJJJJJJJJJJJJJJJJ�>JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ�JJJJJJJJJJJJJJJJJJJJJJJJJ�JJJJJJJJJJJ ll����ll��r 11.11J11J1J11111 JJJJJJJJJJJJJJJJJJJJJJJJJ>�I�IJJIJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ�IJJJJJJJJJ lll��l�lll��l>l $500, 00 111,1111J11111J1JJ111J1111 �� �����'llllllll%ll���� r Illl���ll�JJII��I� 1�����11 $400,000 $300,000 11.11J11J1J11111 �l��l�l��lll�l��ll��l�l J1JllJ1JJ1JJIJJJJ11111J1JJ1JJJJJJJJJJJJIJIIJJJ l�lll�llllllli,, $200 000 $loo 000 1 /////l/�� llllllll, llll 11111�111 //%/%/////%%/%/l>ll/l'>l>l� lll�lllllllllllllllllllll/lll�, >��f������ $0 .11.11J11J1J11111 //l////l/%/l/l%/l��>ll����� lllll�lllllllll�lll>�lll�lllllllll�lll� J�ff1����� 2017-2018 2018-2019 2019-2020 iuLegislative CVA Packet Pg. 2188 P.1.a PERMITTING-AVERAGE DAYS IN REVIEW PER DISCIPLINE(JAN 2017-AUG 2019) RECOMMENDATIONS —zmaatviex Tuassuat January 201] CURRENT ❑—IN2014nnxo— Feb ruary 201] CURRENT CURRENT REVIEWER COUNTY MTCAUSLEV ❑P--4 srnrvonaos March 2017 s REVIEWERS REVIEWERS PER DISCIPLINI i onv xtviEwuau April 2017 9 o 9 TTaca iswrvo May 2017 sa MnaATBau June 2017 rev uxaa July 2017 —N x[[F Augurt 2017 as+zPn� Septem ber 2017 October 2017 Aug 2015 110 November 2017 uui 2015 December 2017 101. 2019January 2018 .tun February 2018 May wig 1617 March 2018 1116 April 2018 Apr 2019 O_ 5 DAYS °' May 2018 Mar 2019 010 June 2018 se eery�pwsreNava-m July 2018 Feb w 15 ompE¢ee nynex revierer Augurt 2018 an,1 2015 t' 717 O Septem ber 2018 2.0 O. October 2018 oec 2018 932 P11.0 1 iocaum November 2018 mis t —2010 C December 2018z^ O 2.1 January 20 9 oc[wi e February 2019 Q sap w,a U March 2019 3� April 2019 Aug wie C 35 d May 2019 June 20 9 ,1ui wie L July 2019 .tun 2oie C Aug,rt 201921 wie January 2017 1651 1.00 CURRENT CURRENT CURRENT Q February 201] Apr wiO REVIEWER'. () 1016 COUNTY MT CAUSLEV March 201] REVIEWERS REVIEWERS PER ® DISCIPLINE >_ April 2017 Marwie C 11- o o iD L May 2017 Feu 2018 101. 0 R June 2017 ,tan wi e a July 201] Augurt 2017 oaa 201715.6 Septem ber 2017 1717 October 2017 � Novwi] 10 November 2017 Oat 2017 December 2017 January2018 a sep wl] 1117 1.0 }:® Febmary 2018 Aug 2017 Subset of BIO March 2018 }:® required by April 2018 uui 2017 Fede al d Gove mment May 2018 ,tun 2017 411 USFWS/FEMA June 20182.13 July 2018 F® May wi] 714 Augurt 2018 }.® 3.7 Apr 201] Septem ber 2018 v October 2018 Mar 2017 723 7.2 2.0 November 2018 a. Febwn722 426 725 December 2018 a. January 2019 .tan 2017 33 February 2019 March 2019 April 2019 May 2019 June 2019 my 2019 Augu rt 2019 Packet Pg.2189 January 2017 February 2017 CURRENT CURRENT REVIEWERS ' COUNTY MTCAUSLEV March 2017 REVIEWERS REVIEWERS PER DISCIPLINI ApHl 2017 May 2017 }:® 9 0 9 June 2017 F® I.ly 2017 � Aug,9201] }:® Septem ber 2017 v October 2017 F® November 2017 December 2017 a. January 2018 a. February 2018 v March 2018 a. ApHl 2018 }.® 5 DAYS � May 2018 }.® O June 2018 Ju ly 2018 }.M Augu.2018 Septem beF 2018 a October 2018 0 November 2018 DecembeF 2018 January 2019 }® February 2019 IS March 2019 ® April 2019 May 2019 11 June 2019 � July 2019 Augu.2019 _ January 2017 0 CURRENT CURRENT CURRENT O. February 2017 REVIEWER d COUNTY MTCAUSLEV March 2017 REVIEWERS REVIEWERS PER DISCIPLINI L April 2017 s C May 2017 10 0 10 O June 2017 s 0 Q July 2017 V Augu.2017 O Septem beF 2017 C d October 2017 November 2017 L 0 December 2017 O January 2018 Febmary 2018 Q March 2018 () p z Aril 2018 5 DAYS z CC dMay 2018 L V June 2018 tp July 2018 Q Augu.2018 Septem beF 2018 October 2018 November 2018 DecembeF 2018 January 2019 Febmary 2019 March 2019 April 2019 May 2019 June 2019 July 2019 Augu.2019 Packet Pg.2190 Ja„ary 2017 P.1.a February 2017 CURRENT CURRENT REVIEWERS COUNTY MT CAUSLEV March 201] REVIEWERS REVIEWERS PER DISCIPLINI April 201] May 2017 5 1 6 June 2017 oz July 201] Aug,9 2017 s. Sept,,ber 2017 October 2017 November 201] ® December2017 Ja„ary 2018 February 2018 March 2018 5 DAYS O April 2018 LL May 2018 J.-2018 July 2018 A,g,9 2018 Septem beF 2018 October 2018 November 2018 sno December2018 c.w Ja„ary 2019 c February 2019 March 2019 .0 April 2019 May 2019 J„e 2019 July 2019 A,g,9 2019 Ja„ary 2017 O CURRENT Q February 2017 CURRENT CURRENT REVIEWER COUNTY MTCAUSLEV March 2017 REVIEWERS REVIEWERS PER T DISCIPLINI L April 201] C May 2017 4 3 7 O J.-201] Q July 2017 V A,g,9 2017 G Septem beF 2017 O' d October 2017 November 2017 L December 2017 O Ja„ary 2018 Febmary 2018 March 2018 () 2 DAYS G April 2018 11 C May 2018 C L L V J.-2018 . July 2018 Q A,g,9 2018 Septem beF 2018 October 2018 November 2018 ve December 2018 Ja„ary 2019 .fin Febmary 2019 March 2019 April 2019 May 2019 DISCIPLINES (Revi—Stops) J.-2019 i 45 i4� i 3. July 2019 A,g,st 2019 Packet Pg.2191 Ja„ary 2017 P.1.a February 2017 CURRENT CURRENT REVIEWERS ' COUNTY MTCAUSLEV March 2017 REVIEWERS REVIEWERS PER DISCIPLINI April 201] May 2017 3 2 5 June 201] I.ly 2017 o A,g,9201] i. Sept,,b,,2017 zv October 2017 November 2017 3q^ December 2017 January 2018 a. February 2018 March 2018 .n 2 DAYS V April 2018 May 2018 June 2018 ids July 2018 Aug,9 2018 Septem beF 2018 October 2018 November 2018 DecembeF 2018 Ja„ary 2019 February 2019 March 2019 April 2019 May 2019 June 2019 July 2019 A,g,.2019 NONE m MEN Ja„ary 2017 0 February 2017 CURRENT CURRENT CURRENT O. N REVIEWER COUNTY MTCAUSLEV � March 2017 REVIEWERS REVIEWERS PER T ' DISCIPLINI L April 201] C May 2017 'o }ya 3 2 5 O June 2017 0 Q July 2017 V A,g,9201] .'�� i O Septem beF 2017 O' d October 2017 November 2017 L 0 December 2017 O January 2018 Fbmary 2018 Q March 2018 () — April 2018 r N 2 DAYS j May 2018 d E June 2018 io R July 2018 Q A,g,9 2018 Septem beF 2018 k® October 2018 � November 2018 DecembeF 2018 '® Ja„ary 2019 Febmary 2019 a March 201 i April 2019 May 2019 June 2019 July 2019 A,g,9 2019 Packet Pg.2192 January 2017 IVY rY, P.1.a February 2017 IIII� IIIIIIIIIIIIIIIIIIIIII[ CURRENT CURRENTPRIEWERSCOUNTY MTCAUSLEVMarch 201] II III i1 4f� r� REVIEWERS REVIEWERSCIER PLINI April 2017 May 2017 7 2 9 June 2017 July 2017 Augu rt 2017 Sept,,ber 2017 October 2017 November 2017 December 2017 January 2018 February 2018 March 2018 7 DAYS April 2018 x w May 2018 —2018 July 2018 Aug,9 2018 Septem ber 2018 October 2018 November 2018 December 2018 January 2019 February 2019 March 2019 April 2019 May 2019 June 2019 July 2019 Augu.2019 January 201] s.ov e.a O O. February 2017 vn3 N March 2017 21 April 2017 C May 2017 June 2017 Q July 2017 "� V Augu.2017 �.33 G Septem ber 2017 October 2017 November 2017 vs^ L 0 December 2017 O January 2018 e.o� Febmary 2018 w.�s Q March 2018 April 2018 son 3 DAYS m Q May 2018 a3a NOT UN DER PURVI EW OF GROWTH L June 2018 n.m s.sn MANAGEMENT DIVISION R July 2018 W' Q Augu.2018 Septem ber 2018 October 2018 �.zs November 2018 ono December 2018 w.00 January 2019 s.00 Febmary 2019 c^^ March 2019 c.m April 2019 May 2019 June 2019 �T2 July 2019 92 Augu.2019 sso Packet Pg.2193 I.....y 2017 February 2017 March 2017 April 2017 May 2017 June 2017 July 2017 Aug,9 2017 Sept,,ber 2017 October 2017 November 2017 December 2017 January 2018 February 2018 r March 2018 1 DAY z April 2018 O Q May 2018 d June 2018 � July 2018 Aug,9 2018 Septem ber 2018 October 2018 November 2018 December 2018 January 2019 February 2019 March 2019 April 2019 May 2019 June 2019 July 2019 Aug..2019 _ i January 2017 CURRENT CURRENT CURRENT Februa 00. ry 201] REVIEWER d ' COUNTY MTCAUSLEV � March 2017 REVIEWERS REVIEWERS PER DISCIPLINI April 201] C May 2017 g 0 g O June 2017 0 Q July 2017 V Aug,9 2017 G Septem ber 2017 O' October 2017 November 2017 L C December 2017 O January 2018 Fbmary 2018 Q March 2018 () 2 DAYS ¢ April 2018 May 2018 L June 2018 R July 2018 Q Aug,9 2018 Septem ber 2018 October 2018 November 2018 }4.v December 2018 January 2019 Febmary 2019 .>; March 2019 April 2019 May 2019 June 2019 July 2019 Augu9 2019 0 1 2 3 4 5 6 ] 8 9 10 11 12 13 14 15 16 1] 18 19 20 21 AVERAGE DAYS IN REVIEW 38 22 Packet Pg.2194 P.1.a . . . . Hurricane Irma Recovery Up MINOR ,G ,t CL w / CL qb II II LJ i! ao a Ili�a° II` l�II °���'°�� II Ik a Ih��II ���Ir,,,, III �Ir St Ir LJ ao dt LJ Ire The State of Florida will receiveMillion in funding to r_ support a broad array of mitigation projects through the a) Community Development Block Grant ® Infrastructure Mitigation Program. Local governments impacted by Hurricane Irma have been asked to submit project ideas to the Florida Department of Economic Opportunity ( O) to be considered as they develop an action plan that will guide how this money is spent. The state must submit the action plan to the Department of % Housing and Urban Development (HUD) no later than February of 2020. ®EO has suggested they are looking for regional projects with longterm, high impact. Monroe County is seeking a partnership with the cities in designing a comprehensive resilience strategy based upon BOCC approved priorities. DEO has announced that they will be conducting a Public Meeting in Monroe County in the near future. Stay tuned for additional information! Packet Pg. 2195 2 Age S LJ j")j")0,rtliirug II d er� j")LJ 0")S The Alliance for Aging has funds available for allocation in Monroe County to group(s) who in the recent past have helped any elder residents with recovery from Hurricane Irma, or who will in the future help any elder population with preparation for, response to, or recovery from a disaster. This funding is for individuals or groups that can present evidence of past work, or a plan for future aid, and meet criteria for eligibility. For additional information contact mamaloney@usf.edu. V""'/c s['ie r��es W�r�rk....... ::"�"IrO g ur E"),l�T�i,, y 0 LJtS 'tO s'�r,),s t e�r e e C o ui°in iu.,in e iu c uiaIII III l s III io e I ,�eaciflhh iie Octd[,': &� 3 1 0 M NOAA Fisheries allocated $44,608,039 to the State of Florida to provide relief from Hurricane Irma. Payment to lobsterman, z 0 fishermen, and wholesale dealers impacted by Hurricane Irma tf 0 is still available. For information, contact the newly appointed CL Disaster Grant Coordinator Devin Resko. On September 24, FWC reported the following information for Devin Resko the State of Florida- Disaster Grant Coordinator o Lobster Trap Replacement Program: Devin.Resko@MyFWC.com 0 265 total applicants. Most checks have been U processed and mailed. FWC 0 Total number of traps reported lost/damaged: (D Division of Marine Fisheries E Management 333,083 Total payout: $3,384,123.28 •850-487-0554 Payout per trap: $10.16 < • Direct Payouts to Commercial Fishers: 2000 applications have been mailed out to Saltwater Product License Holders by FWC. The deadline to return the application is October 31st, 2019. If you have not received an application contact FWC immediately. • Redundant Power Supplies for Wholesale Dealers- This program will be rolled out in the next fiscal year. • Improvement or Uninsured Repair to Wholesale Dealers- Anticipated program rollout Spring/Summer 2020. • Direct Payouts to Wholesale Dealers- These applications will be mailed out late 2019/early 2020. • Direct Payout to Charter Businesses- This program will roll out in the New Fiscal Year. I Packet Pg. 2196 P.1.a 3 • Coastal Habitat Restoration: The program has begun with starting the permit applications and initial surveys. • Marine Debris: FWC has begun vendor procurement. FMFIRGP: Initial surveys started. Coral Rescue, Spawning, Larval Propagation, and Brooding: Surveys and coral collection to begin end of 2019 / beginning of 2020. Vd LA t,'2 lrY II ����� I I��,�� II �LJY0LJt I i ye'I"Iod C o se°y Or ROE CDUNTN BOARD F �TW%0vtwA,iH-11Il,as The State of Florida has allocated $1 million to Monroe 8'F98 iC7M'tllk...33000 MawnM'Waw Cla5kV1 3bgaY] County through the Community Development Block Grant- APoik5V0MT C.-ry Ak......WAYGN Disaster Recovery (CDBG-DR) Voluntary Home Buyout tf Program with a $5 Million cap per jurisdiction. This program CL allows the government to purchase properties at the pre- Hurricane Irma fair market value for both the land and the structure. Monroe County, the City of Marathon, and Islamorada all intend to submit applications prior to the October 1 deadline. We anticipate over 70 total applications countywide totaling over $35 Million. Once complete, the final U application from Monroe County will be posted at tf vvvv II I'„� r� „I,111� ✓ fG,P �t �tl ��G. ll ✓ t[ L DEO will prioritize CL . .,, funding allocations for the Hurricane Irm a impacted region. � 0 rr Id E") II �0 I,��S ��� II I it����I ��o d� � U . A°wc"' rds far �'4 r d p d'� 9 i µ�q6 eve ! V „�1 II �,o� y�,o�II ,,,,�I,w.�I�I��,o�I �(��� �� �� M�„���� II ��I II II I �,,,�it°��� .. The FHFC approved new workforce housing development E projects in Monroe County last week of $8,923,989 for land acquisition and $22,876,017 for workforce housing development funding. Monroe County's proposed developments include five units on Key Largo, 10 units on Florid ous,ing,r ,, � Conch Key, 10 units at Howard's Haven on Big Pine Key, and n WV,Tm6r!hnw oagr4fornuAle 12 scattered site units on Big Pine Key and Little Torch Key. The City of Key West proposed 103 new apartment units, and Seahorse Cottages has 17 units at the Seahorse Trailer Park w s w on Big Pine Key. For more information about the program, / { A . J k k a .. P Y ,J � . g E d Contact �"tll�y`a 1,�kIIIE��t„�✓III�� �I �� i �, lllll ,J (" �� ��/ Or O t0 %��ri ,�")OlJr"' aode Nineteen grant applications were submitted for funding through the Hurricane Irma Historical Resources Disaster Packet Pg. 2197 P.1.a 4 Supplemental totaling $4,959,699. Five Monroe County grants are currently eligible for funding. These include: 1. Historic Florida Keys Foundation for the Key West Armory Repairs 4. Monroe County BOCC for West Martello Citadel Repairs 6. Monroe County BOCC for Key West Lighthouse Repairs 7. Monroe County BOCC for Pigeon Key Repairs It is unclear if the other Monroe County projects will funded w w including 13. Mel Fisher Maritime Heritage Society, Inc. for the Key West Naval Warehouse Repairs 16. Florida Keys Land and Sea Trust for the Crane • Residence Rehabilitation 19. St. Peter's Episcopal Church for Building Repairs -� 0 a The Hurricane Irma Final Ranking Project List was approved by the Secretary of State. Projects will be reviewed by the National Park Service for final eligibility and funding determinations. C The Monroe County Board of County Commissioners approved a resolution requesting that the Florida Department of Economic Opportunity revise the State Action Plan allowing educational institutions to apply directly for the Community Development Block Grant — Disaster Recovery (CDBG-DR) Workforce Recovery Training funds ($20 Million). The Board would like these funds to support the expansion of the College of the Florida Keys - Apprenticeship Program. This program E supports a comprehensive curriculum and practical application for local students to acquire skills in construction trades. The following Chambers of Commerce provided letters of support: Key West, Lower Keys, Greater Marathon Area, Islamorada, *. • and Key Largo - illustrating the strong support from the local business community leadership in this initiative. ......................................................................................................................................................................................................................................................................................................................................... � ipl%l/�MNwutl4,n W+mxooPoayi fl�iwa imwq uuuuw war uuuuuh R w, cur ttj 'IIIIWe(✓fP ""M1I�� �NM'Wu" � If ' di ner _ (,7 . • '�Mn�,k0akudLf''N✓/e,a'xmar7mu rrk�i,riiuk iN,9id�"lrGr�lrwe»v'nxNimsi0arbaqf✓JNlA''RH''bmY„k�� WwiGm, � I II I 7h u..w-, /--_ l f1"J: `111 uuU1 ✓�l, , akn .,igllirtiaHrrcifd�tiYNv��. Packet Pg. 2198 P.1.a September 2019 Page 1 Major Revenues Summary YTD Actual Year-End Fiscal Year Oct-July Total Budget 2019 4,504,223 4,696,147 2018 3,598,845 4,095,460 4,761,157 $inc/dec 905,378 ?a 5,1:?:1.o) %inc/dec 25.2% -1.4% YTD Actual Year-End Fiscal Year Oct-August Total Budget State Estm.* 2019 11,566,327 12,106,227 11,009,367 2018 10,204,566 11,043,667 12,127,000 12,106,227 $inc/dec 1,361,761 :i0 73) :t,1 %inc/dec 13.3% -0.2% -9.1% YTD Actual Year-End Fiscal Year Oct-August Total Budget State Estm.* C 2019 461,952 575,000 564,125 2018 486,849 535,289 575,000 566,490 $inc/dec 13,, , 7) 0 %inc/dec -5.1% 0.0% -0.4% O YTD Actual Year-End Fiscal Year Oct-August Total Budget State Estm.* 2019 1,605,377 2,037,000 1,995,071 91 2018 1,669,764 1,840,815 2,023,000 2,002,490 $inc/dec (64,, 6) 14,000 7,13 111) %inc/dec -3.9% 0.7% -0.4% O YTD Actual Year-End Fiscal Year Oct-August Total Budget State Estm.* 2019 964,697 1,150,000 1,162,090 2018 1,054,909 1,157,892 1,150,000 1,145,013 $inc/dec (°Io,!:f::I 1:1) 0 17,077 %inc/dec -8.6% 0.0% 1.5% c� YTD Actual Year-End Fiscal Year Oct-August Total Budget State Estm.* 2019 2,433,113 2,925,000 2,631,325 2018 2,405,373 2,626,384 2,725,000 2,594,197 $inc/dec 27,740 200,000 37,128 %inc/dec 1.2% 7.3% 1.4% YTD Actual Year-End Fiscal Year Oct-August Total Budget State Estm.* 2019 21,670,434 22,000,000 24,046,674 2018 19,061,138 20,805,323 21,500,000 23,950,492 $inc/dec 2,609,296 500,000 96,182 %inc/dec 13.7% 2.3% 0.4% *State releases revenue estimates for the County in July for the following fiscal year. c - Office of Management and Budge packet Pg. 2199 P.1.a September 2019 Page 2 Major Last year's total collection rate for Monroe County was 97.1%. 2018 2019 October..August st° October..August st: Ad Valorem Collection %Collection %Collection Variance Total Ad Valorem Collection 97.1% 96.5% -0.6% c� One cent tax split is 50%for Monroe County and 50%for Land Authority.Below is the Monroe County portion. % % YTD +/.. % 2017 Change 2018 Change 2019 Prior Year Change October 267,788.28 0.8% 213,972.89 -20.1% 267,308.81 53,335.92 24.9% November 318,582.67 -0.2% 252,580.02 -20.7% 338,484.44 85,904.42 34.0% December 409,399.53 2.9% 330,269.30 -19.3% 446,468.12 116,198.82 35.2% January 451,378.22 0.2% 377,675.27 -16.3% 486,395.98 108720.71 28.8% February 505,970.80 -0.6% 451,634.11 -10.7% 555,930.40 104:296.29 23.1% O March 583,611.14 -3.2% 528,775.51 -9.4% 673,618.77 144,843.26 27.4% April 479,271.22 14.6% 400,173.13 -16.5% 506,116.44 105,943.31 26.5% May 375,293.33 4.8% 325,037.76 -13.4% 398,951.99 73,914.23 22.7% June 354,437.57 5.2% 345,120.33 -2.6% 400,398.33 55,278.00 16.0% 1� O July 425,147.65 5.5% 373,606.50 -12.1% 430,549.93 56,943.43 15.2% August 291,358.77 -0.7% 299,898.52 2.9% September 102,733.41 -54.3% 196,716.46 91.5% Total 4,564,972.59 4,095,459.80 4,504,223.21 905,378.39 25.2% %inc/dec prior yr -0.3% -10.3% Fund 001-Tourist Impact Tax 800,000.00 700,000.00 600,000.00 500,000.00 _ ca 400,000.00 ` ...I 111116 2017 300,000.00 200,000.00 2018 100,000.00 11 2019 Ile ��ec Office of Management and Budget Packet`Pg. 2200 P.1.a September 2019 Page 3 Major Current FY19 allocation is split 89%to the General Fund 001&11%to the Plan,Build,Zoning Fund 148. % % YTD +/.. % 2017 Change 2018 Change 2019 Prior Year Change October 699,042.24 2.9% 456,729.44 -34.7% 723,841.23 267,111.79 58.5% November 834,340.60 16.2% 808,988.58 -3.0% 911,971.28 102,982.70 12.7% December 833,866.69 -5.1% 836,769.47 0.3% 961,349.25 124,579.78 14.9% January 1,030,124.91 2.1% 1,005,666.51 -2.4% 1,081,154.98 75488.47 7.5% February 1,008,684.13 10.4% 964,514.11 -4.4% 1,087,973.08 123:458.97 12.8% March 1,051,330.83 0.6% 1,048,880.75 -0.2% 1,116,403.27 67,522.52 6.4% April 1,239,182.16 11.5% 1,205,796.38 -2.7% 1,362,799.34 157,002.96 13.0% May 1,093,188.95 -1.7% 1,028,414.60 -5.9% 1,170,912.61 142,498.01 13.9% June 955,578.90 13.4% 896,682.10 -6.2% 1,053,066.48 156,384.38 17.4% July 882,265.57 6.5% 971,761.75 10.1% 1,036,605.08 64,843.33 6.7% August 1,015,427.48 -13.1% 980,361.87 -3.5% 1,060,250.10 79,888.23 8.1% September 795,242.01 1.4% 839,101.89 5.5% O Total 001+148 11,438,274.47 11,043,667.45 11,566,326.70 1,361,761.14 13.3% %inc/dec prior yr 3.1% -3.4% FY19 State Estimate-100% 11,009,367 Fund 001-89% 9,798337 Fund 148.11% 1,211,030 2818 Federal,State,and County Tax Rates on Motor Fuel and Diesel Fuel....in Florida's Counties AO War F-I flax R'bies P'of Cellis pe{'GbF011 1hYatIilim 1 County-llnnlry'med Glesell Fuel Tax Rate., #2f C-T,s F.,GaIII- V✓ IFeclau'al Skate Ccannt Lac:al CV rt cary M.L.,F-I T.- IFe�rie.Ral Sate C.mnutrk ILacall tiiiatr Fwel F el C n C my Y4 '.'pral M'nah 1 3,e f bCRn� N'meM1� @e n[-. 1 6 mi t F N F I nt n c•.n.s .. .., foxwl r,.. r�,ml ram. waA,+a'tun;.d �,...e �.,._ �._�r., u,u4. `ow C,awry Tax Tara Txx Tau Tau Txx Tax Tax Tay DIfnA Tax TxM Tan T`.,ra,,. Tau Tax Txx Tax Tax Tas Tax Nz+[ i��ve� irk a is* e a !S2Y o 0 2 * tea tko e a i e SMaA O 1 cent on every net gallon of motor and diesel fuel sold. % % YTD +/.. °% 2017 Change 2018 Change 2019 Prior Year Change October 45,260.41 6.0% 42,347.31 -6.4% 38,484.26 (3, r6'M.O5) -9.1% November 39,836.60 -6.3% 32,415.55 -18.6% 31,286.49 "9.c'P6, -3.5% December 34,709.31 -6.1% 34,440.77 -0.8% 54,275.27 19,834.50 57.6% January 43,298.20 -6.0% 44,949.57 3.8% 43,993.58 (9 r."99) -2.1% February 42,529.78 -2.5% 39,897.99 -6.2% 41,412.21 1,514.22 3.8% March 42,535.95 -6.3% 42,164.03 -0.9% 44,747.44 2,583.41 6.1% April 57,660.69 11.9% 49,710.50 -13.8% 54,107.26 4,396.76 8.8% May 43,068.19 -13.7% 47,543.84 10.4% 49,379.51 1,835.67 3.9% June 54,927.69 18.3% 42,553.07 -22.5% 51,579.63 9,026.56 21.2% July 48,236.30 -2.8% 49,080.08 1.7% 52,686.49 3,606.41 7.3% August 54,283.60 1.6% 61,746.78 13.7% September 58,472.46 6.8% 48,439.41 -17.2% Total 564,819.18 535,288.90 461,952.14 36,849.43 7.6% %inc/dec prior yr 0.3% -5.2% FY19 State Estimate 564,125 Office of Management and Budget Packet`Pg. 2201 P.1.a September 2019 Page 4 Major 6 cents of the 1 to 6 cents fuel tax imposed on motor and diesel fuels&3 cents of the 1 to 5 cents fuel tax imposed on motor fuel only. % % YTD +/.. % 2017 Change 2018 Change 2019 Prior Year Change October 158,047.83 8.8% 143,393.08 -9.3% 125,150.65 8,12,1!d "1:43) -12.7% November 133,980.78 -7.4% 96,996.95 -27.6% 91,653.34 (,3d3.rQ -5.5% December 108,225.73 -12.4% 106,528.26 -1.6% 197,669.52 91,141.26 85.6% January 146,348.24 -7.6% 155,424.67 6.2% 152,009.76 (3 11a.1.91) -2.2% February 145,374.07 -3.5% 133,135.09 -8.4% 140,367.66 7,232.57 5.4% March 143,559.82 -8.1% 141,229.10 -1.6% 153,595.12 12,366.02 8.8% April 212,055.65 15.0% 175,990.89 -17.0% 194,757.29 18,766.40 10.7% May 146,755.71 -16.7% 166,365.00 13.4% 174,377.38 8,012.38 4.8% June 200,024.38 25.0% 142,390.41 -28.8% 185,226.91 42,836.50 30.1% July 170,232.69 -3.5% 173,915.92 2.2% 190,569.60 16,653.68 9.6% August 198,324.08 2.0% 234,394.14 18.2% September 217,043.75 7.6% 171,051.70 -21.2% O Total 1,979,972.73 1,840,815.21 1,605,377.23 170,007.86 10.2% , %inc/dec prior yr 0.4% -7.0% O FY19 State Estimate 1,995,071 1 cent on every net gallon of motor fuel sold. O % % YTD +/.. °% 2017 Change 2018 Change 2019 Prior Year Change October 88,962.57 3.8% 89672.48 0.8% 95,009.56 5,337.08 6.0% November 95,355.37 1.8% 97:369.59 2.1% 103,797.97 6,428.38 6.6% December 93,864.98 4.3% 94,293.30 0.5% 93,564.01 7'29.'12 9) -0.8°% January 96,413.17 2.9% 96,566.65 0.2% 85,126.12 (1.:1 14 4o53) -11.8% February 95,535.86 4.2% 94,358.66 -1.2% 95,221.74 863.08 0.9% March 90,233.50 -2.9% 91,409.71 1.3% 91,159.00 r:'P.J'Q -0.3% April 105,675.65 4.1% 106,083.03 0.4% 104,620.08 d6'2.9) -1.4% May 96,137.26 9.2% 97,824.87 1.8% 99,016.83 1,191.96 1.2% June 96,747.66 -0.3% 92,471.32 -4.4% 97,867.55 5,396.23 5.8% July 95,962.28 -3.3% 99,465.23 3.7% 99,314.63 5o. o) -0.2% August 92,746.02 -2.7% 95,393.97 2.9% September 99,915.79 8.3% 102,983.39 3.1% Total 1,147,550.11 1,157,892.20 964,697.49 5,182.65 0.5% %inc/dec prior yr 2.4% 0.9% FY19 State Estimate 1,162,090 Office of Management and Budget Packet`Pg. 2202 P.1.a September 2019 Page 5 Major 2 cents on every net gallon of motor fuel sold. % % YTD +/.. % 2017 Change 2018 Change 2019 Prior Year Change October 201,504.06 13.4% 230,445.27 14.4% 236,390.79 5,945.52 2.6% November 233,967.92 1.0% 220,890.16 -5.6% 202,958.07 (17,9112"09) -8 1°% December 191,053.11 -5.4% 190,791.29 -0.1% 224,698.33 33,907.04 17.8% January 218,396.94 13.4% 221,361.41 1.4% 230,431.77 9,070.36 4.1% February 236,734.65 2.9% 236,668.25 0.0% 196,331.28 (140 P.M3 6 ro) -17.0% March 187,879.39 -0.1% 187,402.13 -0.3% 209,045.18 21,643.05 11.5% April 235,048.17 0.7% 240,512.97 2.3% 233,760.55 (6,7512.14 12) -2.8% May 221,493.02 0.7% 224,094.27 1.2% 226,726.18 2,631.91 1.2% June 222,536.58 -1.5% 200,980.44 -9.7% 228,406.24 27,425.80 13.6% July 234,802.17 20.3% 259,285.94 10.4% 221,373.80 (,7,91 12 1,14) -14.6% August 193,975.81 14.9% 192,940.78 -0.5% 222,990.70 30,049.92 15.6% September 217,504.34 -17.2% 221,011.24 1.6% O Total 2,594,896.16 2,626,384.15 2,433,112.89 27,739.98 1.2% %inc/dec prior yr 2.7% 1.2% FY19 State Estimate 2,631,325 % % YTD +/.. % 2017 Change 2018 Change 2019 Prior Year Change October 1,233,289.39 2.3% 772,618.19 -37.4% 1,281,785.62 509,167.43 65.9% November 1,491,046.98 5.3% 1,432,345.70 -3.9% 1,626,938.48 194,592.78 13.6% December 1,497,505.89 -5.9% 1,474,188.61 -1.6% 1,611,060.13 136,871.52 9.3% January 21046,234.68 0.7% 2,000,568.29 -2.2% 2,212,017.23 211,448.94 10.6% February 1,825,694.64 2.4% 1,731,177.28 -5.2% 1,992,553.52 261,376.24 15.1% March 1,923,140.14 1.0% 1,905,394.86 -0.9% 2,146,758.69 241,363.83 12.7% April 2,468,135.42 4.8% 2,432,136.33 -1.5% 2,722,405.94 290,269.61 11.9% May 1,972,652.12 12.1% 1,871,390.44 -5.1% 2,104,262.85 232,872.41 12.4% June 1,726,607.09 5.2% 1,599,950.82 -7.3% 1,909,549.64 309,598.82 19.4% July 1,915,181.08 6.2% 1,992,764.20 4.1% 2,115,119.53 122,355.33 6.1% August 1,878,652.29 8.1% 1,848,603.69 -1.6% 1,947,982.32 99,378.63 5.4% September 1,532,789.64 -3.6% 1,744,184.51 13.8% Total 21,510,929.36 20,805,322.92 21,670,433.95 2,609,295.54 13.7% %inc/dec prior yr 3.3% -3.3% Office of Management and Budget Packet`Pg. 2203 P.1.a September 2019 Page 6 Revenue & Expenditure Comparison FY19 Revenue&Expenditure Comparison(October-September)of Select Funds Revenue Expenditure Net Amended %of Amended %of Actual Budget Actual Budget Budget YTD Actual Budget Amount Selected Funds General Fund 63,186,484 41,005,930 64.9% 63,186,484 49,698,578 78.7% (8,692,648) Fine&Forfeiture 67,382,331 60,679,136 90.1% 67,382,331 59,296,243 88.0% 1,382,893 Road&Bridge 16,930,804 5,962,089 35.2% 16,930,804 5,891,803 34.8% 70,286 Fire&Amb.Dist 1 15,320,441 13,359,592 87.2% 15,320,441 11,552,318 75.4% 1,807,275 Unincorp. Parks&Rec. 2,692,855 2,269,135 84.3% 2,692,855 2,221,940 82.5% 47,195 Plan, Build&Zone 11,242,885 7,560,374 67.2% 11,242,885 6,539,824 58.2% 1,020,551 Municipal Policing 9,839,390 8,353,978 84.9% 9,839,390 8,514,252 86.5% (160,274) Building Fund 7,049,750 5,714,003 81.1% 7,049,750 5,326,830 75.6% 387,173 Infrastructure Surtax 27,252,567 22,316,451 81.9% 27,252,567 13,158,046 48.3% 9,158,405 TOTAL 220,897,507 167,220,689 75.7% 220,897,507 162,199,833 73.4% 5,020,855 CL 2, FY19 Revenue&Expenditure Comparison(October-September)of Select Funds 0 Revenue Expenditure Net Amended %of Amended %of Actual ($ Budget YTD Actual Budget Budget YTD Actual Budget Amount TDC Funds District Two Penny 8,877,229 6,012,655 67.7% 8,877,229 5,294,054 59.6% 718,602 Admin&Promo Two Cent 13,266,132 12,356,395 93.1% 13,266,132 9,977,695 75.2% 2,378,700 District 1 Third Cent 17,006,437 10,143,291 59.6% 17,006,437 7,878,199 46.3% 2,265,092 District 2 Third Cent 1,659,635 1,165,438 70.2% 1,659,635 859,650 51.8% 305,788 District 3 Third Cent 5,469,073 2,916,221 53.3% 5,469,073 2,163,817 39.6% 752,404 District 4 Third Cent 2,765,664 1,803,939 65.2% 2,765,664 1,445,069 52.3% 358,870 District 5 Third Cent 3,504,118 2,636,645 75.2% 3,504,118 2,178,577 62.2% 458,068 TOTAL 52,548,288 37,034,584 70.5% 52,548,288 29,797,060 56.7% 7,237,525 FY19 Revenue&Expenditure Comparison(October-September)of Select Funds Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount Internal Funds Worker's Compensation 5,811,453 2,129,331 36.6% 5,811,453 2,108,216 36.3% 21,115 Group Insurance 28,358,972 18,510,393 65.3% 28,358,972 17,614,075 62.1% 896,319 Risk Management 5,756,855 8,056,931 140.0% 5,756,855 3,890,178 67.6% 4,166,753 Fleet Management 4,361,212 3,022,670 69.3% 4,361,212 2,540,229 58.2% 482,441 TOTAL 44,288,492 31,719,324 71.6% 44,288,492 26,152,697 59.1% 5,566,628 ,1� � il�1G°$AkJik 7aP� Office of Management and Budget Packet Pg. 2204