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CY2019 10/16/2019 GJ�S COUgta P _ 1...,"7°°E.N Kevin Madok, CPA =� : Clerk of the Circuit Court& Comptroller—Monroe County, Florida o~R�E GOVN�Q DATE: November 12, 2019 TO: Janet Gunderson Herbener Senior Grant&Finance Analyst , FROM: Pamela G. Hanc•4/�.C. SUBJECT: October 16th BOCC Meeting Attached are electronic copies of the following items for your handling: C18 Agreement with Guidance/Care Center for the Community Transportation for Disadvantaged Program in the amount of$41,225.00 and Baker Act Transportation Service Program in the amount of$165,000.00 for Fiscal Year 2020. C20 Grant Award of$133,334.00 from FDLE for the Residential Substance Abuse Treatment Program with a 25%match requirement of$33,334.00; and granted approval and authorized execution of an Agreement with Guidance/Care Center in the amount of$133,334.00 for the project entitled, "Men's Jail In-House Drug Abuse Treatment Program", for the project period of January 1, 2019 through December 31, 2019. Should you have any questions, please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 RESIDENTIAL SUBSTANCE ABUSE TREATMENT FUNDS AGREEMENT THIS AGREEMENT is made and entered into this 16th day of October 2019, by and between MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to as"COUNTY,"and the Guidance/Care Center, hereinafter referred to as"AGENCY"or"PROVIDER". W ITN ESS ETH WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of Residential Substance Abuse Treatment Funds to the COUNTY to implement a program that provides residential substance abuse treatment services to offenders held in local correctional facilities who have at least six months and no more than twelve months of their sentence left to serve; and WHEREAS, the COUNTY is in need of an implementing agency to provide said services under this Program; and WHEREAS, the AGENCY is the sole provider of this program; and WHEREAS, the COUNTY has agreed to disburse the Residential Substance Abuse Treatment funds to the AGENCY in accordance with the COUNTY'S application for the Residential Substance Abuse Treatment Funds. NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the AGENCY agree as follows: 1. TERM - The term of this Agreement is from January 1, 2019 through December 31, 2019, the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. 2. SERVICES - The AGENCY will provide services, in compliance with all provisions, as outlined in the COUNTY'S Residential Substance Abuse Treatment Sub-Grant Award, attached and made a part hereof(Attachment B). 3. FUNDS - The total project budget to be expended by the AGENCY in performance of the services set forth in Section 2 of this agreement shall be the total sum of$133,334. The total sum represents federal grant/state sub-grant support in the amount of$100,000 and local matching funds in the amount of $33,334, which amount shall be provided by the county. All funds shall be distributed and expended in accordance with the Project Budget Narrative as outlined in the grant agreement. 4. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement Sub-Grant Award Certificate and Application" and all laws, rules and regulations relating thereto are incorporated by reference (Attachment B). 5. IMPLEMENTING AGENCY BOUND - The AGENCY is an implementing agency under the COUNTY'S Residential Substance Abuse Treatment Program and shall be bound by all the provisions of the documents incorporated by reference in Section 4 of this Agreement. Additionally, the AGENCY shall be bound by all laws, rules, and regulations relating to the COUNTY'S performance under the Florida Department of Law Enforcement Residential Substance Abuse Treatment Grant Program. 6. BILLING AND PAYMENT (a) The AGENCY shall comply with the program and expenditure reporting requirements for Residential Substance Abuse Treatment Grant funds. The AGENCY shall provide all documents and information as set forth in Attachment F prior to billing and payment. The AGENCY shall render to the COUNTY a detailed quarterly performance report not later than 7 days after the end of each quarter. The quarterly performance reports must include a response to all objectives included in your project, as described in the Performance section in the grant agreement. A detailed narrative, reflecting on accomplishments, challenges, etc. is required as part of this quarterly report. The AGENCY shall render i to the COUNTY, monthly itemized invoices, not later than 30 days after the end of each month, properly dated, describing the services rendered, the unit cost of the services, and all other information required including supporting documentation validating delivery of services. The original invoice shall be sent to: Grants Administrator 1100 Simonton Street Key West, FL 33040 (b) Payment shall be made after review and approval by the COUNTY within thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY. (c) The County shall only make payment subject to the funded amount above, for the documented services provided which are reviewed and approved as complying with Monroe County Code of Ordinances, State laws and regulations and Attachment B - Residential Substance Abuse Treatment Funds Sub-Grant Award. Evidence of services rendered by the AGENCY shall be in the form of a letter, summarizing the units of services with supporting documentation of service delivery attached. The letter should contain a notarized certification statement. An example of a payment request cover letter is included as Attachment A. 7. TERMINATION - This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered to the other party. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has received notice of termination. 8. ACCESS TO FINANCIAL RECORDS AND PUBLIC RECORDS. - The AGENCY shall maintain appropriate financial records which shall be open to the public at reasonable times and under reasonable conditions for inspection and examination and which comply with the Agreement incorporated in Section 4 of this Agreement. The County and AGENCY shall allow and permit reasonable access to, and inspection of, all documents, papers, letters or other materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and AGENCY in conjunction with this Agreement; and the County shall have the right to unilaterally cancel this Agreement upon violation of this provision by AGENCY. 9. AUDIT AND RIGHT TO AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the term of this Agreement, within one-hundred twenty (120) days following the Agreement's lapse or early termination and shall also comply with all provisions of the Agreement incorporated in Section 4 of this Agreement. Right to Audit. Availability of Records. The records of the parties to this Agreement relating to the Project, which shall include but not be limited to accounting records (hard copy, as well as computer readable data if it can be made available; general ledger entries detailing cash and if applicable trade discounts earned, insurance rebates and dividends; any other supporting evidence deemed necessary by County or the Monroe County Office of the Clerk of Court and Comptroller (hereinafter referred to as "County Clerk") to substantiate charges related to this agreement, and all other agreements, sources of information and matters that may in County's or the County Clerk's reasonable judgment have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any contract document (all foregoing hereinafter referred to as "Records") shall be open to inspection and subject to audit and/or reproduction by County's representative and/or agents or the County Clerk. County or County Clerk may also conduct verifications such as, but not limited to, counting employees at the job site, witnessing the distribution of payroll, verifying payroll computations, overhead computations, observing vendor and supplier payments, miscellaneous allocations, special charges, verifying information and amounts through interviews and written confirmations with employees, Subcontractors, suppliers, and contractor's representatives. The County Clerk possesses the independent authority to conduct an audit of Records, assets, and activities relating to this Project. The right to audit provisions survives the termination of expiration of this Agreement. 2 10. NOTICES - Whenever either party desires to give notice unto the other, it must be given by written notice, sent by registered United States mail, with return receipt requested, and sent to: FOR COUNTY: FOR PROVIDER: Grants Administrator Maureen Dunleavy, MA, NCC LMHC 1100 Simonton Street Area Director Key West, FL 33040 Guidance/Care Center 1205 Fourth Street • Key West, FL 33040 Copies of all default notices, notices of breach, termination, legal claim, or indemnity copied to: WestCare Foundation, Inc. Attn: Executive Vice President 1711 Whitney Mesa Drive Henderson, Nevada 89014 Either of the parties may change, by written notice as provided above, the addresses or persons for receipt of notices. 11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level sufficient to allow for the services specified herein, this Agreement may then be terminated immediately, at the option of the COUNTY, by written notice of termination delivered in person or by mail to the AGENCY at its address specified above. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has received notice of termination. 12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining to, or regulating the provision of, such services, including those now in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States Constitution, which provide that no revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately upon delivery of written notice of termination to the AGENCY. If the AGENCY receives notice of material breach, it will have thirty days in order to cure the material breach of the contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically be terminated. 13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign this Agreement or any interest under this Agreement, or subcontract any of its obligations under this Agreement, without the written consent of the other. 14. EMPLOYEE STATUS — The AGENCY is an independent contractor. Persons employed by the AGENCY in the performance of services and functions pursuant to this Agreement shall have no claim to pension, worker's compensation, unemployment compensation, civil service or other employee rights or privileges granted to the COUNTY'S officers and employees either by operation of law or by the COUNTY. 15. INDEMNIFICATION AND HOLD HARMLESS. The AGENCY covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims and causes of action for medical malpractice, medical negligence, bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, • damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of services provided by the AGENCY occasioned by the negligence, errors, or other wrongful act or omission of the AGENCY'S employees, agents, or volunteers. 16. ATTORNEY'S FEES AND COSTS. The County and AGENCY agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against the non- 3 prevailing party, and shall include attorney's fees, courts costs, investigative, and out-of-pocket expenses in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. 17. BINDING EFFECT. The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the County and AGENCY and their respective legal representatives, successors, and assigns. 18. CODE OF ETHICS. County agrees that officers and employees of the County recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. 19. NO SOLICITATION/PAYMENT. The County and AGENCY warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the AGENCY agrees that the County shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 20. COMPLIANCE WITH LAW. In providing all services pursuant to this agreement, the AGENCY shall abide by all statutes, ordinances, rules and regulations pertaining to or regulating the provision of such services, including those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules and regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the AGENCY. 21. PROFESSIONAL RESPONSIBILITY AND LICENSING. The AGENCY shall assure that all professionals have current and appropriate professional licenses and professional liability insurance coverage. Funding by the Board is contingent upon retention of appropriate local, state and/or federal certification and/or licensure of the AGENCY'S program and staff. 22. NON-DISCRIMINATION. The COUNTY and AGENCY agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. The COUNTY and AGENCY agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352), which prohibits discrimination in employment on the basis of race, color, religion, sex, and national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC § 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC §§ 6101-6107), which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, §§ 523 and 527 (42 USC §§ 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC §§ 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC §§ 12101), as amended from time to time, relating to nondiscrimination in employment on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; and 11) any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. 4 23. COVENANT OF NO INTEREST. County and AGENCY covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. 24. NON-WAIVER OF IMMUNITY. Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the County and the AGENCY in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the County be required to contain any provision for waiver. 25. ATTESTATIONS. AGENCY agrees to execute such documents as the County may reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement. 26. PRIVILEGES AND IMMUNITIES. All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the County, when performing their respective functions under this Agreement within the territorial limits of the County shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the County. 27. NO PERSONAL LIABILITY. No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 28. LEGAL OBLIGATIONS AND RESPONSIBILITIES: Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the County, except to the extent permitted by the Florida constitution, state statute, and case law. 29. NON-RELIANCE BY NON-PARTIES. No person or entity shall be entitled to rely upon the terms of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the County and the AGENCY agree that neither the County nor the AGENCY or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. 30. GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the County and AGENCY agree that venue will lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. The County and AGENCY agree that, in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the institution of any other administrative or legal proceeding. 31. NON-WAIVER. Any waiver of any breach of covenants herein contained to be kept and performed by the AGENCY shall not be deemed or considered as a continuing waiver and shall not operate 5 to bar or prevent the Board from declaring a forfeiture for any succeeding breach, either of the same conditions or covenants or otherwise. 32. SEVERABILITY. If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The County and AGENCY agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. 33. ENTIRE AGREEMENT (a) It is understood and agreed that the entire Agreement of the parties is contained herein, and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. (b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties. z: f r N; `R S • . EREOF, the parties to this Agreement have caused their names to be affixed hereto by the heyffoie o,, ; reof for the purposes herein expressed at Monroe County, Florida, on the day and year 4fifir v� lie o e. . A, 4 �• �. r ) ,` £� ��" ' w BOARD OF COUNTY COMMISSIONERS '"PrcT ' µ�{r'EVIN MADOK, Cler OF ...OE COUNTY LO By: By: f . eputy Clerk Vice. ay'.. 'Chairman cta = -ti (-D fir- r rl .< . j _ Guidance/Care Center, Inc., ac51 fda • `_'z 501(c)(3) not-for-profit corpo Zon 4 � = 171 . (Federal ID No. 50Ie1LISE -2.4 7.. r-- IV. P. Witne �L-�. By itne Director Guidance/Care Center, Inc., a Florida 501(c)(3) not-for-profit corporation MONROE COUNTY ATTORNEY CHRISTINE LIMBERT-BARROWS ASSISTANT CO EY DATE: J 6 • ATTACHMENT A ORGANIZATION LETTERHEAD Monroe County Board of County Commissioners Finance Department 500 Whitehead Street Key West, FL 33040 Date The following is a summary of the expenses for (Organization name) for the time period of to_. Check # Payee Reason Amount 101 Company A Rent $ X,XXX.XX 102 Company B Utilities XXX.XX 104 Employee A P/R ending 05/14/01 XXX.XX 105 Employee B P/R ending 05/28/01 XXX.XX (A) Total $ X,XXX.XX (B) Total prior payments $ X,XXX.XX (C) Total requested and paid (A + B) $ X,XXX.XX (D) Total contract amount $ X,XXX.XX Balance of contract (D-C) $ X,XXX.XX I certify that the above checks have been submitted to the vendors as noted and that the expenses are accurate and in agreement with the records of this organization. Furthermore, these expenses are in compliance with this organization's contract with the Monroe County Board of County Commissioners and will not be submitted for reimbursement to any other funding source. Executive Director Attachments (supporting documentation) TO BE COMPLETED BY NOTARY (in accordance with State notary requirements) State of County of This instrument was acknowledged before me this day of (month), (year), by (name of officer or agent, title or officer or agent) of (name of entity). Personally Known Produced Identification: Type of ID and Number on ID (Seal) Signature of Notary Name of Notary (Typed, Stamped or Printed) Notary Public, State of Gunderson-Janet ATTACHMENT B From: RonaKayCradit@fdle.state.fl.us Sent: Tuesday, September 17,2019 5:14 PM To: Gunderson-Janet Cc: susanadams@fdle.state.fl.us; RonaKayCradit@fdle.state.fl.us Subject: SIMON (Subgrant#2020-RSAT-MONR-1-D2-002) -Subgrant Application Awarded CAUTION: This email originated from outside of the County. Whether you know the sender or not, do not click links or open attachments you were not expecting. The Subgrant Application for the project entitled MEN'S JAIL IN-HOUSE DRUG ABUSE TREATMENT PROGRAM (Subgrant # 2020-RSAT-MONR-1-D2-002) has been approved. You will receive your paper copy shortly. The approved contract can be accessed by logging into SIMON: 1. Select the "My Account >> Applications/Contracts" menu option and then click on the Project Title in the Awarded Applications section. 2. Click the "View Subgrant" link in the left sidebar. If you have any questions, please contact your grant manager, Susan Adams, at the Office of Criminal Justice Grants, Florida Department of Law Enforcement (850) 617-1250. i 8 Residential Substance Abuse Treatment(RSAT) Program CERTIFICATE OF SUBAWARD Subrecipient Monroe County Board of Commissioners Subreciplent DUNS:073878757 Date of Award:09f0812019 Grant Period: From: 01/01/2019 TO: 12/31/2019 Project Title: MEN'S JAIL iN-HOUSE DRUG ABUSE TREATMENT PROGRAM Subgrant Number. 2020-RSAT-MONR-1-D2-002 Federal Funds: 5100,000.00 Matching Funds: $33,334.00 Total Project Cost $133,334.00 CFDA Number: 16.593 Federal Award Number.2018-J2-BX-0042 Federal Awarding Agency:U.S.Department of Justice(USDOJ) Pass-through Entity:Florida Department of Law Enforcement(FDLE) Research and Development No indirect Cost No A subaward agreement is entered Into by and between the Florida Department of Law Enforcement(herein referred to as"FDLE"or"Department")and the Monroe County Board of Commissioners(herein referred to as"Subrecipient"); WHEREAS,the Department has the authority pursuant to Florida law and does hereby agree to provide federal financial assistance to the Subreciplent in accordance with the terms and conditions set forth in the subgrant agreement,and WHEREAS,the Department hes available funds resulting from a federal Residential Substance Abuse Treatment award issued under the Omnibus Crime Control and Safe Streets Act of 1968,as amended,and WHEREAS,the Subrecipient and the Department have each affirmed they have read and understood the agreement in its entirety and the Subreciplent has provided an executed agreement to the Department NOW THEREFORE,in consideration of the foregoing: A subaward is hereby made to the Subrecipient identified above.The subaward Is for the amount and time period specified above. This award Is a cost-reimbursement agreement Requests for reimbursement must be submitted on either a monthly or quarterly basis,as designated in the Financial Section of the agreement The Subreciplent must maintain original supporting documentation for all funds expended and received under this agreement In sufficient detail for proper pre- and post-audit and to verify work performed was In accordance with the deliverable(s)and not eligible for payment under another state or federal funding source. Supporting documentation includes,but is not limited to:timesheets, activity reports,paystubs,third-party contracts,quotes,procurement documents,equipment inventory 9 Residential Substance Abuse Treatment(RSAT)Program CERTIFICATE OF SUBAWARD (CONTINUED) records,purchase orders,original receipts,Invoices,canceled checks or EFT records,or bank statements,as applicable.Payment shall be contingent upon the Department's grant manager receiving and accepting the invoice and requested supporting documentation. The Subredplent must provide Performance Reports on either a monthly or quarterly basis,as designated in the Performance Section of the agreement,to the Department attesting to the progress toward deliverables and to validate the required minimum acceptable level of service performed.Performance Reports are due no later than 15 days after the end of each reporting period. This award is subject to all applicable rules,regulations,and conditions as contained in the Office of Justice Programs (OJP)Financial Guide,and/or the ORice of Management and Budget(OMB)Uniform Grant Requirements(2 C.F.R. Part 200),in their entirety.It is also subject to the standard and special conditions attached and such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government. Failure to comply with provisions of this agreement,or failure to meet minimum performance specified In the agreement will result In required corrective action up to and including project costs being disallowed,withholding of federal funds and/or termination of the project,as specified within the terms of the agreement and OMB Uniform 00.338- 342. et he 0012/, orized ffic Date Rona Kay Credit Bureau Chief This award Is subject to the special conditions(if any)prescribed below. 10 Residential Substance Abuse Treatment(RSAT) Program CERTIFICATE OF ACCEPTANCE The subgrantee,through its authorized representative,acknowledges receipt and acceptance of subgrant award number 2020-RSAT-MONR-1-D2-002,in the amount of$100,000.00,for a project titled, MEN'S JAiL iN-HOUSE DRUG ABUSE TREATMENT PROGRAM,for the period of 01/01/2019 through 12/31/2019,to be Implemented In accordance with the approved subgrant application,and subject to the Florida Department of Law Enforcement's Standard Conditions and any special conditions governing this subgrant. This subaward requires that the subreciplent adhere to the following: SUPPLANTING:Federal funds must be used to supplement existing state or local funds for program activities and may not replace state or local funds which have been appropriated or aflocated for the same purpose.Federal funds may also not be used to replace state or local funds required by law.In accepting this award the subreciplent certifies that ft will not or has not supplanted with federal funds for the approved project PROCUREMENT STANDARDS:The subreciplent certifies all procurement transactions will comply with the subrecipient's procurement policy provided the policy is compliant with the requirements set forth in the Office of Management and Budget(OMB)Uniform Requirements,2 C.F.R.200.317-328.in the event the subreciplent's procurement policy does not comply with the OMB procurement requirements,the subreciplent ensures all grant- related procurements will be conducted in a manner consistent with the federal standards. CONFLICT OF INTEREST:Decisions related to use these grant funds must be free from undisclosed personal or organizational conflicts of interest,both In fact and In appearance.The subredpient certifies the unit of government below is compliant with OMB Uniform Requirements,2 C.F.R.200.112,regarding conflict of interest,and will notify FDLE's Office of Criminal Justice Grants,In writing,of any potential conflicts of interest in accordance with this agreement.The subreciplent also agrees to disclose in a timely manner,in writing,all violations of state or federal criminal law Involving fraud,bribery,or gratuity violations. netu f Subgrent Authorized Offic1 • Sylvia J.Murphy,Mayor , (Print Name and Title of Official) Monroe County Board of Commissioners (Name of Subgrantee) (Date of Acceptance) tl Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Section ch Adm_n sitrat Subgrant Recipient Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: Sylvia Murphy Title: Mayor Address: 1100 Simonton Street City: Key West State: FL Zip: 33040-1100 Phone: 305-453-8787 Ext: Fax: 305-453-8789 Email: murphy-syivia@monroecounty-fl.gov Chief Financial Officer Name: Kevin Madok Title: Clerk of Court Address: Post Office Box 1980 City: Key West State: FL Zip: 33041-1980 Phone: 305-295-3130 Ext: Fax: Email: kmadok@monroe-clerk.com 12 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Section try °-® Tstrat on Implementing Agency Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: Sylvia Murphy Title: Mayor Address: 1100 Simonton Street City: Key West State: FL Zip: 33040-1100 Phone: 305-453-8787 Ext: Fax: 305-453-8789 Email: murphy-sylvia©monroecounty-fl.gov Project Director Name: Janet Gunderson Title: Senior Grants and Finance Analyst Address: 1100 Simonton Street Room 2-213 City: Key West State: FL Zip: 33040-3110 Phone: 305-292-4470 Ext: Fax: 305-292-4515 Email: Gunderson-Janet@monroecounty-fl.gov 13 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment e - C ©rosa Overview - - General Project information Project Title: MEN'S JAIL IN-HOUSE DRUG ABUSE TREATMENT PROGRAM Subgrant Recipient: Monroe County Board of Commissioners Implementing Agency: Monroe County Board of Commissioners Project Start Date: 1/1/2019 End Date: 12/31/2019 Problem Identification Description of the need/issue required to be addressed: South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate distinction of being designated as a high-intensity drug trafficking area and, as such, is a leading illicit drug importation area. This has increased the availability of illicit drugs in Monroe County resulting in drug abuse rates higher than both the state and national averages.The Monroe County Sheriffs Office recorded 3,727 drug-related arrests for males during the six-year period of 2012 through 2017. Approximately 570 males were arrested on drug-related charges in 2012, which grew to 1,100 in 2017 (a 93% increase). In Monroe County, the number of accidental deaths caused by prescription drugs increased 75% in one year(from 12 in 2015 to 21 in 2016) according to the Florida Department of Law Enforcement(FDLE) Medical Examiners Annual Report. Cocaine deaths in Monroe County increased to historically high levels as well and in 2016 and 2017 were among the highest rates of accidental deaths in the state with more than 25 per 100,000 individuals. The FDLE 2017 Medical Examiners Commission Drug Report also indicates a rise in Monroe County from 40 prescription drug-related deaths to 48 deaths(20% increase) from 2016 to 2017. Opioid-related accidental deaths continue to remain a significant problem in Monroe County as well with morphine (9 deaths), oxycodone(9 deaths), hydrocodone(8 deaths), fentanyl (6 deaths), and heroin (4 deaths)accounting for at least 36 deaths.The Monroe County Sheriff's Office, Public Defender, and State Attorney's office have indicated a need for additional diversion and treatment services including programs which will allow the county to decrease the number of days' individuals spend incarcerated. Monroe County has over twice the state average for DUI arrests and, consequently, almost three times the state average for vehicular deaths involving drug use. For drug involved parents, statistics from the Florida Department of Children and Families indicate that 34%of Monroe County foster care placements between October 2017 to September 2017 were as a result of parental substance abuse. Opioid and crack cocaine addiction also continues to ravage the community and lead addicts quickly into the criminal justice system. South Florida, including Monroe County and the Florida Keys, like many areas of the country has seen an influx of opiate related deaths and increase in opiate abuse. The project proposed by the service provider supports Monroe County's strategic plan that addresses an identified priority In reducing criminal recidivism related to substance use. Repercussions/impact if need/issue is not addressed: Research has concluded that conditions are ripe for the oploid epidemic to 14 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment ect on ®very worsen in the coming years and that current efforts to reduce misuse of prescription opioids are unlikely to have a significant effect on the number of opioid overdose deaths in the near future. What's needed, they wrote, is a multipronged approach that includes not only programs that monitor and restrict prescriptions, but one that also improves access to treatment, expands the number of interventions that reduce the harms associated with opioid use, and reduces exposure to illicit opioids. [1] [1] Devitt, Michael, "Research Shows Nation's Opioid Epidemic Is Far from Over, More Comprehensive Approach is Needed to Reduce Opioid Use, Deaths; For family physicians who grapple with the effects of the opioid epidemic on a daily basis, there's new evidence that things may, unfortunately, get worse before they start to get better", 20 Feb, 2019.American Academy of Family Physicians (AAFP) <https://www.aafp.org/news/health-of-the- public/20190220opioidprojections.html> Summary of project accomplishments from pre-existing subgrant(2018-RSAT-MONR-I-U4-004) that have been achieved: Data reported in "Completions"and"Reincarcerations"sections the Quarterly Performance Report from the most recent grant period, January 1, 2018 through December 31, 2018 *Q2. Completions-"How many successful RSAT completions were released in the community during the reporting period?" Jan-18 to Mar-18 =7;Apr to June=8;Jul to Sept= 10; Oct to Dec = 14; Total Successful Completions= 39 *Q5. Completions-"During the reporting period, how many successful RSAT completions were released into the community with a continuity of care arrangement, re-entry and/or transitional plan?" Jan-18 to Mar-18=7;Apr to June =8; Jul to Sept= 10; Oct to Dec= 14; Total Successful Completions Released with a Continuity of Care Arrangement=39 (100%) *Q1. Reincarcerations -"How many successful RSAT completions were released, and subsequently reincarcerated on a new criminal charge during the reporting period?" Jan-18 to Mar-18= 1;Apr to June= 0; Jul to Sept= 0; Oct to Dec=3; Total Successful Completions Released then Reincarcerated =4(10% of successful completions) In the proposal of 2018-RSAT it was estimated that 8%of the successful completions would be reincarcerated for a new criminal charge; data results from 2018-RSAT indicate a successful outcome of a 10% recidivism rate. Note: The shortfall for the estimated number of successful completions is likely due to the aftermath of Hurricane Irma. In summary, based on new evidence that the opioid epidemic may, unfortunately, get worse before it starts to get better and the belief that what's needed is a multipronged approach that includes not only programs that monitor and restrict prescriptions, but one that also improves access to treatment, expands the number of interventions that reduce the harms associated with opioid use, and reduces exposure to illicit opioids;this program is more important now,than ever. 15 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment •ect on ®ro :ect Overview Thus,an increase in funding for the 2019-RSAT program is requested. Project Summary (Scope of Work) The Jail-In House Drug Treatment Program(JIP)located within the Monroe County Detention Center began in 1992. It remains today as one of the few such programs operated within a county jail in Florida and the only opportunity for some men to receive intensive drug abuse treatment within Monroe County. Moreover, these men are able to get treatment quickly instead of being one of the 66%of substance abusing Florida residents who desire help but are unable to access treatment due to Florida's lengthy waiting list for substance abuse services as reported by the Florida Department of Children and Families. This program has been able to attain and maintain a very low recidivism rate (under 25%)for participants in the last 8 years with the addition of evidence-based practices and special attention to the unique needs of substance abusing men. The program has a very close relationship with county judges, attorneys, and the administration of the Monroe County Detention Center as well as city and county authorities. Men who complete treatment are often granted early release from incarceration to begin rebuilding their lives,thereby saving the county the expense of their continued detainment. Clients are taught coping skills to manage stress, anxiety,triggers to relapse. Groups also cover job interviewing skills, resume creation, professionalism, budgeting, opening a bank account and household management skills. These skills attained within the context of treatment increases the chances of sustained recovery, healthier family and other personal relationships and safer communities; as they have successfully completed an intensive, comprehensive treatment program. JIP was developed in order to provide substance abuse treatment services to county inmates to lay the foundation for sustained recovery.The majority of clients are court ordered by the Drug Court, Circuit Court and County Court Judges in Monroe County. The rest enter the program as volunteers who have met the criteria for drug/alcohol treatment and will be in the county jail a minimum of 182 days. JIP will serve 70 male inmates. Clients must have a minimum of 6 months' jail time to complete the program, agree to follow all program rules including the absence of disciplinary infractions while incarcerated and complete all program assignments and attend groups 5 days per week. Once clients have been referred to JIP, a biopsychosocial and program orientation is completed to determine treatment needs within 7 days of receiving court order. Additional assessments are conducted including Mental Health Status and the Post Traumatic Check List(PCL-5)which identify suicide risk levels,trauma and impairments in functioning. If a mental health diagnosis is identified as part of the assessment,the client receives a referral for mental health services. These clients continue to participate in the JIP to address the substance use disorder and criminal thinking and behavior. During client treatment, JIP program staff will collaborate with other service providers, since treatment of co-occurring disorders are seen as a vital part of recovery from substance abuse. Admission policies are welcoming to individuals with co-occurring disorders, learning disabilities, illiteracy and other special individualized needs allowing access for all who probably otherwise would not receive services. Client-centered individualized treatment plans,funded by this RSAT program are tailored to the needs of men, are a cornerstone of gender-responsive treatment. Following completion of the comprehensive assessment the JIP counselors and clients collaboratively develop a person- centered Wellness Plan in the first month of service. 16 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment This plan is continuously being developed and then reviewed and updated with the participant every 30 days throughout the course of the program. JIP treatment services are delivered by 3 program staff and a program coordinator. Groups are facilitated 5 days per week. In addition, each program participant is assigned a primary counselor/case manager for monthly individual sessions, to assist with treatment planning, provide comprehensive case management and to monitor progress and discharge planning. Treatment services use several evidence-based practices including Cognitive Behavioral Therapy (CBT)curriculum entitled"Substance Abuse and Criminal Conduct: Strategies for Self- Improvement and Change, Pathways to Responsible Living"authored by Harvey Milkman and Kenneth Wanberg which includes a client workbook for them to keep. Moral Reconation Therapy (MRT), is also used to decrease recidivism among criminal offenders by increasing moral reasoning.Additionally, treatment in the correctional setting incorporates trauma-informed and gender-responsive treatment through the use of the evidenced-based. "Seeking Safety" treatment model to promote the healing and edification of the human spirit. These relational models support the development of healthy relationships with self, significant others, and the community at large in order to reduce the risk of relapse and recidivism.An evidenced-based Relapse Prevention Therapy program will also be incorporated. Clients are required to complete all program service components in 2 phases in a minimum of 6 months. Each phase of treatment includes phase specific"dorm-work"assignments that are reviewed and graded by program staff. Clients are only allowed to phase up to level 2 and successfully graduate the program once all assignments are completed and presented to staff and peers. Clients are required to submit daily homework assignments, attend groups and maintain their behavior in the dorm and groups. When clients move from one phase to the next is not pre- determined and the timeline is individualized based on progress. To ensure the program achieves its intended outcomes and community impact, outcome data is collected from the electronic health record so the program can monitor deliverables; assess where it needs improvements; and make timely adjustments to address the desired outcomes more effectively and efficiently. JIP staff submit monthly status report to Jail Program Director. Program coordinator submits quarterly and annual reports to the County grant administrators. Treatment in the program is a minimum of 6-months and a maximum of one year. Successful program completion rate will be 80% or higher. Recidivism will be collected and monitored post- discharge using the county arrest data system. JIP staff plan for the client's discharge.Aftercare services are encouraged as a part of re-entry planning and last up to 6-months once the client is released. Aftercare includes both mental health and substance abuse needs. Clients are given appointments with a psychiatrist as part of aftercare and assigned a case worker to help them with appointments, treatment adherence, accessing of community services and medication assistance. If MAT(Medication Assisted Treatment)is needed it will be added to discharge planning to occur post release, Corrections staff conduct random drug testing of program participants with tests provided by the contracted services. If a client tests positive for drugs, there is disciplinary action resulting in 30 days in lock down and a return to court for judicial 17 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment review of the case.Tests used are the Reditest icup which is a 10 panel dip sticks testing for amphetamine, benzodiazepines, cocaine, opiates, synthetic opiates, THC, PCP, barbiturates, and MDMA. The JIP program has been evaluated and accredited by the Council on Accreditation for Rehabilitation Facilities (CARF)over the past 9 years. JIP met the highest CARF standards and received recognition for its positive relationships between correctional staff and program staff. 18 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment e.c�tion Performance General Performance Info: Performance Reporting Frequency: Quarterly Prime Purpose Area: 0001 -Residential Substance Abuse Treatment State Purpose Area: 0001 -Residential Substance Abuse Treatment Activity Description Activity: Other Drug Treatment Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Objectives and Measures Objective: 1 -The subrecipient must complete the Performance Measures Worksheet and submit to the Office of Criminal Justice Grants(OCJG) on April 30, July 30,August 30, and January 30. Measure: 3 The subrecipient must complete the Performance Measures Worksheet and submit to the Office of Criminal Justice Grants (OCJG) no later than April 15,July 15, October 15 and January 15. Goal: Yes Objective: PSO-01 -Continuance of the success, reflected by a low recidivism rate, of the Men's Jail In-house Drug Abuse Treatment Program, a multi-pronged approach to substance abuse treatment that includes: Psychosocial Assessment, Individual Counseling, Group Therapy and Case Management, including Aftercare Planning; thus providing substance abusing men the tools for a sustained recovery, healthier family and safer communities. 19 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Sect D erfo ence _ Section Questions: Question: How many beds/slots will receive RSAT services? Answer 70 Question: What is the total population of the facility in which the RSAT program is located. Answer. 596 Question: Provide the physical address(es)for the facility in which the RSAT program is located. Answer. Monroe County Detention Center 5525 College Road Key West, FL 33040 Question: How many participants are anticipated to complete the RSAT program within the subgrant period? Answer. 65 Question: How many participants are anticipated to enter the RSAT program within the subgrant period? Answer: 70 20 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR/Vendor Number: 596000749 Budget: Budget Category Prime Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $100,000.00 $33,334.00 $133,334.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 —Totals — $100,000.00 $33,334.00 $133,334.00 Percentage 74.9996 25.0003 100.0 Project Generated Income: Will the project earn project generated income(PGI)? No 21 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Sectie A° cont. Budget Narrative: Budget Detail: Salaries and Benefits $0 Contractual Services: *Assessments 221 quarter hours @$20.80 = $4,597 *Individual Counseling 1,737 quarter hrs.@$16.77= $29,129 *Group Therapy 11,241.58 quarter hours @$4.19 = $47,102 *Case Management 2,312 quarter hours @$22.71 = $52,506 Total Contractual Services $133,334 Expenses $0 Operating Capital Outlay $0 Indirect Costs $0 Total Budget $133,334 Budget Narrative: The budget reflects costs directly associated with the provision of substance abuse treatment, mental health and educational services to inmates in the Monroe County Detention Center. The unit cost rates were derived by using the hourly rates from the FY 2019-20 State funding contract for Substance Abuse and Mental Health (SAMH)services and dividing by 4 to arrive at the quarter hour(.25) rates. A contract with the service/treatment provider will be developed to be utilized during the established grant period. The contract period with the service provider will be within the subgrant period. The contract with the service provider will be provided to FDLE upon execution of the agreement. Psychosocial Assessment: Monroe County through a contracted service/treatment provider will interview all program participants for the purposes of data collection of educational, employment, criminal, medical, family, substance abuse and mental health histories to assist in the determination of the inmates' appropriateness for the program and to update treatment plans. Unit of Service: Client direct service quarter hour(.25) Unit Rate per qtr. hr.: $20.80 Units Requested: 221 quarter hours to be paid for by this grant. Total Cost: $4,596.80 Individual Counseling: Monroe County through its contracted service/treatment provider will provide one-on-one counseling to all program participants to review progress and develop treatment plans and work on treatment plan goals and objectives. Unit of Service: Client direct service quarter hour(.25) Unit Rate per qtr. hr.:$16.77 Units Requested: 1,737 quarter hours to be paid for by this grant. Total Cost: $29,129.49 Group Therapy: Monroe County through its contracted service/treatment provider will provide group therapy to all program participants weekly. Group counseling among program participants will be conducted to include the introduction of"Self-help 22 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Budget Narrative (Continued): groups"and their attendance to establish an ongoing support network. Unit of Service: Client direct service quarter hour(.25) Unit Rate per qtr. hr.: $4.19 Units Requested: 11,241.58 quarter hours to be paid for by this grant. Total Costs: $47,102.22 Case Management: Monroe County through its contracted service/treatment provider will provide the coordination of adjunctive services, discharge and aftercare planning, communication with collateral contacts, linkage with other treatment resources to all program participants. Unit of Service: Client direct service quarter hour(.25) Unit Rate per qtr. hr.: $22.71 Units Requested: 2,312 quarter hours to be paid for by this grant. Total Cost: $52,505.52 TOTAL PROGRAM COST $133,334.00(rounded) Monthly invoices will be provided to Monroe County by the service/treatment provider detailing services performed during the period for which they seek payment.These are reviewed by Monroe County staff prior to approval of payment. Basis for Unit Cost: Each service is based on the cost centers cited in the Florida Department of State Administrative Code (FAC); Department of Children and Families; Division of Mental Health, Chapter. Community Substance Abuse and Mental Health Services; Financial Rule No.65E-14.021 (Unit Cost Method of Payment). Financial Rule 65E-14.021, Schedule of Covered Services was updated on 4/27/2016. https://www.flrules.org/gateway/RuleNo.asp?title=COMMUNITY%20SUBSTANCE%20ABUSE%20 AN D%20MENTAL%24H EALTH%20S ERVICES%20-%20F I NANC IAL%20R ULES&I D=65E-14.021 Psychosocial Assessment Description-This Covered Service includes the systematic collection and integrated review of individual-specific data, such as examinations and evaluations.This data is gathered, analyzed, monitored and documented to develop the person's individualized plan of treatment and to monitor recovery. Psychosocial assessment specifically includes efforts to identify the person's key medical and psychological needs, competency to consent to treatment, history of mental illness or substance use and indicators of co-occurring conditions, as well as clinically significant neurological deficits, traumatic brain injury,organicity, physical disability,developmental disability, need for assistive devices, and physical or sexual abuse or trauma. Unit of Measure: Direct Staff Hour Treatment Provider Contract: $83.18 Subgrant Application: $20.80 per quarter(.25)hour Individual Counseling Description-Outpatient services provide a therapeutic environment,which is designed to improve the functioning or prevent further deterioration of persons with mental health and/or substance abuse problems. These services are usually provided 23 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Budget Narrative (Continued): on a regularly scheduled basis by appointment,with arrangements made for non-scheduled visits during times of increased stress or crisis.Outpatient services may be provided to an individual or in a group setting. The group size limitations applicable to the Medicaid program shall apply to all Outpatient services provided by a SAMH-Funded Entity.This covered service shall include clinical supervision provided to a service provider's personnel by a professional qualified by degree, licensure, certification, or specialized training in the implementation of this service. Unit of Measure: Direct Staff Hour Treatment Provider Contract:$67.09 Subgrant Application: $16.77 per quarter(.25)hour Group Therapy Description-Outpatient services provide a therapeutic environment, which is designed to improve the functioning or prevent further deterioration of persons with mental health and/or substance abuse problems. These services are usually provided on a regularly scheduled basis by appointment, with arrangements made for non-scheduled visits during times of increased stress or crisis. Outpatient services may be provided to an individual or in a group setting. The group size limitations applicable to the Medicaid program shall apply to all Outpatient services provided by a SAMH-Funded Entity. This covered service shall include clinical supervision provided to a service provider's personnel by a professional qualified by degree, licensure, certification, or specialized training in the implementation of this service. Unit of Measure: Direct Staff Hour Treatment Provider Contract: $16.77 Subgrant Application: $4.19 per quarter(.25) hour Case Management Description-Case management services consist of activities that identify the recipient's needs, plan services including aftercare, link the service system with the person, coordinate the various system components, monitor service delivery, and evaluate the effect of the services received. This covered service shall include clinical supervision provided to a service provider's personnel by a professional qualified by degree, licensure, certification, or specialized training in the implementation of this service. Unit of Measure: Direct Staff Hour Treatment Provider Contract: $90.84 Subgrant Application: $22.71 per quarter(.25) hour 24 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment ectt®n 4e Fine. clal Section Questions: Question: What percentage of the total cost of this project is being funded by sources other than this award? Answer 25 Question: What is the expiration date of the current SAM.gov registration? Answer: 10/08/2019 Question: What is the Operating Capital Outlay threshold used by the subgrantee? Answer: 0 Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from the U.S. Department of Justice? Answer: No Question: If the budget contains salaries and benefits, will this project result in a net personnel increase, or continue to fund a prior federally grant funded net personnel increase? Answer. No Question: If indirect cost is included, has the subrecipient included its approved Indirect Cost Plan with the application? Answer: No Question: If contractual services in the budget are based on unit costs provide a definition for each cost and the methodology or basis for the unit cost. Answer. Basis for Unit Cost: Each contractual service is based on the cost centers cited in the Florida Department of State Administrative Code(FAC); Department of Children and Families; Division of Mental Health, Chapter: Community Substance Abuse and Mental Health Services; Financial Rule No. 65E-14.021 (Unit Cost Method of Payment). Financial Rule 65E-14.021, Schedule of Covered Services was updated on 4/27/2016. https://www.firules.org/gateway/RuleNo.asp??title=COMMUNITY%20SUBSTANCE%2 OABUS E%20AND%20MENTAL%20HEALTH%20SERVICES%20- %20FINANCIAL%20RULES&l D=65E-14.021 *Psychosocial Assessments 221 quarter hours @$20.80 =$4,597 Definition of Psychosocial Assessment:An interview will be conducted all program participants for the purposes of data collection for educational, employment, criminal, medical,family, substance abuse and mental health histories to assist in determination of the inmates' appropriateness for the program and to update treatment plans. *Individual Counseling 1,737 quarter hours @$16.77=$29,129 Definition of Individual Counseling:The provision of one-on-one counseling for all program participants to review progress and develop treatment plans and work on treatment plan goals and objectives. *Group Therapy 11,241.58 quarter hours @$4.19 =$47,102 Definition of Group Therapy: Provin of group counseling for all program participants to include the Introduction of"Self-help groups"and Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment their attendance to establish an ongoing support network. *Case Management 2,312 quarter hours @$22.71 E$52,506 Definition of Case Management: The coordination of adjunctive services, discharge and aftercare planning, communication with collateral contacts, linkage with other treatment resources. Total Contractual Services=$133,334 26 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Section 5: Standard Conditions Insert Standard Conditions Page here. Application Ref#2019-RSAT-123 Section#5 Page 1 of 1 Contract# -RSAT-MONR--- 2 7 OCJG-005(rev.April 2005) Residential Substance Abuse Treatment (RSAT) Program SUBAWARD STANDARD CONDITIONS The State of Florida, Department of Law Enforcement (FDLE) ("Department") is a recipient of federal RSAT funds. FDLE, as the non-federal pass-through entity and State Administering Agency(SAA) for this program, subawards RSAT funds to eligible units of government. All subawards made by FDLE to units of government under this program require compliance with the agreement and Standard Conditions upon signed acceptance of the subaward. Upon approval of the application,or subaward,the following terms and conditions will become binding. As a unit of government, the subrecipient will maintain required state and federal registrations and certifications for eligibility under this program. The subrecipient agrees to submit required programmatic and financial reports supporting eligible activities completed in accordance with the grant and program requirements. The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for costs Incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this agreement,or failure to perform grant activities as specified In the agreement,will result in required corrective action up to and including financial consequences. A financial consequence may be imposed for non-compliance in accordance with 2 C.F.R. § 200 and these Standard Conditions, including but not limited to project costs being disallowed,withholding of federal funds and/or termination of the project. GENERAL REQUIREMENTS All subrecipients must comply with the financial and administrative requirements set forth In the following: Current edition of the U.S.Department of Justice(DOJ)Grants Financial Guide hops://ola.00v/flnancialauida/doUadfs/DQJ FinancialGuide.odf Office of Management and Budget(OMB)Uniform Grant Guidance(2 CFR Part 200) Subpart A,Definitions Subparts B-D,Administrative Requirements Subpart E,Cost Principles Subpart F,Audit Requirements and all applicable Appendices Code of Federal Regulations:www.apo.aov/fdsysl 2 C.F.R.§175.15(b),Award Term for Trafficking In Persons 28 C.F.R.§38,Equal Treatment for Faith-Based Organizations 28 C.F.R.§66,U.S.Department of Justice Common Rule for State and Local Governments 28 C.F.R.§83,Government-Wide Requirements for Drug-Free Workplace 28 C.F.R.§§18,22,23,30,35,42,54,61,and 63 U.S.Code: Title 34, U.S.Code,Crime Control and Law Enforcement Title 41, U.S.Code§4712, Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information Title 42,U.S.Code,§3711 et seq.,"Omnibus Crime Control and Safe Streets Act of 1968" State of Florida General Records Schedule GS1-SL for State and Local Government Agencies: htto://dos.mvfiorida.comlmedia/693574/aeneral-records-scheduleas0l-si.odf and htto:lldos.mvflortda,com/media169$314/ge2-al-2017 final.odf State of Florida Statutes Section 215.971,F.S.,Agreements funded with federal or state assistance Section 215.985,F.S.,Transparency In government spending FFY 2018 RSAT Standard Conditions Page 1 of 15 Rev.02/2019 28 DEFINITIONS _ at 48 CFR Subpart 2.1 (Definitions). It is $3,500 except as otherwise discussed in Subpart 2.1 of that Disallowed costs means those charges to a Federal regulation, but this threshold is periodically adjusted award that the Federal awarding agency or pass- for inflation. through entity determines to be unallowable, in Modified Total Direct Cost(MTDC) means all direct accordance with the applicable Federal statutes, regulations,or the temis and conditions of the Federal salaries and wages, applicable fringe benefits, award. materials and supplies, services,travel, and up to the first $25,000 of each subaward (regardless of the Equipment means tangible personal property period of performance of the subawards under the (including information technology systems) having a award). MTDC excludes equipment, capital useful life of more than one year and a per-unit expenditures, charges for patient care, rental costs, acquisition cost which equals or exceeds the lesser of tuition remission, scholarships and fellowships, the capitalization level established by the non-Federal participant support costs and the portion of each entity for financial statement purposes,or$5,000.See subaward in excess of$25,000.Other items may only also §200.12 Capital assets, 200.20 Computing be excluded when necessary to avoid a serious devices, 200.48 General purpose equipment, 200.58 inequity in the distribution of indirect costs, and with Information technology systems, 200.89 Special the approval of the cognizant agency for indirect purpose equipment,and 200.94 Supplies, costs. Grant agreement means a legal instrument of Non-Federal entity is a state, local government, financial assistance between a Federal awarding Indian tribe, institution of higher education (IHE), or agency or pass-through entity and a non-Federal nonprofit organization that carries out a Federal entity that, consistent with 31 U.S.C. 6302, 6304, is award as a recipient or subrecipient. used to enter into a relationship the principal purpose of which is to transfer anything of value from the Non-federal pass-through entity is a non-Federal Federal awarding agency or pass-through entity to the entity that provides a subaward to a subrecipient to non-Federal entity to carry out a public purpose carry out part of a Federal program; the Florida authorized by a law of the United States (see 31 Department of Law Enforcement (FDLE) is the non- U.S.C. 6101(3)); and not to acquire property or federal pass-through entity for this agreement, also services for the Federal awarding agency or pass- referred to as the State Administering Agency(SAA). through entity's direct benefit or use; and is distinguished from a cooperative agreement in that it Period of performance means the time during which does not provide for substantial involvement between the non-Federal entity may incur new obligations to the Federal awarding agency or pass-through entity carry out the work authorized under the Federal and the non-Federal entity in carrying out the activity award.The Federal awarding agency or pass-through contemplated by the Federal award. entity must include start and end dates of the period of performance in the Federal award (see 2 CFR Improper payment means any payment that should §200210 information contained in a Federal award not have been made or that was made in an incorrect paragraph(a)(5)and 200.331 Requirements for pass- amount(including overpayments and underpayments) through entities,paragraph(a)(1)(iv)). under statutory, contractual, administrative, or other legally applicable requirements and; Improper Protected Personally Identifiable Information (PII) payment indudes any payment to an ineligible party, means an individual's first name or first initial and last any payment for an ineligible good or service, any name in combination with any one or more of types of duplicate payment,any payment for a good or service Information, including,but not limited to social security not received (except for such payments where numbers; passport numbers; credit card numbers; authorized by law), any payment that does not clearances;bank numbers;biometrics;date and place account for credit for applicable discounts, and any of birth;mother's maiden name;criminal,medical,and payment where insufficient or lack of documentation financial records; and educational transcripts. This prevents a reviewer from discerning whether a does not include PII that is required by law to be payment was proper. disclosed. (See also § 200.79 Personally Identifiable information(PiI)). Micro-purchase means a purchase of supplies or services using simplified acquisition procedures, the Questioned cost means a cost that is questioned by aggregate amount of which does not exceed the the auditor because of an audit finding 1)that resulted micro-purchase threshold. The non-Federal entity from a violation or possible violation of a statute, uses such procedures in order to expedite the regulation, or the terms and conditions of a Federal completion of its lowest-dollar small purchase award, including for funds used to match Federal transactions and minimize the associated funds;2)where the costs,at the time of the audit, are administrative burden and cost. The micro-purchase not supported by adequate documentation; or 3) threshold is set by the Federal Acquisition Regulation where the costs incurred appear unreasonable and do FFY 2018 RSAT Standard Conditions Page 2 of 15 Rev.0212019 29 not reflect the actions a prudent person would take in the expected start date. the circumstances. If a project is not operational within 90 days of the Simplified acquisition threshold means the dollar original start date of the award period, the amount below which a non-Federal entity may subrecipient must submit a second statement to purchase property or services using small purchase the Department explaining the implementation methods. Non-Federal entities adopt small purchase delay. procedures in order to expedite the purchase of items costing less than the simplified acquisition threshold. Upon receipt of the ninety (90) day letter, the The simplified acquisition threshold is set by the Department shall determine if the reason for Federal Acquisition Regulation at 48 C.F.R. Subpart delay is justified or shall, at its discretion, 2.1 (Definitions) and in accordance with 41 U.S.C. § unilaterally terminate this agreement and re- 1908.As of the publication of this part, the simplified obligate subaward funds to other Department acquisition threshold is$150,000,but this threshold is approved projects. The Department, where periodically adjusted for inflation. (Also see definition warranted by extenuating circumstances, may of Micro-purchase,2 C.F.R.§200.67) extend the starting date of the project past the ninety(90)day period,but only by formal written Subaward is an award provided by a pass-through adjustment to this agreement entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass- 3.0 Supplanting - The subrecipient agrees that through entity. It does not include payments to a funds received under this award will not be used contractor or payments to an individual that is a to supplant state or local funds, but will be used beneficiary of a Federal program.A subaward may be to increase the amounts of such funds that provided through any form of legal agreement, would, in the absence of federal funds, be made including an agreement that the pass-through entity available for law enforcement activities. considers a contract. 4.0 Personnel Changes - The subrecipient agrees Subrecipient means a non-Federal entity that to promptly notify the Department through the receives a subaward from a pass-through entity to SIMON Help Desk of any change in chief officials carry out part of a Federal program; but does not or key project staff, Including changes to contact include an individual that is a beneficiary of such information or title changes. The subrecipient program. A subrecipient may also be a recipient of acknowledges that some changes in points of other Federal awards directly from a Federal contact will require formal grant adjustment to awarding agency. reflect the change in the agreement. Supplies means all tangible personal property other 5.0 Non-Procurement, Debarment and than those described in §200.33 Equipment. A Suspension-The subrecipient agrees to comply computing device is a supply if the acquisition cost is with Executive Order 12549, Debarment and less than the lesser of the capitalization level Suspension and 2 C.F.R. § 180, COMB established by the non-Federal entity for financial Guidelines To Agencies On Government wide statement purposes or $5,000, regardless of the Debarment And Suspension (Non-procurement). length of its useful life.See also§§200.20 Computing These procedures require the subrecipient to devices and 200.33 Equipment. certify it shall not enter into any lower tiered covered transaction with a person who is SECaTION!1: TERMSAND debarred, suspended, declared ineligible or is .CONDITIONS voluntarily excluded from participating in this covered transaction, unless authorized by the 1.0 Payment Contingent on Department. If the subaward is $100,000 or y g Appropriation and more,the sub recipient and implementing agency Available Funds - The State of Florida's certify that they and their principals: obligation to pay under this agreement is contingent upon an annual appropriation by the 1) Are not presently debarred, suspended, Florida Legislature. Furthermore, the obligation proposed for debarment, declared ineligible, of the State of Florida to reimburse subrecipients sentenced to a denial of federal benefits by a for incurred costs is subject to available federal state or federal court,or voluntarily excluded funds. from covered transactions by any federal 2.0 Commencement of Project- If a project is not department or agency; operational within 60 days of the original start 2) Have not within a three-year period date of the award period, the subrecipient must preceding this application been convicted of report by letter to the Department the steps taken or had a civil judgment rendered against to initiate the project, the reasons for delay, and them for commission of fraud or a criminal FFY 2018 RSAT Standard Conditions Page 3 of 15 Rev.02/2019 30 offense in connection with obtaining, condition, means an adult facility or detention attempting to obtain, or performing a public center owned and/or operated by city, county, or (federal, state, or local) transaction or municipality. It does not Include Juvenile contract under a public transaction; violation detention centers. "Pay-to-stay" programs as of federal or state antitrust statutes or referenced in this condition,means a program by commission of embezzlement,theft, forgery, which extraordinary services, amenities and/or bribery,falsification or destruction of records, accommodations, not otherwise available to the making false statements, or receiving stolen general inmate population, may be provided, property; based upon an offender's apparent ability to pay, such that disparate conditions of confinement are 3) Are not presently indicted for or otherwise created for the same or similar offenders within a criminally or civilly charged by a jurisdiction. governmental entity (federal, state, or local) with commission of any of the offenses 10.0 The Coastal Barrier Resources Act The enumerated in paragraph (1)(b) of this subrecipient will comply and assure the certification;and compliance of all contractors with the provisions 4) Have not within a three-year period of the Coastal Barrier Resources Act P.L. No. preceding this application had one or more 97-348)dated October 19, 1982(16 USC 3501 et public stiapp (federal, state, or more l) seq.)which prohibits the expenditure of most new terminated for cause or default. federal funds within the units of the Coastal Barrier Resources System. 6.0 Federal Restrictions on Lobbying-In general, as a matter of federal law, federal funds may not 11.0 Background Check - Whenever a background be used by any subreciplent at any tier, either screening for employment or a background directly or indirectly, to support or oppose the security check is required by law for employment, enactment, repeal, modification, or adoption of unless otherwise provided by law,the provisions any law, regulation, or policy, at any level of of§435,F.S.shall apply. government.See 18 U.S.C.§1913. All employees in positions designated by law as Another federal law generally prohibits federal positions of trust or responsibility shall be funds from being used by any subreciplent at any required to undergo security background tier,to pay any person to influence(or attempt to investigations as a condition of employment and influence) a federal agency, a Member of continued employment. For the purposes of the Congress, or Congress (or an official or subsection, security background investigations employee of any of them) with respect to the shall include, but not be limited to, employment awarding of a federal grant or cooperative history checks,fingerprinting for all purposes and agreement, subgrant, contract, subcontract, or checks in this subsection, statewide criminal and loan,or with respect to actions such as renewing, juvenile records checks through the Florida extending, or modifying any such award. See 31 Department of Law Enforcement, and federal U.S.C.§1352. criminal records checks through the Federal Bureau of Investigation, and may include local 7.0 State Restrictions on Lobbying -In addition to criminal records checks through local law the provisions contained above, the expenditure enforcement agencies. of funds for the purpose of lobbying the Such background investi gations or a state agency is prohibited under g shall be this agreement, conducted at the expense of the employing agency or employee. Privacy Certification - The 8.0 Additional Restrictions on Lobbying - The subrecipient must comply with all confidentiality subrecipient understands and agrees that it requirements of 42 U.S.C.§3789g and 28 C.F.R. cannot use any federal funds, either directly or § 22 that are applicable to collection, use, and indirectly, in support of the enactment, repeal, revelation of data or information. Subrecipient modification or adoption of any law, regulation or further agrees, as a condition of grant approval, policy, at any level of government, without the to submit a Privacy Certificate that is in accord express prior written approval of the Office of with requirements of 28 C.F.R. §§ 22 and, in Justice Programs. particular,2223. Privacy Certification forms must be signed by the subrecipient or implementing 9.0 "Pay—to—Stay"-Funds from this award may not agency chief official or an individual with formal, be used to operate a "pay-to-stay" program in written signature authority for the chief official. any local jail. Furthermore, no funds may be given to local jails that operate "pay-to-stay" 12.0 Conferences and Inspection of Work - programs. 'Local jail", as referenced in this Conferences may be held at the request of any FFY 2018 RSAT Standard Conditions Page 4 of 15 Rev.02/2019 31 party to this agreement. At any time, a applicable requirements of 28 C.F.R. §38, "Equal representative of the Department, of the U.S. Treatment for Faith Based Organizations", Department of Justice, or the Auditor General of specifically including the provision for written the State of Florida, have the right of visiting the notice to current or prospective program project site to monitor, inspect and assess work beneficiaries. performed under this agreement. 5.0 Americans with Disabilities Act-Subreciplents 13.0 insurance for Real Property and Equipment- must comply with the requirements of the The subrecipient must,at a minimum,provide the Americans with Disabilities Act(ADA),Public Law equivalent insurance coverage for real property 101-336, which prohibits discrimination on the and equipment acquired or improved with basis of disability including provision to provide Federal funds as provided to property owned by reasonable accommodations. the non-Federal entity. 6.0 Section 504 of the Rehabilitation Act of 1973 14.0 General Appropriations Restrictions — The (28 C.F.R.§42,Subpart G)-Subrecipients must subrecipient must comply with all applicable comply with all provisions prohibiting restrictions an the use of federal funds set out in discrimination on the basis of disability In both federal appropriations statutes as set forth in the employment and the delivery of services. Consolidated Appropriations Act,2018. 7.0 Age Discrimination Act of 1975-Subrecipients must comply with all requirements in Subpart I of SECTION II: CIVIL RIGHTS 28 C.F.R. §42 which prohibits discrimination based on age In federally assisted programs. 'REQUIREMENTS 8.0 Limited English Proficiency (LEP) - In 1.0 Participant Notification of Non-discrimination accordance with Department of Justice Guidance FDLE does not discriminate on the basis of race, pertaining to Title VI of the Civil Rights Act of color, religion, national origin, sex, disability or 1964,42 U.S.C.§2000d,subrecipients of federal age in the delivery of services, benefits or in financial assistance must take reasonable steps employment. to provide meaningful access to their programs and activities for persons with LEP. FDLE 2.0 Title VI of the Civil Rights Act of 1964 - The strongly advises subrecipients to have a written subrecipient at any tier, must comply with all LEP Language Access Plan. For more applicable requirements of 28 CFR § 42, information visit www.leo.aov. specifically including any applicable requirements in Subpart E that relate to an equal employment 9.0 Finding of Discrimination - In the event a opportunity program. federal or state court or federal or state administrative agency makes, after a due Equal Employment Opportunity Certification process hearing, a finding of discrimination on (EEOC)-A subrecipient or implementing agency the grounds of race, color, religion, national must submit an EEO Certification annually within origin, sex, or disability against a subrecipient of 120 days of award. funds, the subrecipient will forward a copy of the finding to FDLE and to the Office for Civil Rights, Equal Employment Opportunity Program Office of Justice Programs. (EEOP)-A subrecipient or implementing agency must comply with all applicable requirements in 10.0 Filing a Complaint-If the subrecipient or any of 28 C.F.R.§42,Subpart E. Its employees, contractors, vendors, or program beneficiaries has a discrimination complaint,they Subrecipients are advised to use the Office for may file a complaint with the subrecipient, with Civil Rights EEO Reporting Tool to satisfy this FDLE,or with the Office for Civil Rights. condition(httns:iofo.cav/abowtfocrl/ecp.htm). Discrimination complaints may be submitted to 3.0 Title IX of the Education Amendments of 1972 FDLE at Office of the Inspector General, Post If the subrecipient operates an education Office Box 1489, Tallahassee, Florida 32302- program or activity,the subrecipient must comply 1489, or online at infoCdtfdle.state.fl.us. Any with all applicable requirements of 28 C.F.R. § discrimination complaints filed with FDLE will be 54, "Nondiscrimination on the basis of sex in reviewed by FDLE's Inspector General and education programs or activities receiving federal referred to the Office for Civil Rights, the Florida financial assistance.' Commission on Human Relations, or the Equal Employment Opportunity Commission, based on 4.0 Equal Treatment for Faith Based Organizations the nature of the complaint. The subrecipient at any tier, must comply with ail FFY 2018 RSAT Standard Conditions Page 5 of 15 Rev.02/2019 32 Discrimination complaints may also be submitted must be used for program purposes and to the Office for Civil Rights, Office of Justice expended before the federal grant period end Programs, U.S. Department of Justice, 810 7th date. Any unexpended interest remaining at the Street,Northwest,Washington,D.C.20531,or by end of the federal grant period must be submitted phone at(202)307-0690. to the Office of Criminal Justice Grants for transmittal to DOJ. 11.0 Retaliation - In accordance with federal civil rights laws, the subrecipient shall not retaliate 2.0 Match-The value or amount of any"non-federal against individuals for taking action or share," "match," or cost-sharing contribution participating In action to secure rights protected incorporated into the approved budget is part of by these laws. the"project cost"for purposes of the 2 C.F.R. § 200 Uniform Requirements, and is subject to 12.0 Non-discrimination Contract Requirements - audit. In general, the rules and restrictions that Subrecipients must include comprehensive Civil apply to award funds from federal sources also Rights nondiscrimination provisions in all apply to funds in the approved budget that are contracts funded by the subreciplent. provided as"match"or through"cost sharing." 3.0 Reporting Potential Fraud — The subreciplent 13.0 Pass-through Requirements - Subrecipients must promptly refer to the DOJ Office of the are responsible for the compliance of contractors inspector General any credible evidence that any and other entities to whom they pass-through entity has, in connection with funds under this funds including compliance with all Civil Rights award, (1) submitted a claim that violates the requirements.These additional tier subrecipients False Claims Act; or(2) committed a criminal or must be made aware that they may file a civil violation of laws pertaining to fraud, conflict discrimination complaint with the subrecipient, of interest, bribery, gratuity, or similar with FDLE, or with the USDOJ Office for Civil misconduct. Rights (OCR) and provided the contact information. !SECTION;IV: 'SUBAWARD! 14.0 Conviction Records — The OCR issued an MANAGEMENT AND REPORTING advisory for subrecipients on the proper use of REQUIREMENTS _ __ _ _ arrest and conviction records in making hiring decisions. See Advisory for Recipients of Financial Assistance, U.S. Department of Justice 1.0 Obligation of Subreciplent Funds - Subaward on the U.S. Equal Employment Opportunity funds shall not under any circumstances be Commission's Enforcement Guidance: obligated prior to the effective date, or Consideration of Arrest and Conviction Records subsequent to the termination date, of the period in Employment Decisions Under Title VII of the of performance. Only project costs incurred on or Civil Rights Act of 1964(June 2013). after the effective date, and on or prior to the �_�____ termination date of the subrecipient's project are SECTION III: 'FINANCIAL eligible for reimbursement. All payments must be IREC UIREMENTSAND completed within thirty(30)days of the end of the - subaward period of performance. LTY fRESPONSIBi .__..___.._ _ 2.0 Use of Funds - Grant funds may be used only 1.0 Fiscal Control and Fund Accounting for the purposes in the subrecipient's approved Procedures - All expenditures and cost application. Subrecipients shall not undertake accounting of funds shall conform to the DOJ any work or activities not described In the Grants Financial Guide, the 28 C.F.R.§66, and approved grant award, and that use staff, 2 C.F.R.§200 as applicable,in their entirety. equipment, or other goods or services paid for with grant funds, without prior written approval Subrecipients are required to establish and from FDLE's Office of Criminal Justice Grants maintain adequate accounting systems and (OCJG). financial records and to accurately account for funds awarded to them. Financial management 3.0 Advance Funding - Advance funding may be systems must be able to record and report on the provided to a subreciplent upon a written request receipt, obligation, and expenditure of grant to the Department. The request must be funds; and able to accommodate a fund and electronically signed by the subreciplent or account structure to separately track receipts, implementing agency's Chief Financial Officer or expenditures, assets, and liabilities for awards, the Chief Financial Officer designee. programs, and additional tiered subrecipients. The awarded funds may or may not be an 4.0 Performance and Reporting- Interest bearing account, but any earned interest The Project Director, Application Manager, or FFY 2018 RSAT Standard Conditions Page 6 of 15 Rev.02/2019 33 Performance Contacts shall submit Monthly or made in reliance on subrecipient's evidence of Quarterly Project Performance Reports to the performance, which evidence is subsequently Department,within fifteen(15)days after the end determined to be erroneous, will be immediately of the reporting period. In addition, if the due to the Department as an overpayment. subaward period is extended beyond the `original" project period, additional Project 5.0 Grant Adjustments-Subredpients must submit Performance Reports shall be submitted. a grant adjustment through SIMON for major substantive changes such as changes in project Failure to Submit - Performance Reports that activities or scope of the project, target are not complete,accurate,and timely may result populations, service providers, implementation in sanctions, as specified in Section IV, schedules, project director, and designs or Subaward Management and Reporting research plans set forth in the approved Requirements. agreement and for any budget changes that affect a cost category that was not included in the Report Contents - Performance Reports must original budget. Adjustments are also required include a response to all objectives included in when there will be a transfer of 10% or more of your subaward.A detailed response is required in the total budget between budget categories, or the narrative portion for yes/no performance there is an indirect cost rate category change. objectives. Submitted performance reports must clearly articulate, where appropriate, Subredpients may transfer up to 10%of the total performance during the execution of the award budget between . current, approved budget has met a standard against which the categories without prior approval as long as the subrecipient's performance can be measured. funds are transferred to an existing line item. The narrative must also reflect on accomplishments for the period and identify Under no circumstances can transfers of funds problems with project implementation and increase the total budgeted award. address actions being taken to resolve the problems.Additional information may be required Requests for changes to the subaward if necessary to comply with federal reporting agreement must be electronically signed by the requirements. subreciplent or implementing agency's chief official or the chief official's designee. Requirement for Data on Performance and Effectiveness Under the Award - The All requests for changes must be submitted in subrecipient must collect and maintain data that SIMON no later than ninety (90) days prior to measures the performance and effectiveness of grant expiration date. work under this award. The data must be provided to OCJG in the manner(including within 6.0 Financial Expenditures and Reporting the timeframes) specified by OCJG. Data collection supports compliance with the Reporting Requirements - The subrecipient Government Performance and Results Act shall have a choice of submitting either a Monthly (GPRA) and the GPRA Modernization Act of or a Quarterly Project Expenditure Report to the 2010,and other applicable laws. Department Project Expenditure Reports are due thirty (30) days after the end of the reporting Financial Consequences for Failure to period. In addition, if the subaward period is Perform - In accordance with s. 215.971 F.S., extended, additional Project Expenditure Reports payments for state and federal financial shall be submitted. assistance must be directly related to the scope of work and meet the minimum level of All project expenditures for reimbursement of performance for successful completion. If the subreciplent costs shall be submitted on the subrecipient falls to meet the minimum level of Project Expenditure Report Forms prescribed service or performance identified in this and provided by the Office of Criminal Justice agreement, or is customary for subawards, then Grants (OCJG) through the SIMON (Subgrant the Department will apply financial consequences Information Management Online). commensurate with the deficiency. Financial consequences may include but are not limited to All Project Expenditure Reports shall be withholding payments or reimbursement until the submitted in sufficient detail for proper pre-audit deficiency is resolved, tendering only partial and post-audit. payment/reimbursement, imposition of other financial consequences according to the All reports must relate financial data to Standard Conditions as applicable, and/or performance accomplishments. termination of contract and requisition of goods or services from an alternate source. Any payment FFY 2018 RSAT Standard Conditions Page 7 of 15 Rev.02/2019 34 Before the "final" Project Expenditure Report will such proceedings,through the federal System for be processed, the subrecipient must submit to Award Management ("SAM"), to the designated the Department all outstanding project reports federal integrity and performance system and must have satisfied all special conditions. ("FAPIIS"). Failure to comply with the above provisions shall result in forfeiture of reimbursement. SECTION V: MONITORING AND Reports are to be submitted even when no AUDITS reimbursement is being requested. 1.0 Access to Records-The Florida Department of Submission -The report must be electronically Law Enforcement, the Auditor General of the signed by the subrecipient or implementing State of Florida, the U.S. Department of Justice, agency's Chief Financial Officer or the Chief the U.S. Comptroller General or any of their duly Financial Officer designee. authorized representatives, shall have access to books, documents, papers and records of the 7.0 Project Generated Income (PGI) - All income subrecipient, implementing agency and generated as a direct result of a sub project shall contractors for the purpose of audit and be deemed program income. Program income examination according to the Financial Guide and from asset seizures and forfeitures is considered the 28 C.F.R.§66.At any time,a representative earned when the property has been adjudicated of the Department, the U.S. Department of to the benefit of the plaintiff(Le.,law enforcement Justice, or the Auditor General of the State of entity). Florida, have the right to visit the project site to monitor, inspect and assess work performed Required Reports - The subrecipient shall under this agreement. submit Quarterly PGi Earnings and Expenditures Reports to the Department within thirty(30) days The Department reserves the right to unilaterally after the end of the reporting period covering terminate this agreement if the subrecipient, subaward project generated income and implementing agency, or contractor refuses to expenditures during the previous quarter. If any allow public access to all documents, papers, PGI remains unspent after the subaward ends, letters,or other materials subject to provisions of the subrecipient must continue submitting s. 119, F.S., unless specifically exempted and/or quarterly PGI reports until all funds are made confidential by operation of s. 119, F.S., expended. and made or received by the subrecipient or its contractor in conjunction with this agreement. PGI Expenditure - Program income should be used as earned and expended as soon as The subrecipient will give the awarding agency or possible and used to further the objects in which the General Accounting Office, through any the award was made. Any unexpended PGI authorized representative,access to and the right remaining at the end of the federal grant period to examine all paper or electronic records related must be submitted to OCJG for transmittal to the to the financial assistance. Bureau of Justice Assistance. 2.0 Monitoring-The recipient agrees to comply with Submission - PGI Earnings and Expenditures FDLE's grant monitoring guidelines, protocols, reports must be electronically signed by the and procedures; and to cooperate with FDLE on subrecipient or implementing agency's chief all grant monitoring requests, including requests financial officer or the chief financial officer's related to desk reviews, enhanced programmatic designee. desk reviews, and/or site visits. The recipient agrees to provide FDLE all documentation 8.0 Subrecipfent Integrity and Performance necessary to complete monitoring of the award. Matters - Requirement to report information on Further, the recipient agrees to abide by certain civil, criminal, and administrative reasonable deadlines set by FDLE for providing proceedings to OCJG,SAM and FAPIIS. requested documents. Failure to cooperate with grant monitoring activities may result in sanctions The subrecipient must comply with any and all affecting the recipient's award, including, but not applicable requirements regarding reporting of limited to:withholding and/or other restrictions on information on civil, criminal, and administrative the recipient's access to funds, referral to the proceedings connected with(or connected to the Office of the Inspector General for audit review, performance of) either this award or any other designation of the recipient as a FDLE High Risk grant, cooperative agreement, or procurement grantee,or termination of award(s). contract from the federal government Under certain circumstances, subrecipients of OJP 3.0 Property Management - The subrecipient shall awards are required to report information about establish and administer a system to protect, FFY 2018 RSAT Standard Conditions Page 8 of 15 Rev.02/2019 35 preserve, use, maintain and dispose of any property furnished to it by the Department or 7.0 Retention of Records - The subrecipient shall purchased pursuant to this agreement according maintain all records and documents for a to federal property management standards set minimum of five (5) years from the date of the forth in the DOJ Grants Financial Guide, and 28 final financial statement and be available for audit C.F.R.§66.This obligation continues as long as and public disclosure upon request of duly the subrecipient retains the property, authorized persons. The subredpient shaU notwithstanding expiration of this agreement comply with State of Florida General Records Schedule GS1-SL for State and Local Property Use - The subredpient must use Government Agencies: equipment acquired under a Federal award for httP:/ldos.mviiorida.com/media/693574/general- the authorized purposes of the project during the records-scheduleas01-sl.ndL. period of performance, or until the property is no longer needed. Subrecipients must use, manage 8.0 Dlsputes and Appeals - The Department shall and dispose of equipment acquired under a make Its decision in writing when responding to Federal award in accordance with ss. 274, F.S. any disputes,disagreements,or questions of fact Tangible Property and 200.313,F.S.,Equipment. arising under this agreement and shall distribute its response to all concerned parties. The 4.0 Subaward Closeout-A Financial Closeout Audit subrecipient shall proceed diligently with the shall be submitted to the Department within forty- performance of this agreement according to the five(45)days of the end date of the performance Department's decision. If the subrecipient period, appeals the Department's decision, the appeal also shall be made in writing within twenty-one The Financial Closeout Audit report located in (21) calendar days to the Department's clerk SIMON must be electronically signed by the (agency clerk). The subredpient's right to appeal subrecipient or implementing agency's Chief the Department's decision is contained in § 120, Financial Officer or the Chief Financial Officer F.S.* and In procedures set forth in Rule 28- designee. 106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver Subaward Closeout will be initiated by the of proceedings under Chapter 120,F.S. Department after the Financial Closeout has been completed and approved. Failure to submit 9.0 Failure to Address Audit Issues - The closeout reports timely will result in an subredpient understands and agrees that FDLE's Administrative Closeout by the Department. OCJG may withhold award funds,or may impose award conditions or other related requirements, if 5.0 High Risk Subreciplents - if a subrecipient is (as determined by OCJG) the subrecipient does designated "high risk" by a federal grant-making not satisfactorily and promptly address agency,currently or at any time during the course outstanding issues from audits required by the 2 of the period of performance under this award, C.F.R. § 200 Uniform Requirements (or by the the subrecipient must disclose that fact and terms of this award), or other outstanding issues certain related information to FDLE's OCJG. For that arise in connection with audits, purposes of this disclosure,high risk includes any investigations,or reviews. status under which a federal awarding agency provides additional oversight due to the 10.0 Single Annual Audit-Subrecipients that expend subrecipient's past performance, or other $750,000 or more in a year in federal awards programmatic or financial concerns with the shall have a single audit or program-specific audit subrecipient. The subreciplent's disclosure must conducted for that year. The audit shall be include the following: 1. The federal awarding performed in accordance with the OMB 2 C.F.R. agency that currently designates the subrecipient §200 Subpart F—Audit Requirements and other high risk, 2. The date the subrecipient was applicable federal law. The contract for this designated high risk, 3.. The high-risk point of agreement shall be identified in the Schedule of contact at that federal awarding agency (name, Federal Financial Assistance in the subject audit. phone number, and email address), and 4. The The contract shall be identified as federal funds reasons for the high-risk status.as set out by the passed through the Florida Department of Law federal awarding agency. Enforcement and Include the contract number, CFDA number, award amount, contract period, 6.0 imposition of Additional Requirements - The funds received and disbursed. When applicable, subredpient agrees to comply with any additional the subrecipient shall submit an annual financial requirements that may be imposed by OCJG audit that meets the requirements of 2 C.F.R. § during the period of performance for this award,if 200 Subpart F, "Audit Requirements" s. 215.97, the subrecipient is designated as "high risk" for F.S., "Florida Single Audit Act" and Rules of the purposes of the DOJ high-risk grantee list. Auditor General, Chapter 10.550, and Chapter FFY 2018 RSAT Standard Conditions Page 9 of 15 Rev.02/2019 36 10.650, "Local Governmental Entity Audits' and Is at or above the $35,000 acquisition threshold "Florida Single Audit Act Audits Nonprofit and and the contract was awarded non-competitively Far-Profit Organizations." in accordance with s. 216.3475, F.S. The subrecipient must maintain records to support the A complete audit report that covers any portion of cost analysis, which includes a detailed budget, the effective dates of this agreement must be documented review of individual cost elements performed and submitted to the Federal Audit for allowability, reasonableness, and necessity. Clearinghouse within the earlier of thirty (30) See also Chief Financial Officer Memorandum calendar days after receipt of the auditor's No.02(2012-2013). report(s), or nine (9) months after the end of the audit period. Submissions must include required 3.0 Allowable Costs - Allowance for costs Incurred elements described in Appendix X to 2 C.F.R. § under the subaward shall be determined 200 on the specified Data Collection Form(Form according to the general principles and standards SF-SAC). for selected cost items set forth in the DOJ Grants Financial Guide,28 C.F.R. §66,"Uniform Records shall be made available upon request Administrative Requirements for Grants and for a period of five (5) years from the date the Cooperative Agreements to State and Local audit report Is issued, unless extended in writing Governments",and 2 C.F.R.§ 200.405(e), "Cost by the Department. Principles". Subrecipients that expend less than $750,000 in 4.0 Unallowable Costs - Payments made for costs federal awards during a fiscal year are exempt determined to be unallowable by either the from the Single Audit Act audit requirements for Federal awarding agency, or the Department, that fiscal year. in this case,written notification,in either direct or indirect costs, must be the form of the"Certification of Audit Exemption" refunded (including interest) to FDLE and the form, shall be provided to the Department by the Federal Government in accordance with Chief Financial Officer, or designee, that the instructions that determined the costs are subrecipient is exempt. This notice shall be unallowable unless state or Federal statute or provided to the Department no later than March 1 regulation directs otherwise. See also 2 C.F.R. § following the end of the fiscal year. 200.300-309. SECTION VI: SUBAWARD 5.0 Indirect Cost Rate - A subrecipient that is eligible to use the "de minimis" indirect cost rate PROCUREMENT AND COST described in 2 C.F.R. § 200.414(0, and elects to PRINCIPLES do so, must advise OCJG in writing of both its eligibility and its election, and must comply with 1.0 Procurement Procedures - Subrecipients must all associated requirements in the 2 C.F.R.§200 have written procedures for procurement and Appendix VII. transactions. Procedures must conform to applicable Federal law and the standards in 2 6.0 Sole Source - If the project requires a nan- C.F.R.§§200.318-326. competitive purchase from a sole source, the subrecipient must complete the Sole Source This condition applies to agreements that OCJG Justification for Services and Equipment Form considers to be a procurement"contract",and not and submit to OCJG upon application for pre- a second tier subaward. approval. If the subrecipient is a state agency and the cost meets or exceeds $150,000, the The details of the advance approval requirement subrecipient must also receive approval from the to use a noncompetitive approach In a Department of Management Services (DMS) (s. procurement contract under this award are posed 287.057(5), F.S.).The Sole Source form must be on the OJP website at signed by the subrecipient or implementing httos:/Folomv/iundin�lore/Nonc et veer agency chief official or chief official designee. agurement ter .. Additional details on the sole source requirement can be found at 2 C.F.R. § 200 and the DOJ Additional information on Federal purchasing Grants Financial Guide. guidelines can be found in the Guide to 7.0 Personal Services - Subreci rents mayuse Procurements Under DOJ Grants and P Cooperative agreements at grant funds for eligible personal services hops://oip.00v fundinofimplement/Resources/Gui including salaries, wages, and fringe benefits, deToProcurementProcedures.pdf including overtime in accordance with the DOJ Grants Financial Guide Section 3.9 - 2.0 Cost Analysis - A cost analysis must be Compensation for Personal Services, consistent performed by the subrecipient if the cost or price with the principles set out in 2 C.F.R. § 200, Subpart E and those permitted in the federal FFY 2018 RSAT Standard Conditions Page 10 of 15 Rev.02/2019 37 program's authorizing legislation. Subreapient eight-hour day, or $81.25 per hour. A detailed employees should be compensated with overtime Justification must be submitted to and approved payments for work performed in excess of the byFDLE, who will coordinate written approval pproval of established work week and in accordance with the Federal awarding agency, prior to the subrecipient's written compensation and pay subrecipient obligation or expenditures of such plan. funds. Approval shall be based upon the contract's compliance with requirements found in Documentation - Charges for salaries, wages, the Financial Guide Section 3.6 Consultant and fringe benefits must be supported by a Rates, 28 C.F.R. § 66, and applicable state system of internal controls providing reasonable statutes. The Department's approval of the assurance that charges are accurate, allowable, subreapient agreement does not constitute and properly allocated. Documentation approval of individual consultant contracts or supporting charges must be incorporated into the rates. If consultants are hired through a official records of the organization. competitive bidding process (not sole source), the$550 threshold does not apply. Charges made to the Personnel Budget Category must reasonably reflect the total time and activity FFATA Reporting Requirements-Subreciplents for which the employee is compensated by the that enter into subawards of $25,000 or more organization and cover both federally funded and should review the Federal Funding Accountability all other activities. The records may include the and Transparency Act of 2006 (FFATA), website use of subsidiary records as defined in the for additional reporting requirements at organization's written policies. Where grant https://oia.gov/fundine/Fxplore/FFATA.htrrt subredpients work on multiple grant programs or cost activities, documentation must support a 9.0 Travel and Training-The cost of all travel shall reasonable allocation or distribution of costs be reimbursed according to the subrecipient's among specific activities or cost objectives. written travel policy. If the subrecipient does not have a written travel policy, cost of all travel will 8.0 Contractual Services - The subrecpient must be reimbursed according to State of Florida maintain written standards of conduct covering Travel Guidelines § 112.061, F.S. Any foreign conflicts of interest and governing the actions of travel must obtain prior written approval from the its employees engaged in the selection, award Federal awarding agency and pass-through and administration of contracts as described in 2 entity. C.F.R.§200.318,General procurement. 10.0 Expenses Related to Conferences, Meetings, Requirements for Contractors of Trainings, and Other Events - Subgrant funds Subrecipients - The subrecipient assures the requested for meetings, retreats, seminars, compliance of all contractors with the applicable symposia, events, and group training activities provisions of Title I of the Omnibus Crime Control and related expenses must receive written pre- and Safe Streets Act of 1968, as amended 42 approval from the Federal awarding agency and U.S.C. § 3711 et seq.; the provisions of the pass-through entity and comply with all current edition of the DOJ Grants provisions in 2 C.F.R.§200.432 and DOJ Grants FinandalGuide(httos;//olo.aovHinancialauide/doll Financial Guide Section 3.10; Conference pdfs/DOJ FinanciatGuide.odf), and all other Approval, Planning, and Reporting. Subgrant applicable federal and state laws, orders, applications requesting approval for meeting, circulars, or regulations. The subrecipient must training, conference, or other event costs must pass-through all requirements and conditions include a completed Conference & Events applicable to the federal grant award/subaward to Submission Form for approval prior to obligating any subcontract. The term 'contractor" is used subgrant funds for these purposes. rather than the term 'vendor' and means an entity that receives a contract as defined in 2 11.0 Training Materials—Any training materials that C.F.R. § 200.22. the nature of the contractual have been developed or delivered with grant relationship determines the type of agreement. funding under this award must adhere to the OJP Training Guiding Principles for Grantees and Approval of Consultant Contracts - Subgrantees,available at Compensation for individual consultant services v w.olo.govifunding/olotrainingguidingnrindsles. must be reasonable and consistent with that paid lit g for similar services in the marketplace. The Federal awarding agency and pass-through entity 12.0 Publications,Media and Patents Ownership of must review and approve in writing all consultant Data and Creative Material - Ownership of contracts prior to employment of a consultant material, discoveries, inventions, and results when the individual compensation rate exceeds developed, produced, or discovered subordinate $650(excluding travel and subsistence costs)per to this agreement is governed by the terms of the FFY 2018 RSAT Standard Conditions ._.. Page 11 of 15 Rev.02/2019 38 DOJ Grants Financial Guide, 28 C.F.R. §§ 66, Subrecipients must promptly and fully report to and 200.315. FDLE and the Federal awarding agency if any program produces patentable items, patent Publication or Printing of Materials - rights, processes, or inventions, In the course of Publication costs for electronic and print media, work sponsored under this award. Including distribution, promotion, and general handling are allowable. If these costs are not 13.0 information.Technology Projects identifiable with a particular direct cost objective, it should be allocated as Indirect costs. Criminal Intelligence Systems - The Publication includes writing, editing, and subrecipient agrees that any information preparing the illustrated material (including technology system funded or supported by the videos and electronic mediums). Office of Justice Programs funds will comply with 28 C.F.R. § 23, Criminal Intelligence Systems Subrecipients must request pre-approval in Operating Policies, if the Office of Justice writing for page charges for professional journal Programs determines this regulation to be publications. All publication materials must applicable.Should the Office of Justice Programs comply with provisions in 2 C.F.R.§200.461 and determine 28 C.F.R. § 23 to be applicable, the DOJ Grants Financial Guide, Section 3.9; Office of Justice Programs may,at its discretion, Allowable Costs—Publication. perform audits of the system, as per 28 C.F.R. § 23.20(g). Should any violation of 28 C.F.R. §23 Subrecipients must submit for review and occur, the subrecipient may be fined as per 42 approval one (1) copy of any curricula, training U.S.C. § 3789g(c)-(d).The subrecipient may not materials, or any other written materials to be satisfy such a fine with federal funds. published, including web-based materials and website content, to be paid under this award at The subreciplent understands and agrees that no least thirty (30) days prior to the targeted awarded funds may be used to maintain or dissemination date. establish a computer network unless such network blocks the viewing, downloading, and All electronic and print materials paid under this exchanging of pornography. In doing so the award must contain the following statements subrecipient agrees that these restrictions will not identifying the federal award: limit the use of awarded funds necessary for any federal, state, tribal, or local law enforcement 1) "This project was supported by Grant No. agency or any other entity carrying out criminal 2018-J2-BX-BX-0042 awarded by the Bureau investigations, prosecutions, or adjudication of Justice Assistance. The Bureau of Justice activities. Assistance is a component of the Department of Justice's Office of Justice Programs, which State IT Point of Contact - The subrecipient also includes the Bureau of Justice Statistics, must ensure that the State IT Point of Contact the National Institute of Justice, the Office of receives written notification regarding. any Juvenile Justice and Delinquency Prevention, information technology project funded by this the Office for Victims of Crime,and the SMART grant during the obligation and expenditures Office. Points of view or opinions in this period.This is to facilitate communication among document are those of the author and do not local and state governmental entitles regarding necessarily represent the official position or various information technology projects being policies of the U.S.Department of Justice." conducted with these grant funds.In addition,the subrecipient must maintain an administrative file Any website that funded in whole or in part documenting the meeting of this requirement.For under this award must include the same a list of State IT Points of Contact, go statement on the home page.on all major entry to Dittos:/tIt.ojo.gov/technology-contact,. pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user The State IT Point of Contact will ensure the to interior content), and on any pages from subreciplent's project follows a statewide which a visitor may access or use a web-based comprehensive strategy for information sharing service, including any pages that provide systems that improve the functioning of the results or outputs from the service, criminal justice system, with an emphasis on integration of all criminal justice components, law Patents-Subrecipients are subject to applicable enforcement, courts, prosecution, corrections, regulations governing patents and inventions, and probation and parole. including government wide regulations issued by the Department of Commerce (27 C.F.R. § 401 Interstate Connectivity - To avoid duplicating and 2 C.F.R.§200.315(c)). existing networks or IT systems in any Initiatives funded by the Bureau of Justice Assistance for FFY 2018 RSAT Standard Conditions Page 12 of 15 Rev.022019 39 law enforcement information sharing systems award funding (plus the quantity purchased of which involve interstate connectivity between each Item) to FDLE once items are procured jurisdictions, such systems shall employ, to the during any periodic programmatic progress extent possible, existing networks as the reports. communication backbone to achieve interstate connectivity, unless the subrecipient can 14.0 Global Standards Package - In order to demonstrate to the satisfaction of the Bureau of promote information sharing and enable Justice Assistance that this requirement would interoperabiiity among disparate systems across not be cost effective or would impair the the justice and public safety community, OJP functionality of an existing or proposed IT system. requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative (DOJ's ADP Justification - The subreciplent must Global)guidelines and recommendations for this complete an Automated Data Processing (ADP) particular grant. Grantee shall conform to the equipment and Software and Criminal Justice Global Standards Package (GSP) and all Information and Communication Systems constituent elements, where applicable, as Request for Approval form if the purchase of any described at-:magyAgjgggyLimgra tcondijton. ADP equipment is to be made.This form must be Grantee shall document planned approaches to submitted upon application if applicable and pre- Information sharing and describe compliance to approval must be obtained. ADP Justification the GSP and appropriate privacy policy that must be signed by the subrecipient or protects shared information, or provide detailed implementing agency chief official or an individual justification for why an alternative approach is with formal, written signature authority for the recommended. chief official. 13.0 Irrtaroperable Communications Guidance - 15.0 No subrecipient or entity that receives a Subrecipients using funds to support emergency fundprocsrern under contract thisect or ,s mayaytract withreany communications activities must comply with the funds award, require any current SAFECOM Guidance for Emergency employee or contractorn to sign an internal Communication Grants, Including provisions on confidentiality iality agreement se restricts,or statementpurports that technical standards that ensure and enhance prohibits or otherwise or to interoperable communications. Emergency prohibit or restrict, the reporting of waste, fraud, communications activities.include the purchase of or abuse to an investigative or law enforcement lnteroperable Communications Equipment and representative tooe cof ia federalch department or agency technologies such as voice-over-intermit protocol authorized receive such information. bridging or gateway devices, or equipment to support the build out of wireless broadband SECTION VV111: ADDITIONAL networks in the 700 MHz public safety band REQUIREMENTS under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance can 1.0 Environmental Protection Agency's(EPA) list be found at of Violating Facilities - The subrecipient www.safecomorooram.aovfibrarv/lists/librarv/Dis assures that the facilities under its ownership, pForm.asox?ID=334. lease or supervision which shall be.utilized to the Subredpients interested in developing a public accomplishment of the Program Purpose are not safety broadband network in the 700 MHz band tidied willon the EPA's list of Violating the re Facilities and in their jurisdictions must adhere to the technical that it m notify theo from the Directorr of receipt E of A standards set forth in the FCC Waiver Order, or any communication the of the EPA any succeeding FCC orders,rules,or regulations tOffice usedo in theal projectties indicatingsunder that arati facilityn pertaining to broadband operations In the 700 foro be in the project is under consideration MHz public safety band. The subrecipient shall listing by the EPA. also ensure projects support the Statewide Communication Interoperabrlity Plan (SCIP) and 2.0 National Environmental Policy Act(NEPA)- are fully coordinated with the full-time Statewide The subrecipient agrees to assist FDLE in Interoperability Coordinator(SWIC). If any future compiying with the NEPA, the National Historic regulatory requirement (from the FCC or other Preservation Act, and other related federal governmental entity) results in a material environmental impact analyses requirements in technical or financial change in the project, the the use of subaward funds by the subrecipient. subrecipient should submit associated This applies to the following new activities documentation,and other material,as applicable, whether or not they are being specifically funded for review by the SWIC to ensure coordination, with these subaward funds. That is, it applies as Subrecipients must provide a listing of all long as the activity is being conducted by the communications equipment purchased with grant subrecipient or any third party and.the activity FFY 2018 RSAT Standard Conditions Page 13 of 15 Rev.02/2019 40 needs to be undertaken in order to use these 3.0 National Historic Preservation Act —The Act subaward funds. Accordingly, the subreciplent will assist the Department (if necessary) in agrees to first determine if any of the following assuring compliance .with section 108 of the activities will be funded by the grant, prior to National Historic Preservation Act of 1966 (18 obligating funds for any of these purposes. U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the if it is determined that any of the following Archeological and Historical Preservation Act of activities will be funded by the grant,the recipient 1974 (16 U.S.C. § 489 a-1 et seq.), and the agrees to contact FDLE OCJG. National Environmental Policy Act of 1969 (42 U.S.C.§4321). 1) New construction; 4.0 Human Research Subjects - Subrecipient 2) Any renovation or remodeling of a property agrees to comply with the requirements of 28 located in en environmentally or historically C.F.R. part 46 and all Office of Justice Programs sensitive area, induding properties located policies and procedures regarding the protection within a 100-year flood plain; a wetland, or of human research subjects, induding habitat for endangered species,or a property obtainment of Institutional Review Board listed on or eligible for listing on the National approval, if appropriate, and subject informed Register of Historic Places; consent. 3) A renovation, lease, or any other proposed 5.0 Disclosures use of a building or facility that will either(a) result in a change in its basic prior use or(b) Conflict of Interest - The subreciplent and significantly change its size; implementing agency will establish safeguards to prohibit employees from using their positions for 4) Implementation of a new program involving a purpose that constitutes or presents the the use of chemicals other than chemicals appearance of personal or organizational conflict that are (a) purchased as an incidental of interest, or personal gain. Subredpients must component of a funded activity and (b) disclose in writing any potential conflict of interest traditionally used, for example, in office, to FDLE(the non-federal pass-through entity). household, recreational, or educational environments;and Violations of Criminal Law - The subrecipient 5) Implementation of arelating and implementing agency must disclose all p program to violations of state or federal criminal law involving clandestine methamphetamine laboratory fraud, bribery or gratuity violations potentially operations, including the identification, affecting the sub award. seizure, or closure of clandestine methamphetamine laboratories. 6.0 Uniform Relocation Assistance and Real Property Acquisitions Act - The subgrant The subrecipient understands and agrees that recipient will comply with the requirements of the complying with NEPA may require the Uniform Relocation Assistance and Real Property preparation of an Environmental Assessment Acquisitions Act of 1970 (42 U.S.C. § 4601 et and/or an Environmental Impact Statement, as seq.), which govern the treatment of persons directed by the Bureau of Justice Assistance. displaced as a result of federal and federally- The subrecipient further understands and agrees assisted programs. to the requirements for implementation of a Mitigation Plan,as detailed by the Department of 7.0 Limitations on Government Employees Justice at Financed by Federal Assistance - The / for subreciplent will comply with requirements of 5 programs relating to methamphetamine U.S.C. §§ 1501-08 and §§ 7324-28, which limit laboratory operations. certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance, 8.0 Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable - Subrecipient understands and agrees that it cannot use any federal funds,either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its FFY 2018 RSAT Standard Conditions Page 14 of 15 Rev.02/2019 41 subsidiaries, without the express prior written coordinate with initiatives funded through the approval of OJP. Justice Assistance Grant(JAG)program. 15.0 Drug Testing -The subrecipient will implement 9.0 Text Messaging While Driving - Pursuant to or continue to require urinalysis or other proven Executive Order 13513, "Federal Leadership on reliable forms of testing of individuals in Reducing Text Messaging While Driving," 74 correctional residential substance abuse Fed. Reg. 51225 (October 1, 2009), and treatment programs. Such testing shall incude §318.305,F.S.,the subrecipient is encouraged to individuals released from residential substance adopt and enforce policies banning employees abuse treatment programs who remain in the from text messaging while driving any vehicle custody of the State. during the course of performing work funded by this subaward and to establish workplace safety 16.0 Oploid Abuse and Reduction- The policies and conduct education, awareness, and subreciplent understands and agrees that,to the other outreach to decrease crashes caused by extent that substance abuse treatment and distracted drivers. related services are funded by this award,they will include needed treatment and services to address opioid abuse and reduction. 10.0 Environmental Requirements and Energy - For subawards in excess of $100,000, the subrecipient must comply with all applicable standards, orders, or requirements Issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)),section 508 of the Clean Water Act(33 U.S.C. 1388), Executive Order 11738, and Environmental Protection Agency regulations(40 CFR part 15). The subrecipient must comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub.L.94-183,89 Stat.871),if any. 11.0 Other Federal Funds-The subreciplent agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this award, and those awards have been,are being,or are to be used, in whole or in part, for one or more of the identical cost items far which funds are being provided under this award, the subrecipient will promptly notify, in writing the grant manager for this award, and, if so requested by OCJG seek a budget modification or change of project scope grant adjustment notice (GAN) to eliminate any Inappropriate duplication of funding. 13.0 Data Collection-The subrecipient agrees that grant funds may be used to pay for data collection,analysis,and report preparation only if that activity Is associated with federal reporting requirements. Other data collection,analysis, and evaluation activities are not allowable uses of grant funds. 14.0 State Alcohol and Drug Abuse Agency-The subrecipient will coordinate the design and implementation of treatment programs with the State alcohol and drug abuse agency or any appropriate local alcohol and drug abuse agency, especially when there is an opportunity to FFY 2018 RSAT Standard Conditions Page 15 of 15 Rev.02/2019 42 Application for Funding Assistance Florida Department of Law EManoement Residential Substance Abuse Treatment hwhereof;the parries Minn they each have read and agree b the conditions set in this agreement.have read and understand the agreement In Its entirely and have executed this agreement cud below by their tidyaulhoticed*facers on the date,month and year sat Corrections on this t Including fiblimovers,Wiltsuut,eta, WO not Ithosplable. Stets of Ratde Lew Enforcement of -.1!" Justice Greets Sla • A /. Typed Name Mid TEE Rona Kay Credit, Bureau Chief Dahl: .]f1t j 1. { Sabred Authorizing OSIoi.I otaovenun l unit (Commission Chairman,Mayor,orDssIg atad ) Typed Name of 8 Recipient Monroe County Hoard of Cosomisconus L. SIgnatunt ti 1Yand flame end Tile: ayi►in J.Murphy,Mayo Date: 6/12/2019 implementing Offload,A� Agony Aepresentebhre Typed trite®of brrp -"mina Agency. r sty Board of Commissioners Typed game and tt t/ urrphy.MIWar Date: 6112/2019 Appilcauon ReT*?B1WtBAT 123 Balkan pa 1 of t Contact 8.RSAT-MOLAR--- OGti006*w 2003) 43 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Insert Certifications and Authorizations here. Application Ref#2019-RSAT-123 Section#7 Page 1 of 1 Contract# -RSAT-MONR--- 44 OCJG-005(rev.April 2005) • Lobbying, Debarment Upon completion,mall a copy of this form to: . Florida Department of Law Enforcement '/1k_ and Drug Free Workplace Office of Criminal Justice Grants Certification P.O.Box 1489 Tallahassee,FL 32302-1489 • Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Signature of this formnts should rm also or review ecompliance with cections for rtification requirements cation Included in the unde regulations8 CFR Part 69,"New Restrictions this rm. on Lobbying"and 28 CFR Part 67."Government-wide Debarment and Suspensions(Non-procurement)and Government-wide Requirements for Drug Free Workplace(Grants)".The certifications shall be treated as a material representation of fact upon which reliance wilt be placed when the Office of Criminal Justice Grants determines to award the covered transaction, grant,or cooperative agreement, 1. Lobbying As required by Section 1352,Title 31 of the U.S.Code,and implemented at 28 CFR Part 69,for persons entering into a grant or cooperative agreement over$100,000,as defined at 28 CFR Part 69,the applicant certifies that: (a) No federal appropriated funds have been paid or will be paid,by of on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency,a member of Congress, an officer or employee of Congress,or an employee of a member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement,and the extension,continuation, renewal, amendment, or modification of any federal grant or cooperative agreement. (b) If any funds other than federal appropriated funds have been paid or will be paid to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL—"Disclosure of Lobbying Activities";in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers(including subgrants,contracts under grants and cooperative agreements,and subcontracts) and that all subrectplents shall certify and disclose accordingly. 2. Debarment,Suspension and Other Responsibility Matters As required by Executive Order 12549.Debarment and Suspension,and implemented at 28 CFR Part 67- (a) The applicant certifies that it and its prindpals; (I) Are not presently debarred;suspended,proposed for debarment,declared ineligible, sentenced to a denial of federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any federal department or agency; (ii)Have not within a three-year period preceding this application been convicted of or had a civil u j dpemant rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain, or performing a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement,theft forgery,bribery,falsification or destruction of records,making false statements,or receiving stolen property; (lit)Are not presently Indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,Slate, or local)with commission of any of the offenses enumerated In paragraph(a)(ii)of this certification;and (iv)Have not within a three-year period preceding this application had one or more public transactions (Federal, State or local)terminated for cause or default. (b) Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug Free Workplace As required by the Drug-Free Workplace Act of 1988,and implemented at 28 CFR Part 67,Subpart F,as defined at 28 CFR Part 67 Sections 67.615 and 67.620— (a) The applicant certifies that it will or wll continue to provide a drug-free workplace by: (I) Publishing a statement notifying employees That the unlawful manufacture,distribution,dispensing,possession, or use of a controlled substance is prohibited in the subgrantee's workplace and specifying the actions that will Certification Regarding Lobbying;Debarment,Suspension. Page 1 of 2 and Other Matters;and Drug Free Workplace Requirements OCJG-001(rev.9/20:18) t{� Upon completion,mall a copy of this form to: Lobbying, Debarment Florida Department of Law Enforcement t _ } Office of Criminal Justice Grants and Drug Free Workplace P.O.Box 1489 Certification Tallahassee,FL 32302-1489 be taken against employees for violation of such prohibition; (ii) Establishing an on-going drug-free awareness program to inform employees about— (1) The dangers of drug abuse in the workplace; (2) The subgrantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling,rehabilitation,and employee assistance programs;and (4) The penalties that maybe Imposed upon employees for drug abuse violations occurring in the workplace. (iii)Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph(I); (iv)Notifying the employee in the statement required by paragraph(I)that,as a condition of employment under the grant,the employee will— (1) Abide by the terms of this statement;and (2) Notify the employer in writing of his or her conviction for a violation of criminal drug statute occurring in the workplace no later than five(5)calendar days after the conviction. (v)Notifying the agency,in writing,within ten(10)calendar days after receiving notice under subparagraph(iv)(2) from an employee or otherwise receiving actual notice of such conviction.Employers of convicted employees must provide notice including position title to:Florida Department of Law Enforcement,Office of Criminal Justice Grants, P.O.Box 1489,Tallahassee. FL 32302-1489.Notice shall include the identification number(s)of each affected grant. (vi)Taking one of the following actions within thirty(30)calendar days of receiving notice under subparagraph (Iv)(2).with respect to any employee who is convicted— (1) Taking appropriate personnel action against such an employee,up to and Including termination.consistent with the requirements of the Rehabilitation Act of 1973,as amended;or (2) Requiring such employee to participate in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal,State,or local health,law enforcement,or other appropriate agency. (vit) Making a good faith effort to continue to maintain a drug-free workplace through Implementation of paragraphs (i)through(vi). (b) The subgrantee may insert in the space provided blow the sites)for the performance or work done in connection with As the duly authorized representative of the applicant. I hereby certify that applicant will comply with the following certifications: �✓ Certification Regarding Lobbying(required for applications over$100,000) IN Certification Regarding Debarment,Suspension and Other Responsibility Matters(required for all applicants) D Certification Regarding Drug-Free Workplace(required for state agency.applications) Subrecipient: Monroe County Board of Commissioners Printed.Name;Sylvia J.Mu r h Title;Mayor Signature: - Date: 6/12/2019 Certification Regarding Lobbying;Debarment,Suspension, Page 2 of 2 and Other Matters;and Drug Free Workplace Requirements OCJG-001(rev.9/2018) CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (Equal Employment Opportunity Program) Requirements Recipient's Monroe County Board Of Commissioners Name: Address: 1100 Simonton Street.Key West.FL.33040-3110 Recipient Subrecipient Law Enforcement Agency: No Type: DUNS 073876757 Vendor Number(only if direct 596000750 Number: recipient): Name of Calvin Allen Title of Contact Person: EEO Coordinator Contact Person: Telephone (305)-292-4470 E-Mail Address: allen-calving_monroecounty- Number: tl.gov Subrecipients: No Acknowledgement of EEOP Data Collection, Maintenance and • Submission Requirements 1.Calvin Allen(authorized official),acknowledge that Monroe County Board Of Commissioners(recipient organization)has an obligation to develop and submit an EEOP Utilization Report to the Office for Civil Rights, Office of Justice Programs.U.S.Department of Justice(OCR)for 2018(fiscal year).I understand the regulatory obligations under 28 C.F.R.Section 42.301-.308 to collect and maintain extensive employment data by race. national origin,and sex,even though our organization may not use all of this data in completing the EEOP Utilization Report. 8y accepting financial assistance subject to the civil rights provisions of the Safe Streets Act.Monroe County Board Of Commissioners(organization)is on notice that at some future date.during the active award period, the OCR may request any of the employment data noted in the EEOP regulations.I understand that in the context of an administrative investigation of an employment discrimination complaint,failure to produce employment data required for a comprehensive EEOP may allow the OCR to draw an adverse inference based on the data's absence. Calvin Allen.EEO Coord. Calvin Allen 3/13/2019 Print or Type Name and Title Signature Date 47 ATTACHMENT C PUBLIC ENTITY CRIME STATEMENT st r c A p erson or affiliate who has been placed on the convicted anyendor goods or servicesa conviction u entity, mayi entity crime may not submit a bid on a contract to provideor not submit a bid on a contract with a public entity realfor propertyntor public ent reair of a not b public e awarbuilding de an or public work, may not submit bids on leases o perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with amount y public entity, and may not transact business with aor s period of 36 public tmonths from they ehdatee rof beidng placed provided in Section 287.017, for CATEGORY TWO on the convicted vendor list." I have read the above and state that neither WILL L� L.�Idl1��fA (Respondent's name) nor any Affiliate has been placed on the convicted vendor list within the last 36 months. (Signature)Date: C‘ I! 30) Lel TO BE COMPLETED BY NOTARY (in accordance with State notary requirements) State of rI 0 rt d County of Ha rl yid This instrument was acknowledged before me this (N) day of ` (month), I• e or �� ""1t i P�d&z ll/ (name of officer or agent, title(year), by /�!/.4.� �` n 1 n officer or agent) of l�7jU�0fe fli�P.Mare Ceekr The. (name of entity). XPersonally Known Produced Identification: Type of ID and Number on ID (Seal) Not Public State of Florida Si g n aUe of N ota r Maryanne L Johnson g, EMyx Commission 22 175345 . l e�� (6 , 5'/ ') vi. Expires 01/15/2022 �i/� /f U Namefof Notary (Typed, Stamped or Printed) Notary Public, State of HOVidti 48 ATTACHMENT D SWORN STATEMENT UNDER ORDINANCE NO. 010-1990 MONROE COUNTY, FLORIDA ETHICS CLAUSE emu►ic.a-r-v.c.I C C (-4-t,-- I► . (Company) "...warrants that he/it has not employed, retained or otherwise had act on his/her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee." - CY :_) ‘1,()LAJL-1-4- (S--" (Signature) Date: COO) i cl TO BE COMPLETED BY NOTARY (in accordance with State notary requirements) State of rf%n 0 CL County of mil I o 6 This instrument was acknpwledged before me this CiLl day of etaletvtioeK (month), fi-Y/l q (year), by P t� �</M/�1f'i h y (name of officer or agent, title or 1 officer or agent) of �ju l�/�/,�, a/art C-giate ,74b, (name of entity). Personally Known Produced Identification: Type of ID and Number on ID (Seal) t �dNI' Notary Public State of Florida /01,1„, /��(' ` Maryanne L Johnson Signa4e of Notar 4. • My Commission GG 175345 o,w Expires01/15/2022 ,} ill ii'iC- . 1 rtal Nam of Notary (Typed, Stamped or Printed) Notary Public, State of /O4�a- 49 ATTACHMENT E DRUG-FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: • Ou1ca e. fCc - Care Irt (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. ' n'r- C)Th ''b' 1---1-1- --- (Signature) Date: 61‘ ) 3D I TO BE COMPLETED BY NOTARY (in accordance with State notary requirements) State of F1o146ta-- County of MO brat This instrument was acknowledged before me this cam' day of �� i/ (month), of,© l Cf (year), by 1141AAJ it lAivil laV`V� (name of officer or agent, title or officer or agent) of 41AAM V-el O/ � e ir� (name of entity). Personally Known Produced Identification: Type of ID and Number on ID (Seal) 40 Notary Public State of Florida ci rySofNo My Commission GG 175345 Expires 01/15/2022 I_t I,U V r' rl Name Notary (Typed, Stamped or Printed) Notary Public, State of RO✓(II 4 50 ATTACHMENT F COMPLIANCE WITH COUNTY GUIDELINES The AGENCY must furnish to the County the following items: (a) IRS Letter of Determination and GUIDESTAR printout indicating current 501(c)(3) status; (b) Proof of registration with the Florida Department of Agriculture as required by Florida Statute 496.405 and the Florida Department of State as require by Florida Statute 617.01201 or proof of exemption from registration as per Florida Stature 496.406. (c) List of the Organization's Board of Directors of which there must be at least 5 and for each board member please indicate when elected to serve and the length of term of service; (d) Evidence of annual election of Officers and Directors; (e) Unqualified audited financial statements from the most recent fiscal year for all organizations that expend $150,000 a year or more; if qualified, include a statement of deficiencies with corrective actions recommended/taken; audit shall be prepared by an independent certified public accountant (CPA) with a current license, in good standing with the Florida State Board of Accountancy. If the AGENCY receives $100,000 or more in grant funding from the County: a. The CPA that prepares the audit must also be a member of the American Institute of Certified Public Accountants (AICPA); b. The CPA must maintain malpractice insurance covering the audit services provided and c. The County shall be considered an 'Intended recipient" of said audit. (f) Copy of a filed IRS Form 990 from most recent fiscal year with all attached schedules; (g) Organization's Corporate Bylaws, which must include the organization's mission, board and membership composition,:and process for election of officers; (h) Organization's Policies and Procedures Manual which must include hiring policies for all staff, drug and alcohol-free workplace provisions, and equal employment opportunity provisions; (i) Specific description or list of services to be provided under this contract with this grant (see Attachment B); (j) Cooperation with County monitoring visits that the County may request during the contract year; and (k) Other reasonable reports and information related to compliance with applicable laws, contract provisions and the scope of services that the County may request during the contract year. 51