Item R1
M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: March 1, 2011
SUBJECT: Monthly Activity Report for February, 2011
______________________________________________________________________________
MONTHLY ACTIVITY REPORT FEBRUARY, 2011
KEY WEST AIRPORT
In February, passenger figures for January were compiled. During that month, the six airlines
serving Key West International Airport carried a total of 56,801 passengers. This is a 9.7%
increase over January of 2010. These numbers are very encouraging, since 2010 was the best year
Key West International Airport held the first annual Southernmost Open house and Aviation
Review (SOAR) in February. Since no TDC funding was granted for the event, the focus was on
local spectators. More than thirty-five hundred people participated in the event which included
displays of vintage aircraft, airplane rides, food and drink, and games for the kids.
A bust of George Faraldo was unveiled in the new terminal building in February. Mr. Faraldo was
the first and longest serving Airport Manager here at KWIA. The airport infrastructure (Runway,
Taxiways, and Terminal Building) that he completed in 1957, served us well for more than 50
years, and are still in use today.
MARATHON AIRPORT
Project coordination has begun with City of Marathon for landscape project within right of way
th
adjacent to bike path in front of airport on US 1 from Aviation Blvd to 107 Street.
Airport Emergency Plan (AEP), current version, annual review required by FAR Part 139 was
conducted on February 23, 2011 with emergency response agencies.
Project to elevate an existing hangar by five feet to accommodate business jets at Marathon Jet
Center FBO has been completed; project funded privately through FBO.
Construction of additional training classrooms on the second floor of the Monroe County
Project coordination is on-going with City of Marathon for expansion of Little Venice Waste
Water Treatment Plant located at the Florida Keys Marathon Airport.
Airport Improvement Projects (AIP) for the design of the Airport Terminal Sewer Laterals and a
Wildlife Hazard Assessment are on-going. Funding for these projects is through an AIP Grant
Agreement.
The Environmental Assessment Project associated with the runway relocation proposal is on-
going; preliminary draft has been completed and submitted to the FAA. Project funding is
1
through an FAA Grant.
Bahamas Express and AirStar Airways have initiated a survey to solicit community input
regarding scheduled air service between Marathon and Fort Lauderdale
http://flybahamasexpress.com/marathon.
EMPLOYEE SERVICES
I. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
Monthly newsletter Wellness
Human Resources:
2 revised job descriptions
II. TURNOVER NUMBERS TO DATE:
Feb 2011 Turnover: .78% Turnover as of last Feb 2009: .39% Turnover 2011: 1.17%
Resignations: 3 Terminations: 0 Retired: 1 Deceased: 0 Layoffs:0
Division Director participated in FRMA conference call as Membership Director
Human Resources
Interviews for HR Coordinator vacancy
HR Administrator participated in Records Mgmt Webinar
HR Administrator and EEO Coordinator participated in EEO Webinar
Pre-determination hearing 3
Investigated 2 complaints
Personnel Policy Committee meeting
Implemented Annual Drugfree Workplace Powerpoint training
Completed Annual Chamber of Commerce Survey
Completed Collier County survey
EEO Coordinator meeting with Public Works concerning ADA Transition Plan
EEO Coordinator meeting with employee concerning complaint
Employment Physical Services bid opening. Three respondents.
Risk
No major activities
Benefits (Group/Workers Comp)
KPHA meeting
Met with Walgreens Health Initiative (Prescription Benefits Manager) to meet new
account representative.
Made presentation to HIDTA (MCSO employees in Miami and Maramar).
Advertised Health Insurance RFP
Safety
Safety Accident Review Board Meeting
BUDGET & FINANCE
Budget Analysts:
2
Contracts Reviewed - 27
Prepared/ posted budget transfers and resolutions -86
Compiled and processed agenda packet for the February BOCC meeting.
Created Agenda Item-1 Public Hearing to Amendment budgets for March meeting
Processed and submitted to Finance Dept: RSAT -Jan
Processed and submitted to Finance Dept. the Upper Keys Community Pool Jan11
reimbursement request.
Processed DATF January reimbursement request for GCC.
st
Re-processed and re- qtr
revenue collection payment request.
- 17
Double checked the GovMax employee database to an Employee Spreadsheet provided
by HR. Made sure that Position Titles, Position Numbers, Worker Comp Codes and EEO
number were correct for each employee in the GovMax database.
Sent out FY12 Adopted Budget Timetables to all Division Directors, Constitutional
Offices, Municipal Budget Director and other budget essential personnel.
Attended 2 webinars on Detention Cost Share. Florida Association of Counties is
working with the Dept. of Juvenile Justice in drafting new language for Florida Statute
985.686 Shared county and state responsibility for juvenile detention. The webinars
review the language changes so that each county can discuss them in a workgroup forum.
Grants:
EECBG Energy Grant: Prepared agenda items for contracts with Cameron-Cole and Radio
GreenEarth for services related to the Energy grant. Completed and filed Amendment #1 to
Grant Agreement. Preparation of monthly progress report; collecting/compiling
programmatic reports and budgets for 9 separate projects. Reviewed resumes submitted for
Energy grant project coordinator position; staff meeting to discuss inputted financial data into
spreadsheets for all 9 projects.
Strategic Plan: Completed draft Strategic Plan mission, vision, strategic priorities, core
services, and key intended outcomes. Meetings with County Administration and
Commissioners.
2011 HSAB and BOCC Line Items Funding Cycle: Monitor ongoing grant activities;
addressing/resolving various reimbursement request and contract compliance issues;
completing certifications for all contracts; follow ups with funded organizations.
2012 HSAB: Organized/Facilitated FY 12 HSAB Funding Cycle kick-off meeting; prepared
agenda and assortment of meeting materials, placed advertisement, etc.
2011 State JAG grants: Monitoring grant activities for these five grants, processing invoices
and reports to State. Completed quarterly program and fiscal reports.
these grants; reviewing/processing reimbursement requests.
FEMA: Continued closing out large projects from old storms with FEMA specialist, and
filing requests for reimbursement on projects from newer storms.
Legislative work: Follow-ups with state and federal lobbyists, and FAC, on issues related to
management concerns. Drafted schedule of key dates.
3
Purchasing Department:
Totals for the month of February 2011 are as follows:
Total purchase orders processed 298
Total orders placed for departments 82
Total orders entered for departments 78
Office Depot orders processed 63
Staples Orders processed 7
We opened 3 bids and processed another 8 which was average from the previous months.
Addendums entered 10, contracts reviewed 28, and bills paid 7, and voided 9 purchase orders.
We also processed 1384 pieces of mail which was average from previous months.
COMMUNITY SUPPORT SERVICES
In-Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 1/21/11 2/20/11):
C-1 Congregate Meals and totaled 1490 units, well above the target of 1175 units/month but
typical and welcome this time of year to compensate for the decreased summer meal site
attendance. When the seasonal clients leave in the spring, this overachievement will be
significantly reduced.
C-2 Home-Delivered Meals totaled 2845 units, slightly higher than the target of 2782
units/month. The home delivered meal program knows no season and is constantly monitored to
ensure meeting achievement goals.
In-Home Services (Information in this section is for the period 1/01/111/20/11):
III-E In-Home Respite: 0 units this period, 0 units year-to-date, 0% year-to-date-achieved.
Î
III-E Facility Respite: 83.25 units this period, 83.25 units year to date. 1.27% year-to-date achieved,
Î
7.06% underachieved due to the short billing period. 2 clients on the waiting list.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for January 2011:
Case Management: 4.5 units for the month were produced; 62.5 units year-to-date.
Homemaking: 176.5 units for the month were produced; 880.5 units year-to date.
Home-Delivered Meals: 145 meals for the month were provided; 1085 meals year-to date.
Personal Care: 65 units for the monthly were produced; 294 units year-to-date.
Overall Program Achievement was 51.94%, 6.39% underachieved.
CCE (Community Care for the Elderly) for the period 12/21/101/20/11:
Case Management: 23 units for the period and 168.5 units year-to-date. 16.42% achieved year-
to-date. There are 182 clients on the waiting list.
Intake: 5 units achieved and 33.75 units year-to-date. 63 % achieved year-to-date.
Chore: No units achieved and 2 units year-to-date, 13% achieved year-to-date.
Homemaking: 700.25 units for the period and 4748.5 units year-to-date. 50% achieved year-to-
date. There are 154 clients on the waiting list.
Personal Care: 466.25 units for the period and 3902.5 units year-to-date. 92.81% achieved year-
to-date. There are 76 clients on the waiting list.
Respite: 94.25 units for the period and 1615 units year-to-date. 124.51% achieved year to date.
There are 28 clients on the waiting list.
4
CCE overall is at 63% achievement, which is 4.66% overachieved. We will continue to reduce this
overachievement by client attrition and reducing services.
1/20/11: 133.75 units were
produced in the period and 1168.75 units year to date. 49.49% year-to-date achieved, 8.85%
underachieved. We have added two new clients and continue to revise client care plans to
increase spending. Five clients on the waiting list.
HCE (Home Care for the Elderly Program) for the period 1/16/11 - 2/15/11: 20.5 billable units this
period, 140.25 billable units year-to-date. 40.53% year-to-date achieved, 26.13% underachieved.
We have added more clients but still need to ask the Alliance for Aging to activate more clients
from the wait list.
Monroe County Transit
Department Activity for February 2011
One-way trips provided: 1572
Unduplicated clients served: 200
Special Needs Clients registered: 471
Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the 5316 FDOT
Grant for funding the Mobile Data Terminals/software for the Trapeze Dispatching and
Reservation System. The awards and agreements will be brought to the board in the fall
BOCC meetings.
Deposited Revenue: $2008.50
Expenditures: $34,173.12
Percentage Spent Fiscal YTD: 4.5%
Social Services Department February 2011
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 879
Unduplicated Welfare client households receiving service 61
New Welfare cases receiving service 16
Low Income Home Energy Assistance Grant Program cases- 38 $ 9450.00
Low Income Crisis Assistance cases 39 $8,229.37
Weather related shortages - 25 $4,865.13
Home and field visits 10
Office visits 231
Bayshore Manor (BSM)
-term resident. The current census is
five private pay and 11 subsidized. BSM provided 212.75 hours of OA3E respite care, 23.75 hours
private pay respite and 0 hours of Medicaid Waiver this month. Bayshore Manor has three OA3E
clients.
There is one client on the wait list.
Revenue for February 2011 $29,538.79
Expenditures for the same period $49,498.62
Percentage of the budget spent year to date 38.68 %
LIBRARY
Library staff can attest to the fact that we are now in full season, as seen in the numbers below:
5
341 new Library cards were issued during the month, bringing the total number of Monroe
County Library cardholders to 52,488
41,110 customers used Library services onsite, over 4,000 more than in the previous month,
making personal visits to check out various Library materials totaling 35,596, as well as
attending programs, and enjoying the other numerous in-house services.
and digital archives. This was an increase of 17% over the previous month.
were recorded for the month.
There were 21,824 page views logged on the Library website, 18% more than during the
previous month. Staff members are conscientious about keeping our site updated and timely, to
keep our visitors well-informed about Library activities and programs.
9,084 public access and wireless computer sessions were recorded for the month
Our spending is on pace with the fiscal year so far, and managers are concentrating on using the
discretionary fund lines responsibly.
EXTENSION SERVICES
Number of services provided: 339 phone calls, 38 office visits, 16 visits to clients, 10 group
teachings with 539 participants, 8 media submissions, and 298 publications distributed. Total
Budget for FY 10/11: $186,491.00; Year to Date Expenditures and Encumbrances:
$134,113.04; Remaining Balance: $52,377.96; Percentage of budget spent and/or encumbered
year to date: 7%.
The Extension Director accomplished the following activities:
Participated in a four-day meeting of the Western Pacific Fishery Management Council
Workshop in Hawaii on Setting Annual Catch Limits for Coral Reef Fishes as a
representative of the Gulf of Mexico Fishery Council Scientific and Statistical Committee.
Chaired a four-day population assessment workshop in Tampa of international scientists to
review the status of the Gulf of Mexico deepwater yellowedge grouper and golden tile fish
populations.
The Environmental Horticulture Agent accomplished the following activities:
ners assisting 80 clientele; and the two-day Key
Invited to talk at the John Pennekamp State Park Delicate Balance Workshop Series about
rainbarrel construction and water conservation. Forty people were in attendance.
Held six regional plant clinics with 21 Master Gardeners assisting 20 clientele.
Made 12 site visits: seven locations throughout Monroe County to release 2,000 Pink
Hibiscus Mealybug parasitoid wasps; two garden locations: Big Coppitt and Key West for
newly grant-funded gardening with low income residents; Turf weed identification (Cudjoe
Key); Seagrape Borer (Cudjoe Key); Bougainvillea hedge (Venture Out).
The Family & Community Development Agent accomplished the following activities:
Worked to coordinate activities for the EECBG-SEP grant including meeting with municipal
partners and development of contract work plans.
6
Worked with High School Financial Literacy classes on completion of Unit 7 and to develop
a timeline for completion of the program.
Participated in a two-day Staff Steering Committee for the Southeast Florida Climate
Compact meeting, where the work and results of the technical work groups were presented to
the committee members to inform the initial steps of drafting the regional Climate Action
Plan (CAP). During this meeting, development of the regional CAP was discussed, along
with other anticipated activities for the coming year.
EMERGENCY SERVICES
Fire Rescue
Updated several Monroe County Fire Rescue Standard Operating Procedures (SOPs) and
statements, job descriptions, and fire investigations.
Submitted SAFER grant quarterly report and payment request for period from 09/20/10
through 12/19/10 and received revenue in the amount of $141,475.25.
IAFF negotiations held in the Marathon Government Annex.
Fire Marshal
Investigated Structure Fire on Long Beach Road, Big Pine Key
Meetings with developers and contractors regarding new affordable housing Developments
on Stock Island and Tavernier, as well as multiple plan reviews and inspections
Attended Growth Management Contractors Summit Working Group Meeting
Training
Conducted a 40-hr State Certified Fire Service Course Delivery class
Conducted a 40-hr FLUSAR Operations Level for Vehicle and Machinery (Extrication
Class)
Started the State Certified Firefighter II program
Conducted a Fire Extinguisher class for Trauma Star pilots
Emergency Management
Participated in a Federally graded Radiological Exercise
Participated in a final USCG Deep Water Horizon de-brief
Continuing to work on 2011 revision to the Emergency Management Comprehensive Plan
Continuing to finalize Regional Homeland Security Grant budget
Attended the State Animal Emergency Response meeting
PUBLIC WORKS
Pollution Control removed 36 tons of debris illegally dumped in County rights of way and 8.3
tons for other departments/agencies (5,400 lbs from the Key West Garage; 3,280 lbs of tires from
the Marathon Garage; 7,000 lbs for the Land Authority, and 920 lbs for Code Compliance)
There were 103 participants at the E-Waste/Hazardous Waste Event held at the Cudjoe Key
th
Transfer Station on Feb. 5 where 3,660 lbs of household hazardous waste and 3,180 lbs of
electronic waste was collected
th
There were 94 participants at the February 12 event held at the Key Largo Recycling Center
where 4,560 lbs of household hazardous waste and 4,360 lbs of electronic waste was collected
7
Five events held at the Nelson GC required a total of 11 hours of staff overtime
Replaced four palm trees at the Nelson GC
Patched minor roof leak and replaced belt on roof a/c at the PK Courthouse.
Fan motor contacts replaced and relay replaced on two a/c units at Ellis Building
Addressed potable water leak at the Islamorada Library
Replaced Key Largo Library a/c unit
Completed work at the Tavernier Fire Station requested by the Safety Officer
Repaired emergency electrical problem at the Roth Building
Replaced two a/c units at the Long Key Emergency Communications tower
Completed exterior repairs to MCSO deputy trailer at Harry Harris Park
Drilled holes and completed fence repairs at Friendship Park
Trimmed trees at Spottswood parking lot and Harry Harris Park
Installed signage at the Marathon drivers license office
Transported downed light pole from CR905 (Ocean Reef entrance) to the KL Transfer Station
Milled and patched roads in Sexton Cove Estates subdivision
Completed onsite phase of energy audits at Jackson Square, Key West
Completed framing and electrical rough-
Rewired control for automatic control of heaters, replaced relay and rewired duct heater at
Installed crank case heater on Bard AC unit at W. Summerland Translator site
Replaced condenser and fan blade on Bard AC unit at Marathon Clerk of the Courts
Reinsulated AC lines with covered galvanized protective sleeves for Long Key mini-split unit
Completed exterior painting of doors, steps, rails, and parking lot at Marathon Public Works
rd
Completed exterior painting of the railings, steps and ramps at 63
MCDC Fuel Pipe Replacement bid package went out to bid
Received one new LD tractor/front loader for Upper Keys Parks & Beaches crew
Implemented Certified Green Recycler Program at the Key West Garage
Completed annual FDEP mandated fuel storage tank testing
Completed generator maintenance bid package to be advertised for bids
Completed sale of three surplus vehicles
Completed heavy duty radiator replacement on two dump trucks
Began annual pre-hurricane season generator inspections
ENGINEERING
Geiger Creek Bridge FDOT performed project close out audit; Monroe County received high
marks. Construction is complete; a punchlist of minor items and documentation requirements,
and final pay application are left to complete.
Bus Shelters Staff is working with Clear Channel (bus shelter contractor) to permit and install
new shelters on US 1.
Duck Key Security Camera RFP Staff met with Duck Key Security District Board to revise
scope of services to re-advertise for bids.
Boca Chica Road Restoration Project Staff worked with Growth Management staff to create a
Vegetation Mitigation plan to comply with additional DEP permit requirements, and submitted it
to FDEP for approval.
8
PROJECT MANAGEMENT
th
Freeman Justice Center Acoustical testing was performed Friday Feb. 18 by Edward Dugger
& Associates, PA. Waiting for the final report.
Stock Island Fire Station Contract for purchase of land is in place and the survey complete.
Marathon Courthouse Renovation contract is executed and the shop drawings for the
replacement trailers are complete. The trailers are ordered and the NOTICE TO PROCEED will
be issued March, 2011.
Medical Examiner Contract with Grader Mike to remove boulders still on hold. Army Corp of
Engineers may not require removal.
Jefferson J. Brown & Thomas Street Contract with CH2M Hill for renovation of building, and
additional parking in negotiation. To be presented at April BOCC meeting pending
identification of funding.
East Martello Bathrooms Waiting for final Building Department inspection.
East Martello Submitted application to TDC for additional funding to replace interior/exterior
th
doors on second floor. Will be reviewed at DAC meeting March 9, 2011.
West Martello Submitted application to TDC for additional funding to complete fencing
th
replacement. Will be reviewed at the DAC meeting March 9, 2011.
WASTEWATER
Rulemaking Provided technical comments for proposed rule 28-20.130 and 140 development.
Stock Island Reviewing past approvals for correction of missed connections.
Cudjoe Drafted response to preliminary non ad valorem assessment roll data issues identified
by GSG.
Cudjoe Regional WW System Developing options for DBOF and self-funding.
Duck Key WWTP 30% complete. $1,437,370.42 in pay applications have been approved and
paid.
Duck Key WWTP Pay Application #8 for $240,452.75 has been received for period 10/26/10
11/25/10 and is currently under review.
Duck Key Collection System Construction on Phases 1 & 2 started. Phase 3 of RFP was
issued and has been awarded to the same contractor completing phases 1 and 2.
CDBG Provided budget resolution and project description to DCA staff to support leverage
requirement for Small Cities FY09 Application.
TECHNICAL SERVICES
Tech Services completed 214 Work Orders, rolled out new Lenovo PCs for the desktop replacement
program, uploaded new data to Alchemy, disposed of old computers and printers , pushed out new
Microsoft security updates and patches, and updated library computers.
VETERANS AFFAIRS
Clients Assisted: 1942
New Clients Assisted: 66
Field Visits 6
Benefits Delivery At Discharge 4
Van Clients Transported: 148
9
(to the VAMC, Miami as well as other Miami area hospitals, without incident)
The Veterans Affairs Department:
The financial data for the month of February totals to $208,925.00 and indicates the amount of new
revenue brought into Monroe County derived from claims for the entire department, including Key
Largo and Marathon.
The financial data captured monthly will vary due to the Veterans Administration variable time
frame on adjudication of awards, as well as the amount awarded.
GROWTH MANAGEMENT
2009, 2010 & 2011 GROWTH MANAGEMENT EXPENSES
EXPENSES ENDING FEBRUARY
Total Total Total FY 2011 FY 2010 FY 2009 %
Budgeted Expenses Expenses Expenses Expenses Expenses Variance
Expenses FY 2010 FY 2009 Ending Ending Ending Expenses
FY 2011 February February February Ending
Feb. FY
2011 from
Feb. FY
2010
Growth Mgmt. $773,577 $419,431 $448,743 $272,984 $138,734 $151,869 197%
Admin.
Geographic Info. $199,855 $209,676 $231,399 $70,712 $68,993 $79,301 102%
(GIS)
Planning $1,189,704 $990,168 $985,726 $356,095 $371,589 $325,095 96%
Comprehensive $260,000 $301,385 $46,045 $21,999 $2,068 $6,308 1064%
Plan
Planning $84,167 $80,563 $84,698 $31,455 $27,456 $32,885 115%
Commission
Environmental $297,679 $280,108 $269,072 $112,377 $99,035 $112,894 113%
Resources
Code $1,203,570 $1,155,600 $1,048,251 $406,843 $427,967 $369,648 95%
Enforcement
10
Boating Imprv. $750,774 $306,309 $320,737 $124,963 $19,727 $109,535 633%
Environmental $192,444 $153,611 $127,392 $43,144 $39,498 $27,343 109%
Restoration
GROWTH MANAGEMENT REVENUE
NOTE: In addition to the above detailed revenue, (7) seven lots, with a value of $16,112.65, were
donated to the County in lieu of Code Compliance fine payment.
11
MONROE COUNTY GROWTH MANAGEMENT REVENUE
12
Marine Resources Functions and Services:
Removed five derelict vessels
Performed site visit at Walkers Island regarding development project
Provided staff review for Surprise Island project and attended Planning Commission meeting
Attended a two day Sanctuary Steering Committee meeting regarding canal issues
Completed an RFP for outsourcing pumpout services in the Keys
Performed site visits with FWC Pilot Project representative to evaluate anchoring issues
Coordinated efforts with FWC and cities of Marathon and Key West regarding Pilot Project
Continued development of draft conceptual ordinance for FWC Pilot Project in preparation
for Marine & Port Advisory Committee
Coordinated efforts with Coastal Eco-Group regarding provision of aerial imagery for coral
replanting project near Long Key
oot
Key
- coordinated efforts with DEP
Generated CVA grant closeout documents for pumpout boat funded
Developed new web pages associated with the Marine Resources Office- coordinated efforts
with Karen Pleasant
Coordinated efforts with Village of Islamorada Nearshore Water Committee regarding needs
for mobile pumpout provisions
Coordinated efforts with DEP CVA program regarding potential grant funding for keys-wide
mobile pumpout services
Attended DRC meeting for development project at The Wharf restaurant on Summerland
Key
13
Coordinated efforts with US Navy regarding military concerns at the Boca Chica basin
anchorage
Coordinated efforts with FWC Derelict Vessel Program regarding meetings in the Keys to
Coordinated efforts with FWC and Sheriffs Office regarding potential distribution of
enforcement duties for future anchoring regulations
Finalized Scope of Services with South Florida Regional Planning Council for revisions to
the Marina Siting Plan
Pumped out 52 vessels in the Key Largo area
Performed necessary repairs on the County pumpout vessel- repaired trim tabs
GIS Accomplishments
GIS Projects
SE FL Regional Compact SLR Vulnerability Preparation
SE FL Vulnerability Analysis Steering Committee Meeting
GIS Server/Intranet Site Maintenance and data updates/editing (on-going)
KW NAS AICUZ Data Preparation and Analysis
TDRC Tier Parcel Updates Map Preparation
GIS Data/Map Requests/Technical/Programming
Orthophototography Meeting organized by Monroe County Property Appraiser
ArcGIS Desktop software installs in Key Largo for Barbara, Steven, and Tim.
Mapping project, Stock Island area, for Code Compliance
Mapping project, general street map layout, for Holly Pfiester
Growth Management standard web app made public.
Data requests fulfilled via sharing on ArcGIS Online, either w/ data packaging or free
mapping- CIR ortho-imagery for Josh Peele (FKAA On-line map using an in-house census map
service for Edith Zewadski (Monroe Co Social Services).
Troubleshooting AGO sharing solution w/ Property Appraiser for future parcel updates.
GIS Addressing
31 Address Assignments
PLANNING & ENVIRONMENTAL RESOURCES
CURRENT PLANNING CATEGORY
Appeal to Planning Commission in Progress........................................................................... 1
Appeal to DOAH in Progress ................................................................................................. 3
Alcoholic Beverage Applied .................................................................................................... 1
Alcoholic Beverage Completed ............................................................................................... 1
Alcoholic Beverage in Progress ............................................................................................... 4
Code Enforcement Referral (estimated at 1 per week per Current Planner (4 ........................ 16
Conditional Use, Major Permit Issued ..................................................................................... 1
Conditional Use, Major Permit in Progress ............................................................................. 2
Conditional Use, Minor Permit Applied ................................................................................. 1
Conditional Use, Minor Permit in Progress ............................................................................. 3
14
Conditional Use, Major Deviation in Progress ........................................................................ 1
Conditional Use, TDR in Progress........................................................................................... 1
Development Agreement in Progress ...................................................................................... 1
Home Occupational Permits Issued ......................................................................................... 1
Public Assembly Permits Applied ........................................................................................... 7
Public Assembly Permits Issued .............................................................................................. 3
Public Assembly Permits in Progress ...................................................................................... 4
Road Abandonment in Progress............................................................................................... 3
Variance Administrative Applied ............................................................................................ 1
Variance Administrative in Progress ....................................................................................... 2
Variance, Planning Commission Completed ........................................................................... 1
Variance, Planning Commission in Progress ........................................................................... 2
Permits Reviewed & Processed ............................................................................................... 86
Vacation Rental applied ........................................................................................................... 1
Vacation Rental Issued ............................................................................................................ 1
Vacation Rental Mgr. License Applied ................................................................................... 1
Vacation Rental Mgr. License Issued ...................................................................................... 1
ROGO related applications
ROGO Exemptions Applied .................................................................................................... 5
ROGO Exemptions/Denials Issued.......................................................................................... 4
Mixed Use Category
MCC Text Amendment in Progress ......................................................................................... 6
MCC Text Amendment Completed ......................................................................................... 1
Customer Service
In- ............................ 300
Telephone inquiries estimated at 10 per planner (7) per day ................................................... 2100
Email inquiries estimated at 5 per planner (7) per day ............................................................ 300
Request for Research Applications .......................................................................................... 1
Historic Preservation Committee Application ......................................................................... 1
Administrative Meetings
Development Review Committee 1 meeting, 3 items
Planning Commission - 1 meetings, 1 items
COMPREHENSIVE PLANNING CATEGORY
Kathy Grasser, Comprehensive Planner
I. COMPREHENSIVE PLAN UPDATE
Edited Elements for draft tech doc for K&S ..........................................................................1
Reviewed February invoices ..................................................................................................2
Pulled housing permits for housing element ..........................................................................5
Teleconference with consultant for housing data and element ..............................................1
Housing, AICUZ, mapping elements teleconference ............................................................3
II. PROJECTS
Updated NNK notebooks .......................................................................................................8
Organized Comp Planning online directories ........................................................................1
Added to AICUZ notebooks ..................................................................................................6
Wrote BOCC packet for the overlay project..........................................................................1
15
Updated AICUZ spreadsheet .................................................................................................1
III. REPORTS
Wrote and Ads, SPONS, BOCC packet for Sugarloaf Overlay
and LUD March 16, 2011 meeting ........................................................................................1
Canceled agenda item for the March 16, 2011 meeting ........................................................1
Edited AICUZ density/intensity spreadsheets .......................................................................2
Analyzed and wrote report for School Waiver ......................................................................1
Sent School Waiver form to School Board for approval .......................................................1
Committee for Planning and Zoning Community Plus database brainstorming session .......1
IV. STAFF
Comprehensive Planning Staff Meetings
Created agenda and wrote minutes ........................................................................................2
Assisted Staff
Started process for development of CommunityPlus database for Exec Admin ...................1
Pulled permits for Environmental Sr. Admin for HCP requirement .....................................1
Received Assistance
Received CIP book from APA ...............................................................................................1
Update web with comp plan deadline ....................................................................................1
V. MEETINGS
AICUZ staff meeting .............................................................................................................2
Attended staff meeting RE: web page agenda ......................................................................1
VI. CAPITAL IMPROVEMENT IMPLEMENTATION
Meeting with GMD Director, County Administrator and OMB ...........................................2
Trained pertinent Division Directors on the CIP ...................................................................3
VII. INFORMAL MEETINGS
Planning Director ...................................................................................................................5
Assistant County Attorney-overlay........................................................................................2
VIII. TELEPHONE CALLS
Various Telephone calls received ..........................................................................................5
Various Telephone calls made ...............................................................................................5
PROFESSIONAL DEVELOPMENT
IX. EMAILS
RECEIVED# OF EMAILS
AICUZ ...................................................................................................................................5
BULK & MISC ......................................................................................................................57
CAPITAL IMPROVEMENTS ..............................................................................................25
CBRS NNK .........................................................................................................................4
COMP PLAN UPDATE ........................................................................................................37
DELETED MAIL ..................................................................................................................100
DRAFT RULE-BOCC AIS REVIEW ...................................................................................12
4/5 DRAFT RULE .................................................................................................................4
EXCEL ...................................................................................................................................11
GIS .........................................................................................................................................10
HURRICANE EVACUATION .............................................................................................10
LIVABLE COMMUNIKEYS PLAN ....................................................................................4
NNK/BPK "H" .......................................................................................................................4
16
PLANNING ...........................................................................................................................13
HOUSING ELEMENT ..........................................................................................................38
SUGARLOAF OVERLAY/LUD ..........................................................................................12
TRANSPORTATION ............................................................................................................2
WEBSITE, NEW CALENDAR AND OTHER COMPUTER SOFTWARE ISSUES .........16
TRANSMITTAL - BOCC HEARING ..................................................................................6
TOTAL ..................................................................................................................................390
SENT......................................................................................................................................256
COMPREHENSIVE PLANNING
Comprehensive Planning - Mitch Harvey ........................................................................2/11
Development Review Committee Meeting ............................................................................1
Planning Commission Meeting ..............................................................................................1
Attended DCA rulemaking hearing by teleconference ..........................................................1
Comp Plan Update teleconference with Keith & Schnars to review progress ......................1
Review of Keith & Schnars Invoices .....................................................................................2
Comp Plan Team Meeting .....................................................................................................2
Prepared staff report for PC: Transient Use Moratorium Amendment..................................1
Prepared staff report for PC: Goal 107 and Objective 107.1 Amendment ............................1
Attended webinar on Land Use Planning and Airports .........................................................1
Meeting to review AICUZ .....................................................................................................1
Updated draft Lower Keys LCP ...........................................................................................1
Attended Sugarloaf HOA meeting ........................................................................................1
Responded to E-mails and phone calls .................................................................................25
Participated in AICP Ethics Training Webinar ......................................................................1
Attended BOCC presentation of drafts of the Comp Plan Technical Document ..................1
ENVIRONMENTAL RESOURCES
PERFORMANCE REVIEW
CATEGORY:
Administrative Relief/Beneficial Use Apps...........................................................................4
Code Enforcement Referral ..................................................................................................18
Wetland Delineation .............................................................................................................1
Pre App Conference ...............................................................................................................1
OTHER: Misc Bio .................................................................................................................50
Code Enforcement Assessment Memo ..................................................................................9
GIS Map Assorted..................................................................................................................35
Interagency Coordination DEP, ACOE, FKEC, FL Park Serv, FWC, DCA, FWS, FEMA .10
Letter of Understanding .........................................................................................................1
Permit Application Review/Assessment ................................................................................2
Contractors Summit ..............................................................................................................2
DRC .......................................................................................................................................1
Planning Commission ...........................................................................................................1
Code Enforcement ................................................................................................................4
Phone Calls [Estimated] .........................................................................................................300
Front Counter Walk Ins [Estimated] ......................................................................................300
17
CODE COMPLIANCE
BUILDING DEPARTMENT
PERMITSINSPECTIONSPLAN REVIEW
3561,2851,031
Upper Keys
166857805
Middle Keys
67-59
Lower Keys
5892,1421,895
TOTAL
18
INSPECTIONS
19
Inspectors
Total # Average-20 days
Acker, Scott Upper Keys-Building 349 17.45
Albarran, Mike-Lower/Middle Keys-Electrical 157 7.85
Bowden, Mike-Lower/Middle Keys-Building 253 12.65
Kasprzak, Adam-Upper/Middle/Lower-Elec/Plumb/Mech/Bldg 439 21.95
Kostic, Harry-Lower/Middle Keys-Bldg & Plans Examiner 28 1.40
Phinney, Tucker-Lower/Middle Keys-Building 188 9.40
Sellers, Corey-Upper/Middle/Lower-Plumb/Mech 231 11.55
Sullivan, Steve-Upper Keys-Building/Elec/Plumb/Mech 463 23.15
Tugwell, Paul-Upper Keys-Plumbing/Mechanical 34 1.70
20
PLAN REVIEW
21
22