12/01/2019 to 11/31/2023 Monroe County Purchasing Policy and Procedures
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN$50,000
Contract with: Canon Financial Services Contract# State#600-000-11-1
Effective Date: 12-1-2019
Expiration Date: 11-31-2023
Contract Purpose/Description:
Canon Image Runner Advance C5535i with a Cassette Feeding Unit AM1, Inner Finisher
Hlr Super G3 FAX Board AS2 48 month lease
Contract Manager: Michael Legere 6302 Marathon A' rt/Stop#15
(Name) (Ext.) (Department/Stop#)
CONTRACT COSTS
Total Dollar Value of Contract: $ 7,477.92 Current Year Portion: $ 1,557.90
(must be Icss than$50,000) (If multiyear agreement then
requires BOCC approval,unless the
total cumulative amount is less than
S50,000.00)
Budgeted? Yes® No ❑ Account Codes: 403-63501-530440- -
Grant: $ - - - -
County Match: $ - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $724.10/yr For: Copy costs
of included in dollar value above e. .maintenance,utilities,janitorial salaries,etc.
CONTRACT REVIEW
Changes Date Out
Date In Needed ev' e
Department Head Yes[:]No❑
Risk Management. - 1 Yes[-]No❑"
O.M.B./Purchasing [ r q Yes[:]Nold L[ R' 1
County Attorney Yes❑Noo �, l c7
Comments:
MONROE COUNTY BUDGET & FINANCE
P R HA N DEPARTMENT
PH 305-292-4464, FAX 305-292-4465
REQUEST T4 PURCHASE
To: Purchasing DeRgdment Date: 11-4-2019
From : Marathon Airport Purchasing Approval:
Name: April Pearson By:
44A4--
Phone/Ext: 6002 Acct. #: 63501-530440
Ship to Location: 549 Grant/Project #:
Qty. Unit Prod. Description Unit Cost Total Cost Acct. #
10 Mo Copier lease - iR-ADV 5535i 155.79 1,557.90
Canon Image Runner Advance
with Cassette Feeding Unit-AM1,
Inner Finisher 111 SG Faxboard AS2
6,100 each estimated color copies $0.0650 396.50
42,000 each estimated black and white copies $0.0078 327.60
Per State Contract
#600-000-11-1
Based on 48 month contract
Total 2,282.00
Items needed by:
Vendor Name: Canon Vendor Number: 000244
Remarks/Recommendations:
Administrative IngtrO ions:
Reviewed: ( ) By: Date:
Purchasing Office use only:
Reviewed: ( ) By: Date:
of the keys,Inc-
rour Office Technology Partner
Proposal for Monroe County Airport Marathon
State Contract# 600-000-11-1
Canon imageRUNNER ADVANCE C5535 III
The imageRUNNER ADVANCE C5500 Series is designed to enable enhanced office productivity.
These intelligent systems provide an intuitive user experience and support Canon's range of
holistic business solutions.The imageRUNNER ADVANCE C5535i III model delivers speeds of up
to 36 ppm for black-and-white and color(LTR).The imageRUNNER ADVANCE 5500 Series is
built on the Third Generation imageRUNNER ADVANCE platform and offers standard Universal
Login Manager(ULM), UFR IIIPCL/PS Printing, HDD Encryption Kit, Wireless LAN and Remote
Operators Software Kit.
Location of Unit 9400 Overseas Hwy.Ste#200 Marathon,FL 33050
Pricing:
— 48-month FMV lease understate contract#600-000-11-1 at$155.79 per month to include
(1) Canon imageRUNNER ADVANCE C5535 III
Options included in pricing are listed in the attached CFS State Contract Equipment and Services
Worksheet,to include Cassette Feeding Unit ANIL Inner Finisher H1, Super G3 Fax Board AS2
Service and Supply Agreement-
Zero base maintenance program billed by CFS understate contract#600-000-11-1 rates of$0.0078
per B&W page and $0.0650 per color page to include all consumables (toner/ drums/ rollers) as
well as service parts and labor. Excludes paper and staples.
Please Feel free to contact me with any questions at 305-783-0002
Thanks
John Ribble
f ell.
ltf�l�
Confidential-not to be shared or copied without the prior writben consent of Sands of the Keys,Inc
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Canon's comprehensive portfolio of imageRUNNER ADVANCE
multifunction printers and integrated solutions can help simplify
the end user experience and management of technology,better
control sensitive information and print-related costs, and help
ensure that technology investments proactively evolve with
changing needs.
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SECURITY !1
&FICIENCY RELIABILITY
•110.11"intuitive touchscreen with •Advanced standard security feature set •Canon's signature reliability and engine
smartphone-like usability. to help safeguard sensitive information technologies help keep productivity
•A unique,customized experience and assist in regulatory compliance. high and minimize the impact on
tailored to individual preferences •Integrates with existing,third-party support resources.
using My ADVANCE. Security Information and Event •Outstanding imaging technologies and
•Supports mobile solutions and integration Management(SIEM)systems to help toner allow for consistently striking images,
with many popular cloud services like provide real-time comprehensive insights thanks to Canon's V'color profile.
Google Drive! into potential threats to the network •Designed to achieve maximum uptime with
and printers, status notifications that help keep supplies
se• an and convert documents •Technology to verify that the device boot replenished and intuitive maintenance
searchable digital files in a variety
y process,firmware,and applications videos for consumables repia cement
of file formats initialize without alterations or tampering.
•Integration with Canon and various •imageRUNNER ADVANCE models have
third-party software with embedded •Security policy settings can be controlled received many awards and recognition from
application platform, with a dedicated password,configured leading industry analysts,often referencing
from a central location,and exported to strong reliability
other supported devices
•Control access to the device and specific
features,using a host of flexible
authenticat'on methods—PIN code,user
name/password,or card access.'
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FLEET
DEVICE AND
MANAGEMENT
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•Designed For quick,easy deployment •Track and assess print,copy,scan,and fax •A combination of fusing technologies and
•Remote diagnostics and parts life usage and allocate costs to departments low-melting-paint toner minimizes power
management for proactive maintenance or projects requirements and helps achieve low energy
and rapid fixes. •Apply print policies and restrict usage by consumption
•Easy and intuitive to monitor device status user to help reduce unnecessary printing •Encourage environmentally conscious
and consumable levels,turn off devices and contribute to cast efficiency. work practices by enab ing mutt pie settings
remotely,observe meter readings,manage •Standard cloud-based solution provides that can help save paper and energy
settings,and implement security policies a centralized dashboard with up-to-the- •ENERGY STAR'cert..fied and rated
•Common firmware and regular updates minute insights into printer activity EPEAT'Gold'
with Unified Firmware Platform(UFP)for •Upgrade to uniFLOW server or cloud-based
continuous improvements and consistency solutions for full accounting and reporting
across a fleet for compatible Canon and third-party
devices,pull printing,job routing,and
powerful scan workflows.
CONFIGURATION OPTIONS
a .
r U%TY TRAY-Bl
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COPYTRAY-12
STAPLE FINISHER-Yl
•2-tray,3,250•sheetcapacity
•Corner and double stapling
up to 50 sheets
Supports Staple-free Stapling INNERFINISHER-Hl
and Staple On Demand 2-tray,545-sheet
•W5u ports optional internal capacity
2 -holepuncher(2/3 Hole •Corner and double PAPER DECK UNIT Fl
PuncherUnit•Al) staplingupto50sheets •2,700-sheet capacity
within the Footprint of
e the ma'n unit •14lb Bond to
•Supports Staple-free HIGH CAPACITY CASSET-E 140 b.ndex
Stapling and Staple on FEEDING UNIT-Al Supports letter
Demand
•Supports opptionak •2,450•sheet capacity
internal 2/3-hole •Supports up to Letter
puncher(Inner 2/3 •14lb.Bond to 140 lb Index
Hole Puncher$I)
7 °
0 - imagePASS P2
3OOKLET FINISHER•YI _ • De.vers fast
•2-tray,3,250-sheet capacity CASSETTE_FEEDING UNIT-AMI process ng speed.
•Comer and double stapling •Two 550-sheet cassettes outstand ng mage
up to 50 sheets •Supports up to 12'x 18' quality,and time
savingwarkflow
•Bookiet-making up to 20 •14 lb.Bond to 140 lb.Index Personalized printing
sheets and saddle-folding with the built-n.entry-
up to 3 sheets level Fiery Fr eeForm'
-Supports Staple-free Stapling or w,th t-e supported
and Staple On Demand variable data printing
Su
ports optional internal c..,. (VDP)formats
- hole puncher(2/3 Hale
PuncherUmt-Al) INNER 2-WAY TRAY _,
Main Unit Warm-up Time First-Copy-Out Time
From Power On: Approx-ID Seconds C5560i III: As fast as 2-9 seconds(BWJ/
Type From Sleep Made. Approx.105econds° 4 5 seconds(Color)
Color Laser Multifunctional , C55501 III: As fast as 3,5 seconds(BW)/
Core Functions Quick Startup Made; Approx.45econds 52 seconds[Color)
Standard Prnt,Copy,Scan,Send.Store Dimensions(W x D x H) C55401 III As fast as 41 seconds(BW)/
Optional: Fax 24.3/8'x 29-1/4'x 47-2/7'(620 mm x 742 mm x 1201 mm)° 61 seconds[Color)
Processor Speed C5535i III: As fast as 4 9 seconds[BW)/
Canon Dua Custom Processor(Shared) Installation Space(W x D) 74 seconds[Color)
Control Panel Basic. Stack Bypass•Cassette Drawers open: Copy Resolution(dpi)
37.1/8'x 46.3/8'1943 mm x 1176 mm1l Reading: 600 x 600
101"TFT LCO WSVGA Color Flat-panel Weight Printing: 1200 x 1200
Memory Approx_310-9lb-1141kgp Multiple Copies
4.OGBRAM Upto999
Hard Disk Print Specifications Magnification
Standard.250 GB/Maximum I TB 25%-400%(1%Increments)
Print Speed(i3W and Color)
Interface Connection Preset Reductions
Network 1000Base-T/10OBase-TX/IOBase-T, C5560i116 Up (Letter);
Wireless LAN IEEE 802.11 b n [Latter-R);Up to 34 ppm(Legs); 2596,50%.6496.73%,78%
( /g/) Up to 32 ppm(11'x 17') Preset Enlargements
Others Standard USB 2.0 x2(Host[.USB 3 0 xl(Host), C5550i III Up to 50 ppm(Letter);Up to 30 ppm 121%.129%,200%,400%
(Device) (Letter-R);Upto29 ppm(Legal),
USB 2.0x1
( ) Up to 27 ppm(11'x 17') Basic Copy Features
Optional: Serial Interface,Copy Control Interface r5540iIII: Up to 40 ppm(Letter);Up to 24 ppm PresetReduction/Enlargement Ratios by Area,Paper
Paper Output Capacity(LTR,20 lb.Bond) (Letter-R);Up to 23 ppm(Legal[; Setting,Previous Settings,Favorite Settings,Finishing,
P to 22 Pp (11 x 17)Standard: 250 Sheets U m ' ' Two-sided.Density Adjustment,Original Type Selection.
Maximum 3,4505heets C5535i III Up to 35 ppm(Let ter);Up to 23 ppm Interrupt Mode.Setting[onfirmadon/Cancel
(with External Finisher and Copy Tray) (Letter-%Up to 21 ppm(Legal); Special Copy Features
Dual 201h.Band} Up to 18 ppm(11'x 17") Book to Two Pages,Two-sided Original,Finishing,Booklet,
Paper Sources( Print Resolution(dpi) Job Build,N on I,Add Cover,Insert Sheets,Different-size
Standard: Dual sheet Paper Cassettes. 1200 x 1200,600 x 600 Originals,Density Adjustment,Original Type Selection,
100-sheet
t Stack Bypass Transparency Cover Sheets.Page Numbering,Copy Set
Optional: Dual 55D-sheet Paper Cassettes Standard Page Description Languages Numbering,Sharpness,Erase Frame,Secure Watermark,
(CASSETTE FEEDING UNIT-AMI), uFR 11,PCL6,Adobe PS 3 Print Date,Shift.Gutter.Print&Check,Negative/Posit ve.
2,450-sheet High Capacity Paper Cassette Direct Print Repeat Images,Merge Job Blacks.Job Done Notice,Mirror
(HIGH CAPACITY CASSETTE FEEDING Available fram USB,Advanced Box,Remote UI,and Image.Print on Tab,Store in Mail Box.Superimpose Image.
UNITUsheetPaperDeck
[PAPEERR OECKCKUNIT-Fl) Web Access" Copy ID Card,Skip Blank Pages.Detect Feeder Multi Sheet
Supported File Types Feed,Free Size Original,Color Balance,Adjust One-Touch
Paper Capacity(LTR,20 lb.Bond) Color,Area Designation
Standard 1200 Sheets POF,TIFF,JPEG,EPS,I XPS
Maximum: 6,3505heats Printing from Mobile and Cloud-based Services Scan Specifications
Finishing Capabilities A range of software and MEAP-based solutions are
Standard. Collate,Group available to provide printing fram compat'b a mobile devices Type
Withlnner Collate,Group.Offset.Staple,Hole Punch, orinternet-cannected devices and cloud-based services Color Platen and Single-Pass OuplexingAutomatic
depending an your requirements Please contact your sales Document Feeder
With External Cotlate.GrouP,Dffset.Staple.BaokleLHde representative for further informationP Document Feeder Paper Capacity
Finishers: Punch.Staple-free Staple,Staple On Demand Fonts 150 Sheets(20 It,Band)
Supported Media Types PCLfonts: 93 Roman.10 Bitmap fonts,2 OCR fonts, Document Feeder Supported Media Sizes
Anciald Mono WT J/K/S/T(Japanese, II'x 17',Legal. etter. etter-R.Statement Statement-R
Paper Thin,Plain,Recycled.Color,Heavy, Korean,Srmplifed and Tradit anal Chinese[,' Custom Size 5'x 5.1/2'to'2'x'7'
Cassette Pre-punched,Letterhead,Bond. Barcode Fonts'
Transparency,Envelope PS fonts: 136 Roman Document Feeder Supported Media Weights
Paper Thin,Plain,Recycled,Color,Heavy, s BW Original 13lb Band to 5B b Cover(50 to 157 g/m)
Cassette 2- Pre-punched,Letterhead,Bond, Operating System'
UFR11: Windows Server200B Windows?Server Color Original /m ginal I71b Band to b Cover(64to157g )
Transparency.Tab,Envelope / /
Stack Bypass: Thin.Plain,Recycled,Color,Heavy, 2008 R2/Server 2012/Windows 8.1/Server Platen Acceptable Originals
Pre-punched,Labels.,etterhead.Band. 2012 R2/Windows 10/Server 2016.MAC OS Sheet.Book 3-Dimensional Objects[Height up to 2'
Coated,Transparency,Tab,Tracing,' X(10 9 or later) (SO mm],Weight Up to 4 4lb.(2kg)1
Envelope PCL Windows Server 2008/Windows 7/Server Pull Scan
Supported Media Sizes 2008 R2/Server 2012/Windows B.I/Server Color Network ScanGear2 for bath Twain and WIA
2012 R2/Windows 10/Server 2016
Paper Letter,Executive.5tatement-R,Envelope PS: Windows Server 2008/Windows 7/Server Supported OS W ever 20 J81/f0
Cassette l [No.10(COM1%DL.150-051,Custom Size 2008R2/Server2012/Windows8l/Server Server200B/Server2008R2,:'Server
(3.7/8'x 5 7/8"to 11-3/4'x 8-1/2'1 2DI2/Server 2012 R2/Server 2016
Paper 12"x I8 II'x 17',Legal Letter,Letter-R, X(M 9 or
s 10/Server 2Qlfi.MAC OS
P g X(10 9 ar later) Scan Resolution{dpi}
Cassette l: Executive.Statement-R.Envelope PPO: MAC OS X 110 3 9 or later),Windows 7/8.1/10 600 x 600,400 x 400.300)(300,2::0 x 400.200 x 200,
(No.10(COM10),Monarch,DL ISO-051, 200 x 100.150 x 150 100 x 100
Custom Size(3.7/8'x 7-1/8'to 12'x'B')
Stack Bypass: 12"x18'.11'x17'.Legal,1.etter,Letter.R. CopySpecif7catiOns Scan to Mobile Devices and Cloud-based Services
Executive,Statement,Statement-R. Copy Speed(BW and Co or) A range of solutions-s available to provide scanning
Envelope[No.lO(COMIO),Monarch.D_, to compatible mobile devices and certain cloud-based
C5560i Ili; p t ppm[o 34 ppm
to 36 ppm services depending 150•CS),Envelope Custom Size(3-7/B'x [Lattar-etter p g on your requirements y
3.7/8'to 12-5/8"x 18"),Custom Size UP to 32 ppm 11I"x 17'1 Scan Speed(Letter)
(3.7/8'x 5.1/2'to 12-5/8'x 18').Cree Size C5550i III: Up to 50 ppm(:etter);Up to 30 ppm Single-sided Scanning
(3-7/8'x 5-I/2'to 12-5/8'x 18') [Letter-R); p to 29 ppm(Legal); BIN, 80 pm i300 dpi)/BO ipm(600 dpi)
Supported Media Weights Up to 27 ppm[I I'x 17") Color 80 pm(300 dpr)/60 ipm(600 dpi)
Cassettes: 14lb.Bond to 140 lb.Index(52 to 256 g/m�) C5540i III: Up to 40 ppm(.ester);Up to 24 ppm Double-sided Scanning
Stack Bypass: 14lb.Bond to 110lb.Cover(52 to 300 g/ml (Letter-R);4p to 23 ppm(._egal), BW. 160 ipm(300 dpi]/150 ipm[6Q0 dpi)
Ouplexing, 14 lb.Bond to 80 lb Cover[52 to 220 g/m;J Up to22 ppm(II'x17')
C5535i III: Up to 35 ppm(Letter);Up to 23 ppm Color 160 pm(300 dpr)/80 ipm(600 dpi)
(Letter-R);Up to 21 ppm(Legal),
Up to 18 ppm(11'x 17)
Send Specifications Store Specifications Power Requirements
Destination Mall Box(Number Supported) C5560i111/
C5550i Ill: 120-127V AC 60 HZ.II.5 A
EmaiV'nternetFax(SMTP),SMB v3 0,FTP,WebDAV, 100 User In-boxes,I Memory RX In-box,50 Conf dential C5540i III/
Mail Box,SuperG3 Fax{Optional].IP Fax(Optional) Fax In-boxes,30,000 Maximum Pages Stored C5535i III: 120-127V AC,60 Hz,10 A
Address Book Advanced Box Plug(Main Unit)
LOAP[2.000VLoca1(I,60OVSpeed Dial(200) Commumcatan Protocol:SMBorWebDAV C5560iltl/
Send Resolution(dpi) Supported C5550f Ile. NEMA 5-20P
500 x 600,400 x 400,300 x 300.200 x 400,200 x 200. Client PC- Windows(Windows 7/8 VIO) C5540i Ili/
200 x 100,150 x 150.100 x 100 Concurrent Connections(Max) C5535i ill: NEMA 5-ISP
Communication Protocol SMB 64 Power Consumption
File: FTP(TCP/IP),SMB v3 a WebDAV WebDAV: 3(Active Sessions) Maximum: Approx.1,800 W
Email: SMTP,POP3 Advanced Box Available Disc Space Standby Approx.65 2 W"
File Format Approx 16 GB(Standard HOD) Sleep Mode: Approx.0.8 W"
Standard: TIFF.IPEG,POP(Encrypted,Compact, Approx 480GB(With Optional I TS HDO) Typical Electricity Consumption(TEC)Rating:
3 2kWh(iRSearchable.Apply Policy Opt mize for Web, Advanced Box Features 2 5 kWh(M ADV ADVC55 50i C55 Ill]
POFA/1-b,'.imited Color Device Signature), Authentication for Advanced Box-og-in.Sort Funct,on, .0iR0i111)
XPS(Compact,Searchable,Device Signature). Printing aPDFFilewithaPassword,ima eWARESecure 16kWh(iRADVC55351111)
( P g i g 8 1fikWh{iRADVC5535i111)
Office Open XML(PowerPomt Word) Audit Manager Support
i3 tional: PDF Trace&Smooth,User Signature). Standards
P ( g ) Memory Media
xP5[User Signature) Standard U5B ENERGY STAR Certified
Universal Send Features Rated EPEAT•Gold'
Original-ypeSelection,Two-sided Original,Book to Two Security Specifications Consumables
Pages,Different-size Originals,Density Adjustment,
Sharpness,Copy Ratio,Erase Frame,Job Budd.Delayed Authentication Toner
Send.Preview,Job Done Notice,Fle Name,Subject/ Standard Universal_agin Manager,uniFLOW Online GPR-55 Toner's
Message.Reply-to,Email Priority.TX Report,Original Express.'User Authentication,Department (Estimated Yield Yie Est 595 Coverage)
Content Orientation,Skip Blank Originals, ID Authentication,Access Management Toner ( g )
Detect ceeder Multi Sheet Feed System,Device and Function Level'.ag-in Black: 69.000Images
Optional: uniFLOW Color(C,M,Y): 60.000Images
Fax Specifications(Optiona) Data
Standard Trusted PlatformModule(TPM),HardDisk Subscription toa third-par serviceproudsertermsandco.Subject
Modem Speed Password Lack.Hard Disk Drive Erase,Mail t to quire party cloud service praviders'terms and conditions
5 uper G3: 33 6 Kbps Requiresnt EPEAT option.
+�3: 144Kbps Box Password Protection.Hard Disk Drive 'Par currenrEPEAT rating(Gold/Silver/Bronze),please visit
Encryption(FIP5140.2 Validated),Verify www.epsat net.
Compression Method System at Startup 'Some types of tracingpaper cannot be used.
MH,MR.MMR,JBIG Optional Hard Disk Or ve Mirroring,Hard Disk Drive 'Time from device power-on to when copyjobs can
removal,IEEE 2600.2 Common Criteria be programmedwith Quick Start Up made.
Resalutfon(dpi} Certihcat'on,DataLossPreventan �Time from exiting Steep mode to when printingisoperational
400 x 400,200 x 400.200 x 200,200 x 100 (Requires uniFLOW] 'Time from device power on to when key operation can be
Sending/Recording Size performed on the touch screen.
Network Includes main unitand either Cassette FeedingUnit-AM1
5tatement-Rtoll'x17' Standard Encrypted Secure Print,IP/Mac High Capauty Cassette FeedingUnit-Al,or Cabinet Type-N
s Includes main unit,consumables,and Cassette Feedin Unit-AMi
Fax Memory Address Filterng IPsec TLS Encrypted °PDF print from Web sites is supported. g
Up to 30.000 Pages Communication,5NMP V3 0.IEEE EPScanbe printed directly only from the Remote User Interface
Speed Dials 802.IX,IPv6,SMTP Authentication.POP 7 For more'nformation,including mmpatibi.ity,please
Max 200 Authentcation before SMTP S/MIME, visit httpsV/www.usa,conan.com/moblk-app
STEM Integration 'Requires the optional PCL International Font Set-Al
Group Dials/Destinations 'Requires the optional Barcode Printer Kit-Of.
Max 199Dials Document I Other operatin systems and environments nduding
Standard: Secure Watermark,Secure Print,Adobe AS/ UNIX.�mux and Gtr x may be supported.Some
Sequential Broadcast LiveCycte•Rights Management ES2,5 of these solutionsare chargeable.SAP Device T Pesaro
Max 256 Addresses Integraran,Encrypted POF,Encrypted available via the SAP Market Place.For morenformaton,
Secure Print.Digital cantatt your sales representative.
nature
Memory Backup g Si
gnature
Optional. User Signature,Document Scan Lock sNo charge for this solution,however activation s equired.
Yes Reference Value(measured one unit).
Fax Features r0.8 W Sleep made not available in all circumstances
Environmental Specifications due to certain settings.
Original Type Selection,Two-sided Original,Book to Two Operating Environment 'GPR-55L Toner also available for Color IC M.YI-
Pages,Different-size Originals Density for Scanning Y aid(estimated a 5%coveragel is 26.000 images
Sharpness.Copy Ratio,Erase Frame,lob Build,Sender's Temperature: SO to 85°F
Name(TTI),Select Line,Selecting the Telephone Line,Direct Humidity. 20 to 80%RH(Re ative Humidity) Fordebged specifications and a comprehensive list ofoptional
Send.Delayed Send,Preview Job Done Notice,TX Report accessories,see the imagaRUNNER ADVANCIECSSOO 111 Series
Detect Feeder Mu ti Sheet Feed Specifications document.
\ USA.CANON.COM/SIMPCYADVANCED can01"
SEE IMPOSSIBLE
' @ /� ®•
As an ENERGY STAR'Partner,Canon J.S A.,Inc-has cart fed these models as meeting the ENERGY STAR energy efficiency
criteria through an EPA recognized certification body ENERGY STAR and the ENERGY STAR mark are-egistered U S marks
-
Can an,imageRUNNER,,mageWARE imagePASS,and the GENUINE ago are registered trademarks or trademarks of Canon
Inc in the United States and may a so be registered trademarks or trademarks in other_ountries Canon products after certain
security features,yet many variables can Impact the secur ty of your devices and data.Canon does riot warrant that use of its awards,, I�features will prevent secur ty ssues.Nothing herein should be construed as egal or regulatory advice concerning applicable laws:
customers must have their own qualified counsel determine the feasibility of a solut.on as it relates to,egulatory and statutory learn-about Canon's
compliance.All other referenced product names and marks of trademarks of their-especrve owners.A I features presented in cr
this brochure may not app y to ali Series and/or products and may be optional-please check with your Canon Authorized Dealer
for details Product shown with optional accessories,Canon U S.A.does not provide legal counsel or regulatory compt ante
consultancy.including without limitation,Sarbanes-Dxlay,HIPAA,GLBA,Check 2'or the USA Patriot Act,Each customer �IA UNIFIED _
must have is own qualified counsel determine the advisability of a particular solut+an as it relates to regulatory and statutory �'� FLAT ARE -ate•
compliance.Spec ficanons and availability subject to change without notice.Not responsible for typographical errnrs. i ru,rrwn
C2019 Canon U 5_A A.me All-ights-eserved.
Federal Law prohibits copying certain documents.V and
subject to penalties.We suggest � ® %CANON
that you check with your own regg al counsel.Canon U.S.A_Inc.and Canon Canada,nt.intend to cooperate :GENEJINE
with Law Enforcement Agencies.n connection with claims of unauthorized copying. 1 i '
CLOUD raeu uxnro°t
0216W214 Kt;..r vasif ,a°w
0219-iRASSODI ISR5B 7M-DIH
Pearson-April
From: John Ribble <john@sandsofthekeys.com>
Sent: Monday, November 4, 2019 10:18 AM
To: Pearson-April
Subject: RE:Copier upgrade for airport mgr office- SANDS OF THE KEYS
Attachments: MC MUNICIPAL AIRPORT WORKSHEET 48 MO CUSTOMER COPY.xlsm; MC MUNICIPAL
AIRPORT P.O.TEMPLATE 48 MO OPTION.pdf; MC MUNICIPAL AIRPORT P.O.TEMPLATE
48 MO ANNUAL BUDGET OPTION.pdf; MC MUNICIPAL AIRPORT P.O.TEMPLATE 36 MO
OPTION.pdf; MC MUNICIPAL AIRPORT P.O.TEMPLATE 36 MO ANNUAL BUDGET
OPTION.pdf
CAUTION
Good morning April,
I apologize for the delay in getting back to you. To answer your questions, 1)-The P.O.extension of$6675.48 is
correct. That would be the total of payments over the 36 month term. The$5813.00 figure is the total cost of the
device including options under the state contract purchasing agreement. The difference is interest charged under the
agreement. Basically, it is the cost of the equipment times the 36 month lease rate factor of 0.0319(48 month rate
factor is 0.0268).
2)- Yes this device includes a stapler option, as well as a convenience stapler and-wait for it...staple-free stapling! I'll
show you how that works when we run through the training on the new machine.
Also April,there is a 48 month state contract option, it ill bring the monthly payment down to$155.79. 1 attached an
updated CSAP worksheet as well as P.O.template for the 48 month term. I also included annual budget formats for the
P.O. templates as well, in case you budget these expenses annually as opposed to the total overall cost. Please feel free
to reach out anytime, I'm happy to help!
All the best,
John Ribble
Sands of the Keys Document Solutions
Account Executive
(305)783-8002
Office: (305)852-4378
iohn@sandsofthekeys.com
Sands ofetw&oys
came Sandm
From: Pearson-April<Pea rson-April@ mo nroecounty-fl.gov>
Sent: Friday, November 1, 2019 3:03 PM
To:John Ribble<john@sandsofthe keys.com>
Subject: RE:Copier upgrade for airport mgr office-SANDS OF THE KEYS
Hi John, No worries and no hurry — anytime next week would he great. Drive carefully and have a great
weekend! Thanks, April
i
From:John Ribble<'ohn sandsoftheke s.com>
Sent: Friday, November 1, 2019 3:02 PM
To: Pearson-April<Pearson-April@monroecounty-fl.eov>
Subject: Re:Copier upgrade for airport mgr office-SANDS OF THE KEYS
CAUTION
Hi April, happy Friday! Unfortunately I am on the road right now heading back from Key West, but I promise to have an
answer for you to your questions by mid morning on Monday. I hope you have a great weekend, and I look forward to
addressing your questions for you.
Sent from my iPhone
On Nov 1,2019, at 2:59 PM, Pearson-April<Pearson-April@monroecounty-fl.eov>wrote:
Hi John,
Hope you're doing well.
I was just starting to prepare the paperwork for the copier upgrade, but I had a couple of quick
questions about the contract totals shown on the letterhead and sample PO versus the total on
the spreadsheet, and an option question.
The equipment prices shown on the spreadsheet are $5,813.00 and $185.43, and on the
sample PO it shows $6,675.48, which is $185.43 per month. But if you divide 5813 by 36, it
actually comes out to $161.47. So I just wanted to know if you could help explain the costs
and which is correct please.
Also, could you please let me know if this machine has the stapler option, and if so, is there an
extra charge for that? I did see that staples would be extra, so do we purchase those, or you
provide them and then bill extra for them?
Thanks very much and hope you have a great weekend!
April Pearson, CM
AIRPORT BUSINESS MANAGER
The Florida Keys Marathon International Airport
305.289-6002
From:John Ribble<iohn sandsoftheke s.com>
Sent: Friday,October 18,2019 9:26 AM
To: Pearson-April<Pearson-April@monroecounty-fl.gov>
Subject: RE:Copier upgrade for airport mgr office-SANDS OF THE KEYS
CAUTION
2
Here you go April... Q
All the best,
John Ribble
Sands of the Keys Document Solutions
Account Executive
(305)783-8002
Office: (305)852-4378
iahn@sandsofthekeys.com
<image001.jpg>
From: Pearson-April<Pearson-April@monroecounty-fl.eov>
Sent:Thursday, October 17, 2019 5:09 PM
To:John Ribble<Iohn sandsoftheke s.com>
Subject: RE:Copier upgrade for airport mgr office-SANDS OF THE KEYS
Thank you very much, you too!
April Pearson, CM
AIRPORT BUSINESS MANAGER
The Florida Keys Marathon International Airport
305-289-6002
From:John Ribble<iohnAsandsofthekeys.com>
Sent:Thursday, October 17, 2019 4:47 PM
To: Pearson-April<Pearson-April@monroecounty-fl.eov>
Subject: Re: Copier upgrade for airport mgr office-SANDS OF THE KEYS
CAUTION
Certainly. I will get that over to you tomorrow morning. Have a good evening April
Sent from my Whone
On Oct 17, 2019,at 3:24 PM, Pearson-April<Pearson-A ril monroecount -fl. ov>
wrote:
Hi John,
It was nice to meet you and thank you for sending this over.
I think in the past you have also given us a proposal on Sands of the Keys
letterhead that summarizes the pricing per month, the per copy prices, the
details about the toner and maintenance, etc. Is that something you could also
please send over when you get a chance?
3
Thanks very much and have a great day!
April Pearson, CM
AIRPORT BUSINESS MANAGER
The Florida Keys Marathon International Airport
305-289-5002
From:John Ribble<iohn sandsoftheke s.com>
Sent:Thursday,October 17, 2019 9:15 AM
To:Pearson-April<Pearson-AprilC a�monroecounty-fl.aov>
Subject:Copier upgrade for airport mgr office-SANDS OF THE KEYS
CAUTION:This email originated from outside of the County.Whether you know the
sender or not,do not click links or open attachments you were not expecting.
Hi April,
It was really nice meeting you yesterday. Attached please find a purchase order
template and CSAP pricing worksheet for the new unit. I also attached a brochure/spec
sheet for the new device. Once we receive the signed P.O. from you,we will submit it to
CFS for approval,and order the new device. The whole process usually takes about 10
business days from time we receive your P.O.to delivery/installation. Please feel free
to reach out to me anytime if you have any questions. Have a great day April!
All the best,
John Ribble
Sands of the Keys Document Solutions
Account Executive
(305)783-8002
Office: (305)852-4378
iohn@sandsofthekevs.com
<image001.jpg>
4
MONROE COUNTY PURCHASE ORDER NO. xxxxxxxx
e BOARD OF COUNTY COMMISSIONERS
1100 Simonton Street, Suite 2-213 PAGE NO. 1
Key West, FL 33040
` SALES TAX EXEMPT NO.:85-8013825294C-7 PDF COPY
VF- 00244 PHONE: 800-220-03307 H l—MONROE COUNTY MUNICIPAL AIRPORT 7
E CANON FINANCIAL SERVICES INC. I 9900 OVERSEAS HIGHWAY SUITE
14904 CQLLECTIQNS CENTER DRIVE P MARATHON, FL 33050
R CHICAGO, ILLINOIS 60693 T ATTN• APRIL PEARSON
O
ORDERDATE:10/16/19 BUYER:APRIL PEARSON REQ NO..XXXXXXX I REQ.DATE:
TERMS: NET 30 DAYS ROZ. DESC.:
ITEM QUANTITY UOM DESCRIPTION UNIT PRICE EXTENSION
01 1.00 LOT 48 MONTH FMV LEASE — COOPERATIVE 7,.477.92- 7, 477.92
PURCHASING AGREEMENT CFS STATE: CONTRACT
#600-000-11-1 FOR (1) CANON IMAGE
RUNNER ADVANCE C5535I WITH A CASSETTE
FEEDING UNIT-AMI,INNER FINISHER HI, SG
FAXBOARD AS2,
TERMS: 48 MONTHS FMV LEASE UNDER STATE
CONTRACT #600-000-11-1 FOR $155.79
MONTHLY PAYMENT.
MAINTENANCE AGREEMENT:
MAINTENANCE BILLED THROUGH
CANON FINANCIAL SERVICES AT $.0078 PER
B&W COPY AND $.0650 PER COLOR COPY.
iTEMN COST CENTER ACCOUNT PROJECT PROJECTACCT AMOUNT PAGE TOTAL $ 7, 477 . 92
01 20501 530440 7,477.92 TOTAL $ 7, 477 . 92
PARTIAL PAYMENT
FINAL PAYMENT
INVOICE NO. INVOICE AMOUNT
PAYMENT DESC.
PAYMENT APPROVAL PURCHASING AGENT .