Item P1
M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: April 5, 2011
SUBJECT: Monthly Activity Report for March, 2011
______________________________________________________________________________
MONTHLY ACTIVITY REPORT MARCH, 2011
KEY WEST AIRPORT
In March, passenger figures for February were compiled. During that month, the six
airlines serving Key West International Airport carried a total of 55, 660 passengers.
This is a 4.4% increase over February of 2010. The year to date passenger totals are
112,461, up 6.9% over January and February of 2010.
Key West International Airport held its Triennial Disaster drill in March. Dozens of
local agencies participated in the scenario. Once again the abandoned Cuban plane on
Government Road served us well by providing a very realistic prop representing the
aircraft incident scene.
At the end of March, the Key West Airport Rescue Fire Fighting (ARFF) facilities
and duties were transferred over to the Monroe County Emergency Services Division.
We believe that this move is in the best interest of both the airport and the county. It
will consolidate services and provide an expanded personnel pool, to better serve the
airport.
MARATHON AIRPORT
Project coordination is on going with City of Marathon for landscape project within
right of way adjacent to bike path in front of airport on US 1 from Aviation Blvd to
th
107 Street.
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Preparation of 2 draft of new version of Airport Emergency Plan (AEP) is on going.
Construction of additional training classrooms on the second floor of the Monroe
Project coordination is on-going with City of Marathon for expansion of Little Venice
Waste Water Treatment Plant located at the Florida Keys Marathon Airport.
Airport Improvement Projects (AIP) for the design of the Airport Terminal Sewer
Laterals and a Wildlife Hazard Assessment are on-going. Funding for these projects
is through an AIP Grant Agreement.
The Environmental Assessment Project associated with the runway relocation
proposal is on-going; preliminary draft has been completed and submitted to the FAA
for review and comments. Project funding is through an FAA Grant.
Bahamas Express and AirStar Airways have initiated scheduled air service between
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Marathon and Fort Lauderdale two (2) days a week; Fridays and Sundays.
EMPLOYEE SERVICES
I. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
Monthly newsletter Wellness
Human Resources:
Updated Personnel policy manual
II. TURNOVER NUMBERS TO DATE:
Mar 2011 Turnover: 1.35% Turnover as of last Feb 2010: 1.36% Turnover
2011: 2.51%
Resignations: 5 Terminations: 1 Retired: 1 Deceased: 0 Layoffs:0
Human Resources
Pre-determination hearing 2
Approved Personnel Policy revisions distributed
Revised New Employee Orientation presentations Drug free policy
Employment Physical Services public ranking meeting
IAFF Negotiation meeting
Scheduled 2 hours each of DOT drug training for Supervisors
Solicited Employee Grievance Council Nominations
Valic workshops: 1 in each location: Key West, Marathon and Islamorada
Risk
No major activities
Benefits (Group/Workers Comp)
Contacted by HealthyWage representative on a Wellness Program
Meeting with Gallagher Benefit Services on medical claim projections for FY
2012
Health Insurance provider bid opening. Eight proposals.
Completed and posted Addendums for Health Insurance RFP
Interviewed and selected for Assistant position
Utilized services of TIES student for shredding
Participated in Kaiser Foundation Survey
Safety
Conducted four Fire Extinguisher training classes for Dept of Health employees.
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BUDGET & FINANCE
Budget Analysts:
Prepared budget transfers: 6
Posted budget transfers: 10
Reviewed & Signed budget transfers-16
Posted Budget Amendment resolution
Reviewed/signed contract summaries: 16
Agenda items for April: 2 (revised FY12 budget timetable and PFM contract
renewal)
Contracts Reviewed - 2
Incoming mail - 5
Outgoing mail - 2
Compiled and processed agenda packet for the March 16th , 2011 BOCC meeting.
Processed approval to advertise a budget amendment for Local housing Assistance
Fund 153.
February11 reimbursement request.
-feb11 reimbursement
and Girls Club.
Grants:
EECBG Energy Grant: Interviews with candidates for a project coordinator position
to manage Energy Grant; and follow up meeting. Preparation of monthly progress
report; collecting/compiling programmatic reports and budgets for 9 separate projects.
Prepared agenda items for contracts with Cameron-Cole and Radio Green Earth for
services related to the Energy grant. Multiple emails to State requesting
State Energy office related to grant.
Legislative session: Monitored legislative activity and bills impacting Monroe County
(growth management, inspections, permitting, FRS, social service cuts, smart caps,
juvenile detention and pre-trial services, ener
office and responded to questions from FAC related to various bills. Disseminated
news and updates on various bills to appropriate parties. Drafted summary of key
bills and schedule of key dates.
Strategic Plan: Completed draft Strategic Plan mission, vision, strategic priorities,
core services, and key intended outcomes. Meetings with County Administration and
2011 HSAB and BOCC Line Items Funding Cycle: Monitor ongoing grant activities;
addressing/resolving various reimbursement request and contract compliance issues;
completing certifications for all contracts; follow ups with funded organizations.
2012 HSAB: Secured meeting place for May, answered follow-up questions from
grantees related to current funding application due April 21, 2011.
2011 State JAG grants: Monitoring grant activities for these five grants, processing
invoices and reports to State. Completed quarterly program and fiscal reports.
activities for these grants; reviewing/processing reimbursement requests.
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FEMA: Continued closing out large projects from Hurricane Wilma and the last large
storm for Katrina with FEMA specialist, and filing requests for reimbursement on
projects from newer storms. Worked with Public Works on a project to secure an
additional $40,000 in reimbursement costs for one project. Escorted FEMA
representative to site visits where project work was completed.
matching funds ineligibility.
Baker Act funding: Meeting with County Administrator and GCC re: Baker Act
funding and county match.
Purchasing Department:
Totals for the month of March 2011 are as follows:
Total purchase orders processed 327
Total orders placed for departments 123
Total orders entered for departments 105
Office Depot orders processed 90
Staples Orders processed 11
We opened 10 bids and processed another 5 which was average from the previous
months. Addendums entered 7, contracts reviewed 29, and bills paid 8, and voided 15
purchase orders. We also processed 773 pieces of mail which was average from previous
months.
COMMUNITY SUPPORT SERVICES
In-Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 2/21/11 3/20/11):
C-1 Congregate Meals totaled 1299 units, still exceeding the target of 1175
units/month but leveling off as expected as the seasonal clients leave.
C-2 Home-Delivered Meals totaled 2686 units, slightly under the target of 2782
units/month. Several clients were in the hospital during the reporting period. We will
replace those clients who are not returning to the Nutrition Program.
In-Home Services (Information in this section is for the period 1/21/112/20/11):
III-E In-Home Respite: 0 units this period, 0 units year-to-date, 0% year-to-date-achieved,
16.67% underachieved.
III-E Facility Respite: 212.75 units this period, 296 units year to date. 6.33% year-to-date
achieved, 10.33% underachieved.
We are working to enroll new respite clients and will have In-Home Respite numbers to report
next month.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for February 2011:
Case Management: 17.25 units for the month were produced; 79.75 units year-to-
date.
Homemaking: 121.5 units for the month were produced; 1002 units year-to date.
Home-Delivered Meals: 110 meals for the month were provided; 1195 meals year-to-
date.
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Personal Care: 47 units for the monthly were produced; 341 units year-to-date.
Overall Program Achievement was 59.48%, 7.19% underachieved.
CCE (Community Care for the Elderly) for the period 1/21/112/20/11:
Case Management: 46.75 units for the period and 215.25 units year-to-date. 21%
achieved year-to-date. There are 190 clients on the waiting list.
Intake: 4.5 units achieved and 38.25 units year-to-date. 71% achieved year-to-date.
Chore: No units achieved and 2 units year-to-date, 13% achieved year-to-date.
Homemaking: 642.75 units for the period and 5365.25 units year-to-date. 56.44%
achieved year-to-date. There are 162 clients on the waiting list.
Personal Care: 490 units for the period and 4392.5 units year-to-date. 104% achieved
year-to-date. There are 77 clients on the waiting list.
Respite: 40.25 units for the period and 949.5 units year-to-date. 126.84% achieved
year to date. There are 30 clients on the waiting list.
CCE overall is at 70.95% achievement, which is 4.27 % overachieved. We will continue
to reduce this overachievement by client attrition and reducing services.
2/20/11: 229 units were
produced in the period and 1143.75 units year to date. 57.33% year-to-date achieved,
9.35% underachieved. We have added two new clients and continue to increase hours for
our current clients. Five clients on the waiting list.
HCE (Home Care for the Elderly Program) for the period 2/16/11 - 3/15/11: 26.5 billable
units this period, 166.25 billable units year-to-date. 48.19% year-to-date achieved, 26.81
% underachieved. We have requested that all wait listed clients be activated.
Monroe County Transit Department Activity for March 2011
One-way trips provided: 1953
Unduplicated clients served: 215
Special Needs Clients registered: 419
Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
Deposited Revenue: $2087.50
Expenditures: $ 64707.82
Percentage Spent Fiscal YTD: 5.4%
Social Services Department
Incoming calls, provision of information and referrals 1,175
Unduplicated Welfare client households that received service 52
New Welfare cases receiving service 24
Low Income Home Energy Assistance Grant Program cases-28 $6,500.00
Low Income Crisis Assistance cases 31 $5,992.43
Home and field visits 21
Office visits 352
Interesting Community Support Services Updates:
WAP Contractor inspected 10 homes with WAP staff for accuracy and
completeness.
Bayshore Manor (BSM)
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private pay and 11 subsidized. BSM provided 334.50 hours of OA3E respite care
and 0 hours of Medicaid Waiver this month. Bayshore Manor has four OA3E
clients.
There is one client on the wait list.
Revenue for March 2011 $34,953.14
Expenditures for the same period $66,735.53
Percentage of the budget spent year to date 48.65 %
LIBRARY
peak:
287 new Library cards were issued during the month, bringing the number of Monroe
County cardholders to 52,752, well over half the total population of the County
40,374 customers used Library services onsite, making personal visits to check out
various Library materials as well as to attend programs, and enjoy the other numerous
in-house services
35,583 items were checked out by those Library visitors during the month
digital archives, continued to climb: nearly 75,000 such visits were logged for the
month, an increase of 16% over January.
7,879 public access computer sessions were recorded in February, and Library staff
noted a steady increase in requests for e-government information, access assistance,
and referral questions; it was noted that while the number of sessions was reduced
from last year, the number of computer classes was greatly expanded, as more of our
customers are coming to see the need for computer access in job searches, resume
writing, and access to many of the e-government resources now only available online
Our spending is on pace with the fiscal year so far, and the new budget year planning
is well underway.
EXTENSION SERVICES
Number of services provided: 314 phone calls, 21 office visits, 14 visits to clients, 16
group teachings with 302 participants, 7 media submissions, and 392 publications
distributed. Total Budget for FY 10/11: $186,491.00; Year to Date Expenditures and
Encumbrances: $140,808.18; Remaining Balance: $45,682.82; Percentage of budget
spent and/or encumbered year to date: 76%.
The Extension Director accomplished the following activities:
Presented an overview of Extension Services to the Marathon AARP Chapter.
Was interviewed by Radio Green Earth, a County partner in the Stimulus Energy
Grant, about actions taken by Monroe County and local agencies to address potential
climate change impacts and measures to mitigate or adapt to those impacts.
Participated in a workshop on climate change education strategies sponsored by the
USFWS, National Parks and Refuge Programs.
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Attended a four-day meeting of the Gulf of Mexico Fishery Management Council,
Scientific and Statistical Committee in New Orleans, and finalized quota
determinations for most of the data-poor species and species groups in the Gulf reef
fishery, as well as for the mackerels, cobia, and amberjack.
The Environmental Horticulture Agent accomplished the following activities:
Set up a horticultural education booth at the Windley Key Native Plant Sale, with
eight Master Gardeners educating ten clientele about native plants.
Twenty Master Gardener Interns completed a nine-week, 60-hour horticultural
education course, taught by the Agent, and passed a 100-question comprehensive
exam.
Made two site visits: one to Upper Sugarloaf Key regarding a neem tree seeping
fermenting white foam; and a visit to Big Pine Key to check on a nutritionally
deficient tomato plant.
Held six regional plant clinics with 22 Master Gardeners assisting 22 clientele with
plant and/or insect problems.
Many Master Gardeners were on hand to help out the hundreds of people who
stopped by the horticulture educational booth at the 2nd Annual Florida Keys Ocean
Festival, held at the Eco-Discovery Center.
The Family & Community Development Agent accomplished the following activities:
Worked on energy grant activities including coordination of reporting requirements
and timelines for accomplishments.
Collaborated with regional faculty to coordinate 4-H camp enrollment for Monroe
County youth.
Worked with three teachers at Plantation Key School to promote water conservation;
taught 67 kids where their water comes from and why they should conserve water.
Worked with the Florida Keys Council for People with Disabilities to develop media
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material, educational presentations, and outreach for the upcoming 21 anniversary
national celebration of the passage of the Americans with Disabilities Act.
In an effort to support Monroe County in emissions reduction, the Agent participated
in a member strategy meeting with ICLEI staff and an ICLEI state member meeting.
These meetings outlined how local governments are developing sustainability
initiatives and Monroe County was highlighted as an innovator by utilizing existing
staff including Extension Services.
EMERGENCY SERVICES
Fire Rescue
Updated several Monroe County Fire Rescue Standard Operating Procedures (SOPs)
ational chart, and
written communications.
Received delivery of a 2011 GMC Savana cargo van, to replace 2002 Chevy van with
130,000 miles. This van is used for weekly deliveries of fire and EMS supplies to
stations.
Completed division's FY2012 budget proposal.
IAFF negotiations held in the Marathon Government Annex.
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Fire Marshal
Completed the site visit and final inspection for Flagler Village Project at Stock
Island.
Attended the Development Review Committee (DRC) Meeting regarding Key Largo
Ocean Resorts.
Reviewed 34 commercial plans for adherence to building and fire codes.
Training
Conducted a 40-hr State Certified Company Officer Class
Conducted Lieutenant orientation training
Continued with the State Certified Firefighter II Class
Marathon Fire conducted live fire training at the Fire Academy
Battalion Chief attended the Standard Workshop for Firefighter I and II new testing.
Received delivery of a 2011 Chevrolet pickup, to replace 2002 Dodge pickup with
160,000 miles.
PUBLIC WORKS
Pollution Control removed 47.24 tons of debris illegally dumped in County rights of
way and 89.88 tons for other departments/agencies (18,320 lbs from the Key West
Garage; 2,760 lbs of tires from the Marathon Garage; 33,280 lbs of exotic brush for
the Land Authority, 3,800 lbs of metal from Marathon Public Works yard, and
121,600 lbs from a joint cleanup of Niles Road with Solid Waste and the Land
Authority)
Received two (2) new hybrid replacement vehicles for Recycling/Solid Waste
Department.
Received new replacement truck for lower keys Road Department Sign Shop
Received new replacement F750 crew cab truck for PK Road Department
Key West Mobile Mechanic Norman Haney was chosen for the Employee Service
Award for February, 2011
Completed roof and structural concrete repairs at the Stock Island Animal Shelter
Received permit from County Building Department for the Watson Field Bark Park
Removed playground equipment at Watson Field; storing reusable pieces
Public Works crew removed approx. 200 LF of iron fencing at the West Martello to
save money on contract
Road Department painted safety lines on Atlantic Boulevard at Higgs Beach
Repaired generator transfer switch at the Gato Building
Presented Higgs Beach Playground project to TDC/DAC1 and received approval of
$150,000.00 for Phase I
Several staff members completed Division of Emergency Mgmt. Debris Management
training
Received four new small portable generators for use at hurricane shelters
Met with Planning staff to review changes being made to Comp Plan with regard to
parks/recreational areas
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African Memorial artwork touched up and protective sealant applied using TDC
project funding
PROJECT MANAGEMENT
Engineering Services
Boca Chica Road Restoration Permit received and construction started.
Toms Harbor Channel Bridge Inspection complete, design report reviewed and
comments to Consultant. Construction drawings beginning.
Project Management
Conch Key Fire Station Front end docs in review. Goes to Demand Star for
RFP to be issued in April.
Stock Island Fire Station Environmental Phase I Report by EE&G received
March 29th. Moving forward into Environmental Phase II.
Marathon Courthouse Renovation contract is executed, and shop drawings for
replacement trailers complete. Trailers are ordered and the NTP will be issued in
April.
Medical Examiner Fencing Additional earthmoving not required. Public Works
is installing required vehicle barrier behind the building.
TDC PROJECTS
East Martello Bathrooms Project completed. Waiting for final close out docs
from contractor (PFEC).
East Martello Interior/Exterior Doors DAC approved additional funding to
install doors on 2nd floor. Still waiting for TDC approval. CSI contractor has
mobilized and waiting for issuance of County permit to proceed.
West Martello Fencing 190 feet of fencing installed using 1st round of funding;
waiting on close out docs. DAC approved 2nd round of funding to complete
fencing replacement. Still waiting for TDC approval.
West Martello Brick & Mortar NTP issued March 31st for Brick and Mortar
renovation. CSI contractor mobilized, City permits issued. Contractor on site
March 31st and project proceeding.
AIDS Memorial- RFP on Demand Star and pre-bid meeting scheduled for April
8th. Final bid acceptance date is April 21st.
Wastewater
Duck Key Wastewater Construction continues on WWTP and collection
system.
Cudjoe Wastewater Assessment rules and subareas completed.
TECHNICAL SERVICES
We completed 206 work orders, installed the remaining Lenovo desktop computers and
prepared for the next order of 50 machines, welcomed a new employee, Joe Tuttle, while
saying goodbye to a retiring employee, Cee Roth, continued to work on the content of our
new website, installed new storage and migrated data to it for the Mail-Archiver-VM
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server, acquired several new apple iPad 2 tablets, disposed of old computers and printers ,
pushed out new Microsoft security updates and updated library computers.
VETERANS AFFAIRS
Clients Assisted: 2123
New Clients Assisted: 53
Field Visits 9
Benefits Delivery At Discharge 9
Van Clients Transported: 219
(to the VAMC, Miami as well as other Miami area hospitals, without incident)
The Veterans Affairs Department:
The financial data for the month of March totals to $86,150.00 and indicates the amount
of new revenue brought into Monroe County derived from claims for the entire
department, including Key Largo and Marathon.
The financial data captured monthly will vary due to the Veterans Administration
variable time frame on adjudication of awards, as well as the amount awarded.
GROWTH MANAGEMENT
GROWTH MANAGEMENT DIVISION MARCH 2011
2009, 2010 & 2011 GROWTH MANAGEMENT EXPENSES
EXPENSES ENDING MARCH
Total Total Total FY 2011 FY 2010 FY 2009 %
Budgeted Expenses Expenses Expenses Expenses Expenses Variance
Expenses FY 2010 FY 2009 Ending Ending Ending Expenses
FY 2011 March March March Ending
Mar. FY
2011
from
Mar. FY
2010
Growth Mgmt. $773,577 $419,431 $448,743 $368,765 $169,405 $183,059
Admin.
218%
Geographic $199,855 $209,676 $231,399 $83,045 $93,211 $84,760
Info. (GIS)
89%
Planning $1,189,70$990,168 $985,726 $436,209 $453,550 $392,702
4 96%
Comprehensive $260,000 $301,385 $46,045 $66,095 $2,473 $6,308
Plan
2673%
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Planning $84,167 $80,563 $84,698 $38,461 $31,795 $40,750
Commission
121%
Environmental $297,679 $280,108 $269,072 $137,297 $120,478 $139,868
Resources
114%
Code $1,203,57$1,155,60$1,048,25$498,933 $516,982 $458,002
Enforcement 0 0 1 97%
Boating Imprv. $750,774 $306,309 $320,737 $144,936 $25,557 $118,659
567%
Environmental $192,444 $153,611 $127,392 $53,670 $48,316 $37,260
Restoration
111%
GROWTH MANAGEMENT REVENUE
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Revenue 2011 vs. 2010
OfficeJan., 10'Jan., 11'Feb., 10'Feb., 11'March, 10'March, 11'FY - March, 10'FY - March, 11'
Upper Keys$62,624.4067,195.7076,290.16$83,739.79$133,261.24$547,002.98735,095.82
94,973.65
Middle Keys$58,384.23160,736.7956,020.27$87,096.09$154,789.03$508,418.06890,754.58
152,561.61
Lower Keys$25,138.5419,430.6024,072.44$29,329.19$27,464.62$220,212.27141,119.48
28,906.60
TOTAL$146,147.17247,363.09156,382.87276,441.86$200,165.07$315,514.89$1,275,633.311,766,969.88
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BUILDING DEPARTMENT
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BUILDING INSPECTIONS
Jan., Jan., Feb., Feb., March, March, FY- FY -
10' 11' 10' 11' 10' 11' 3/10 3/11
Building 1,031 1,083 1,025 936 1,173 1,110 6,232 6,038
Plumb/Mec1,156 854 1,061 953 1,164 1,038 5,309 6,000
h
Electrical 271 352 281 337 357 414 1,827 2,084
Total 2,458 2,289 2,367 2,226 2,694 2,562 13,368 14,122
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PLAN REVIEW
Jan., 10'Jan., 11'Feb., 10'Feb., 11'March, 10'March, 11'FY - 3/10FY - 3/11
2,8381,7093,1191,8953,6592,43319,79612,963
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Marine Resources Office
Channel Markers
16
Quarter Channel Marker/Buoy Replacement Costs
April-June '10 $14,103
July-Sept '10 $17,295
Oct-Dec '10 $6,645
Jan-March '11 $700
Total: $38,743
Derelict Vessel Program:
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Quarter Derelict Vessel Removal Costs
April-June '10 $92,359
July-Sept '10 $104,865
Oct-Dec '10 $45,231
Jan-March '11 $38,038
Total: $280,493
Vessel Pumpout Program
:
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Quarter Pumpout Revenue Clean Vessel Act Reimbursement
April-June '10 $975 $4,968
July-Sept '10 $620 $2,251
Oct-Dec '10 $670 $0
Jan-March '11 $1,060 $4,255
Total: $3,325 $11,474
GIS Accomplishments
GIS Projects
- SE FL Regional Compact SLR Vulnerability Preparation
- GIS Server/Intranet Site Maintenance and data updates/editing (on-going)
- TDRC BOCC Meeting
GIS Data/Map Requests/Technical/Programming
Web app Flex configuration, widget manipulation for the new Flex web app
- Tobacco Retailers/Schools Maps Dept. of Health
- -
- Installed the Adobe Flash Builder IDE for Flex
- Python techniques for accessing XML
- GIS support for Mark Rosch, walkthrough for creating a parcel selection set using
a joined list of RE #s from Excel, also an equivalent Python script tool provided.
- Work configuring operating system for the configurable Silverlight web viewer,
troubleshooting .NET framework
- Joined beta program for Silverlight viewer
- GIS support for Ronda Norman, aerial maps of Paradise Pit RE# 00087100-
000500
- Housing Authority Comparable Properties Maps
- Created index page for the web server, mc-gisweb.
- GIS supp
documents opening in version 10
- Configured table parameters for MonroeGISData service
- Geocoding support
- GIS support for Julia Todd, output street index via Python script for Fire Dept
map books
- General GIS support for Tier mapping, explanation/instruction provided for
reading map series
- Attended webinar, other online training for ArcGIS Web Mapping APIs
- Updated parcel layer - March 2011
- GIS support for ArcGIS desktop users - installed ArcGIS 10 for all users
- desktop upgrades completed, now focusing on the server-side upgrade process
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- GIS support for Steven Biel, zoning map concerning RE 00081780-000214
- GIS support for Kevin Wilson, fire station locations, SLR Vulnerability Analysis,
Conch Key and Stock Island
- New server specs discussion/support provided by Eric Udell
GIS support for Holly Pfiester, street map book
GIS Addressing
- 33 Address Assignments
CODE COMPLIANCE
UPPER KEYS
20
MIDDLE KEYS
21
LOWER KEYS
22
ÌÑÌßÔÍ
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PLANNING & ENVIRONMENTAL RESOURCES
CURRENT PLANNING CATEGORY
Appeal to Planning Commission in Progress........................................................................... 1
Appeal to DOAH in Progress ................................................................................................. 3
Alcoholic Beverage Completed ............................................................................................... 2
Alcoholic Beverage in Progress ............................................................................................... 2
Code Enforcement Referral (estimated at 1 per week per Current Planner (4 ........................ 16
Conditional Use, Major Permit Issued ..................................................................................... 1
Conditional Use, Major Permit in Progress ............................................................................. 1
Conditional Use, Minor Permit Issued .................................................................................... 1
Conditional Use, Minor Permit in Progress ............................................................................. 2
Conditional Use Minor Deviation Applied .............................................................................. 1
Conditional Use Minor ............................................................................................................ 2
Conditional Use, Major Deviation in Progress ........................................................................ 1
Conditional Use, TDR in Progress........................................................................................... 1
Development Agreement in Progress ...................................................................................... 1
Public Assembly Permits Applied ........................................................................................... 1
Public Assembly Permits in Progress ...................................................................................... 5
Road Abandonment in Progress............................................................................................... 4
Setback Waiver, Applied ......................................................................................................... 1
Setback Waiver, Issued ............................................................................................................ 1
Variance Administrative Applied ............................................................................................ 3
Variance Administrative, Completed....................................................................................... 1
Variance Administrative in Progress ....................................................................................... 4
Variance, Planning Commission, Applied ............................................................................... 1
Variance, Planning Commission in Progress ........................................................................... 3
Permits Reviewed & Processed ............................................................................................... 119
Vacation Rental applied ........................................................................................................... 6
Vacation Rental Issued ............................................................................................................ 2
Vacation Rental Mgr. License Applied ................................................................................... 4
Vacation Rental Mgr. License Issued ...................................................................................... 2
ROGO related applications
ROGO Exemptions Applied .................................................................................................... 4
ROGO Exemptions/Denials Issued.......................................................................................... 3
Mixed Use Category
MCC Text Amendment Initiated ............................................................................................. 6
MCC Text Amendment, In progress ........................................................................................ 12
Customer Service
In- ............................ 300
Telephone inquiries estimated at 10 per planner (7) per day ................................................... 2100
Email inquiries estimated at 5 per planner (7) per day ............................................................ 300
Request for Research Applications .......................................................................................... 1
Pre-Application Conferences ................................................................................................... 2
Letters of Understanding.......................................................................................................... 3
Historic Preservation Committee Application ......................................................................... 3
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Administrative Meetings
Development Review Committee 1 meeting, 7 items
Planning Commission - 1 meetings, 5 items
COMPREHENSIVE PLANNING CATEGORY
Kathy Grasser, Comprehensive Planner
I. COMPREHENSIVE PLAN UPDATE
Housing - ROGO discussion ..................................................................................................4
Kathy to attend div dir mtg CIP ..........................................................................................1
Level of Service, Parks and Rec ............................................................................................1
Met with APD on Solid Waste Element ................................................................................1
Met with Engineering on Sewer Element ..............................................................................1
Met with GMD and Budget Analyst on consultants 2011 FY comp plan budget .................1
Met with Public Works on Parks and Rec element................................................................2
Put together CIP manual for staff ..........................................................................................1
Read/reviewed Tech document ..............................................................................................1
Reviewed CIP Element ..........................................................................................................1
Reviewed Energy and climate tech document review ...........................................................1
Reviewed March invoices ......................................................................................................2
Reviewed Recreation and Open Space Element ....................................................................1
Reviewed Solid Waste Element .............................................................................................1
Sent reviewed elements to consultants ..................................................................................4
Set up Parks and Rec Board meeting for staff .......................................................................1
Teleconference with consultant for housing data and element ..............................................1
Teleconference with Consultants on FLU element and scheduling.......................................1
Updated Consultant/comp plan schedule ...............................................................................1
Wrote AIS and Memo for K&S April presentation ...............................................................1
II. PROJECTS
Added to AICUZ notebooks ..................................................................................................1
Coordination Documents for EIS Committee Members ........................................................1
Updated and sent out 8 sets and 1 cd set of NNK notebooks ................................................8
Wrote BOCC Tier hearing minutes .......................................................................................1
Wrote school board for signed waiver ...................................................................................1
III. REPORTS
Wrote and Ads, SPONS, BOCC packet for Sugarloaf Overlay
and LUD March 16, 2011 meeting ........................................................................................1
IV. STAFF
Comprehensive Planning Staff Meetings
Assisted with Wisteria PC package .......................................................................................1
Attended Comprehensive Planning Staff Meeting ................................................................3
Met with staff on Tier BOCC Process for BOCC hearing.....................................................1
Assisted Staff
Assisted staff with Zip files ...................................................................................................1
Attended BOCC to support Rich Jones .................................................................................1
Gave new Assistant Planning Director planning documents .................................................1
V. MEETINGS
25
AICUZ staff meeting .............................................................................................................1
Attended staff meeting RE: web page agenda ......................................................................1
Community plus database for P&Z meeting with staff .........................................................1
.....................................................1
Met with GMD, APD, PD, consultants, EIS Committee on AICUZ.....................................2
Met with PD on document formatting ...................................................................................1
Met with public on NNK Notebooks .....................................................................................1
VI. CAPITAL IMPROVEMENT IMPLEMENTATION
Go over CIP stuff ...................................................................................................................1
Meeting with GMD Director, County Administrator and OMB ...........................................1
Trained pertinent Division Directors on the CIP ...................................................................1
VII. INFORMAL MEETINGS
Planning Director ...................................................................................................................5
VIII. TELEPHONE CALLS
Various Telephone calls received ..........................................................................................5
Various Telephone calls made ...............................................................................................5
PROFESSIONAL DEVELOPMENT
FAC Legislative Webinar- 2011 Growth Management Proposals ........................................1
COMPREHENSIVE PLANNING
Comprehensive Planning - Mitch Harvey ........................................................................3/11
Development Review Committee Meeting ............................................................................1
Planning Commission Meeting ..............................................................................................1
Presented Transient Use Moratorium Amendment to PC .....................................................1
Presented Sub Area Policy Amendment to PC ......................................................................1
Comp Plan Update teleconference with Keith & Schnars to review progress ......................1
Review of Keith & Schnars Invoices .....................................................................................1
Reviewed Military Compatibility section of Technical Document .......................................1
Attended NAS EIS Oversight Committee meeting ...............................................................1
Attended Energy & Climate Chance Element review meeting .............................................1
Comp Plan Team Meeting .....................................................................................................1
Responded to E-mails and phone calls .................................................................................25
Attended Legislative Update Webinar ...................................................................................1
ENVIRONMENTAL RESOURCES
PERFORMANCE REVIEW
CATEGORY:
Code Enforcement Referral ..................................................................................................8
Tier Designation Reviews ......................................................................................................8
Long Dock Variance Application ..........................................................................................1
Pre App Conference ...............................................................................................................1
Permit Application Site Visit (est) .........................................................................................14
OTHER: Misc Bio .................................................................................................................50
Site Visits (Miscellaneous) Turtle Stranding .........................................................................1
Vegetation Mitigation Letter ..................................................................................................1
Code Enforcement Assessment Memo ..................................................................................2
26
Conditional Use Staff Report .................................................................................................2
GIS Map Assorted..................................................................................................................28
Interagency Coordination DEP, ACOE, FKEC, FL Park Serv, FWC, DCA, FWS, FEMA.10
Letter of Understanding .........................................................................................................1
Permit Application Review/Assessment ................................................................................2
Contractors Summit ..............................................................................................................2
DRC .......................................................................................................................................1
Planning Commission ...........................................................................................................1
Code Enforcement ................................................................................................................4
BOCC Tier Hearing ...............................................................................................................1
Phone Calls [Estimated] .........................................................................................................300
Front Counter Walk Ins [Estimated] ......................................................................................300
27